WEBVTT 00:00:00.130 --> 00:00:08.046 - Good afternoon. Let me call this meeting of the Monroe County Capital Improvement Board, October 15th, 00:00:08.046 --> 00:00:16.040 - 2025 to order. And I will ask Mr. Whitlatch to take the role, please. John Wykart. Present. Doug Bruce. 00:00:16.040 --> 00:00:23.956 - Here. Jeff McKim. Here. Joyce Polling. Jim Silverstein. Here. Adam Teese. Here. And Jay Baer remotely. 00:00:23.956 --> 00:00:28.414 - Here. That's remotely Jay Baer right there on the screen. 00:00:29.218 --> 00:00:35.576 - Let me mention, and I want to thank the staff of the Convention Center. For those of you who keep track 00:00:35.576 --> 00:00:42.179 - of such historical things, this is the two-year anniversary of our first meeting of the Capital Improvement 00:00:42.179 --> 00:00:48.537 - Board. And they have very kindly provided a cake. Go ahead, I'll do that again. This is the second year 00:00:48.537 --> 00:00:54.651 - anniversary. Now you may applaud again. Very good. And they have provided a cake in the back of the 00:00:54.651 --> 00:00:58.686 - room to commemorate this. And so they will now, at least I think, 00:00:58.850 --> 00:01:04.773 - Cut the cake and you're welcome to get up and grab yourself a piece of cake and help us celebrate our 00:01:04.773 --> 00:01:10.638 - second anniversary of meetings. Let me also recognize that there are a number of dignitaries who are 00:01:10.638 --> 00:01:16.619 - with us today as well. Piedmont Smith just joined us. You folks who are very important people know who 00:01:16.619 --> 00:01:22.716 - you are, so just give each other a nod and a wave and then we'll move on to recognition other than that. 00:01:22.716 --> 00:01:24.574 - So thank you for being with us. 00:01:25.442 --> 00:01:31.763 - Item number two is approval of the consent agenda, which included the minutes of the board meeting of 00:01:31.763 --> 00:01:38.209 - September 17th, claims and financial report. Is there a motion to approve the consent agenda? So moved. 00:01:38.209 --> 00:01:44.406 - Okay, so moved by Mr. McKim and seconded by Mr. Silverstein. Any questions, discussions about that? 00:01:44.406 --> 00:01:50.294 - Seeing and hearing none, would you take the role, please? John Weichart? Yes. Doug Bruce? Yes. 00:01:50.294 --> 00:01:54.942 - Jeff McKim? Yes. Joyce Poling? Yes. Jim Silverstein? Yes. Adam Teese? Yes. 00:01:55.074 --> 00:02:02.316 - Yes. Thank you. Item number three, Treasurer's Report. Mr. McKim, anything to report? Nothing to report. 00:02:02.316 --> 00:02:09.350 - Thank you. Item number four, President's Report. Since our last meeting, I want to report to you that 00:02:09.350 --> 00:02:16.247 - I have made two approvals on the construction project that are within the limits you set for me for 00:02:16.247 --> 00:02:19.006 - approvals between meetings. One was for 00:02:19.138 --> 00:02:27.228 - below grade abandoned well remediation at $2,270. The second one was for adding additional aggregate 00:02:27.228 --> 00:02:35.879 - piers to accommodate the foundation change required by the increased size of the sanitary sewer at $11,350. 00:02:35.879 --> 00:02:41.406 - So be happy to answer any questions you may have about those. I will 00:02:41.634 --> 00:02:48.287 - Let you know that we're working on with with Weddle Brothers and JS held a report form, kind of a running 00:02:48.287 --> 00:02:54.814 - report form on these change orders that affect the contingency budget. And I will begin to provide that 00:02:54.814 --> 00:03:01.341 - next week or next for next month's meeting as part of the consent agenda so that you'll be able to keep 00:03:01.341 --> 00:03:07.178 - your own running track of what's been approved and what we're what we've worked on together. 00:03:07.178 --> 00:03:11.006 - So thank you. Item number five, construction update. Andrew. 00:03:11.810 --> 00:03:20.617 - Yes, sir. Andrew Sherry, project manager with Weddle Brothers. Share my screen here. So just a couple 00:03:20.617 --> 00:03:29.768 - things to talk about, just the overall construction progress to date, foundation work, which is obviously 00:03:29.768 --> 00:03:39.870 - ongoing heavily right now, and then the upcoming activities that we're kind of preparing for. Construction progress. 00:03:40.258 --> 00:03:46.017 - We've completed all ground improvements on the expansion side. We do have some that will take place 00:03:46.017 --> 00:03:52.064 - with the connectors. We set up some fence and do our logistics plan on this side of college. Foundations 00:03:52.064 --> 00:03:57.824 - are in progress. So footers, foundation walls, anchor bolts, all the moving parts and pieces there. 00:03:57.824 --> 00:04:03.640 - Underground utilities are going to be starting, specifically the underground detention system, which 00:04:03.640 --> 00:04:09.630 - is five foot in diameter pipe near the loading dock area. We start getting deliveries on that tomorrow. 