- Good morning. I'm going to call to order this meeting of Monroe County Board of Commissioners.
- It is Thursday, April 2nd. And I will note for the record that Commissioner Madera and myself are here
- and present in the NatU Hill Room. Would you read our public statement for me? I will. We, the Monroe
- County Board of Commissioners, renew our commitment to welcome and protect the rights of all people,
- regardless of age,
- age, race, color, creed, disability, sexual orientation, gender, gender identity, marital status, economic
- status, and national origin. And we affirm the right of every person to live peacefully and without
- fear. And we will fight and resist at every step discrimination and harmful policies, whatever their
- source. We believe in diversity, equity, inclusion, and belonging. We also stand in support of our county
- public school systems, both RBB and MCC SC. Thank you so much.
- We will now move on to our department updates. Miss Kelly is joining us. Good morning. As of March 31,
- we are not seeing hospital admissions for COVID illness. Wastewater concentrations are continuing to
- trend down.
- Flu activity is back up to high levels. As a reminder, the health department still has free flu and
- COVID tests available for the public. Individuals can walk in Monday through Friday from 8 a.m. to 4 p.m.
- to receive free tests.
- We have been working very hard on the startup of our vaccination and health screenings programs. We
- are very close to begin scheduling appointments. For now, individuals can receive vaccines through the
- Morgan County Health Department. You can call 765-342-6621 for an appointment. I do not. Thank you.
- Any other departments have an update for us? Raise your hand on teams or come to the podium.
- Seeing none, we'll move on to public comment. Public comment is time reserved for items that are not
- on our agenda. We ask each commenter to limit their time to three minutes per person and to provide
- your name and county of residence when you begin speaking. All right, seeing none, we will move on to
- the next agenda item, please.
- I will second that. Any comments, corrections or edits? All those in favor of approving the minutes
- for March 26, 2026, signify by saying aye. Aye. Motion carries to zero. Next item, please. I would like
- to move approval of the claims docket for accounts payable for April 2nd, 2026, and for payroll for
- April 2nd, 2026. I will second that with a motion and a second. Ms. Gallardo, is that payroll for April 3rd?
- Oh, it is. Oh, that's right, because we're on holiday tomorrow. Thank you. All right. I was like, wait.
- Name's docket for April 2nd totals one million eight hundred three thousand eight hundred twenty one
- and seventy three cents. This includes all emergency claims and adjustments. The payroll docket for
- April 2nd. Twenty twenty six includes one million six hundred eleven thousand seven hundred twenty nine
- and seventy five cents.
- indirect costs and the remaining $681,467.05 were indirect costs for a grant total of $2,293,196.80.
- Thank you. I have none. Thank you. I will come to the podium.
- and payroll, April 2nd, 2026, signify by saying aye. Aye. Motion carries to zero. I will note for the
- record, we received a report from the clerk for February, 2026. And we'll move on to new business, please.
- Yeah. Microsoft licensing renewal.
- funds name cumulative capital fund number 1138 in the amount of $234,333 and 36 cents. About it. Our
- annual Microsoft renewal. This covers not only our desktop OS is better server OS, our 365 environment
- and all the add ons we've had with it. There was a slight
- increase over last year, but that's because we've added positions, new licensing, and we've tried to
- expand a few things within the environment to assist GIS and the Health Department and the Sheriff's
- Department get their portals, get the numbers on their portals and everything. So we have seen a slight
- increase in that. I have been working with our current software vendor trying to identify and make sure
- we're getting the most bang for our buck and we're utilizing the licenses we're paying for.
- I've now gone to a second vendor to request a same review so I can get another set of eyes on that and
- make sure that they agree with what their findings are. I think that this is obviously necessary. This
- is sort of the bedrock of all of our computing programs for everyone in the county. So thank you.
- or come to the podium? Did you want to say something, Ms. Purdy? Please. Mr. Cron, I think last week
- about why we are obligated to use the Microsoft software. And so I thought it might be good for you
- to share that with everyone here.
- especially Odyssey, which backends our court systems. Those are reliant on the Microsoft Outlook, Microsoft
- Word. Unfortunately, we can't explore other options like using Google Docs, Google Mail. Those do not
- integrate with those softwares. So that's why we've stuck with Microsoft for over 30 years now. Good.
