- good morning I'm going to call to order this meeting of the Monroe County Board
- of Commissioners it is Thursday March 27th I look for the record that two of
- us are here and present in the Nattie Hill room Commissioner Madeira and myself
- Commissioner Jones is absent today and we'll begin with our public statement we
- the Monroe County Board of Commissioners renew our commitment to welcome and
- protect the rights of all people regardless of age race color creed
- disability sexual orientation gender gender identity marital status economic
- status and national origin and we affirm the right of every person to live
- peacefully and without fear and we will fight and resist at every step
- discrimination and harmful policies whatever their source we believe in
- diversity equity inclusion and belonging we also stand in support of our County
- Public School systems both RBB and MCC SC and with that we will move on to our
- department updates looks like we have an update from health good morning
- commissioners as of March 25th emergency department visits for COVID like
- illness and COVID hospital admissions have decreased though wastewater
- concentrations have started trending up flu activity is still moderate across
- the state of Indiana and the health department in collaboration with the
- Indiana Department of Health is hosting a measles vaccine clinic on March 31st
- from 1 30 to 5 30 p.m. this will be located that the Monroe County Public
- Library Southwest branch those eligible include individuals who are
- unvaccinated or who received the vaccine between 1962 to 1968 you can call 812
- 3 5 3 3 2 4 4 for more information all right thank you so much could you could
- you review that information one more time and and explain why those years are
- important yes so the March 31st so 1 30 to 5 30 at the Monroe County Public
- Library Southwest branch and so eligibility between those years it's
- hard to be determined you individuals could have a tighter but they could be
- eligible to receive this vaccination and this is at the Monroe County Public
- Library Southwest branch so in between those years there was a difference in
- how the vaccine was delivered for measles bumps rubella correct yes okay
- great thank you do you have any comments or
- questions Commissioner Reader no thank you this is excellent news we have
- these cases spreading there are some in New Mexico I think neuromaniacal up of
- over 350 cases in Texas and so you know this is really important thank you thank
- you so much sir any other department that has an update to present being
- none we will now move on to public comment this section of our meeting is
- reserved for public comment on items not on our agenda we asked speakers to limit
- themselves to three minutes per person and please provide your name and county
- of residence before you speak is there anyone in the Natu Hill room that wishes
- to offer public comment or online you may raise your hand on teams
- right seeing none we will move on to the approval of minutes those can be taken
- together I move to approve the minutes of February 27th 2025 from the council
- and commissioners joint session as well as from March 21st 2025 I will second
- that any comments corrections or edits I sent mine in already all those in favor
- of approving the minutes for February 27 2025 which was the council
- commissioners joint session and March 21st 2025 signify by saying aye aye
- motion carries 2-0 next item please I move to approve the claims docket for
- accounts payable from March 27 2025 and for payroll from March 21st 2025 I will
- second that from the auditor's office please tell us all about it a good
- morning the accounts payable claims docket for March 27 2025 totals one
- million nine hundred and seventy six thousand eighty five dollars and seventy
- cents this includes all emergency claims and adjustments the payroll docket for
- March 21st 2025 includes one million six hundred and thirteen thousand three
- hundred and forty five dollars and fourteen cents in direct costs and the
- remaining six hundred eighty six thousand nineteen dollars and seventy six dollars or
- for indirect costs for a grand total of two million two hundred ninety nine
- thousand three hundred and sixty four dollars and ninety cents thank you so
- much comments or questions Commissioner Madeira I have one I don't either let's
- see if there's any public comment on this item you raise your hand on teams or
- come to the podium in that you know be none all those in favor of approving the
- claims docket accounts payable March 27 2025 and payroll March 21st 2025
- signify by saying aye aye motion carries 2-0 I will note for the record we've
- received three reports from the clerk of the Circuit Court February 2025 the
- Treasurer's February 2025 report and the weights and measures report running from
- February 16th to March 15th 2025 with that we will move on to new business
- please I move to set E&B paving bid for Gentry East Phase 6 sidewalk replacement
- fund name Gentry East Phase 6 final plate fund name 1108 amount in forty nine
- thousand nine hundred and twenty six I will second that and let's see who we
- have joining us hello hello good morning morning Ben Ayers Monroe County Highway
- we've been the developer for Gentry East went bankrupt we cashed the letter of
- credits a couple years ago been working with the HOA on trying to get some
- issues resolved in there so we can get them accepted into our inventory so we
- put in working with them they decided they wanted to concentrate on the
- sidewalks right now so we put out a bid for that received one bid sealed for me
- and be paving so we're recommending approval of that thank you so much
- comments or questions Commissioner major I have done so what is the name of this
- developer it was Gentry East development it was been beard okay great and there's
- enough money in this account to cover this obviously to cover the sidewalk
- repairs yes okay great all right thank you so much appreciate that all right
- let's see if there's any public comment on this item you raise your hand on
- teams or come to the podium
- all right seeing none all those in favor of accepting the EMB paving bid for
- gentry East phase 6 sidewalk replacement signify by saying aye aye motion carries
- to zero thank you thank you I move to approve bluestone tree quote for a log
- jam removal funds name LRE grant lake and river enhancement in stormwater fund
- numbers nine one seven four and one one nine seven in the amount of thirty two
- thousand two hundred dollars I will second that miss Ridge good morning so
- we did receive two quotes for this project we had been working on getting
- the agreement finalized with the Army Corps and we received that to move
