WEBVTT 00:00:00.898 --> 00:00:07.845 - 3 PM. So, let me welcome all of you and call to order the meeting of the Monroe County Capital Improvement 00:00:07.845 --> 00:00:14.467 - Board for October 21st, 2026 at 3 PM here in the cookroom. So, we will begin with a call to order and 00:00:14.467 --> 00:00:21.284 - we'll take into the role. So, Mr. Whitledge, if you'd please take the role. Yes. John Weickart. Present. 00:00:21.284 --> 00:00:27.906 - Doug Bruce. Here. Jim Silberstein. Here. Jay Baer. Here. Joyce Poling. Here. Galen Cassidy. Here. And 00:00:27.906 --> 00:00:29.854 - Kyle Hannon. Here. Thank you. 00:00:30.114 --> 00:00:35.874 - Item number two, approval of the consent agenda. You've received the minutes of the board meeting of 00:00:35.874 --> 00:00:42.090 - September 16th, claims and a financial report. And before I ask for a motion, I'm going to ask Mr. Underwood 00:00:42.090 --> 00:00:47.964 - to explain something that's new to your packet. So this month, you'll notice that we had two different 00:00:47.964 --> 00:00:48.990 - claims registers. 00:00:49.090 --> 00:00:54.565 - the normal one for the construction side of things. But as we've begun to take over operations of the 00:00:54.565 --> 00:01:00.039 - existing facility, we now have a claims register for the operations side. So it'll be labeled for the 00:01:00.039 --> 00:01:05.675 - Bloomington Convention Center operations side. So you'll start seeing those two separate claims register 00:01:05.675 --> 00:01:11.042 - paid out of different sources of funds each month. And then down the road, we'll also have a second 00:01:11.042 --> 00:01:15.390 - financial report, which will also be for the operational side of things as well. 00:01:17.666 --> 00:01:24.706 - So may I have a motion to approve the Consent Agenda? Second. Moved and seconded. Is there any further 00:01:24.706 --> 00:01:31.542 - discussion or questions about the Consent Agenda? Seeing none, Mr. Whitlatch, if you would take the 00:01:31.542 --> 00:01:38.377 - roll. John Weichart? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Jay Baer? Yes. Joyce Polling? Yes. 00:01:38.377 --> 00:01:41.726 - Galen Cassidy? Yes. Kyle Hannon? Yes. Thank you. 00:01:42.082 --> 00:01:48.935 - Item number 3, Treasurer's Report, Mr. Silberstein. Yes, the good news is that our 2027 budget request 00:01:48.935 --> 00:01:55.722 - for construction was approved by City Council last week and that will be our last construction budget 00:01:55.722 --> 00:02:02.576 - on this project. Okay, thank you. Item number 4, President's Report, and we have change authorizations 00:02:02.576 --> 00:02:06.302 - that I've approved since our last meeting of $25,000 or 00:02:06.402 --> 00:02:13.451 - or under, I sent those out to you with the explanations for them, but you'll see them again in this 00:02:13.451 --> 00:02:20.501 - report, as well as the category under which they fall. And then you may want to call your attention 00:02:20.501 --> 00:02:28.044 - to where we are with the total contingency sum used to date and what percentage that is of the contingency 00:02:28.044 --> 00:02:32.062 - budget and the remaining contingency of over $1 million. 00:02:32.194 --> 00:02:40.078 - I'd be happy to answer any questions about the ones that I've approved that I sent out to you earlier. 00:02:40.078 --> 00:02:47.502 - If there are no questions, we'll move to item number five, the construction update from Weddell. 00:02:47.502 --> 00:02:54.238 - Thank you, John. Andrew Sherry, project manager at Weddell Brothers. Share screen here. 00:03:06.178 --> 00:03:12.378 - Okay so starting off with the construction progress update and then upcoming activities for the expansion 00:03:12.378 --> 00:03:18.227 - center project. This photo here is the southwest corner of the exhibit hall as you can see a lot of 00:03:18.227 --> 00:03:24.134 - overheads in place overhead painting and then actually this is the ceiling grid so preparing to drop 00:03:24.134 --> 00:03:30.334 - some tiles so this is a neat picture to see the bulkheads the paint and then the ceiling clouds in place. 00:03:31.714 --> 00:03:36.989 - Starting off on exterior concrete. So on the north side, the sidewalks and curves are completed. On 00:03:36.989 --> 00:03:42.686 - the west side, the curves are completed near the two near the connector location. Sidewalks are in progress 00:03:42.686 --> 00:03:47.962 - at the northwest entrance and progressing south. So this was this morning pouring the entrance here 00:03:47.962 --> 00:03:53.290 - at the northwest entrance. So on this side, we'll see a lot of the tree grates and accessories being 00:03:53.290 --> 00:03:58.618 - placed with our sidewalk pours. And then we're progressing into the paper bands, light poles, things 00:03:58.618 --> 00:03:59.198 - like that. 00:04:00.322 --> 00:04:05.844 - Also, we have metal panels. Metal panels are progressing on the parapet walls from the low roof to high 00:04:05.844 --> 00:04:11.153 - roof. The metal panels for the canopy will be progressing by the end of this month, starting on the 00:04:11.153 --> 00:04:16.568 - east elevation, starting to wrap up the canopy elevation. Our limestone feature walls, as you can see 00:04:16.568 --> 00:04:21.931 - here in this photo, this is the north feature wall. This is one of the change orders we talked about 00:04:21.931 --> 00:04:27.293 - a month or so ago, where we changed to the CMU wall. The CMU wall has been topped out, so now we are 00:04:27.293 --> 00:04:29.470 - preparing to start the limestone itself. 