Good morning. I'm going to call to order this meeting of Monroe County Board of Commissioners.
It is Thursday, April 2nd. And I will note for the record that Commissioner Madera and myself are here
and present in the NatU Hill Room. Would you read our public statement for me? I will. We, the Monroe
County Board of Commissioners, renew our commitment to welcome and protect the rights of all people,
regardless of age,
age, race, color, creed, disability, sexual orientation, gender, gender identity, marital status, economic
status, and national origin. And we affirm the right of every person to live peacefully and without
fear. And we will fight and resist at every step discrimination and harmful policies, whatever their
source. We believe in diversity, equity, inclusion, and belonging. We also stand in support of our county
public school systems, both RBB and MCC SC. Thank you so much.
We will now move on to our department updates. Miss Kelly is joining us. Good morning. As of March 31,
we are not seeing hospital admissions for COVID illness. Wastewater concentrations are continuing to
trend down.
Flu activity is back up to high levels. As a reminder, the health department still has free flu and
COVID tests available for the public. Individuals can walk in Monday through Friday from 8 a.m. to 4 p.m.
to receive free tests.
We have been working very hard on the startup of our vaccination and health screenings programs. We
are very close to begin scheduling appointments. For now, individuals can receive vaccines through the
Morgan County Health Department. You can call 765-342-6621 for an appointment. I do not. Thank you.
Any other departments have an update for us? Raise your hand on teams or come to the podium.
Seeing none, we'll move on to public comment. Public comment is time reserved for items that are not
on our agenda. We ask each commenter to limit their time to three minutes per person and to provide
your name and county of residence when you begin speaking. All right, seeing none, we will move on to
the next agenda item, please.
I will second that. Any comments, corrections or edits? All those in favor of approving the minutes
for March 26, 2026, signify by saying aye. Aye. Motion carries to zero. Next item, please. I would like
to move approval of the claims docket for accounts payable for April 2nd, 2026, and for payroll for
April 2nd, 2026. I will second that with a motion and a second. Ms. Gallardo, is that payroll for April 3rd?
Oh, it is. Oh, that's right, because we're on holiday tomorrow. Thank you. All right. I was like, wait.
Name's docket for April 2nd totals one million eight hundred three thousand eight hundred twenty one
and seventy three cents. This includes all emergency claims and adjustments. The payroll docket for
April 2nd. Twenty twenty six includes one million six hundred eleven thousand seven hundred twenty nine
and seventy five cents.
indirect costs and the remaining $681,467.05 were indirect costs for a grant total of $2,293,196.80.
Thank you. I have none. Thank you. I will come to the podium.
and payroll, April 2nd, 2026, signify by saying aye. Aye. Motion carries to zero. I will note for the
record, we received a report from the clerk for February, 2026. And we'll move on to new business, please.
Yeah. Microsoft licensing renewal.
funds name cumulative capital fund number 1138 in the amount of $234,333 and 36 cents. About it. Our
annual Microsoft renewal. This covers not only our desktop OS is better server OS, our 365 environment
and all the add ons we've had with it. There was a slight
increase over last year, but that's because we've added positions, new licensing, and we've tried to
expand a few things within the environment to assist GIS and the Health Department and the Sheriff's
Department get their portals, get the numbers on their portals and everything. So we have seen a slight
increase in that. I have been working with our current software vendor trying to identify and make sure
we're getting the most bang for our buck and we're utilizing the licenses we're paying for.
I've now gone to a second vendor to request a same review so I can get another set of eyes on that and
make sure that they agree with what their findings are. I think that this is obviously necessary. This
is sort of the bedrock of all of our computing programs for everyone in the county. So thank you.
or come to the podium? Did you want to say something, Ms. Purdy? Please. Mr. Cron, I think last week
about why we are obligated to use the Microsoft software. And so I thought it might be good for you
to share that with everyone here.
especially Odyssey, which backends our court systems. Those are reliant on the Microsoft Outlook, Microsoft
Word. Unfortunately, we can't explore other options like using Google Docs, Google Mail. Those do not
integrate with those softwares. So that's why we've stuck with Microsoft for over 30 years now. Good.
Let's see if there's any public comment otherwise.
seeing none all those in favor approving the soft choice microsoft licensing renewal signify by saying
aye aye motion carries to zero next item please name cumulative capital fund number 1138 in the amount
of thirteen thousand four hundred fifty nine dollars and twenty cents
So we did have one copier that we missed in the last fleet refresh that you signed off on two months
ago. That was for courtroom 212. That's Judge Stafford's court. It was an oversight on my part. And
so that's a correction for that to replace that copier. This request is also for an additional copier
for the new health department clinic for the staffing in there on that space. And we've already had
the fax lines and data lines ran to accommodate that unit.
of copiers. But nonetheless, it is always surprising to me how expensive these things are, but yet how
vitally necessary. So thank you.
and we're actually operating the fleet at half the expense that we were previously incurring under the
old vendor. So we're always shopping. I'm always working with the vendors. They're trying, they come
through and actually identify the needs of the departments to try to make sure we're not oversizing
equipment and therefore being overcharged. Your hand on teams or come to the podium.