- forward we do have the Lair grant for funding assistance on the two log jams
- that will pay up to 80% but not to exceed twenty five thousand dollars the
- work will be performed as soon as bluestone can't is able to schedule the
- work to be completed the remainder of the cost will be worked through with the
- soil and water conservation district and the property owner and then a small
- portion from our stormwater budget so there's a spreadsheet that I attached
- with the disbursements there thank you so much comments or questions
- commissioner Madure no this is again very important because and I also just
- wanted to highlight as we have in the past how these are great examples of
- community partnerships with multiple parties you know kicking in to get this
- problem resolved yeah I'm glad that this is getting done this has been a long
- time coming thank you for your persistence all right so let's see
- there's any public comment on this item you can raise your hand on teams or come
- to the podium please yeah I just wanted to make sure the public knew and you knew
- that in the packet there doesn't there isn't any or we had them sign an
- addendum which includes a lot of our standard language including the e-verify
- non-discrimination insurance requirements they have signed that and
- agreed to those terms both for this contract and the fuck and another one on
- this agenda we would incorporate that addendum right so noted thank you so
- much the comment the none all those in favor of removing the bluestone tree
- quote for a long jab removal signify by saying aye aye motion carries to 0 on to
- the next item please I would like to approve the 2024 annual report presented
- by Lisa Ridge I will second that ms ridge tell us all about it so in the
- highway department we are required by June 1st to submit our annual report for
- 2024 this is also to show that we are spending 50% of the MVH distribution to
- preservation of the county roads it's split between 1173 budget and 1176 it
- also reports basically any outside source of income that we use for road
- projects such as even geo bonds for purchase of equipment if there were TIF
- bonds or TIF included major bridge so this is putting all the annual report
- together so we are in compliance and continue our department works
- if anybody wants to see how busy your highway department is just take a look
- at support comments or questions Commissioner Redira I have none I have
- actually one question about the mileage section 5 on mileage so that there's zero
- change between 2023 and 2024 but but there will be some from 24 to 25 I
- assume correct yeah didn't take the emerald trace in until the end then
- we'll have other roads that maybe get completed such as the Fullerton Pike
- phase 3 Vernal Pike connection those are roads that will be eventually included
- into that overall mileage I was trying to remember when we took that road in
- then I couldn't which one the emerald emerald it was I believe it was at the
- end towards the end of the year yeah thank you appreciate that all right any
- public comment on this item you can raise your hand on teams or come to the
- podium
- being none all those in favor of accepting the 2024 annual report from
- the highway department signified by saying aye aye motion carries to zero
- next item please I move to amend amend the Monroe County code chapter 460 fun
- name motor vehicle highway fun number 1176 in the amount of $2,400 I will
- second that miss Ridge and so we worked with Molly in the legal department to
- amend this chapter we have a traffic Commission board and I believe there's
- four members that received constant compensation for attendance to the
- meetings we have not increased the $25 payment in well over probably ten fifteen
- years so we had worked with Molly to write the amendment and to raise the
- compensation to $50 per meeting we had already budgeted this for in our MVH so
- we won't need to go for an additional or anything so it's just basically for
- their expertise and attendance for our monthly meetings if we have them thank
- you so much comments or questions commission over here I think it's very
- important that we pay people what they're worth because that's a sign of
- respect for them and for their time and so this seems overdue this is great thank
- you I'm glad this is getting done and we did this a few years back for the Plan
- Commission members you know the cost between gas and maintaining vehicles and
- having to go out to these locations adds up as well and I think that's fair
- compensation so and and this isn't going to require Council to change the salary
- ordinance because they already capped it at a higher amount so we're good on
- that because that they've now said they will not take any consideration for
- additional appropriations so all right good news okay so let's see if there's
- any public comment on this item you can raise your hand on teams or come to the
- podium being done all those in favor of amending Monroe County Code chapter 460
- signify by saying aye aye motion carries 2-0 next item please move to approve the
- in dot agreement for 2022 2025 countywide bridge inspections funds named
- countywide bridge bridge inspections 2022 2025 fund number eight one six eight
- in the amount of two hundred seventy five thousand thirty seven dollars and
- thirteen cents I will second that miss Ridge so we are required to do a four
- year cycle for our bridge inspections we just entered into the last cycle of the
- four-year cycle phase 2a so the contract is actually to amend go back to the
- original since it's includes phase one phase 1a 2 and 2a so the actual
- difference in the original contract that was approved in 2021 is a decrease of
- thirty six thousand two oh three eighty eight when we finally get to the end of
- these inspections everything that we put together as a it's an estimate but it's
- it's a good estimate and you not sure how you're going to come out in the end
- for the four cycles so that is what this contract is for and it's we get
- reimbursed eighty percent from in dot for our inspections thank you so much
- very clear explanation comments your questions Commissioner Madeira no this
- is just critical as we know our young infrastructure is crumbling and while
- Republicans in the legislature are worrying about bedrooms and bathrooms we
- have you know dire needs in the community and the dire needs relate to you know
- whether our our residents can drive safely on roads and bridges and so we've
- seen where communities did not maintain infrastructure well and you know thank
- you so much for for taking care of us I'm glad this is getting done and yeah I
- don't know how you would do an estimate that would be accurate so I think it's
