- I'm going to call to order this meeting at the Monroe County Board of Commissioners.
- It is Thursday, April 10th and we will begin with our public statement read by Commissioner Madeira.
- We, the Monroe County Board of Commissioners, renew our commitment to welcome and protect the
- rights of all people regardless of age, race, color, creed, disability, sexual orientation,
- gender, gender identity, marital status, economic status, and national origin and we affirm the
- right
- of every person to live peacefully and without fear and we will fight and resist at every step
- discrimination and harmful policies whatever their source. We believe in diversity, equity,
- inclusion, and belonging. We also stand in support of our county public school systems both RBB and
- MCCSE. All right thank you so much. We will now move on to our department updates.
- Any, let's see, Ms. Kelly is here via Teams. Good morning. Yes, good morning Commissioners.
- Just a few updates. As of April 8th, emergency visits for COVID-like illness has decreased
- but wastewater concentrations are still elevated. Flu activity is minimal. There are six confirmed
- measles cases in Allen County as of yesterday. Health care providers recommend children receive
- the MMR vaccine between 12 and 15 months of age and again between four and six years of age.
- Two doses of the vaccine are 97% effective in preventing measles and providing protection
- for life. The health department is hosting another MMR vaccine mobile clinic on April 21st.
- This will be held at the Monroe County Public Library Ellitsville branch from 12 to 6 p.m.
- Great thank you so much. Comments or questions? Commissioner Madeira? I think it was just a matter
- of time before the cases made their way into Indiana. I think this is a very scary time. I'm
- very glad that my loved ones and myself are vaccinated and I urge everyone out there to get
- themselves and their loved ones vaccinated so we don't have the catastrophic loss of life that we
- have seen in Texas. Yeah for sure. It's really frightening, really frightening. All right I don't
- have any questions. Thank you Ms. Kelly. Appreciate you being here. All right any other department
- updates for us? I'd like to introduce to you our new Transition Team Director, retired from the
- State Police Todd Smith. Let me just give you some of his backgrounds, accomplishments here. He's
- been with the United States Police for 38 years, obtained his law degree from the University in
- 2004.
- He was the Chief Counsel in the United States Police for 18 years, also Chief Counsel during
- the entire construction process including site selection, procurements, contracting, design,
- owner representative punch list, building turnover and warranty work for three Indiana State Police
- posts and three new regional State Police laboratories. For over 12 years he has
- served as General Counsel for Indiana Sheriff's agencies. He also is the primary policy author of
- Indiana State Police and three Indiana Sheriff's offices. Co-author of Correctional Policy Manual
- in compliance with Indiana Jail Standard currently in use with several Indiana Sheriff's offices.
- Todd has been my co-instructor training for culture awareness for law enforcement for 12 years.
- We instructed over 10,000 students in the topic throughout the United States. Todd and I also
- co-instruct numerous programs to improve police community relationship. With that being said I
- introduce you to Todd Smith retired from Indiana State Police. So as the Sheriff said I'm retiring
- my job of 38 years with Indiana State Police to take on this position and I'm really excited to
- have the opportunity to work again with Sheriff Marte. We've worked together for a number of years.
- Most of that time I was his supervisor so now he gets an opportunity to be mine
- so I don't know if there's going to be a little bit of payback here but but we'll see.
- The duties and responsibilities this position as I told the council has a significant overlap with
- what I've done with the Indiana State Police for the last 20 years. I've met the team the
- transition
- team it's a great group of guys and I think we're really going to do good things. We've we're
- already
- neck deep into to what we're doing and I'm really excited to be here so thank you.
- Thank you Mr. Smith it's nice to meet you and we look forward to working with you.
- Thank you very much. Give you a warm welcome from all of us it's going to be
- uh as as Commissioner Thomas said wonderful to work with you and welcome to the team.
- Thank you ma'am thank you very much appreciate it.
- Commissioner thank you for your time. Thank you. Thanks for coming in we appreciate you all coming
- in. Thank you. Any other uh departments have an update to offer? Raise your hand on teams
- or come to the podium.