00:04:29.570 --> 00:04:35.675 - Again, it'll be a neat feature to see. And then the west limestone feature wall, we're planning to start 00:04:35.675 --> 00:04:41.897 - next week. Masonry work. So the last area for exterior brick is nearing completion, which is the southwest 00:04:41.897 --> 00:04:47.769 - elevation shown in this picture. So this is looking south on college. Masonry workers are working on 00:04:47.769 --> 00:04:53.758 - washing the exterior brick. And then on the column wraps, we'll be starting in the existing courtyard. 00:04:53.890 --> 00:05:00.629 - The glazing systems, the last curtain wall frame has been set on the project, which is the southwest 00:05:00.629 --> 00:05:07.634 - elevation here in the photo. The glazing is currently being installed, and then we're preparing to start 00:05:07.634 --> 00:05:14.506 - doors on the east entrance off of Walnut, the northeast entrance, and the northwest entrance. Also for 00:05:14.506 --> 00:05:15.774 - exterior progress, 00:05:15.874 --> 00:05:21.960 - We have the exterior equipment set on the back of house roof. So the dedicated outdoor air system, 00:05:21.960 --> 00:05:28.170 - the DOAS, as we call it, has been started and is supplying air into the building. This is one of the 00:05:28.170 --> 00:05:34.317 - three equipment locations shown in this photo on the right-hand side. Here are some exterior photos 00:05:34.317 --> 00:05:40.650 - on the left-hand side. You can see the northwest entrance. A photo on the top right of the patio area. 00:05:40.650 --> 00:05:44.830 - Bottom right would be the equipment and the roof tied in, dried in. 00:05:46.146 --> 00:05:52.349 - Again, patio photo here on the left coming into the main meeting space and then the doorway on the right 00:05:52.349 --> 00:05:58.375 - would take you to the grand stairs and the photo on the right hand side is the northeast entrance and 00:05:58.375 --> 00:06:04.520 - we are preparing to get metal panels here on site. We are procuring the canopy system, the glass canopy 00:06:04.520 --> 00:06:10.427 - to start to see that to get buttoned up. Interior progress for those that don't get to drive by and 00:06:10.427 --> 00:06:12.318 - see the inside drywall framing. 00:06:12.450 --> 00:06:17.654 - Drywall is nearing completion in all areas. Wall infills are completed in the exhibit hall. So what 00:06:17.654 --> 00:06:23.014 - we did is we left a few areas out to shoot the equipment up onto the mechanical mezzanines. Those have 00:06:23.014 --> 00:06:28.270 - been buttoned up or are getting buttoned up right now. And then second floor drywall is completed so 00:06:28.270 --> 00:06:33.474 - that our painters can start on Monday on the second floor. Rough ends, so termination points to the 00:06:33.474 --> 00:06:34.046 - equipment. 00:06:34.978 --> 00:06:39.560 - are being completed for the equipment startup to take place next week. So we actually have a meeting 00:06:39.560 --> 00:06:44.052 - tomorrow to start our phasing plan, starting each piece of equipment up. That includes electrical, 00:06:44.052 --> 00:06:48.816 - mechanical, and plumbing. And this photo right here on the right side is the north mechanical mezzanine. 00:06:48.816 --> 00:06:53.534 - So as you can see, the tie-in points are taking place, the equipment is set, the walls are buttoned up. 00:06:56.450 --> 00:07:01.534 - Interior progress. Painting is progressing throughout the building. Overhead paint is in progress above 00:07:01.534 --> 00:07:06.617 - ceilings in the exhibit hall. And then painting is starting on the second floor. The photo on the right 00:07:06.617 --> 00:07:11.896 - hand side is the North restroom. So we have our toilets being set, toilet partitions and toilet accessories 00:07:11.896 --> 00:07:16.980 - to be starting. Tile, the restroom tile is completed in the North restrooms. Corridor tile has started, 00:07:16.980 --> 00:07:22.112 - which we'll see in another photo. And then restrooms are in progress throughout the building. So there's 00:07:22.112 --> 00:07:25.534 - a lot of tile work on the project in the corridors, in the restrooms. 00:07:25.698 --> 00:07:31.058 - The water fountain areas, things like that. And again, we're progressing in all areas. Ceilings, so 00:07:31.058 --> 00:07:36.419 - the ceiling grid is progressing the exhibit halls we saw in the first photo I explained. The linear 00:07:36.419 --> 00:07:41.887 - ceilings are being installed in the corridors, which you can see on the right-hand side here. So this 00:07:41.887 --> 00:07:47.408 - is the east corridor looking north towards the northeast entrance. The ceilings up top, painted walls. 00:07:47.408 --> 00:07:52.286 - It's hard to see, but this little cubby here is the water fountain areas the tiles placed. 