- better to overestimate and do it that way so I'm glad this worked out and and
- so when does the next four-year cycle start March of 2026 that's what our that
- is our compliance month so we're actually we've already done the RFP
- process we're waiting for the contract to come from the consultant we do
- understand that there's a lot of state requirement changes and the next cycle so
- we expect to see a significant increase on our bridge inspections okay all right
- well thank you for this okay so let's see if there's any public comment on this
- item and come to the podium and that you hill or raise your hand on teams
- none all those in favor of approving the end that agreement for 2022 to 2025
- countywide bridge inspection signify by saying aye aye motion carries 2-0 next
- item please I move to approve the in dot 2025 community crossing matching grant
- agreement fund name County General fund number 1,000 grand amount of 1 million
- five hundred thousand dollars I will second that Ms. Ridge this is award for
- the January call for word the community crossing matching grant program it's for
- approximately 28 miles of paving bids are actually being open today at 1 o'clock
- for those projects are again our required match is 1.5 million and our
- County Council is has budgeted for that for 2025 so we thoroughly appreciate the
- assistance and being able to do this program and being able to you know
- basically double what we can pave with the funds that we have 28 miles is a lot
- of roadway that is a lot of roadway it is and like I said if we didn't have this
- assistance it would drop it in half because we still bid out other projects
- we still do in-house projects so we tried the last couple years it's been
- around 50 miles but again if we didn't have this assistance that would we would
- only be doing about 25 miles yeah it's crazy yeah comments or questions
- Commissioner Medina no this is critical thank you so much and glad that there
- was the foresight to budget for this I mean you've been a consistent awardee
- for the community crossing since it started and really can't thank you
- enough for that getting projects done on time and and they continue to fund and
- that's a really good thing who knows what next year will bring of course we
- have no idea what's going to happen to community crossings but we'll see all
- right let's see if there's any public comments on this item you can raise your
- hand on teams or come to the podium
- being none all those in favor of approving the in dot 2025 community
- crossing matching grant agreement signified by saying I I motion carries
- to zero and where can people find that list of streets that will be paved
- because I know you read it out at our last meeting it's on our minutes we can
- that post on our website they're happy they're great and welcome to call email
- us and we'll provide them that list that'd be great because because that's
- the question that gets asked a lot it really is all over the county so good
- good work thank you next item please I move to approve the in dot change order
- number one for flashing beacons at various trail locations fund name local
- road and street fund number 1169 amount sixty two thousand one hundred and
- twenty six dollars and fifty eight cents I will second that miss ridge so we have
- been working with the contractor on this project that they were awarded I believe
- it was last fall last summer in the original bid documents there was not
- single-pole foundations included in that so after much discussion and comparing
- cost of rebidding it was more cost-effective to go ahead and do this
- change order depending on the outcome of the project the sixty two thousand will
- most likely be from local funds from our local road and street funds but again
- that won't be determined until the projects complete and how we fall with
- the construction contract got it thank you comments or questions Commissioner
- Madure nope these are integral and again very important to our community but you
- took a look at those pole sites the single pole foundations that's excellent
- all right let's see if there's any public comment on this item you raise
- your hand on teams or come to the podium
- being done all those in favor of approving the in dot change order number
- one for flashing beacons at various trail locations signify by saying aye
- aye motion carries two zero next item please I move to approve the
- ratification of blues of a blue stone tree quote for tree removal from the
- stiff road stormwater project phase two fund named stormwater funds number one
- one nine seven in the amount of ninety six thousand five hundred and seventy
- seven dollars I will second that and note that again this was an amended slight
- amendment for the contract has been incorporated here is rich and this is
- also to ratify what we had worked through with the commissioners office to
- be able to get the project started we are on a timeline of April 1st to get
- the trees down before to be within that the bat window as we call it so we were
- happy to be able to get the quote from bluestone get this phase two started for
- this project the project has been awarded it was awarded in December to
- EMB paving so we hope to keep this moving and I apologize for it for being last
- minute we've been working on trying to get a Duke easement for about two and a
- half years so we finally have received from the Army Corps the notice to
- proceed to be able to meet that April 1st window great work there's a bit of
- scrambling going on there behind the scenes that nobody appreciates but I
- know it happened all right comments or questions Commissioner Madura I none
- other than it it should not have taken that long to get the easement I'm sorry
- you guys had to wrangle with that for that long but thank you so much for your
- resiliency and diligence all right let's see if there's any public comment on
- this item you raise your hand on teams or come to the podium
- being done all those in favor of ratifying the bluestone tree quote for
- tree removal stipp road stormwater project phase two signify by saying I I
- motion carries to zero next item I move to approve approve the lock molar group
- task number two for the stipp road stormwater project fund named stormwater
- fund number one one nine seven in the amount of eight thousand eight hundred
- dollars I will second that miss Ridge so this is actually a task order number two
- the original on-call contract with Locke Mueller was approved on October 23rd
- 2023 for the project and this is actually for the staking for the Duke
- easement and along Morse Creek and stipp road and for the staking construction
- limits for the tree removal thank you so much comments questions
- Commissioner Madeira no just thank you for all the work that it's taken to