00:04:09.730 --> 00:04:16.445 - We are preparing for structural steel, and then we're also preparing for underground mechanical, electrical, 00:04:16.445 --> 00:04:22.913 - and plumbing rough-ins, so to prep for our slive on grade. That'll take place as we start our structural 00:04:22.913 --> 00:04:29.505 - steel, set up our crane, and kind of mobilize from the east towards the west. Foundation work, so concrete 00:04:29.505 --> 00:04:35.850 - footers have been poured around the perimeter, the east and the north side. Hopefully everybody's seen 00:04:35.850 --> 00:04:38.622 - that. If not, take a look. It's pretty neat. 00:04:38.818 --> 00:04:45.170 - We do have interior spread pads that are progressing on the interior portion of the building. Over 500 00:04:45.170 --> 00:04:51.399 - lineal feet of foundation walls have been formed and poured as of this morning. Obviously more going 00:04:51.399 --> 00:04:57.998 - on today. And we're pouring concrete at least once a day, if not twice or three times. So a lot of things. 00:04:57.998 --> 00:05:04.350 - Nearly 40 sets of anchor bolts have been completed and set in concrete. We're setting those every day. 00:05:04.482 --> 00:05:09.809 - And that's just preparing us for our structural steel delivery, which we're anticipating at the end 00:05:09.809 --> 00:05:15.242 - of this month as far as sequence one. So then it'll start staggering in. I think we have 20 something 00:05:15.242 --> 00:05:20.728 - sequences in total that is broke out in bigger portions of the project. But then we have the long span 00:05:20.728 --> 00:05:26.055 - trusses, which each of those individual members are around 26,000 pounds. So we have those as their 00:05:26.055 --> 00:05:31.541 - own individual sequence because we'll build those on the ground, pick those and set them and then work 00:05:31.541 --> 00:05:33.086 - our way out of the building. 00:05:33.922 --> 00:05:39.269 - Upcoming activities, again, structural steel. So material will start arriving near the end of October. 00:05:39.269 --> 00:05:44.616 - In November, we will start seeing structural steel being set. On this picture, on the left side of the 00:05:44.616 --> 00:05:50.015 - picture, that'd be the east side of the project. That's where we're going to start a sequence one, kind 00:05:50.015 --> 00:05:55.310 - of wrap the registered lot area, and then work our way out to the west. Underground detention system. 00:05:55.310 --> 00:06:00.190 - So again, the stormwater, we're going to start getting semi-loads of five-foot pipe tomorrow. 00:06:00.322 --> 00:06:06.477 - That work we're hoping to start on Monday, Tuesday, so a lot of excavations taking place down there. 00:06:06.477 --> 00:06:12.694 - And then again, our underground rough in with mechanical, electrical and plumbing. We've had a lot of 00:06:12.694 --> 00:06:18.971 - coordination to see what we can set, what our cranes will reach, what protection we need for that, and 00:06:18.971 --> 00:06:25.248 - then how we can start to come into these winter months and start pouring siphon grade and really start 00:06:25.248 --> 00:06:28.478 - to button things up. So all great things. Thank you. 00:06:29.474 --> 00:06:37.609 - OK, thank you, Andrew. Any questions for Andrew about construction progress? Any comments? OK, 00:06:37.609 --> 00:06:46.258 - thank you. Item number six, alternate bid recommendations. And I'm going to ask Mr. Teese if he will 00:06:46.258 --> 00:06:55.078 - give us a report from the evaluation committee that reviewed the ultimate bids that we still have left 00:06:55.078 --> 00:06:58.846 - on the project. Certainly happy to do that. 00:06:59.874 --> 00:07:06.584 - folks from the CIB met. We talked about the alternates with our honors reps and with our construction 00:07:06.584 --> 00:07:13.163 - firm. What it really comes down to is the four alternates that were remaining that we had discussed 00:07:13.163 --> 00:07:20.334 - at our previous meetings are really relevant to the existing building. They're largely relevant to long-term 00:07:20.334 --> 00:07:27.111 - issues that are related to building maintenance as opposed to our new capital improvement project that 00:07:27.111 --> 00:07:29.150 - we're doing across the street. 00:07:29.314 --> 00:07:35.585 - We looked at our finance and our budget aspects of the project and the committee at this time recommends 00:07:35.585 --> 00:07:41.199 - to this full group that we not accept any of the alternates, that we progress further through 00:07:41.199 --> 00:07:47.350 - the construction project which will let us really understand our contingencies better and then be able 00:07:47.350 --> 00:07:52.606 - to make a more informed financial decision later on in the project. So at this time the 00:07:52.706 --> 00:07:58.339 - group that gathered would make a recommendation to the full CIB to not accept any of the remaining four 00:07:58.339 --> 00:08:03.863 - alternates, and happy to answer any questions that all of you might have about the deliberations. Why 00:08:03.863 --> 00:08:09.333 - don't we do this? Since it's a recommendation, let's have a motion to accept the recommendation in a 00:08:09.333 --> 00:08:14.858 - second, and then we can open the floor up for questions or discussion. So is there a motion to accept 00:08:14.858 --> 00:08:20.274 - the recommendation? Second. Okay, so it's been moved and seconded, and now we can open the floor up 00:08:20.274 --> 00:08:21.086 - for questions. 