- All right uh seeing none we'll move on to public comment.
- This is the portion of our meeting reserved for public comment for items that are not
- on our agenda. We do ask folks to limit their commentary to three minutes per person. Please
- give us your name and county of residence. So anybody online raise your hand on teams
- or you can come to the podium here in the NatU Hill Room.
- All right seeing none we'll move on to our next agenda item please.
- I would like to approve the minutes from April 3rd 2025. I will second that motion and do you
- have any comments, corrections or edits? I do not. All right all those in favor of approving the
- minutes for April 3rd 2025 signify by saying aye. Aye. Motion carries to zero. Next item please.
- I would like to move for approval of the claims docket for accounts payable from April 10th 2025.
- I will second that. Ms. Gallardo. Good morning. Good morning. The accounts payable claims docket
- for April 10th 2025 totals $1,105,692.24 and this includes all emergency claims and adjustments.
- Thank you so much. Comments or questions? Commissioner Madeira. I have none. I don't either.
- Let's see if there's any public comment on this item. Raise your hand on teams or come to the
- podium. All right seeing none all those in favor of approving the claims docket accounts payable
- April 10th 2025 signify by saying aye. Aye. Motion carries two zero. New business please.
- I would like to move for approval of Bloomington seal coding and paving LLC for parking lots seal
- and stripe fund names 2021 geobond and LIT special purpose fund numbers 4814 and 114.
- I will second that Mr. Griffith. Good morning. Good morning commissioners.
- Hope you all are doing so well and you as well. I'm here to request the acceptance of proposals
- submitted by Bloomington seal coding and paving to clean fill surface cracks apply asphalt sealant
- and repaint the stripes between parking spots in the amount of two thousand dollars at the health
- building and in the amount of four thousand dollars at the youth services bureau for a total
- project
- cost of six thousand dollars. Excellent thank you so much. Comments or questions commissioner Madera?
- I have none. I know we're going to be going to be doing some construction work renovation work
- inside the health building. This is not going to be an issue to have this done first
- or in terms of because there's not gonna be like big heavy trucks coming in or supplies or
- materials
- using that parking lot. I don't believe so. Hopefully it will have time to cure up and I'm
- I'm not completely familiar with the the time overlap between the two. I think that's my question.
- I agree with you if we could get the the blacktop resealed after all the heavy equipments in
- where before it's cured. Right right. So yeah I guess just you know Richard will work with you on
- that and and give you give you the info you need. So been great. Thank you. Thanks for doing this.
- It's something we need. Very much so. There's like six versions of stripes in that lot and
- whatever we can do that would be really good. Absolutely. Thank you. All right let's see if there's
- any
- public comment on this item. You could raise your hand on teams or come to the podium.
- On all those in favor of approving the Bloomington seal coating and paving LLC parking lot seal and
- stripe agreement signify by saying aye. Aye. Motion carries to zero. Thank you. Thank you so much.
- I would like to move approval for the Bloomington transit agreement
- fund name county general fund number one thousand in an amount not to exceed five thousand dollars.
- I will second that. Good morning. Hello. This over the years the county has had a partnership with
- Bloomington transit to provide bus access as requested. That's looked in a different
- depending on the year and the Bloomington transit is modernizing their system which requires the
- use of an app to ride the bus and so this is formalizing an agreement with Bloomington transit
- to give us access to that app and then also be able to share data with them to make sure we're
- paying for appropriate numbers of bus rides and things like that.
- Okay great. Thank you so much. Comments or questions? Commissioner Madero?
- I have known this is a great program and thank you so much for helping to bring it about.
- Yeah it's it's really a great option for employees who you know live in inside the city limits or
- in
- the bus service area and work here downtown. It's going to be very useful. Yeah great thing to
- offer.
- Appreciate that. All right let's see if there's any public comment on this
- item. Raise your hand on teams or come to the podium.