- complete these projects pulling a lot of threads together any public comment on
- this item you raise your hand on teams or come to the podium seeing none all
- those in favor of approving lock me to the group task number two for stipp road
- stormwater project signify by saying aye aye aye motion carries 2-0 I move to
- approve the Duke energy utility reimbursement agreement for the stipp
- water I'm sorry stipp road stormwater project funds named stormwater funds
- number one one nine seven in the amount of a hundred and twenty two thousand
- six hundred and thirty seven dollars and 24 cents I will second that miss Ridge
- one more last time yeah this is for the utility reimbursement for Duke to do
- some relocation of existing poles and installation of some new poles for the
- project so that's so we can move forward with the project comments or questions
- Commissioner Madeira it would be nice if Duke had like a clawback or some kind of
- deadline stipulation where they would we would pay less based on how many years
- it takes to get something done I'm just showing that out there a comment let's
- see if there's any public comment on this item you raise your hand on teams or
- come to the podium
- I see none all those in favor of approving the Duke energy utility
- reimbursement agreement for stiff roads from water projects signify by saying aye
- aye motion carries 2-0 and so what's left on this project for the
- construction yeah so as soon as we can get the utilities out of there EMB
- is ready to go there is a bridge replacement in that project I believe
- it's a 90 day or 120 day closure and then we actually are opening bids today
- also for the remainder of stiff road for the paving of outside the construction
- limits okay so at the end you'll have Morse Creek completed stiff road which
- was too big stormwater projects that we had on plans for a while and then the
- remainder of paving stiff road out to handy road and Moffat okay great and and
- the bridge replacement for the closure that's gonna occur over the yeah and I
- think that yeah we can work around the driveways and you know the locals that
- live out there and work with them so they'll be able to get to and from their
- home so perfect great thank you so much so I thought it would be a good time to
- have an update since we've just done all this okay thank you are you ready for
- the next item please yes I move to approve the pinnacle mailing products
- agreement for postage meter services fund name health fund number one one five
- nine in the amount of a hundred and ninety nine dollars and 52 cents for 60
- months I will second that miss Kelly oh you are muted there you go our current
- lease agreement is coming to a close with Quadiant so my understanding is
- switching to this vendor will just help to get us on the same vendor that's
- being used in different departments across the county thank you so much all
- right um commissioner do your comments or questions then I don't have any
- either I'm glad to see this happening any public comment on this item you
- raise your hand on teams or come to the podium
- none all those in favor of approving the pinnacle mailing products agreement for
- postage meter services for health signify by saying aye aye motion carries
- to zero next item please I move to approve the Center for leadership study
- service agreement fund name local public health fund number 1161 in the amount to
- be determined I will second that miss Kelly um yes so this year each of our
- employees have their own individual budgets for training and development so
- I've spent some time just looking into different opportunities where employees
- could access different formats of training and development and came across
- this program with the Center for leadership studies and so this would
- just allow an alternative method for employees to access training that might
- be best suited for their skills whether that's an in-person workshop or virtual
- trainings or webinars thank you so much comments or questions
- Commissioner we do I actually have none this is sounds very critical to employee
- needs and development and so I'm glad we can do that yeah this is sounds like a
- great program I I think it's going to benefit everybody in the community to
- have better trained staff so that's a win-win and I asked miss pretty if this
- had gone through TSD because it involves using our equipment and she said yes it
- had been so thank you let's see if there's any public comment on this item
- raise your hand on teams or come to the podium being done all those in favor
- of approving the Center for Leadership Studies Service Agreement signify by
- saying aye aye motion carries to zero next item please I move to approve the
- imaging office systems incorporated agreement for the scan pro 2500 funds
- named clerk perpetuation fund number one one one nine - three zero zero zero six
- in the amount of eleven thousand nine hundred and seventy nine dollars I will
- second that oh and we have clerk Brown joining us good morning welcome good
- morning commissioners happy spring to all in conjunction with the county
- clerk's mandatory duty to maintain and keep the clerk in court records I am
- requesting to replace our current scan pro machine which is now obsolete due to
- age and the firewire not being supported any longer requesting to replace it with
- the most up-to-date version it is a microfilm scanner we struggle to keep
- ahead of scanning those microfilm records and there are copious copious
- pounds of microfilm and so this as noted is not anything that would require
- additional appropriations from the council it will come from the clerk's
- perpetuation budget and the purchase agreement has been reviewed by County
- County or County legal and so with your permission I'm happy to go forward with
- that purchase thank you so much that's great explanation Commissioner Madeira
- comments or questions it's been a while since I heard the words firewire so so I
- think that is ample testimony to the need to replace yes kind of like firewire
- dirigible stock ticker excellent all right so yeah I appreciate that this
- that this makes sense we don't actually have resolution 2025 03 on our agenda I
- believe unless it got added at the end miss Turner King so we look forward to
- it soon the resolution is going to be on the third I'm still working with TSD to
- get the required pictures and documentation so it's forthcoming thank
- you so much yeah no no hurry I just wanted to let the public know I had
- assumed that it was coming excellent it makes total sense that's I I don't know
- how this equipment even functions anymore so it's I mean I use microfilm
- when I was doing my research it's old stuff all right let's see if there's any