00:07:52.418 --> 00:07:58.524 - And then ceiling tiles are starting installation for the fixture trim-outs. Again, we're moving towards 00:07:58.524 --> 00:08:04.454 - the testing and balancing as we fire up the equipment. Also to note here, the kitchen build-out, the 00:08:04.454 --> 00:08:10.326 - walk-in cooler has started installation this week. And then kitchen equipment is starting to be set 00:08:10.326 --> 00:08:16.374 - also. We'll see a lot of that take place in the November timeframe. Here are some interior photos. The 00:08:16.374 --> 00:08:20.190 - photo on the left is from the window view from the second floor. 00:08:20.610 --> 00:08:28.101 - The photo on the right is all the mechanical and electrical terminations on the south mezzanine. Photo 00:08:28.101 --> 00:08:35.375 - on the left-hand side here is the south mezzanine and then a connector photo here on the right-hand 00:08:35.375 --> 00:08:42.793 - side. Thought this photo, these photos were showing the corridor, or I'm sorry, the restroom tile. So 00:08:42.793 --> 00:08:48.830 - the restroom tile is progressing very well. Upcoming activities, so interior work. 00:08:49.026 --> 00:08:55.156 - Floor coatings are starting in the back of house area. Floor carpet is starting in the corridors. Casework 00:08:55.156 --> 00:09:01.000 - and solid surfaces to be delivered next week for installation. Terrazzo stairs are being poured to be 00:09:01.000 --> 00:09:06.901 - procured to the project for the grand stair. Decorative railing is in fabrication for installation and 00:09:06.901 --> 00:09:12.802 - then toilet accessories and partitions to start in all the restrooms. This is a short list of the many 00:09:12.802 --> 00:09:14.750 - things that's going on right now. 00:09:15.586 --> 00:09:20.641 - Upcoming activities on the exterior side is sidewalks and curbs are to be completed. Site landscaping 00:09:20.641 --> 00:09:25.646 - is going to start taking place this month. The green roof is going to start installation this month. 00:09:25.646 --> 00:09:30.700 - South parking lot concrete pavement is going to start at the end of this month beginning in November. 00:09:30.700 --> 00:09:36.102 - The remainder of the asphalt patch along college will be completed and then metal panels will be progressing 00:09:36.102 --> 00:09:37.886 - around the entirety of the project. 00:09:40.642 --> 00:09:46.182 - Small notes here in the renovation, again, as we're starting to come into the last two to three months 00:09:46.182 --> 00:09:51.722 - here on the expansion side, we're starting to prep for the schedule on the existing convention center. 00:09:51.722 --> 00:09:57.154 - We have created all the renovation scope and logistics in our schedule. We're working on procurement 00:09:57.154 --> 00:10:02.533 - of equipment and materials for installation currently. And then one note we wanted to make is we've 00:10:02.533 --> 00:10:08.288 - worked with the owner here, the group, Delicious Team, to improve our end date to June 16th to accommodate 00:10:08.288 --> 00:10:09.310 - an upcoming event. 00:10:09.506 --> 00:10:17.891 - kudos to our team, everybody involved to see what we can do there and tie that together. And that's 00:10:17.891 --> 00:10:26.780 - the construction update. Yeah, let me place greater emphasis on that last bullet point about the improved 00:10:26.780 --> 00:10:35.333 - end date of the project. I was contacted a couple of weeks ago, Mike McAfee contacted me to say there 00:10:35.333 --> 00:10:36.926 - was an opportunity 00:10:37.282 --> 00:10:45.631 - to land a large conference in late June of 2027, but we had to be able to guarantee both buildings to 00:10:45.631 --> 00:10:53.981 - this large conference, and they had to be available to them by June 20th. And we're talking about 900 00:10:53.981 --> 00:11:02.494 - people. So I approached Weddle and asked them, is there any way we can move up the completion date from 00:11:02.494 --> 00:11:06.750 - June 28th to accommodate a conference on June 20th? 00:11:07.458 --> 00:11:14.950 - I met with all the parties they would need to meet with and came back to us and had a schedule to have 00:11:14.950 --> 00:11:22.733 - the completion of the renovation done by June 16th to accommodate that conference. Mike Mackey's estimated 00:11:22.733 --> 00:11:30.443 - that conference has a $500,000 economic impact to our community. And I just want to thank Weddle Brothers 00:11:30.443 --> 00:11:36.990 - for that effort. Mike's here and they signed the contract yesterday. So it's a done deal. 00:11:37.474 --> 00:11:45.202 - We've landed 900 people for June 20th of 2027 with that kind of an economic impact. And it's because 00:11:45.202 --> 00:11:52.931 - we work with our local partners and Weddle Brothers who take as much pride in making sure we can get 00:11:52.931 --> 00:12:00.889 - things done as all of us do. And I just want to thank them for that effort. So appreciate it very much. 00:12:00.889 --> 00:12:02.878 - Any questions for Andrew? 