00:08:22.370 --> 00:08:28.905 - Discussion, yes. Well, can you just remind everybody what the four alternates that we are rejecting 00:08:28.905 --> 00:08:35.766 - are? Sure. Window replacement on this building, tuck pointing or masonry work, kind of a little of both. 00:08:35.766 --> 00:08:42.366 - And then two, they're related to our air handling system in this building. And then what's called up 00:08:42.366 --> 00:08:48.966 - a makeup air unit or a fresh air unit related to this building. So they're both kind of HVAC related 00:08:48.966 --> 00:08:50.142 - for the last two. 00:08:53.826 --> 00:09:01.552 - Any other questions? Just for clarification, as I understand it, those four items probably would have 00:09:01.552 --> 00:09:09.581 - been necessary for the old building, regardless of the new project. Yes, over time. Maybe not immediately 00:09:09.581 --> 00:09:15.262 - today. We're enjoying comfortable air in the building, but over time, yes. 00:09:17.282 --> 00:09:25.613 - I think as I thought about these alternates, a couple of them certainly would fall to me under the definition 00:09:25.613 --> 00:09:33.187 - of deferred maintenance, be that the masonry or the windows. And I think it gives us an opportunity 00:09:33.187 --> 00:09:40.760 - not only to reevaluate where we are in our budget when we get further into the project, but also to 00:09:40.760 --> 00:09:44.926 - have conversation with other potential funding sources 00:09:45.282 --> 00:09:51.909 - on how we might be able to fund these projects moving forward. Remember that these projects were all 00:09:51.909 --> 00:09:58.601 - part of what would have occurred in 2027 after we finished the new construction project. So I'm happy 00:09:58.601 --> 00:10:05.293 - to be involved in conversations with other funding partners about what we are not able to fund out of 00:10:05.293 --> 00:10:09.886 - our $52 million budget, whether resources may be available to help us 00:10:10.242 --> 00:10:16.848 - fund all four of these because all four of them. Certainly our projects we'd like to be able to fund 00:10:16.848 --> 00:10:23.584 - like to be able to move forward. So I'm committed to having those conversations and I know others have 00:10:23.584 --> 00:10:30.255 - been volunteered to be involved in them as well. So that would be my. Those are my comments about it. 00:10:30.255 --> 00:10:36.926 - Oh yeah, Mr. Bear. Just a point of clarification. Setting these aside today does not preclude us from 00:10:37.314 --> 00:10:43.627 - picking these alternates back up at a later date, we just might need to re-bid them. Correct. Yeah, 00:10:43.627 --> 00:10:50.192 - Mr. T said that was correct. Thanks, Ed. So we're not rejecting them. We're simply kicking the can down 00:10:50.192 --> 00:10:56.505 - the road a bit until we have a better understanding of where we are. Can we give a clarification to 00:10:56.505 --> 00:11:03.260 - that, please? It wouldn't be a re-bid process. It would be a change order process that we would go through 00:11:03.260 --> 00:11:05.406 - at a later date. Yeah. Thank you. 00:11:07.330 --> 00:11:16.801 - Any other questions or concerns? All right, we have a motion and a second to accept the recommendations. 00:11:16.801 --> 00:11:26.181 - So Mr. Whittlehatch, if you would take the role. Microphone works, but John Whitehart? Yes. Doug Bruce? 00:11:26.181 --> 00:11:35.201 - Yes. Jeff McKim? Yes. Joyce Polling? Yes. Jim Silverstein? Yes. Adam Tease? Yes. And Jay Baer? Yes. 00:11:35.201 --> 00:11:36.734 - Okay, thank you. 00:11:37.730 --> 00:11:45.472 - Item number seven, wayfinding and signage design and implementation. I think Mary, Mary, you're going 00:11:45.472 --> 00:11:53.365 - to handle this recommendation? Yes, as we are assigned by the CIB, we solicited RFPs for the wayfinding 00:11:53.365 --> 00:12:00.955 - services for the project. We sent those out to eight different firms and we received five responses 00:12:00.955 --> 00:12:07.710 - back on October 6th. We had clarified through addendum questions that they may have had. 00:12:08.066 --> 00:12:17.741 - Uh, so those, there were five proposals. They ranged in, um, a fee structure from 78,000 up to $153,000 00:12:17.741 --> 00:12:26.206 - for those services. Two were from out of state. Three were from the Indianapolis area. Um, 00:12:27.522 --> 00:12:36.443 - The recommendation of the committee, the committee was served by John and Joyce and Jim to some extent, 00:12:36.443 --> 00:12:45.192 - although he was out toodling around some island somewhere. And again, ourselves were involved in that 00:12:45.192 --> 00:12:53.598 - process. And so through that process, we evaluated each and looked at their schedules, et cetera. 