- public comment on this item reach your hand on teams or come to the podium
- the none all those in favor of approving the imaging office systems ink for scan
- pro 2500 signify by saying aye aye motion carries to zero and while you're
- here clerk Brown we do have an item coming up regarding the showers building
- redesign its item X on our X on our agenda yes okay so I just since you're
- here and I don't make you wait do you have any concerns about moving forward
- with revamping nor showers to utilize for voting operations etc well first let
- me say I'm very grateful to mr. Krider who has taken an immense amount of time
- to meet with me and my staff I I think I had been most hopeful for options given
- that the clerk's office will move with the Justice Center and of course the
- closer it is in proximity to elections property the easier for myself and
- future clerks to perform their election duties but if this is the option that we
- have we're prepared to work with mr. Krider and his his architects to ensure
- that it is a viable option for for elections thank you I just wanted to
- check in with you thank you thank you
- I move to approve the impact solutions MOU agreement addendum fund name JD AI
- data analysis and research funds number nine one six seven five in an amount not
- to exceed eight thousand dollars I will second that it's nice to have you here
- hello good morning I know it's been so long since I've been in person it's like
- this is kind of fun so hi thank you we received JD AI fund juvenile detention
- alternative initiative grant funds we've gotten them for ten years these funds
- come down their state dollars to the Department of Correction the grant year
- is on the state fiscal so it ends June 30th so this time of year we look at
- what fund balances we have and what we've spent that we thought we would and
- what we haven't so this is asking for us to repurpose some funds that were
- allocated for quest our case management system to make changes we haven't needed
- it but we do use the data visualization and data quality that impact is able to
- help with us so this is just shifting some money from quest over to impact to
- continue the work that they've done thank you so much comments or questions
- Commissioner Maduro none I don't either such a great program so cool to be able
- to offer this so thank you for everything you and your staff do to make
- all these programs work we've got a few more on our agenda appreciate you so
- let's see if there's any public comment on this item you raise your hand and
- teams or come to the podium
- being none all those in favor of approving impact solutions MOU agreement
- addendum signify by saying aye aye motion carries two zero next item please
- I would like to move to approve Indiana University MOU agreement addendum funds
- name JD AI data analysis and research funds number nine one seven five in the
- amount not to exceed seven hundred and fifty dollars I will second that thank
- you very much in 2023-24 we started exploring better ways to get feedback on
- the service that we provide in the probation department and one of the
- things that we offer now our surveys at the end of every probation appointment
- court hearing and intake it has turned out to be a little bit bigger project
- than we anticipated which is a good thing so this just allows us to continue
- working with Indiana University who kind of hosts the survey and they run the
- reports for us and they help us analyze so much comments or questions Christian
- with you I just applaud this endeavor because again it's a big it's a good
- thing that is bigger than everyone anticipated because this kind of
- feedback is critical towards program success but it's not often done and so
- again it also illustrates a very valuable community partnership you know
- IU students are working on this IU faculty are working on this and it
- really you know epitomizes that close connection between Indiana University and
- Monroe County thank you for getting this done and it's it is a great way and it
- helps students understand the real-world applications of what they do let's see
- if there's any public comment on this item you raise your hand on teams or come
- to the podium being none all those in favor of approving the Indian University
- MOU agreement addendum signify by saying aye aye motion carries 2-0 next item
- please I would like to move to approve the warehouse MOU agreement addendum
- funds named JD AI programming funds number nine one two three in the mount
- not to exceed four thousand one hundred dollars I will second that yes so you've
- heard me talk before what part of what we get grant dollars for to provide
- programming to community we are offering it's called the parent project and it is
- intentionally designed for parents of young adolescents through young
- adulthood who are strong-willed and it supports it creates a support network
- for parents and also gives real tangible hands-on ways to help to help guide our
- young people into becoming good adults this session we're going to be
- partnering with the warehouse we're actually offering childcare this time
- around which is the first for us but we've heard that for many of the
- participants that you know not having childcare has been a huge barrier so this
- is allowing us to provide childcare there will be meals provided to
- participants and families and then we're also incorporating a bit of a facility
- rental for the warehouse they're typical hours or until seven o'clock we're
- asking them to stay open until 830 programming is once a week 530 to 830
- it doesn't begin until April 9th so if anybody out there is interested in
- learning more please feel free to reach out to me my office number is eight one
- two three four nine two six four nine you can just call the probation department
- and ask to speak to me if you didn't get that number but we'd love to talk to you
- and we solve room thank you that was one of my questions other comments or
- questions Commissioner Redire how many how many participants could participate
- in the program we bit ish about 12 again because we've never done child care
- before we're a little uncertain you know if every parent has one that feels
- manageable we have had a couple folks that have registered that have two and
- three kids so we're gonna have three child care providers so we feel good
- about that but we're thinking 12 ish that's awesome I hope that this can be
- expanded in the future because this again is one of those preventative
- programs that though hosted by a probation department you know really
- focuses on answering needs before they you know turn into problems so thank you
- so much really been a focus with us the last few years is those diversion