00:12:04.450 --> 00:12:10.533 - Yes, Mr. Bayer. Just one, because it's been a while. Maybe next month, if we have time, we could have 00:12:10.533 --> 00:12:16.557 - Andrew give us a little presentation on the scope and scale of the renovations over here. Yeah, that 00:12:16.557 --> 00:12:22.521 - would be no problem. Thanks. Absolutely. Item without, I didn't see any other questions. Let's move 00:12:22.521 --> 00:12:25.086 - to item number six, working group reports. 00:12:25.378 --> 00:12:31.098 - I don't believe we have a wayfinding report, is that correct? I have a presentation, just as an update. 00:12:31.098 --> 00:12:36.653 - Graphic House, the wayfinding science vendors have been working with Little Brothers on coordinating 00:12:36.653 --> 00:12:42.207 - install schedule. They submitted their shop drawings to us for review to make sure that what they're 00:12:42.207 --> 00:12:47.707 - proposing matches the design and then working with City of Bloomington on the science permitting so 00:12:47.707 --> 00:12:53.317 - that all can be here in time to reopen. Yes, thank you. And other things we've been working on behind 00:12:53.317 --> 00:12:54.142 - the scenes are 00:12:54.594 --> 00:13:00.369 - dedication plaques and things that go with the building. And we're already to that stage, which is very 00:13:00.369 --> 00:13:05.978 - exciting that we're working on those things now. Furniture, fixtures, and equipment, I don't believe 00:13:05.978 --> 00:13:11.586 - we have anything this month. We don't have anything this month. OK, thank you. And art installation, 00:13:11.586 --> 00:13:17.139 - the Beat Advisory Group. Gail, I think you have something for us. Just a quick update. We are close 00:13:17.139 --> 00:13:23.026 - to finalizing the call for artists for this next stage. Hope to release that in the next couple of weeks, 00:13:23.026 --> 00:13:24.414 - by the end of the month. 00:13:24.514 --> 00:13:33.352 - That call for artists will be open until kind of the second half of November. We will review the applicants 00:13:33.352 --> 00:13:41.536 - at that time and then present in December to the CIB the recommended selections that we have there. 00:13:41.536 --> 00:13:49.310 - So that call for artists will be available on MonroeCIB.com as well as the application portal. 00:13:49.634 --> 00:13:56.961 - There will be a FAQ on there for any questions and contact information if artists do have questions 00:13:56.961 --> 00:14:04.288 - about that call. Okay, thank you. Any questions for Galen? All right, thank you. Item number seven, 00:14:04.288 --> 00:14:11.908 - demolition on South Parcels update. Weddle, and I know there's a sequence of bullet points you're going 00:14:11.908 --> 00:14:16.158 - to go through with us. So, Andrew, are you starting that? 00:14:17.218 --> 00:14:22.982 - Yes, I'll be starting. I'll go through the environmental testing and the schedule and then hand it off 00:14:22.982 --> 00:14:29.082 - to Josh Nagle for the bid process and the recommendation. Starting off here with the south parcel demolition 00:14:29.082 --> 00:14:34.678 - again, just going to talk about the environmental testing update and the schedule update. So as far 00:14:34.678 --> 00:14:40.386 - as environmental testing, all the testing has been completed for both the site and the buildings. The 00:14:40.386 --> 00:14:47.102 - site testing, the site testing included soil and groundwater sampling. We'll note here that with coordination with VET, 00:14:47.234 --> 00:14:54.521 - They noted that this is one of the cleanest areas that they've ever observed in the downtown area. Very 00:14:54.521 --> 00:15:01.597 - surprising there with their testing, but great topic there. The boring samples noted a few locations 00:15:01.597 --> 00:15:09.374 - of elevated arsenic results. The arsenic is a natural occurring material and is very common in the local area. 00:15:09.474 --> 00:15:15.629 - If required, these can be disposed of at approved landfills. And then the current demolition scope is 00:15:15.629 --> 00:15:22.086 - not expected to have any soil removal. So don't expect this to affect the project. So again, great things. 00:15:22.086 --> 00:15:28.120 - As far as the building testing, the buildings were tested for lead paint and asbestos. So currently 00:15:28.120 --> 00:15:34.154 - we're waiting on the final analytical results for all structures, which we expect to have that this 00:15:34.154 --> 00:15:39.102 - week. Based on current evaluations, we have environmental exposures and structure 00:15:39.362 --> 00:15:44.446 - four and structure five, which is the Seminary Point apartment building and the Friendly Beast. So again, 00:15:44.446 --> 00:15:49.243 - with that, we'll wait on the final results, see what they are, the recommendation for abatement and 00:15:49.243 --> 00:15:54.087 - how we move forward. Remediation requirements, again, will be determined with the final results, and 00:15:54.087 --> 00:15:58.980 - then we'll just add that into our schedule. You know, if there's three out of the five buildings that 00:15:58.980 --> 00:16:04.016 - we can start on, we will. We'll identify those. Our schedule will be broke out into the five structures, 00:16:04.016 --> 00:16:06.558 - and then we will put an abatement activity in there. 