- Seeing none all those in favor of approving the Bloomington transit agreement signify by
- saying aye. Aye. Motion carries 2-0. Thank you. Next item please. I would like to move for approval
- of the Bloomington seal coding and paving LLC on-call service agreement. Fund names, county
- general, parks non-reverting, fund numbers 1,000, 1178, and 1179 in an amount not to exceed $30,000.
- I will second that Ms. Whitmer. Good morning. This is just an on-call basis. One year we didn't use
- any of our asphalt, but you never know when we have a bad winter. We have potholes and we need
- to crack fill on the greenways. So we just have it just in case. Excellent. Good deal. Thank you.
- Comments or questions, Commissioner Madeira? Nope. This is one of those essential agreements that
- we
- just approve of. And again, I think one of the things I would like to just mention too is that
- one of the things that I've learned getting into county government is it just takes so many cogs
- and wheels that you never see unless you watch these meetings. So unfortunately not all of these
- cogs and wheels are on site. Some of them are on call. So thanks. Yeah. And I appreciate again that
- we're using a local company. It's really always a good thing for us. So thank you.
- All right. Let's see if there's any public comment on this item. You raise your hand on teams or
- come
- to the podium. Seeing none all those in favor of approving the Bloomington seal coding and paving
- LLC on call service agreement signify by saying aye. Aye. Motion carries to zero. Next item please.
- I'd like to move to approve Bledsoe, Rygert, Cooper, James on call service agreement,
- fund names county general and parks non-reverting, fund numbers 1,178 and 1,179
- in an amount not to exceed $10,000. I will second that. Ms. Whitmer. This is the same thing we've
- been doing for years. In case things pop up we need a quick survey or we need advice on
- you know where to put the water. This makes it easier to take care of those little matters fast.
- Yeah for sure. Comments or questions Commissioner Medeira? I have none. All right. I don't either.
- This is makes a lot of sense to have this on call because if you need help you don't you don't you
- aren't going to be able to wait for a meeting. So I appreciate that thinking ahead. Mario see if
- there's any public comment on this item. You raise your hand on teams or come to the podium. It
- looks
- like we have a hand raised in teams. Hello my name is Lee Green paper. I'm a resident of Monroe
- County.
- I was just I was just thinking about these contracts and if you have years and years of data
- is that how you inform the amount that you're paying for these services because it seems like
- to me that for the service contract you're going to be paying you know ten thousand dollars for it
- but does that do you have history to show that that's the amount that you need or is there data
- proving that ten thousand dollars is the right number. All right thank you thank you for that
- question it's up to Woodmer if she wants to answer that but it's just an educated amount that we
- in case something big happens normally sometimes we don't use any of the vendors at all and we
- don't pay him anything for the entire contract but so I think the last time we paid him a couple
- thousand dollars but you never know what's going to pop up at a park so most times we pay a lot
- less than not to exceed amount. It is a smart idea to have these in place because as I noted it's
- difficult to you know deal with an emergency issue if you don't have this kind of a contract in
- place
- so that that's going to be this is about thinking ahead and planning ahead and you know if
- something
- came up and it cost eight thousand dollars because it was an emergency and it was huge I can say
- let's make sure I've got enough not to exceed in this contract now to manage that additional
- if something else happens so correct yeah all right excellent thank you so much uh TSD we don't
- have captions on our screen I don't know if you could address that for us thank you
- just realized that because it was hard to hear the caller there we did hear but we did hear thank
- you so much all right any other public comment on this item
- seeing none all those in favor of approving the blizzard reager cooper james on call service
- agreement signify by saying aye aye motion carries to zero please I'd like to move commercial
- service
- on call service agreement uh fund names county general and parks non-reverting fund numbers
- 1,000 1178 and 1179 I will second that motion for approval miss Whitmer more on call yes this is
- commercial service and here's an example just a few weeks ago we had an emergency in our uh I'll
- call it a lift tank for sewage for one of our restrooms and we called commercial service they
- came out we figured out what the pump was you know for a couple hundred dollars which is very
- important to keep a restroom open so and the reason why the amount is 15,000 say for instance
- we get a lightning strike at cars farm park and it takes out a completely h vac system or water
- heater system it's probably going to cost up to that that's worst case scenario and you can say
- oh what about insurance well insurance doesn't cover any anything like that so we have to get