- opportunities and not just system connected diversions but how can we keep
- families out of the system all together this has been a great partnership family
- solutions partnered with us to get staff trained they're the ones that
- facilitate it and then the warehouse has been amazing every time we come to them
- with an ask the answer is yes so they're fantastic - awesome thank you very cool
- all right let's see if there's any public comment on this item you raise
- your hand on teams or come to the podium
- being none all those in favor of approving the warehouse MOU agreement
- addendum signify by saying aye aye motion carries to zero thank you so much
- thanks for being here item please I would like to move to approve Graber
- post buildings incorporated funds named county general and parks non-reverting
- fund numbers one thousand one one seven eight and one one seven nine in an
- amount not to exceed $27,000 I will second that this is this is a garage
- that will be situated by the new turf fields it will open on to field 9 which
- means our equipment will stay clean because we're basically keeping carpet
- clean it's very needed for the tournament items such as portable scoreboards
- specialized flags specialized weights all kinds of things that go with that we
- held it off before but now we really think that we need it and the park board
- voted last night to fund this particular building that's 14 by 24 thank you so
- much comments or questions Commissioner Madeira it makes total sense and again
- this equipment needs to be stored to be you know keep it out of the weather keep
- it safe protect our investments thank you appreciate that you got this done
- it's an important part of making sure that this new athletic complex is well
- maintained all right I'll see if there's any public comment on this item you
- raise your hand on teams or come to the podium in that you know being none all
- those in favor of approving the contract with gay Graber post buildings Inc
- signify by saying aye aye motion carries to zero next item I would like to move
- to approve Reed and sons construction agreement for cars athletic complex
- contracts one and two change orders number two presenter Kelly Whitmer all
- right so we have a motion I will second that miss Whitmer tell us all about it
- well the astroturf that we're working with in reading sons in their contract
- there to buy this grooming equipment well when I was reading over it it is
- produced in Germany so we went and found I think better equipment that's produced
- in Indianapolis with the savings of over $3,000 so we're asking them to deduct
- those two pieces of equipment for each contract for each contract is nine
- thousand five hundred forty eight dollars and seventy cents and I believe
- we should buy locally all right great thank you so much comments or
- questions Commissioner Madeira just thank you for going above and beyond and
- really you know not only saving money but also like you said by locally and plus
- that's what's going in the new garage and it's interesting because this may you
- know it's great to save the money but the chances are something else is gonna
- overrun and at least we won't be stuck with that overrun on another part of the
- project so this will help give us a better buffer for future change orders
- if they come up but it's good a buffer's a buffer all right let's see if there's
- any public comment on this item raise your hand on teams or come to the podium
- seeing none all those in favor of approving the read and sons construction
- karst athletic complex contracts one and two change orders number two signify by
- saying aye aye motion carries two zero thank you next item please I would like
- to move to approve the specialty engineering group LLC professional roof
- design services for the health building fund name 2024 go bond fund number four
- eight one nine - four two two five five in the amount of twenty six thousand eight
- hundred and thirty five dollars I will second that mr. Crider good morning
- commissioners Richard Crider building a fleet manager the the health building
- roof has come to the point that it needs replaced the rubber portions are failing
- and and we want to put some solar panels up there this summer also so this
- request is to accept the proposal submitted by specialty engineering group
- LLC in the amount of twenty six thousand eight hundred and thirty five dollars to
- provide professional services to include design construction documents
- bidding and contract administration to replace the roof on the Monroe County
- Health Building right thank you so much comments or questions Commissioner
- Medina thank you and this is hopefully a project that will get done maybe this
- year no I think so yeah I think once we get approved we'll go full steam ahead
- on it excellent all right thank you for working on this I'm glad that we're
- gonna be solar ready with the new roof that'd be great all right let's see if
- there's any public comment on this item you raise your hand in teams or come to
- the podium in that you Hill
- being none all those in favor approving the specialty engineering group LLC
- professional group design services for the health building signify by saying aye
- aye motion carries to zero can we take the next three agenda items together
- yes I would like to move to approve nature's way incorporated annual
- landscaping agreement for various county properties fund name County General fund
- number 1,000 in the amount of forty one thousand two hundred and forty four
- dollars and five cents I would also like to move to approve nature's way
- incorporated landscaping Southwest lawn improvements of the courthouse funds name
- two zero two two geobond funds number four eight one five dash four two three
- zero zero in the amount of eight thousand eighteen dollars and seventy
- five cents and I would also like to approve move to approve nature's way
- incorporated landscaping walkway improvements around the courthouse funds
- name 2022 geobond fund number four eight one five dash four two three zero zero in the amount of
- fourteen thousand three hundred and thirty six dollars and fifty cents thank you for doing that I
- will second all that okay so this is the annual
- landscaping contract for our downtown properties that's bed maintenance and then
- around of annuals plan for the summer we have crabapple trees on the north and
- south walks that that need replaced very badly and the southwest corner of the
- lawn we need to have the the winter creeper removed and we're going to
- improve that area significantly so I don't have the total dollar amount of
- the three together but I would like to request that you approve these three
- proposals submitted by a nature's way ink comments or questions commissioner