00:12:53.698 --> 00:13:03.039 - The recommendation of the committee is to award that to Schmidt Associates. They had a fee of $78,041 00:13:03.039 --> 00:13:11.647 - plus reimbursables of $5,000. So that was a very reasonable response and we are happy to make 00:13:11.647 --> 00:13:19.614 - the recommendation. Okay, so do we have a motion to accept the recommendation? Second. 00:13:20.258 --> 00:13:29.050 - Moved by Mr. T, seconded by Joyce Poling. Now we can open the floor up for questions, discussion, comments. 00:13:29.050 --> 00:13:37.598 - Anything from board members? All right, seeing and hearing none, Mr. Whitlatch, would you take the role, 00:13:37.598 --> 00:13:46.065 - please? John Weichart? Yes. Doug Bruce? Yes. Jeff McCann? Yes. Joyce Poling? Yes. Jim Silverstein? Yes. 00:13:46.065 --> 00:13:48.670 - Adam Tease? Yes. Jay Baer? Yes. 00:13:50.370 --> 00:14:02.824 - Okay, thank you. Item number eight, Arts Project Update. Our Beat Advisory Group, I see Gail and Cassidy 00:14:02.824 --> 00:14:09.822 - and Holly Warren are both back with us today. You hear me? 00:14:12.034 --> 00:14:17.930 - Thanks for your time today. So again, Holly and I are part of the Beat Advisory Committee. Last time 00:14:17.930 --> 00:14:23.884 - we were with you last month, we were in the middle of a feedback session that has concluded. So we're 00:14:23.884 --> 00:14:29.897 - here today to talk to you about those takeaways and the next steps for the B group in terms of the art 00:14:29.897 --> 00:14:35.326 - selection process. So I'm going to hand it over to Holly to talk about those takeaways here. 00:14:36.770 --> 00:14:42.313 - Thanks, Galen. Hi, everyone. Thanks for the next slide. Perfect. So we had a great feedback session. 00:14:42.313 --> 00:14:48.021 - Thanks for all of you who participated. We had over 30 people in our in-person feedback session. That's 00:14:48.021 --> 00:14:53.619 - the most we've ever had at one of these, so that was great. We got almost 200 responses to our online 00:14:53.619 --> 00:14:59.107 - survey, also great. And we also talked to many members of the community on the street to learn more 00:14:59.107 --> 00:15:04.650 - about what they wanted to see. It was very heartening, because everybody had great things to say. We 00:15:04.650 --> 00:15:06.736 - usually get a couple of grumpy folks, 00:15:06.736 --> 00:15:11.422 - everybody was really happy and excited about this. And so what we did is, 00:15:13.474 --> 00:15:19.588 - I'm so sorry. Let me move over here. I was worried about that. OK, sorry about that. Thanks, Isabel. 00:15:19.588 --> 00:15:25.642 - So I just wanted to share what our overall takeaways were and what we will be including in our call 00:15:25.642 --> 00:15:31.877 - for artist qualifications, which will go out very soon. So what we saw was people were very interested 00:15:31.877 --> 00:15:38.476 - in seeing something that would reflect Bloomington's past and present, as well as our values of inclusivity, 00:15:38.476 --> 00:15:43.440 - creativity, diversity, and open-mindedness. Folks also want to see something that 00:15:43.440 --> 00:15:49.685 - contributes to the identity of the convention center as a place that is engaging, inclusive, safe, and 00:15:49.685 --> 00:15:55.748 - accessible for all ages and backgrounds. People are very interested in seeing something that sparks 00:15:55.748 --> 00:16:02.296 - curiosity, joy, and reflection. They want to see a work of art that people are going to admire, photograph, 00:16:02.296 --> 00:16:08.420 - share, and return to. There is also a request that when possible, we think about sustainable options 00:16:08.420 --> 00:16:13.392 - and doing functional artwork, thinking about lighting, seating, things like that. 00:16:13.392 --> 00:16:19.148 - that will be potentially gathering in or around the convention center will actually be able to use. 00:16:19.148 --> 00:16:24.962 - They also, of course, want it to be an excellent work of art. I think we all want that. And finally, 00:16:24.962 --> 00:16:30.834 - like all pieces of public art, we want it to be low maintenance, durable, and I love this. We want it 00:16:30.834 --> 00:16:31.870 - to withstand time 00:16:31.970 --> 00:16:38.843 - weather and trends. We are really looking for something that's timeless here. So we're really happy 00:16:38.843 --> 00:16:45.716 - about that. And then if you can advance to the next slide. So now that we've concluded our feedback 00:16:45.716 --> 00:16:52.726 - session, the next step is to release a call for artists qualifications across the globe to our public 00:16:52.726 --> 00:16:59.943 - art expert networks to make sure that the most qualified artists and artists teams are seeing this call. 00:16:59.943 --> 00:17:01.936 - And as a reminder, this call 00:17:01.936 --> 00:17:08.064 - qualifications is not a call for actual proposals for the art. This is just for artists and artist groups, 00:17:08.064 --> 00:17:14.192 - architects