00:16:08.130 --> 00:16:13.576 - but good news overall. In regards to the schedule, so the demolition schedule update permitting and 00:16:13.576 --> 00:16:19.240 - utility termination efforts are in progress. Those have been ongoing for a while now. The current goals 00:16:19.240 --> 00:16:24.741 - include mobilization, implementing the maintenance of traffic plans in November, again, to start our 00:16:24.741 --> 00:16:30.514 - mobilization. This will include fencing, barricades, and pedestrian diversions as we prep for demolition. 00:16:30.514 --> 00:16:35.525 - Demolition of the structures will start in November, starting at the structures that do not 00:16:35.525 --> 00:16:37.758 - have environmental remediation concerns. 00:16:38.114 --> 00:16:44.115 - or requirements. Again, the idea right now is the northern most buildings and our project team is still 00:16:44.115 --> 00:16:50.347 - progressing to have demolitions of the structures completed by the end of the year, which will be evaluated 00:16:50.347 --> 00:16:56.406 - further based on the environmental results that we get this week. So could be a pretty quick turnaround. 00:16:56.406 --> 00:17:02.234 - We're just going to show in our schedule of flow. So good things on the schedule. With that, I think 00:17:02.234 --> 00:17:07.774 - that we'll hand it to Josh Naga with Weddle Brothers for the bid process and the recommendation 00:17:12.290 --> 00:17:19.487 - Good afternoon, everyone. I'm Josh Nagel, Assistant Vice President of Pre-Instruction with Weddle Brothers. 00:17:19.487 --> 00:17:26.350 - As Andrew mentioned, I'm going to talk about the bidding process that we followed for the South Parcel 00:17:26.350 --> 00:17:33.147 - Demolition Project, go through the bid results, and then ultimately present a recommendation. So just 00:17:33.147 --> 00:17:38.878 - high-level bidding process. We released the documents on September 29th of this year. 00:17:39.074 --> 00:17:47.340 - These documents were posted publicly in the Herald Times on the Weddell Plain Room and Construct Connect, 00:17:47.340 --> 00:17:55.216 - which is an industry plan distribution service that covers the nation. We posted to adhere to public 00:17:55.216 --> 00:18:03.014 - bidding laws in the Herald Times on September 28th and on October 5th. We held a pre-bid meeting at 00:18:03.014 --> 00:18:08.862 - the job site on October 6th, and we received bids and opened them publicly 00:18:08.994 --> 00:18:18.559 - on October 13th. Bids were reviewed per Indiana code 202636-1-12-4A. And those are the bidding procedures 00:18:18.559 --> 00:18:27.852 - for public projects over $300,000. There was a prequalification element to the project beyond just the 00:18:27.852 --> 00:18:36.966 - pricing, which was conducted via Form 96, which is a standard bidding form for public works projects 00:18:36.966 --> 00:18:38.590 - within the state. 00:18:38.690 --> 00:18:47.531 - We also had a supplemental Weddle Brothers pre-qualification. We primarily use that information to collect 00:18:47.531 --> 00:18:55.876 - safety information and manpower information from bidders. We did not use that pre-qualification as a 00:18:55.876 --> 00:19:04.303 - sole method to qualify or disqualify any bidders, but we use that as a supplement there. That was the 00:19:04.303 --> 00:19:06.782 - process that we went through. 00:19:07.266 --> 00:19:14.950 - And then we received six bids. And there was a range of bids here. I have Denny excavating highlighted 00:19:14.950 --> 00:19:22.410 - in green. I will get to that on the next slide. But just showing the green demo, they were a bidder 00:19:22.410 --> 00:19:30.392 - from La Porte, Indiana. Dor was from Michigan. And then the rest of the bidders were from central Indiana. 00:19:30.392 --> 00:19:36.062 - There's no local bidders from the city of Bloomington that presented there. 00:19:36.194 --> 00:19:43.549 - So there's a range of numbers. If we go to the next slide. So our bid analysis of the four bidders. 00:19:43.549 --> 00:19:51.051 - So we went through a scope review to make sure that the project requirements were understood, that no 00:19:51.051 --> 00:19:58.406 - gaps in coverage. And what we found with green demos, the low bidder, they were missing significant 00:19:58.406 --> 00:20:05.982 - amounts of scope. They were unfamiliar with local requirements, whether it be with CBU or coordinating 00:20:06.146 --> 00:20:12.849 - city of Bloomington requirements, and they also had no on-site supervision. So that was a concerning 00:20:12.849 --> 00:20:19.551 - point for us in evaluating their proposal. The next two bidders, Dorr and Renescent, did not include 00:20:19.551 --> 00:20:26.320 - their financial statement, which according to the Form 96, it is an automatic disqualification. So we 00:20:26.320 --> 00:20:30.302 - were then moving on to the fourth bidder, Denny Excavating. 00:20:30.434 --> 00:20:38.313 - They had complete bid documents, they had complete scope, complete supervision, everything that we expected 00:20:38.313 --> 00:20:45.754 - to see in the bid. So with that, on the next slide here, so we are coming today with a recommendation 00:20:45.754 --> 00:20:51.006 - to award to Denny Excavating for a total of $660,000, utilizing the AIA 00:20:51.170 --> 00:21:00.321 - A132 agreement between owner and contractor. And this is the CMA edition, which brings Weddle Brothers 00:21:00.321 --> 00:21:09.738 - in as the manager to oversee the transfer of information between the CIB and Denny excavating. All right. 