- Let's see if there's any public comment otherwise.
- seeing none all those in favor approving the soft choice microsoft licensing renewal signify by saying
- aye aye motion carries to zero next item please name cumulative capital fund number 1138 in the amount
- of thirteen thousand four hundred fifty nine dollars and twenty cents
- So we did have one copier that we missed in the last fleet refresh that you signed off on two months
- ago. That was for courtroom 212. That's Judge Stafford's court. It was an oversight on my part. And
- so that's a correction for that to replace that copier. This request is also for an additional copier
- for the new health department clinic for the staffing in there on that space. And we've already had
- the fax lines and data lines ran to accommodate that unit.
- of copiers. But nonetheless, it is always surprising to me how expensive these things are, but yet how
- vitally necessary. So thank you.
- and we're actually operating the fleet at half the expense that we were previously incurring under the
- old vendor. So we're always shopping. I'm always working with the vendors. They're trying, they come
- through and actually identify the needs of the departments to try to make sure we're not oversizing
- equipment and therefore being overcharged. Your hand on teams or come to the podium.
- Seeing none, all those in favor of approving the Toshiba copier fleet agreement signify by saying aye.
- Aye. Motion passes to zero. Next item, please. Thank you, sir. Fund name cumulative capital fund number
- 4817 in the amount of $10,355. I want to make a correction.
- The fund name and fund number do not match. So is this coming from CUME or is it coming from the bond?
- If it's coming from CUME, that number is 1138. Okay. All right, 11. So I staff fund number. Please.
- And with that revised number. Thank you. All right.
- motion we have a second Mr. Crider tell us all about it. Good morning commissioners Richard Crider Monroe
- County building and fleet this request is to approve the necessary repairs to the justice building chiller
- in the amount of $10,355. Chiller number two has experienced operational issues due to failed and leaking
- pressure transducers as well as where related items that require replacement.
- The scope of work includes evacuation of refrigerant from the system, replacement of failed and leaking
- pressure transducers, replacement of oil filter and gaskets, new filter dryer, and a system recharge.
- Is this one of those items, and I don't know if we really absolutely care because it's $10,000, but
- I kind of want to know if this is one of those sunk costs in the justice
- building or is this something that can be taken with us? Is this just something that it's just sunk?
- Listen, and yeah, I actually have a lot of conversations about this subject with the maintenance over
- there, David Gardner, and we were I was asking, we pump a lot of money into those chillers, you know,
- and and to actually replace the chillers is a huge expense like
- you know, pushing a million dollars kind of thing. So yeah. Between this and the following two, there's
- like $45,000 more to keep the justice building limping along that that we wouldn't wouldn't want to
- spend. Mine's mine's doing the same thing. So it's it's not I get the green light, but it's not plugging
- into the internal audio. So
- All right, so let's see if there's any public comment on this item. You raise your hand on teams or
- come to the podium. It's not you, it's you. All right, seeing none, all those in favor of approving
- the Herald Fish Inc. Chiller Repairs Agreement at the Justice Building signify by saying aye. Aye. Motion
- carries to zero. Next item, please.
- I would like to move approval for the Harold Fish Incorporated fan coil unit replacement at the Justice
- Building. Fund name, cumulative capital. This looks like another wrong fund number, perhaps. No,
- so you're on. Oh, another Harold Fish down here. Excuse me. I'd like to move approval for the Harold
- Fish Incorporated HVAC control system upgrade at the Justice Building. Fund name, 2025 Geobond, fund
- number 4820 in the amount of $26,985.
- second that. Okay, this request is to replace and upgrade HVAC controlling hardware in the prosecutor's
- office in the amount of $26,985. The HVAC system serving the prosecutor's office requires replacement
- of aging and outdated control components on the existing variable air volume devices scope of work,
- replacing all controllers and sensors for the first
- 13 VAV devices perform testing and operation of all devices and integrating upgraded devices into the
- new supervisor software for monitoring and control. This is basically an expansion of a project we've
- had going on there for a while. I'm guessing this is more sunk costs. Yeah. To the podium.
- Seeing none, all those in favor of approving the Harold Fish Inc. HVAC Control System upgrade at the
- Justice Building, signify by saying aye. Aye. Motion carries to zero. Next item, please. Fish Incorporated
- Fan Coil Unit Replacement at the Justice Building. Fund name, Kilman of Capital. Fund number 1138 in
- the amount of $7,745. I will second that and just to verify. Yes.