and designers to show us what they've got to do something amazing. We were originally intending 00:17:14.192 --> 00:17:20.033 - on putting this call out on October 6th. We're a little behind, but with your blessing, we would like 00:17:20.033 --> 00:17:25.989 - to go ahead and release this call for qualifications tomorrow. Will extend the deadline by about a week 00:17:25.989 --> 00:17:31.888 - just to make sure ample. There's ample time for folks to submit their applications, and even with that 00:17:31.888 --> 00:17:38.026 - extended deadline, we will still be on track to finish our first review period of applications by I 00:17:38.026 --> 00:17:44.286 - think mid December. So the invitations to the finalists will be out before the end of the year. So we 00:17:44.286 --> 00:17:50.547 - will still be on track with that little change. And then as a reminder, that will take us through the 00:17:50.547 --> 00:17:57.114 - end of 26. And then the finalists, we're going to recommend about five of them. We'll have until mid-March 00:17:57.114 --> 00:18:01.840 - to show us their proposals. At that point, our recommendation committee will 00:18:01.840 --> 00:18:07.830 - review those proposals. We'll also do another round of public feedback to learn what people think about 00:18:07.830 --> 00:18:13.590 - the designs. And then we'll make a final recommendation to this committee. We're hoping in April to 00:18:13.590 --> 00:18:19.408 - be able to make an audit, an offer to the artists that we all agree is the best fit for the project. 00:18:19.408 --> 00:18:25.283 - And then I want to talk a little bit more about the finalists and the budget. So if you could advance 00:18:25.283 --> 00:18:31.792 - to the next slide. So after some conversations in the past couple of weeks with some industry experts, we agreed 00:18:31.792 --> 00:18:38.283 - raise the amount of money given to the finalists for this project to receive as an honoraria for doing 00:18:38.283 --> 00:18:45.278 - the work. Now, the reason why we're doing this, this is pretty much an industry standard. To be able to compel 00:18:45.474 --> 00:18:51.717 - artists to take the time and use their skills to give us a proposal, we want to give them a little money 00:18:51.717 --> 00:18:57.960 - for that labor. And again, this is industry standard and we vetted these amounts that we would be giving 00:18:57.960 --> 00:19:04.084 - each of these five finalists. It's $5,000 with many experts in public art, both locally and around the 00:19:04.084 --> 00:19:10.208 - nation. So again, we are recommending that those five finalists that will come out of this first round 00:19:10.208 --> 00:19:15.440 - of application review, which each receive an honorarium of $5,000 to submit their final 00:19:15.440 --> 00:19:21.315 - proposal. In addition to that, we'd like to offer out-of-town artists, so these are the finalists who 00:19:21.315 --> 00:19:27.306 - don't live in Bloomington, reimbursable travel expenses up to $1,500 to be able to come to Bloomington, 00:19:27.306 --> 00:19:33.181 - see the town, meet with some of our stakeholders so they really get a sense of what the community is, 00:19:33.181 --> 00:19:39.114 - so they can ensure that as they're composing their proposals that they're really capturing our spirit. 00:19:39.114 --> 00:19:45.392 - So with that, and I also want to point out, so that amount of money, which is just over $30,000, is going to 00:19:45.392 --> 00:19:51.774 - be separate from the amount that we're going to make the arts project actually worth. So we're going 00:19:51.774 --> 00:19:58.472 - to make the call itself $400,000. And that will include the fee for the artist that we ultimately choose, 00:19:58.472 --> 00:20:04.981 - fabrication fees that will also include install fees, insurance, shipping, and also a contingency fee. 00:20:04.981 --> 00:20:11.300 - We'll also expect that the artist is going to hold a chunk of that $400,000 back for any unexpected 00:20:11.300 --> 00:20:15.344 - expenses. So with that $400,000 for the call and that just over 00:20:15.344 --> 00:20:22.105 - and travel, that will take us to $432,500. And then we've still got that nice check of $87,500 left 00:20:22.105 --> 00:20:29.407 - to expand the permanent art collection in the Convention Center expansion. And again, that that's something 00:20:29.407 --> 00:20:36.236 - that we're going to start working on after the expansion opens, and that is going to be art by local 00:20:36.236 --> 00:20:42.997 - artists only. We see this as a great opportunity to be able to value our local artists. And then if 00:20:42.997 --> 00:20:45.296 - you could move to the next slide, 00:20:45.296 --> 00:20:50.946 - Next slide. So again, next steps are, we're hoping to release the call tomorrow. It's pretty much set 00:20:50.946 --> 00:20:56.651 - to go and be released to all our networks. Pretty soon after that, we're going to assemble the members 00:20:56.651 --> 00:21:02.412 - of our recommendation committee, just to review this