- that up and going we have renters coming in so good news is if everything works fine we don't
- spend a dime if we get a lightning strike which we actually do get out at out at the park oh this
- year not this year but we I you know for some reason they the storm seemed to pass over the
- fairgrounds in cars farm park and we do have a lot of power issues out there that's I assume more
- a duke energy problem but things happen surges happen and insurance is not does not pay out right
- away either I mean that's the thing you can't call the insurance company go we need this fixed
- tomorrow right and the deductible is not the deductible is high in the county for good reason
- yeah yeah excellent thank you comments or questions commissioner madera no and I think that uh one
- of
- the common things that people members of the public might assume with these contracts is that we're
- you know going to pay this money to those service providers no matter what but that's only if
- something happens and if something happens it's like that's when the contract springs into being
- and you know we have the privilege of calling on people at odd hours if we have these on-call
- service agreements set up but we don't necessarily pay out that that dollar amount unless again we
- we incur an expense you have to look at this one expires five one to 26 so we have a whole
- season uh-huh yes it's good no and i appreciate you coming and doing these all at once and um that
- they are a year and that you know you can look at usage over the year and make determinations uh
- for
- the future um all right see if there's any public comment on this item you can raise your hand on
- teams or come to the podium all right seeing none all those in favor of approving the commercial
- service on-call service agreement signify by saying aye aye motion carries two zero you got another
- one i'd like to move to approve the nathaniel hancock service agreement uh fund names county
- general parks non-overting fund numbers 1,178 and 1,179 i will second that miss whitmer this
- was very important to us um and we haven't really spent that much probably in the last five years
- no more than 500 and what our database is for the park board is that's how we compare our numbers
- with the auditor's office and as with databases you have to keep updating them or funky things
- happen and and plus we want nate to maybe upgrade some of our other databases that we have because
- that's not a service tst does in order for us to keep track of everything we have to have help and
- nate nate does it at a very nice price he's local everyone thinks oh this is easy there's millions
- of people who do this i guarantee you it's very difficult to find people who will stay in this
- community and you can rely on and they understand the database year after year if not it's like oh
- find a student well that student's gone yeah all right um comments or questions commissioner medeira
- i have none this is very important appreciate again having this on standby if needed uh let's
- see if there's any public comment on this item you raise your hand on teams or come to the podium
- um being done all those in favor of approving the nathaniel hancock service agreement signify
- by saying aye aye motion carries two zero thank you thank you all right next two items together
- please sure i'd like to move for computer systems incorporated csi service agreement renewal
- fund name recorders perpetuation fund fund number 1189 in the amount of fifteen thousand eight
- hundred and forty i'd also like to move for approval of computer systems incorporated
- or csi service agreement renewal fund name recorders perpetuation fund fund number 1189
- in the amount of twenty seven thousand seven hundred and sixty eight dollars and ninety four
- cents i will second those recorders swain good morning good morning it's good to see you both
- see you all so this is our annual contracts with our software provider for our land records
- management system and it's two separate parts we contract with computer systems incorporated
- otherwise known as csi for these two different agreements and it's on an annual basis so we
- always have the ability to renegotiate every year and we did that last year when our tsd took over
- the simple maintenance of the peripherals our scanners our label printers receipt printers
- but for the higher issues for
- server issues or network issues that's what the the support system agreement is for
- the proposal also includes our annual imaging
- agreement where we pull images in from those scanners that i just mentioned
- the ones that come in over the counter or through the mail rather than electronic recording and so
- that's part of it as well the software we actually have a very nice integrated system now where we
- are
- able to take credit cards over the phone again and provide that service or take credit cards in
- person
- as well i know that was an issue in years past especially so that's been reinstated we also added
- a fourth e-recording partner and this is all integrated makes it very easy for our staff and for us
- to
- reconciliation so any questions did you have comments or questions no i think this sounds very
- specialized there's not too many services that do what we needed to do here and so this is
- essential
- yeah i appreciate this so hardware one software the other makes sense um i actually have a question