00:21:09.738 --> 00:21:18.622 - So we have that recommendation and that review from Weddle Brothers. I'm going to ask Mr. Whitlatch 00:21:19.618 --> 00:21:27.428 - what he proposes we do as a recommendation. There's an action by the board now, and then if we have 00:21:27.428 --> 00:21:35.629 - a motion and a second to that effect, then we can discuss that. Thank you. It would be my recommendation 00:21:35.629 --> 00:21:43.829 - that the board consider this recommendation with a motion and a second, obviously, and that if the board 00:21:43.829 --> 00:21:47.422 - does approve the recommended Denny excavating 00:21:47.682 --> 00:21:54.882 - a contract has been included. Obviously, the contract has not been signed. It would be my recommendation 00:21:54.882 --> 00:22:02.014 - with approval of the bid that the board also give approval to John Weichart to work with me to get that 00:22:02.014 --> 00:22:09.145 - contract in final form. We will certainly bring the contract back next month for final or for the board 00:22:09.145 --> 00:22:16.003 - to review, but we would like to keep the project moving forward and give John the authority to sign 00:22:16.003 --> 00:22:17.374 - the contract, which 00:22:17.474 --> 00:22:25.891 - which was provided by Weddle Brothers as part of the project. So the recommendation or the process would 00:22:25.891 --> 00:22:33.988 - be to approve the bid and to approve John signing the contract once we get it in acceptable form. So 00:22:33.988 --> 00:22:42.565 - that's the recommendation. Do we have a motion to accept that recommendation? So moved. Is there a second? 00:22:42.565 --> 00:22:46.814 - Second. So is there discussion? Are there questions? 00:22:48.674 --> 00:22:55.387 - Mr. Baird. This budget comes out of contingency, is that correct? Or construction? Yeah, Mr. Underwood. 00:22:55.387 --> 00:23:02.101 - This will come out of contingency on the soft cost side. Because we didn't necessarily know at the very 00:23:02.101 --> 00:23:08.620 - beginning that we were going to, the demolition was part of this project at the beginning. So that's 00:23:08.620 --> 00:23:14.430 - why it's contingency, not a budget. Correct. So it's not a part of the construction bond. 00:23:15.010 --> 00:23:22.810 - or the contingency for the construction bond. It's on the food and beverage side. Any other questions? 00:23:22.810 --> 00:23:30.535 - Okay, seeing none, Mr. Whitlatch, so we have a recommendation. It's been moved and seconded, and I'll 00:23:30.535 --> 00:23:38.259 - ask you to please take the roll. John Weichart? Yes. Doug Bruce? Yes. Jim Silverstein? Yes. Jay Baer? 00:23:38.259 --> 00:23:44.318 - Yes. Joyce Polling? Yes. Galen Cassidy? Yes. Kyle Hannon? Yes. Okay, thank you. 00:23:45.634 --> 00:23:56.335 - All right. So we move then on to item number eight, Anticipated Site Map for the South Parcels. 00:23:56.335 --> 00:24:08.151 - And again, we're back to Mr. Sherry from Weddle Brothers. Thank you, John. See if I can. I'm just second. 00:24:08.151 --> 00:24:10.046 - I want to share. 00:24:15.074 --> 00:24:22.078 - And is there any way that you can share that logistics plan I sent over? Thank you. Oh, there it is. 00:24:22.078 --> 00:24:29.152 - Apologize. It's working now. OK, so our team got together and just wanted to kind of show a logistics 00:24:29.152 --> 00:24:36.641 - plan of what we were thinking and how all this ties together with the demolition and the hotel development. 00:24:36.641 --> 00:24:43.923 - So on the logistics plan here, you can see the hotel footprint. And then we sat down and tried to really 00:24:43.923 --> 00:24:44.894 - think through 00:24:45.122 --> 00:24:51.493 - What do we need and what do we have as far as utilizing the property? So some things to think about 00:24:51.493 --> 00:24:57.992 - on our end was parking, the office setup, the lay down, which is slightly larger because this project 00:24:57.992 --> 00:25:04.363 - is slightly larger. Also the two way egress for construction traffic deliveries and coordination to 00:25:04.363 --> 00:25:10.989 - try to limit staying off of College or Second Street. Equipment and staging area due to larger concrete 00:25:10.989 --> 00:25:14.430 - structures. So thinking about concrete pumps, cranes, 00:25:14.594 --> 00:25:21.479 - things like that, and then porta pots, dumpsters, and other accessories. So on this site, again, we 00:25:21.479 --> 00:25:28.778 - tried to draw this as close as possible to scale, but in here you can see how we would propose to utilize 00:25:28.778 --> 00:25:35.663 - the site. Again, this is very early stages. We would finalize this plan, but two gates coming in to 00:25:35.663 --> 00:25:40.414 - show egress. We would have lay down over here on the left-hand side. 00:25:40.706 --> 00:25:46.611 - Um, and employee storage, a lot of this would be Connex boxes, trailers, forms, depending on where we 00:25:46.611 --> 00:25:52.226 - were with the project, we would leave this North area open for staging, uh, and equipment again, 00:25:52.226 --> 00:25:58.189 - you know, thinking about cranes, concrete trucks, uh, pump trucks, things like that dumpster location. 