process with them and talk through the rubric that 00:21:02.412 --> 00:21:08.007 - we're gonna be using to review the first round of proposals. And we just wanted to share the members 00:21:08.007 --> 00:21:13.602 - of the recommendation committee with all of you today. So it will be Galen, myself, and then it will 00:21:13.602 --> 00:21:14.654 - be Jennifer Mouye, 00:21:15.266 --> 00:21:21.156 - from the BEAD subcommittee. It will also be Adam Teeth and Joyce Poland from the CIB committee. Thanks 00:21:21.156 --> 00:21:27.161 - for you two both for agreeing to be on it. It will also include Christina Elam, who is the current chair 00:21:27.161 --> 00:21:32.937 - of the Bloomington Arts Commission's Public Arts Subcommittee. It will also include Rob Shakespeare, 00:21:32.937 --> 00:21:38.713 - who many of you I sure know. He's an awesome public art and light installation artist, also a member 00:21:38.713 --> 00:21:44.546 - of the Bloomington Arts Commission. We are truly honored to have Maya Michelson, who actually created 00:21:44.546 --> 00:21:45.232 - my position 00:21:45.232 --> 00:21:51.216 - here at the city. She's now the executive director of the Indiana Arts Commission. She'll also be joining 00:21:51.216 --> 00:21:57.313 - us on the committee, as will Natalie Almanza. She is a member of the public who works at Indiana University 00:21:57.313 --> 00:22:03.128 - and also a former chair of the Bloomington Arts Commission's Public Arts Subcommittee. We are in great 00:22:03.128 --> 00:22:08.886 - hands with this recommendation committee. And that's all I have to share, but I'm happy to answer any 00:22:08.886 --> 00:22:14.814 - questions you have. Thanks. Yes. Thanks. Yeah, so in the first cut where you're just looking at artists, 00:22:15.042 --> 00:22:20.460 - Are you basing the decision entirely on past performance, or do they present some sort of vision for 00:22:20.460 --> 00:22:25.878 - the project? It will all be past performance. It will all be a qualification. So they'll be asked to 00:22:25.878 --> 00:22:31.564 - present their CVs. They'll also be asked to present formal projects that they have worked on. And they'll 00:22:31.564 --> 00:22:36.446 - be asked to answer questions about, did you stay within your budget? What was the process? 00:22:36.610 --> 00:22:41.765 - What challenges did you have to overcome? What is your experience working with stakeholders in the community? 00:22:41.765 --> 00:22:46.639 - And what is your experience reflecting communities that you might be parachuting into to make sure that 00:22:46.639 --> 00:22:51.419 - they see themselves in the art? And again, this is pretty industry standard when we do two step calls 00:22:51.419 --> 00:22:52.638 - like this one. Thank you. 00:23:15.650 --> 00:23:21.920 - that happens to me every time. I had a conversation with Maya Michelson recently about another matter, 00:23:21.920 --> 00:23:28.129 - and she mentioned to me that the costs that are proposed here for proposal submissions for travel are 00:23:28.129 --> 00:23:34.338 - in fact industry standard, that artists would expect this, that they're used to that. And so that was 00:23:34.338 --> 00:23:38.782 - certainly not surprising to Maya that that's part of the recommendation. 00:23:38.946 --> 00:23:45.374 - My only second observation is the reason I've always said Janice from Clash Gallery is because I've 00:23:45.374 --> 00:23:51.866 - never known how to pronounce her last name. I told her that one time and she gave me a poem that she 00:23:51.866 --> 00:23:58.293 - had written that helped me learn how to do that. So I can be happy to share that with all of you at 00:23:58.293 --> 00:24:04.978 - another time as well. So thank you, Holly. Any other questions for Holly about the proposal? So I think 00:24:04.978 --> 00:24:07.678 - we're all in agreement to charge forward. 00:24:07.874 --> 00:24:19.015 - So thank you very much for your presentation. All right. Thanks again, everyone. Item number nine, hotel 00:24:19.015 --> 00:24:30.474 - update. Jane Coopersmith is here from the city of Bloomington from the economic and sustainable development 00:24:30.474 --> 00:24:34.718 - department. So Jane, welcome. Is it on? 00:24:38.146 --> 00:24:47.174 - Is this thing on? Not yet. I think it's on now. Yeah, Jane Cooper Smith, Director of Economic and Sustainable 00:24:47.174 --> 00:24:55.710 - Development for the City of Bloomington. As you all know, the CIB selected a hotel developer about this 00:24:55.710 --> 00:25:04.574 - time last year, and the city is engaged via the Bloomington Redevelopment Commission in those negotiations. 00:25:04.674 --> 00:25:12.590 - The adults are still talking is how I would summarize it. The lawyers are negotiating terms. I'll be 00:25:12.590 --> 00:25:20.898 - meeting with Mr. Dora on Friday to discuss some potential details of the project, but we remain committed 00:25:20.898 --> 00:25:29.049 - to moving through negotiations as does the Dora and Lauderbeck team. So nothing major to report at this 00:25:29.049 --> 00:25:33.438 - time. Okay, thank you. Thank you, Jane. Item number 10. 