- This request is to approve replacement of a failed fan coil unit at the Justice Building in the amount
- of $7,745. The fan coil unit within the Justice Building receiving area experienced a freeze event resulting
- in the unit rupturing, becoming inoperable. Due to the age of the unit and the extent of the damage,
- repair is not feasible and full replacement is required. I don't have anything, thank you so much.
- Raise your hand and team. Good morning. For making these very much needed investments in our justice
- building. Thank you.
- and on teams or come to the podium. Seeing none, all those in favor of approving the Harold Fischink
- fan coil unit replacement at the justice building signify by saying aye. Aye, motion carries two zero.
- Next item please. I would like to say in reporting at YSB,
- Fund name 2025 Geobahn, fund number 4820 in the amount of $6,363.61. Okay, this one I think I need to
- take, I've had a couple department heads reach out to me about this particular, these agenda items,
- so I wrote up a little something I wanted to read real quick. I wanna take a moment to provide some context.
- Recently we reached out to vet environmental proactively to expand rate on a mold testing to include
- curry fiscus Morton street garage showers north and you services bureau This is not response to any
- specific incident or concern, but rather part of an ongoing commitment to healthy work environments
- It's important to note this testing
- as being conducted across the board, not just at the two facilities on the agenda. The majority of the
- testing proposals or quotes submitted did not exceed the dollar amount that requires board of commissioner
- approval. So it kind of looks like we're targeting just two buildings, but yeah. All right, okay. This
- request is to approve rate on testing and reporting provided by Vet Environmental at the Youth Services
- Bureau in the amount of 6,000
- $363.61 scope of work, conduct write-on testing at the Youth Services Bureau and deliver a detailed
- report of the findings and provide recommendations if mitigation is necessary. Any comments or questions?
- Commissioner Maduro?
- So thank you for doing that. All right. Let's see if there's any public comment on this item. You raise
- your hand on teams or come to the podium. All those in favor of approving the vet environmental engineering
- for radon testing and reporting at use service bureaus signify by saying aye. Aye. Motion carries to
- zero. Next item please.
- Fund name 2025 geo bond fund number 40 20 in the amount of six thousand five hundred and thirty five
- dollars and forty seven cents And what it's for so, all right
- Um, comments or questions, commissioner. I don't either. Let's see if there's any public comments, uh,
- on this item. You raise your hand on, uh, teams or come to the podium. Let's see none. All those in
- favor of approving the vent environmental engineering for radon testing and reporting at showers north
- signify by saying, aye. Aye. Motion carries two zero. Next item please.
- Approval for VT environmental engineering for asbestos floor tile abatement at community corrections
- fund named county general fund number 1000 in the amount of $10,443 and 36 cents During preparation
- for the upcoming carpet replacement in the juvenile probation area community corrections asbestos containing
- floor tile was identified beneath the existing carpet and
- After consultation with an environmental engineer, it was recommended that we have the tile professionally
- abated to eliminate any unnecessary risks. This will not impact day-to-day operations in the lower level
- community corrections, but it will extend the overall project timeline slightly. This request is to
- approve the proposal submitted by VET Environmental LLC in the amount of $10,443.36 to perform the abatement
- and proper disposal of asbestos-containing floor tile found
- following a recent water heater failure that resulted in flooding within the juvenile probation area.
- Absolutely, let's get that stuff out of there. Yeah, for sure. All right, I don't have any questions.
- Let's see if there's any public comment on this item. You raise your hand on Teams or come to the podium.
- All right.
- Seeing none all those in favor of approving the vet environmental engineering asbestos floor tile abatement
- at Community Corrections signify by saying aye. I motion carries to zero next item please. I would like
- to move approval for EMB paving change order number one for showers hardscape improvements project fund
- name 2022 GO bond fund number 4815 in the amount of 3840.
- I don't like bringing you a change order before we broken ground, but here we are. This request is to
- approve a change order to showers hardscape improvements contract with EMB paving in the amount of $3,840.