00:25:58.189 --> 00:26:03.804 - Again, we, from a logistic standpoint, we want to have that as close to the project as possible. 00:26:03.804 --> 00:26:09.246 - And then, uh, porta pots in the restrooms, we are going to lose, um, uh, significant parking. 00:26:09.474 --> 00:26:16.128 - as far as employee parking. So we're trying to think about that. We showed the employee parking here 00:26:16.128 --> 00:26:23.242 - in blue, and then the construction office and management parking. So the assumption is to have job trailers 00:26:23.242 --> 00:26:29.962 - down there, temporary services as far as electric, things like that. So again, this is just a general 00:26:29.962 --> 00:26:36.286 - overview of the thought currently of how the site would be utilized as the hotel was developed. 00:26:39.554 --> 00:26:47.919 - So once construction of the hotel begins, which is anticipated to be 18 to 22 months, this would be 00:26:47.919 --> 00:26:55.615 - how all the parcels would be used during that construction phase. Yes, sir. So for the next 00:26:55.615 --> 00:27:04.065 - hotels anticipated to open in 2029. So this would be how the parcels would be used up to that point. 00:27:04.065 --> 00:27:09.502 - Yes. OK. Any questions, Mr. Bear? Between now and then, if Denny 00:27:10.242 --> 00:27:16.626 - finish the contract with them, they do the demolition. Do they then put asphalt where it is now so that 00:27:16.626 --> 00:27:22.948 - they can do lay down lot and construction trailers and all that? Or what's the surface of this at that 00:27:22.948 --> 00:27:29.147 - point? The surface at the end of the demolition scope is going to be topsoil and stabilized, so seed 00:27:29.147 --> 00:27:35.838 - and straw. And then, yes, and then it'll be developed. The lot would be put in place when the hotel started. 00:27:39.874 --> 00:27:46.085 - So during the design process, the design stage and all of that, we would be accommodating the 00:27:46.085 --> 00:27:53.286 - city requirements for the lot. Proceed and straw, yeah. Yeah, and then after that, when it's groundbreaking, 00:27:53.286 --> 00:28:00.091 - a movement to construction, then this would be how it would be used, with the adaption of the area for 00:28:00.091 --> 00:28:06.963 - that use. Yeah, I'm just wondering if we have to pave this in order to build the hotel next door. Yeah. 00:28:06.963 --> 00:28:08.350 - Any other questions? 00:28:11.906 --> 00:28:19.147 - Okay, thank you, Mr. Sherry. Thank you. All right, that concludes those items. And now we, item number 00:28:19.147 --> 00:28:26.317 - nine is old business. Is there any old business to be brought before the board? Seeing none, is there 00:28:26.317 --> 00:28:33.699 - any new business to be brought before the board? Again, seeing none, item number 11, comments from board 00:28:33.699 --> 00:28:37.214 - members. Any board member comments at this point? 00:28:39.490 --> 00:28:45.706 - All right, seeing none, move on to number 12, comments from the public. So we set aside a 10-minute 00:28:45.706 --> 00:28:51.922 - period at the end of each meeting. For the public to make comments that are limited to two minutes, 00:28:51.922 --> 00:28:58.324 - we've established some policies and rules on comments. And so at this point, if there are those in the 00:28:58.324 --> 00:29:04.664 - public who would like to make comment, you are welcome to come to the microphone. And please identify 00:29:04.664 --> 00:29:07.710 - yourself, please, for the record when you do so. 00:29:11.394 --> 00:29:25.998 - Amber Core with Bloomington Homes for All. I didn't prepare anything to say. Mostly, I just want to 00:29:25.998 --> 00:29:40.894 - point out that it seems like the plan for the hotel footprint and then what extends beyond it, south, 00:29:43.138 --> 00:29:55.131 - seems like an excuse to demolish affordable housing when you don't really have any other idea with what 00:29:55.131 --> 00:30:06.778 - you want to do with it now. And you already have staging equipment set up for the convention center. 00:30:06.778 --> 00:30:10.238 - I'm sure you have dumped your 00:30:10.402 --> 00:30:22.675 - dumpster locations, employee parking, and construction offices for this project. I understand that that 00:30:22.675 --> 00:30:34.712 - might need to be extended in some way, but to demolish the entire site for this purpose seems absurd. 00:30:34.712 --> 00:30:39.550 - And this land was originally transferred 00:30:39.682 --> 00:30:53.470 - by the Monroe County Council for a land swap. And we need to consider still using it for that land swap 00:30:53.470 --> 00:31:06.064 - to save the affordable housing and get the hotel at the right location at Bunger and Robinson. 