00:25:33.762 --> 00:25:41.257 - old business. And if I may, and I first want to thank Jane for attending these meetings monthly and 00:25:41.257 --> 00:25:48.902 - for giving us these updates. I will tell you I've shared with you some email correspondence. I've had 00:25:48.902 --> 00:25:56.472 - conversations with both Mr. Dora and Jane and I have had some conversations back and forth recently. 00:25:56.472 --> 00:25:58.046 - It has been one year 00:25:58.722 --> 00:26:05.218 - since we selected Dora as the hotel developer. And one year ago this month that we referred Dora to 00:26:05.218 --> 00:26:12.298 - the city, and we use the terms interchangeably, the city, the Redevelopment Commission, to begin discussions 00:26:12.298 --> 00:26:19.184 - about their interest in the Bunger Robertson property. And at the time we made the referral, we mentioned 00:26:19.184 --> 00:26:26.654 - then that the developers who had responded to our RFP told us that this process was probably a three-year process. 00:26:26.786 --> 00:26:34.428 - the time we got through design and then through construction before we would have the doors open to 00:26:34.428 --> 00:26:42.146 - a new hotel. So a year has passed and we are still three years away from the same thing we were away 00:26:42.146 --> 00:26:49.788 - that was the distance in time that we had a year ago. Vince Dora told me that by the time we talked 00:26:49.788 --> 00:26:53.150 - through some timelines that design activity 00:26:53.282 --> 00:27:01.510 - is probably at least six months worth of work and we're still in the two and a half years of construction. 00:27:01.510 --> 00:27:09.277 - So I indicated to both Vince and to Jane and to others that although we appreciate their efforts and 00:27:09.277 --> 00:27:17.275 - we appreciate their intentions and we appreciate the fact that everyone has been well-meaning in trying 00:27:17.275 --> 00:27:19.582 - to move this project forward, 00:27:19.682 --> 00:27:26.210 - that it's clear from what everybody tells us that certainly there are some issues that have to do with, 00:27:26.210 --> 00:27:33.051 - as understandably so and not unsurprisingly, funding for the project. There are questions about, potentially 00:27:33.051 --> 00:27:39.390 - questions about design and what exactly ought to be in a full service hotel and what could be scaled 00:27:39.390 --> 00:27:44.286 - back to meet some of the financial goals that the parties would need to meet. 00:27:44.962 --> 00:27:52.329 - And I've shared with them, we understand that. We've gone through that same process with our own construction 00:27:52.329 --> 00:27:59.026 - project. We had the design and expansion based on how much money we had. And we had $52 million for 00:27:59.026 --> 00:28:05.991 - construction. So our design fit the $52 million budget. So we understand that as they move into design, 00:28:05.991 --> 00:28:12.823 - that budget and design have to come together, have to marry together. And we're certainly willing, as 00:28:12.823 --> 00:28:14.430 - I've told both parties, 00:28:14.690 --> 00:28:22.331 - to consider what they come up with in terms of does the design that's being proposed meet our definition 00:28:22.331 --> 00:28:29.609 - of what we were looking for in a full service hotel. But a year having passed, what I am asking now 00:28:29.609 --> 00:28:37.032 - and I'm going to ask the board to endorse is that we notified the city of Bloomington and the RDC and 00:28:37.032 --> 00:28:43.582 - Dora the hotel developer of our requirement that the CIB receive a formal joint agreement 00:28:44.226 --> 00:28:50.938 - upon report from the city and Dora with a path forward including timelines for design and construction 00:28:50.938 --> 00:28:57.585 - phases and a time schedule for development of the hotel and that we received that report from them by 00:28:57.585 --> 00:29:04.296 - no later than our December 17th regular meeting. So basically a 60-day timeline for us to receive much 00:29:04.296 --> 00:29:07.294 - more specific information and to signal to us 00:29:07.554 --> 00:29:14.040 - that we are actually moving forward and that we can expect forward movement and we can expect design 00:29:14.040 --> 00:29:20.462 - and construction to actually take place. If the two parties are not prepared to make this report by 00:29:20.462 --> 00:29:26.562 - the December CIB regular meeting, the CIB will consider the options available to it to fulfill 00:29:26.562 --> 00:29:32.984 - its responsibility to select a host hotel, including reissuing the RFP for a hotel developer. And I 00:29:32.984 --> 00:29:34.846 - will simply add to that that 00:29:35.106 --> 00:29:42.205 - both the county ordinance that created this body and the interlocal agreement between the four governmental 00:29:42.205 --> 00:29:49.041 - parties working together with us to move this project forward. The CIB has the responsibility to select 00:29:49.041 --> 00:29:55.746 - a hotelier for this project and to move forward successfully to having a host hotel. And we need this 00:29:55.746 --> 00:29:59.230 - information in order to fulfill that responsibility. 