- This is due to a change in the originally specified pavers and the addition of concrete curving to improve
- edge definition and long-term performance of the permeable concrete paver system. So basically the ones
- that were quoted weren't the permeable
- the permeable ones have nubs on each end to allow that water to flow down into the French drain system
- and not into the entry of the building. Sounds like a good change for a change order. Yeah. Comments
- or questions, Commissioner Medeiro? None. I think I might need my edge definite. You're edgy. Yeah.
- And we talked about the curb
- Issue there right now because I know this won't be done until after early voting is completed or until
- after the may election So there's going to be some sort of intermediate effort to try to get that trip
- hazard taken care of About that those things trying to find a solution for that short term
- some places and that's a real trip hazard. And all right, so thank you for working on that. I know I
- appreciate it a lot. Thank you. All right, let's see if there's any public comments on this item. You
- raise your hand on Teams or come to the podium. Seeing none.
- All those in favor of approving the ENB paving change order number one for showers, hardscape improvements
- project signify by saying aye. Aye. Motion carries to zero. And this part of the project goes, this
- whole part of the project is after the May election, correct? Okay. Okay, perfect. Thank you.
- Thank you, sir. All right, next item, please.
- Name county general parks non-inverting and food and beverage for the nature preserve fund numbers 1,000
- 1178 1179 41 13 and 49 32 in an amount not to exceed $40,000 This is our own call that we have with
- Bloomington seal in case we have emergencies and such and we are aware of
- There are potholes and whatnot at Cars Farm Park on our Interior Park Road. We're going to be putting
- the plan together, but it may, depending on funding, take years to correct that. We had a lot of heavy
- equipment and heavy gravel going over there. Yes, we are getting a lot of calls from the public, and
- we are aware there are holes there. Our staff keeps filling the holes with rocks, but that only usually
- lasts about for 14 days.
- The park board is going to consider many options. One of them would be taking that interior road back
- to gravel for a while because that's how you have to put a new road on. You have to take the old off.
- But we don't know what the options are. Forty thousand doesn't get you a whole lot. But in case there's
- something really bad, that's how we're going to take care of a very bad hole.
- None, thank you so much. All right, seeing none, all those in favor of approving the Bloomington seal
- code and paving LLC service agreements signify by saying aye. Aye. Motion carries to zero.
- Next item, please. I would like approval for commercial service. The number is 1,178 and 1,179 in an
- amount not to exceed 15,000. I will second that. Tell us about this one. This is for on call. We have
- at least three buildings that have HVAC systems. Plus they also provide plumbing for emergencies and
- also bad weather. If we get hit, you know,
- have none this sounds absolutely essential and you need someone on call so a hundred percent yes yep
- right he can call right comment on this item you raise your hand and teams are comfortable
- Seeing none, all those in favor of approving the commercial service agreement, signify by saying aye.
- Aye. Motion carries, two zero. Next item, please. I would like to move. Parks non-reverting, fund numbers
- 1,000, 1178, and 1179 in an amount not to exceed $10,000. Yes, this is an on-call service.
- We have commercial garage doors that are very expensive. One was stuck up last year, so we have a lot
- of equipment we need to secure. It only makes sense if we get a high wind or tornado hits us. We need
- to get our garage doors down. Well, hopefully when we approve this, things will look up. The podium.
- Seeing none, all those in favor of approving the garage door doctor service agreement, signify by saying
- aye. Aye. Motion carries to zero. Next item, please. Yes, I'd like to move the rec desk software agreement.
- Fund names, county general parks, non-reverting fund numbers, 1,000, 1178, 1179, in an amount not to
- exceed $21,420. I will second that. Ms. Whitmer.
- This for a three-year agreement, and this is how we do all our online registrations, keep track
- of everything. This is not the Cadillac of registrations, so we're being very conscientious about the
- price, but this is what they cost. Three years.
- that make everybody's time go much smoother, much more efficiently. So thank you very much. Let's see
- if there's any public comment on this item. Raise your hand on teams. All right, seeing none, all those
- in favor of approving the REC-DEF software agreement, signify by saying aye.
- I motion carries to zero. Next item, please. I would like to move approval for the parks non-reverting
- fund numbers 1,000 and 1179 in an amount not to exceed $3,500. All right. I will second that. We use
- rural transit for in county transportation, mainly for summer day camp.