00:31:06.064 --> 00:31:09.246 - Thank you. Anyone else? 00:31:14.370 --> 00:31:20.607 - Mr. Green, welcome back. Please identify yourself for the record. You are correct. I am Mr. Green and 00:31:20.607 --> 00:31:26.905 - I am back. I'm with Bloomington Homes for All. I'd just like to echo what Amber's saying. I mean, this 00:31:26.905 --> 00:31:33.081 - process is far enough along, but I will recap the fact that this is affordable housing that is being 00:31:33.081 --> 00:31:39.379 - demolished. And it's not only being demolished for a hotel, it's being demolished for a hotel, despite 00:31:39.379 --> 00:31:41.886 - the fact that many members of the county 00:31:42.082 --> 00:31:47.854 - Council and County Commission have spoken out against this idea. Also from the fact that the public 00:31:47.854 --> 00:31:53.683 - has been very unanimous in their voice that they would like to keep affordable housing. And also the 00:31:53.683 --> 00:31:59.397 - City Council has sent a letter saying that they would like affordable housing. And the Bloomington 00:31:59.397 --> 00:32:05.630 - Redevelopment Commission has also said that they were open to talking about ways to preserve the affordable 00:32:05.630 --> 00:32:08.574 - housing. For whatever reason, this body has sought 00:32:09.026 --> 00:32:15.816 - to move forward with the destruction of affordable housing to give it to a private developer for a hotel. 00:32:15.816 --> 00:32:22.543 - Now, I think I can speak for most people when I say that this is not a good way to spend city resources, 00:32:22.543 --> 00:32:29.013 - especially when we're in a housing crisis and there doesn't seem to be any way to get any more units 00:32:29.013 --> 00:32:35.483 - of that cost point into Bloomington. So we're permanently destroying affordable housing. I just want 00:32:35.483 --> 00:32:38.558 - it on the record that this is what is going on. 00:32:38.690 --> 00:32:45.079 - that this is a conscious choice to do so. And a number of members of this body have gone on record saying 00:32:45.079 --> 00:32:51.286 - that they don't believe it's their job to assist in developing Bloomington's affordable housing stock. 00:32:51.286 --> 00:32:57.374 - And that may be true on a technical level, but on a human level, on the level that I think we should 00:32:57.374 --> 00:33:03.461 - be acting on, and that should be the basis of any government sanction action, on a human level, it's 00:33:03.461 --> 00:33:08.222 - just wrong. And it's just bad city policy. And it's very disappointing to see. 00:33:08.962 --> 00:33:16.119 - We'll be continuing to raise our voices and make the details of this issue known to as many people as 00:33:16.119 --> 00:33:23.206 - possible. Thank you. Anyone else for public comment? Mike McAfee from Visit Bloomington. I just want 00:33:23.206 --> 00:33:30.223 - to thank Mr. Weichardt and the board and Mr. Sherry and Weddle for adjusting the schedule for us to 00:33:30.223 --> 00:33:37.310 - help with that group. It's actually a large sporting event that'll be here for about a week in June. 00:33:37.506 --> 00:33:42.973 - It was touch and go there for a little while. We weren't sure we were gonna, even after they rearranged 00:33:42.973 --> 00:33:48.282 - the schedule, I was nervous about being able to meet the hotel block, but we made some calls and the 00:33:48.282 --> 00:33:53.592 - actual reason we were able to do it is because it was in late June. Probably wouldn't have been able 00:33:53.592 --> 00:33:59.006 - to put that hotel block together if it wasn't late June or July. That's why this new hotel is critical 00:33:59.006 --> 00:34:04.263 - for the convention center to meet its potential. We have to have the room block down the road. I've 00:34:04.263 --> 00:34:05.630 - been at this a long time. 00:34:05.730 --> 00:34:12.963 - I remember when these two lots were purchased in 2012 for this purpose within Keepers Tax. There's no 00:34:12.963 --> 00:34:20.055 - surprises here of what's going on. We made it publicly known. We're building a hotel and convention 00:34:20.055 --> 00:34:27.146 - center. That's 15 years ago. And I just thank you for keeping moving forward. Appreciate all you're 00:34:27.146 --> 00:34:34.238 - doing. Any other public comment? Anyone online? All right, that concludes the public comment phase. 00:34:34.754 --> 00:34:41.590 - Item 13, next board meeting is November 18th, 2026 at 3 p.m. And I would note on the agenda that we've 00:34:41.590 --> 00:34:48.492 - announced the, oh, I'm sorry, before we get to that, Mr. Baird, did you want to make a report on, we're 00:34:48.492 --> 00:34:55.328 - back to almost the furniture fixtures and equipment on where we are with the AV process? I don't think 00:34:55.328 --> 00:35:01.964 - there's a report yet, just other than that we are meeting the subgroup on the audio visual provider 00:35:01.964 --> 00:35:03.358 - for both the new and 00:35:03.650 --> 00:35:11.064 - Refashioned Convention Center. We're going to start looking at the proposals for that soon. And so we 00:35:11.064 --> 00:35:18.478 - should have a report in November. Okay, thank you. So back to where I left off. New dedication is set 00:35:18.478 --> 00:35:25.747 - for Tuesday, January 12th at 2 p.m. So by all means, get that on your calendars as well. And we are 00:35:25.747 --> 00:35:31.998 - at item 14. You don't have to go home, but you can't stay here. And we are adjourned.