- Madeira no thank you for very much for the detailed descriptions and we look
- forward to the beautification of our county properties so this these the
- service berry will be a nice I think addition and a better plant tree for the
- walkway I think it's gonna look really nice and I appreciate that how I'm
- assuming they're not gonna be little twigs when they bring them in no I don't
- they'll they'll be it's indicated somewhere but they're not I want to say
- two-inch diameter yes what I thought I saw somewhere and then I couldn't find
- it again okay so and I appreciate so mr. Carter worked with me because I had an
- issue with the way the invasives were going to be dealt with with a herbicide
- etc and they found of another solution so I appreciate that did that I think we
- all need to think about what every day so I appreciate your your hard work on
- this and our county properties look so good I will tell you I I hear so many
- compliments you know people walk up into the courthouse lawn area because that was
- so beautiful so they've really done a nice job they do great work yeah they
- put in some exceptional plants they have you know done things that are you know
- make sense for the drought for you know drought tolerant and for climate change
- they've kind of kept adapting and I and I really really do appreciate that and I
- hope that the city of Bloomington will do something with those corner pieces
- because those are not ours and I want to put a big sign in each of the four
- corner gardens that say not county property they are there actually they've
- removed those plants just last week and and they're updating those areas as well
- and I think you're gonna see that the the CFC property the city of Bloomington
- property and the Monroe County corners are all going to blend very nicely
- together wouldn't that be nice that would be so nice because I will tell you last
- year I think they put in ornamental cabbage and they let it sit all winter
- and it stunk this is good we're leading the way we're encouraging others to be
- better I like it and as far as plant selection on the lawn we have to loop in
- the master gardener group from the extension office they've provided a lot
- of valuable information yeah they've been really helpful with the tree
- selection to you right I mean that's that's why we end with the yellowwood
- trees many years ago as we were looking at what trees do we put in and that
- they're they're great trees excellent thank you all right let's see if there's
- any public comment on any or all of these three items on our agenda you raise
- your hand on teams or come to the podium
- and all those in favor of approving the nature's way ink annual landscape
- agreement for various county properties along with the landscaping of the
- southwest lawn from improvements and also the landscape walkway improvements
- around the courthouse signify by saying aye aye motion carries to zero thank
- you all right next item I would like to move to approve wells long care and
- landscaping service agreement for youth services bureau fund named county
- general fund number one thousand in an amount of thirteen thousand six hundred
- and eight dollars and seventy cents I will second that mr. Crider last fall we
- we agreed to add the youth services bureau bed maintenance under our
- umbrella it increased significantly after the the expansion I think there's
- just under a hundred shrubs and and and really sometimes the youth services
- bureau whenever you're busy mowing and and it's this time of year and it's
- raining a lot that that property tends to get left behind every once in a while
- and by the time you get to it it needs bailed so this request is to accept the
- proposal submitted by wells lawn care and landscaping LLC and the amounts of
- five thousand eight hundred eight hundred and eighty five dollars and ten cents to
- provide mowing and trimming services at the youth services bureau and bed
- maintenance in the amount of seven thousand seven hundred and twenty three
- dollars and sixty cents to include spring cleanup weed removal shrub
- trimmings and fall cleanup for a total of thirteen thousand six hundred and
- eight dollars and seventy cents during the 2025 season all goes well this
- contract is set to auto renew with a three to five percent increase annually
- thank you so much when would we have to make that decision on the auto renew I
- think that we just need to provide a 30-day notice so you're looking at their
- work all summer and okay yeah comments or questions Commissioner Madeira none
- this sounds great yeah all right let's see if there's any public comment on
- this item you raise your hand on teams or come to the podium being none all
- those in favor approving the wells lawn care and landscape service agreement for
- you service bureau signify by saying aye aye motion carries to zero next I would
- like to move to approve spring point architects professional design services
- at the showers building north fund name cumulative capital funds number one one
- three eight in an amount not to exceed twenty six thousand dollars I will
- second that mr. Crider all right you touched on this a little bit earlier
- we're looking at locating early voting inside of the showers building and
- there's some space they're connected in it it could make sense to relocate early
- voting and voters registration into the same space this request is to accept the
- proposal submitted by spring point architects in an amount not to exceed
- twenty six thousand dollars to assist with design construction documents
- quoting and renovation of approximately six thousand five hundred square feet of
- office space in the showers building suites 102 103 103 a and 104 to house
- voters registration and early voting operations thank you for this comments
- or questions Commissioner Madeira I have none I appreciate that you did as clerk
- Brown noted work with her and her staff a number over a number of meetings to
- talk through the space and the potential uses for various parts of that space so
- I'm really excited about this and clearly we're going to be losing our
- election operations building soon so this is a good this is a good place to
- land and I think between the parking and access to sidewalk and and being
- downtown I think this is really a good change for all of us so and a permanent
- home a new permanent home all right let's see there's any public comment on
- this item you raise your hand on teams or come to the podium
- being none all those in favor approving the spring point architects professional
- design services at the showers building north signify by saying aye aye motion
- carries 2-0 thank you next item please I would like to move to approve Timothy