- We're not planning on any adult trips, but if we do, we could also use real transit. We use Go Express
- to go out of the county, for instance, the zoo, Blue Spring Caverns. So basically the kids are going
- to the Bryant Park pool, they go skating, they might go to jump in joeys, whatever is real exciting
- that day. But we need their transportation to get us and the kids there.
- No, excellent, glad we can offer this programming and the transportation to it, thank you. Seeing none,
- all those in favor of approving the rural transit service agreement signify by saying aye. Aye, motion
- carries two zero, thank you ma'am. Next item please.
- Yes, I'd like to move approval for the emergency watershed protection program funding funds named stormwater
- professional services funds number 1197 in the amount of $65,000. I will second that. Good
- morning commissioners. Yes, so in response to the May 16 2025 tornado. As we know, there were several trees.
- downed along Clear Creek. We assessed the damage and applied for funding through the Emergency Watershed
- Protection Program. And due to the government shutdown last fall, we did not hear from USDA NRCS for
- quite some time. But at the beginning of March, we did finally hear back from them that we were approved
- for funding up to $65,000.
- So a portion of that will be 75% of that will be paid by this funding Monroe County in partnership with
- City Parks and Recreation Department is funding the rest of it Thank you for pulling that funding together
- it's it's a lot
- assistance on helping us with with getting this all sorted. It's a lot. Comments or questions, Commissioner
- Madeira. If and really showing leadership here, our employees are wonderful and lots of people ask,
- you know, why do we need a stormwater department? And I think this is exactly why. So this is just awesome.
- And this is a great example of city county partnership as well. So thank you. Good point.
- Let's see if there's any public comment on teams or come to the podium. We have the surveyor on, Mr.
- Enright Randolph. You may unmute. Well, once you're made presenter, you can unmute and you have three
- minutes if you would. Yeah, I don't agree. I just also want to echo the collaborative efforts and
- being able to get this project moving forward. And I just am really excited that we found this relief
- and the people in that immediate area definitely are going to benefit from it. So again, I'm just really
- excited about this. I wanted to express my full support. Much appreciate that. Any other public comment
- on this item?
- All those in favor of approving the emergency watershed protection program funding signify by saying
- aye. Motion carries to zero. Next item please. Fund named stormwater professional services funds number
- 1197 in an amount not to exceed $42,000.
- Yeah, so this task order is an amendment to one that was originally approved to initially take a look
- at two county owned detention basins. They've done that work and now we know what work needs to be done
- so they're putting together the plan for us to get that moving forward. We hope to move forward with
- that and have that work completed this fall or first thing on the agenda for spring of next year.
- just again appreciate the thoroughness. Thank you. While we're waiting, I'll note that this was already
- also approved by the stormwater board.
- Seeing none, all those in favor of approving the HNTB corporation amendment number one for task order
- number two, signify by saying aye. Aye. Motion carries two zero. Item Q. I would like to move approval
- for the HNTB corporation task order number three, fund name Stormwater Professional Services, fund number
- 1197 in an amount not to exceed $25,000. I will second that.
- So this is the task order to support us on our emergency watershed protection program funding, tracking
- and submittals and all that. Oh, thank you. I don't either. Let's see if there's any public comment
- on the site and you raise your hand in teams or come to the podium. Seeing none.
- HNTB Corporation task order number three signify by saying aye. Aye. Motion carries to zero. And just
- to confuse things more, next item. HNTB Corporation task order number five, fund named stormwater
- professional services, fund number 1197 in an amount not to exceed $12,400.
- So as part of our efforts to improve drainage around the county, we do have to do some resizing calculations
- for some existing infrastructure and especially prior to repaving some of these streets that are part
- of our CCMG.
- paving projects. So on South Olivia Drive, we have a structure that we've tried to retrofit, expand
- the opening, and it's just not adequate for the amount of drainage that's coming through it nowadays.
- Maybe when it was initially installed, it worked, but we have to deal with what we've got. And so this
- will help us know the sizing of that hard infrastructure to help carry the water to an existing detention area.
- clear. It obviously protects people's homes, but it it maintains a roadway for longer as well in good
- shape. So our crew will be able to put it in. All right, a public comment on this item, you raise your
- hand in teams or come to the podium.
- Seeing none, all those in favor of approving the HNTB Corporation task order number five, signify by
- saying aye. Aye. Motion carries two zero. Thank you. Good seeing you. All right. Next item, please.