00:29:59.458 --> 00:30:06.004 - So again, I'm asking for a report back from the two parties by not later than our December 17th regular 00:30:06.004 --> 00:30:12.424 - meeting with timelines for design and construction phases and a schedule for development of the hotel 00:30:12.424 --> 00:30:18.341 - by that meeting. So I'm asking for your endorsement that would permit us to move forward with 00:30:18.341 --> 00:30:24.950 - that notification to the two parties. And I would ask that endorsement in the form of a motion if you're 00:30:24.950 --> 00:30:26.398 - inclined to make such. 00:30:29.762 --> 00:30:38.670 - So moved. Second. Okay, so we have a motion and a second. Is there any discussion or further comment 00:30:38.670 --> 00:30:47.579 - from any board members? Mr. McKinnon. And so I think I heard you say this, but did both the city and 00:30:47.579 --> 00:30:56.752 - Dora were aware that this, that you would be making this kind of statement? Yes. Okay. Yes, I made both 00:30:56.752 --> 00:30:59.486 - aware. Yes, I made both aware. 00:31:01.282 --> 00:31:09.599 - Any other questions, comments, concerns? Okay, we have a motion and a second. John Weichart? Yes. 00:31:09.599 --> 00:31:18.255 - Doug Bruce? Yes. Jeff McKim? Yes. Joyce Poling? Yes. Jim Silverstein? Yes. Adam Tease? Yes. Jay Baer? 00:31:18.255 --> 00:31:27.166 - Yes. Okay, thank you. Next item, new business. Is there any new business to be brought before the board? 00:31:29.378 --> 00:31:36.556 - Comments from board members? Any comments from board members? Comments from the public? The public is 00:31:36.556 --> 00:31:43.733 - welcome to make any comments. We asked that you hold those comments to a two-minute time limit. I see 00:31:43.733 --> 00:31:50.700 - Jane Coopersmith is making her way back up to the microphone. Welcome back, Jane. Hello, everyone. 00:31:50.700 --> 00:31:52.318 - Long time. No problem. 00:31:53.026 --> 00:32:00.034 - I just wanted to talk to you briefly about Bloomington's identity and kind of how we are looking at 00:32:00.034 --> 00:32:07.181 - this broadly in the city from an economic development perspective. We really see the beeline trail as 00:32:07.181 --> 00:32:14.399 - the spine of our great community from the Switchyard Park on the south to Hopewell. And then obviously 00:32:14.399 --> 00:32:21.476 - being adjacent to this new convention center is really incredible. And then going north, we have the 00:32:21.476 --> 00:32:22.878 - trades district and 00:32:23.202 --> 00:32:30.482 - and then even further north than that, we're working on a new project that, if approved, would be called 00:32:30.482 --> 00:32:37.832 - the Stadium District. This is the area surrounding Miller Showers Park, and it is a gateway to our Ferris 00:32:37.832 --> 00:32:44.904 - City. And we feel that the branding of this district would be really helpful in promoting yet another 00:32:44.904 --> 00:32:52.254 - neighborhood node in Bloomington and will help those businesses advance themselves. And also it will help 00:32:52.450 --> 00:32:57.489 - visitors kind of identify, you know, this part of Bloomington as being really near the stadium 00:32:57.489 --> 00:33:02.846 - and appropriate for sports destinations and stuff like that. Why is this important to the CIB? Well, 00:33:02.846 --> 00:33:08.309 - we also think the stadium district and the entire area, if approved, name the stadium district and the 00:33:08.309 --> 00:33:13.826 - entire area on the north side would be really critical during this window before the host hotel is open 00:33:13.826 --> 00:33:18.334 - in that we'll have an identifiable neighborhood and potentially be able to work with 00:33:18.466 --> 00:33:24.622 - private shuttles or Bloomington Transit in order to transport visitors from that district down here. 00:33:24.622 --> 00:33:30.596 - So feels like there's a lot of opportunity there. And then rewinding back to the trades district, 00:33:30.596 --> 00:33:37.301 - which is, you know, north of here and south of the Miller Showers area. I also wanted to extend an invitation 00:33:37.301 --> 00:33:43.396 - to a block party there on November 7th from five to eight. We hope you can all come join us and see 00:33:43.396 --> 00:33:47.358 - what's happening with the CCC grant. Thank you. Thank you, Jane. 00:33:48.834 --> 00:33:57.406 - Any other comments from the public? Yes. Mike McAfee from Visit Bloomington is making his way. 00:34:36.386 --> 00:34:57.470 - Any other comments from the public? 00:35:00.418 --> 00:35:06.880 - All right. Seeing none, our next board meeting is Wednesday, November 19th, 2025 at 3 p.m. back here 00:35:06.880 --> 00:35:13.278 - in the Convention Center. With that, you don't have to go home, but you can't stay here. And we are 00:35:13.278 --> 00:35:14.686 - adjourned. Thank you.