- Dwyer public relations services agreement fund name county general fund
- number 1,000 in an amount not to exceed 25,000 I will second that is pretty yes
- thank you in prior years the board of commissioners have had someone who was
- able to provide these services that person is no longer available and this
- so in turn we've had to come up with a new potential candidate and mr. Dwyer
- met all of the requirements that you were looking for and so this will he
- will be able to provide some strategic communications planning event planning
- other public relations services as needed by you and the county generally as you
- generally speak for them and this will be paid out at a rate of $45 per hour
- with a not to exceed $25,000 of note this contract is scheduled to to go
- until May of next year and so what we do note is if the council does not include
- appropriations for this coverage in the 2026 budget then this contract will
- terminate and also either party has the option of providing 10 days notice
- terminate the contract thank you so much comments or questions
- Commissioner Madure you know I think this is a valuable service there's times
- during which we need this and there is no other single county employee that can
- perform these services because everyone's always tasked with other jobs
- and of course we want to be responsible to taxpayer considerations and you know
- allow them to do their jobs and foster them in that role unfortunately that
- would leave these jobs undone and so we do need you know this partial part-time
- you know hourly help and so this is going to be I think a very helpful
- addition to our staff yeah I look forward to working with him really it's
- gonna be stellar so let's see if there's any public comment on this item you
- raise your hand in teams or come to the podium being none all those in favor of
- approving the Timothy Dwyer public relations services agreement signify by
- saying aye aye motion carries to zero next item please I would like to move to
- approve the board of directors of the waste reduction district of Monroe
- County for the provision of workspace for extension services fund name County
- general fund number one thousand an amount of seven hundred dollars a month
- for 60 months I will second that it was pretty thank you this is kind of just
- some housekeeping in that our extension services department lease is housed in
- space that is actually owned by the waste reduction district and we mr. Tom
- the glass and myself and mr. Cockrell worked on this agreement and I think
- everybody's comfortable with the proposal and we did make a note and I
- don't know if mr. Cockrell had an opportunity to see it but we did make a
- note that it's that the agreement because it's a five-year agreement allows
- for an increase in the monthly fee if necessary without having to reopen the
- entire agreement we can just do it as an addendum right and and I know that
- that's to cover potential spikes in utility rates or other things that that
- will drive expenses upward quickly so comments or questions commissioner
- Madeira no this is essential and it's also you know a very affordable space
- for a dire need so thank you I don't have any other comments or
- questions let's see if there's any public comment on this item you raise
- your hand on teams or come to the podium
- done all those in favor of approving board of directors waste reduction
- district Monroe County for the provision of workspace for extension services
- signify by saying aye aye motion carries 2-0 so this is a lease I think all right
- well we got through 26 items whoosh yeah we were still deliberative okay so I do
- have some appointments I would like to propose I'm gonna make a motion to a
- point like Jones and Richard Martin to the Redevelopment Commission their term
- ends 12 31 2025 and also to a point Maggie Sullivan to the Resiliency
- Commission and the term ends December 31st 2020 I second everybody's willingness
- to serve I will we'll go ahead and get those folks notified all those in favor
- of approving those appointments signify by saying aye aye motion carries 2-0 and
- again for those who are interested in serving on a board of commission please
- go to our website and look them up what you may be interested in doing and we
- always appreciate the time and wisdom and experience that our boards and
- Commission members provide for us I'm not sure if there are take I was going
- to check on this and I neglected to do so yesterday I don't know if there take
- us left but Monroe County History Center resiliency resilience productions
- presents a remarkable women's series featuring an evening with Judge Viola
- Talia Farrow March 27 tonight 28th 6 p.m. 29th and 30th at 3 p.m. tickets are
- $20 go to Monroe history org or call 812-332-2517 did we end up
- sponsoring this this is the one we were going to sponsor I do not recall what
- happened with this I will follow up please I think we're sponsoring it okay
- so I just denote that we do have COVID-19 testing available at the county health
- department at 119 West 7th and at the Monroe County Public Health Clinic at
- 323 East Miller Drive we are always on call in terms of having office hours six
- times a month go to our calendar on the home page and look for dates and times I
- know we have some this week tonight tonight we have some so please join us
- there for conversation if you have questions or need more information about
- anything or have a great idea you want to share we'd love to hear from you we
- are continuing to sponsor the blood drives with IV tech and the American
- Red Cross the next blood drives are Wednesday April 9th 2025 1015 a.m. to
- 3 p.m. at Shreve Hall that IV tech and on Thursday April 10th from 1 p.m. to 6
- p.m. in C 130 a and B at Ivy Tech please make an appointment at Red Cross dot
- org and while you're on our website please sign up for the resident alert
- system because there's storms are coming Sunday looks looks particularly stormy
- but this is that time of year and it's important to have that information
- quickly to keep us all safe and again the health department is sponsoring a
- vaccine clinic 130 to 530 March 31st at the Southwest Library especially
- targeting people born between 1962 and 1968 for measles measles months rubella
- anything else for good of the order we do have one I think item for the work
- session so can we come back at 1130 for that second yeah all right great so we
- will come back at 1130 for the work session our next meeting is on Thursday
- April 3rd yeah wow it's already gonna be the third Wow Thursday April 3rd same
- time same bat channel and we will come back for our work session and otherwise
- we are adjourned thank you everyone
- ("Pomp and Circumstance" by Edward Elgar)