- I believe Ms. Ridge is online. Regarding the storage of bridges, number 83 and number 913 at the Limestone
- Greenway Park.
- is rich. You got to unmute you have to try again. Good morning. So we have two bridge projects that
- have still trust bridges on them. Bridge 83, which is Delman Road and bridge 913, which is business 37 North.
- Both of these bridges are federal aid projects. We talked with Parks and Rec, I believe their parks
- board voted last week to accept storing these two bridges when they are removed from the roadway for
- future trail projects. This resolution is to commit to that, if you have any questions. Thank you so
- much. Comments or questions? Commissioner Madeira?
- That's pretty neat. Any public comment on this item? You raise your hand on teams or come to the podium.
- Seeing none, all those in favor of approving resolution 2026-12 signify by saying aye. Aye. Motion carries
- two zero. Thank you. Thank you. Next item please.
- and Highway Appeal hearing schedule? Yes, as you guys are fully aware, you are responsible for hearing
- and making decisions regarding township appeals, as well as highway appeals. You do have to respond
- and hear the township appeals within 10 days. That is not
- the same situation with the highway appeals. So I just wanna make sure that that's clear for everyone.
- This document provides those hearing dates for both items, but what was referenced specifically to the
- highway appeals and due to scheduling issues, when we start to get into the holiday season of November
- and December, it becomes somewhat difficult to find a date that we can do these
- hearings on. So what we've done is all of these hearings are generally on a Thursday with the exception
- of December 2nd. And that's a Wednesday, which will be hearing only township appeals on that date. And
- then the other one is Wednesday, December 30th. And again, that they will only be hearing the township
- appeals on those dates. Great. Thank you so much, Mr. Cochran.
- the day after Thanksgiving where the building's closed, those don't count towards that 10 day period.
- How that map works. That helps a good deal. All right. Any comments or questions? I heard that. I appreciate
- you working on this. I'm sorry, we didn't do it last year. We were supposed to.
- I just flew under the radar. Any public comment on this item? All right, seeing none, all those in favor
- of approving resolution 2026-08 signify by saying aye. Motion carries to zero. Now that is off our plates.
- All right, we don't have any appointments today, but again,
- remind folks that we do have some key Board and Commission openings, including the Library Board, Health
- Department, Health Board, and Animal Management. And we are, County government is closed tomorrow,
- April 3. Early voting starts next week.
- April 7th, and the hours are mainly 8am to 6pm, and that's at our new location at North Showers. There
- are two Saturdays set aside for early voting, 9am to 4pm, and that is Saturday, April 25th, and Saturday,
- May 2nd. Ms. Purdy, you have something you want to add?
- from our assessor, and she is requesting that you guys appoint Linda Williamson to the Peter boa board.
- Miss book Walter has had to step down. And it's a two year term, so it would end in December of. Can
- we wait on that till our work session.
- We do have a work session. All right. Let's see. Residents are encouraged to sign up for our
- alert notification system. Go to in.gov slash county slash Monroe and sign up, please. And we do continue
- to have office hours six times each month via Teams. Please go to the calendar on our website.
- to look for dates and times. We've kind of reorganized things a bit, or we're in the process of reorganizing
- things a bit. So the old schedule may shift a bit. And that may help some other folks have access to
- our meetings. And you can always contact us directly either way. It's the same. The next blood drive
- are next week at Ivy Tech.
- Wednesday, April 8th, 1 to 6 p.m. Thursday, April 9th, 10 a.m. to 3 p.m. Ivy Tech Rooms, C-130A and
- B. And please go to redcross.org to make an appointment. Anything else for the good of the order? We
- had a great little kickoff yesterday for Child Abuse Awareness Month with the CASA folks on the courthouse lawn.
- are going to be painting the courthouse with lights. Blue and throughout the month of April. So when
- you see the blue light, just remember the children in our lives and try to make sure they have that
- happy ending. Yeah. Good. Anything else? We do have a work session. It is 1048. Can we come back at
- 11 for the work session? Good. Good. OK.
- So our regular session is adjourned. Our next meeting is April 9th, right here in the NETU Hill Room.
- And we will have our session at 11 a.m. And with that, we are adjourned. Thank you, Katz. Thank you,
- TSD, for all your hard work.