- for you that has not related to either of these and and i was driving here sorry to do this to
- you but i was driving here today and heard an ad about titles and people stealing titles and title
- scams and what do what do we have in place in monroe county wonderful question and commissioner
- thomas so people don't spend money on something right we actually offer a free service it's free
- to the county we don't pay anything for it it's also free to property owners here in monroe county
- it's called property watch and you can sign up online at docs pop.com that's d-o-x-p-o-p.com
- it's very simple if you have any problems you can call docs pop which is one of our business
- partners
- to have them step you through the process basically sign up for alerts that whenever something is
- recorded in our office that pertains to your property you can do it by address or by name but
- if you're a julie thomas that might be a little bit more common name so you would want to put your
- actual address in and it goes by legal description as well i do want to caution people that if you
- are out in the county and you have what's called a meets and bounds legal description you may get
- alerted if something in that same section township and range is recorded so if your neighbor
- records
- something you might get an alert as well because it can't differentiate between the two yeah makes
- sense very good excellent thank you i i heard that today and i thought dang i i hope people
- aren't spending money on this you know now it's completely free and like i said it will alert you
- we've had several people sign up for it we've also had several calls into our office when they get
- the alert and we're happy to look those records up for people and let them know whether it's
- their property or a neighbor's property and what the document is great thank you so much appreciate
- it thanks all right see if there's any public comment on this item you can raise your hand
- on teams or come to the podium
- seeing none all those in favor of approving the two separate computer systems inc csi service
- agreement renewal signified by saying aye aye motion carries two zero thank you ma'am thank you
- all right next item please i'd like to move for approval of north park office state road 45
- subdivision i'm sorry 46 subdivision inventory acceptance i will second that mr errors good
- morning thanks for joining us today
- good morning got a request for road acceptance for a new segment of north linal drive as part
- of the north park pud the road does or the road was built to our specs meets ashto standards
- developers just asking for us to request it he is i believe on teams as well if you have any
- questions for him thank you so much comments or questions commissioner madira i have done no this
- makes total sense projects done it looks good and appreciate you bringing this forward thank you
- you're welcome i'm sure the developer does too all right although snow season's over but still
- all right let's see if there's any public comment on this item you raise your hand on teams or come
- to the podium all right see none all those in favor of approving the north park office state road
- 46
- subdivision inventory acceptance signify by saying aye aye motion carries two zero thank you so
- much
- all right um oh gosh you know this is one there it is it's unfrozen now anyway uh so we don't have
- any appointments today uh just to note that um we do have our next meeting will be uh thursday
- april 17th make sure that you also know that we are not meeting on the 24th of april we do want
- to encourage especially after the flooding and storms of the past week for folks to sign up
- on our residential alert system if you go to co.monroe.in.us and click on the megaphone
- you will receive information like the freeze warning notice i just got for tonight go cover
- those plants but it's a free service that we provide to all residents of the county
- and it does provide emergency information and weather updates and weather warnings
- in a very timely way and it was really helpful to have it this past over this past storm so
- there is still are still covid tests available at the health department and that's
- uh at 119 west 7th street and then also at the public health clinic at 333 east miller drive
- and again if if you're unsure about your mmr vaccination status please contact our health
- department they will help you out we do continue to have office hours uh via teams and um you just
- go
- to the calendar on our home page and join us uh for a conversation we're looking forward to hearing
- from you and uh the next blood drives are uh thursday may 8th from 1 to 6 um and wednesday
- june 4th from 10 a.m to 3 these are at ivy tech uh in room c 130 a and b this is something that
- we're doing in conjunction with ivy tech and our emergency management department and the red cross
- please make an appointment at the red cross uh dot org if you can in advance um i don't have
- anything
- else um for announcements do you have anything okay all right we do have a work session item
- for planning uh you want to come back at 10 45 that's great great we will come back at 10 45
- for our work session um thank you everyone be well stay safe and we are adjourned thanks tst thanks
- cats
- (orchestral music)