Seeing none, all those in favor of approving the Toshiba copier fleet agreement signify by saying aye.
Aye. Motion passes to zero. Next item, please. Thank you, sir. Fund name cumulative capital fund number
4817 in the amount of $10,355. I want to make a correction.
The fund name and fund number do not match. So is this coming from CUME or is it coming from the bond?
If it's coming from CUME, that number is 1138. Okay. All right, 11. So I staff fund number. Please.
And with that revised number. Thank you. All right.
motion we have a second Mr. Crider tell us all about it. Good morning commissioners Richard Crider Monroe
County building and fleet this request is to approve the necessary repairs to the justice building chiller
in the amount of $10,355. Chiller number two has experienced operational issues due to failed and leaking
pressure transducers as well as where related items that require replacement.
The scope of work includes evacuation of refrigerant from the system, replacement of failed and leaking
pressure transducers, replacement of oil filter and gaskets, new filter dryer, and a system recharge.
Is this one of those items, and I don't know if we really absolutely care because it's $10,000, but
I kind of want to know if this is one of those sunk costs in the justice
building or is this something that can be taken with us? Is this just something that it's just sunk?
Listen, and yeah, I actually have a lot of conversations about this subject with the maintenance over
there, David Gardner, and we were I was asking, we pump a lot of money into those chillers, you know,
and and to actually replace the chillers is a huge expense like
you know, pushing a million dollars kind of thing. So yeah. Between this and the following two, there's
like $45,000 more to keep the justice building limping along that that we wouldn't wouldn't want to
spend. Mine's mine's doing the same thing. So it's it's not I get the green light, but it's not plugging
into the internal audio. So
All right, so let's see if there's any public comment on this item. You raise your hand on teams or
come to the podium. It's not you, it's you. All right, seeing none, all those in favor of approving
the Herald Fish Inc. Chiller Repairs Agreement at the Justice Building signify by saying aye. Aye. Motion
carries to zero. Next item, please.
I would like to move approval for the Harold Fish Incorporated fan coil unit replacement at the Justice
Building. Fund name, cumulative capital. This looks like another wrong fund number, perhaps. No,
so you're on. Oh, another Harold Fish down here. Excuse me. I'd like to move approval for the Harold
Fish Incorporated HVAC control system upgrade at the Justice Building. Fund name, 2025 Geobond, fund
number 4820 in the amount of $26,985.
second that. Okay, this request is to replace and upgrade HVAC controlling hardware in the prosecutor's
office in the amount of $26,985. The HVAC system serving the prosecutor's office requires replacement
of aging and outdated control components on the existing variable air volume devices scope of work,
replacing all controllers and sensors for the first
13 VAV devices perform testing and operation of all devices and integrating upgraded devices into the
new supervisor software for monitoring and control. This is basically an expansion of a project we've
had going on there for a while. I'm guessing this is more sunk costs. Yeah. To the podium.
Seeing none, all those in favor of approving the Harold Fish Inc. HVAC Control System upgrade at the
Justice Building, signify by saying aye. Aye. Motion carries to zero. Next item, please. Fish Incorporated
Fan Coil Unit Replacement at the Justice Building. Fund name, Kilman of Capital. Fund number 1138 in
the amount of $7,745. I will second that and just to verify. Yes.
This request is to approve replacement of a failed fan coil unit at the Justice Building in the amount
of $7,745. The fan coil unit within the Justice Building receiving area experienced a freeze event resulting
in the unit rupturing, becoming inoperable. Due to the age of the unit and the extent of the damage,
repair is not feasible and full replacement is required. I don't have anything, thank you so much.
Raise your hand and team. Good morning. For making these very much needed investments in our justice
building. Thank you.
and on teams or come to the podium. Seeing none, all those in favor of approving the Harold Fischink
fan coil unit replacement at the justice building signify by saying aye. Aye, motion carries two zero.
Next item please. I would like to say in reporting at YSB,
Fund name 2025 Geobahn, fund number 4820 in the amount of $6,363.61. Okay, this one I think I need to
take, I've had a couple department heads reach out to me about this particular, these agenda items,
so I wrote up a little something I wanted to read real quick. I wanna take a moment to provide some context.
Recently we reached out to vet environmental proactively to expand rate on a mold testing to include
curry fiscus Morton street garage showers north and you services bureau This is not response to any
specific incident or concern, but rather part of an ongoing commitment to healthy work environments
It's important to note this testing
as being conducted across the board, not just at the two facilities on the agenda. The majority of the
testing proposals or quotes submitted did not exceed the dollar amount that requires board of commissioner
approval. So it kind of looks like we're targeting just two buildings, but yeah. All right, okay. This
request is to approve rate on testing and reporting provided by Vet Environmental at the Youth Services
Bureau in the amount of 6,000
$363.61 scope of work, conduct write-on testing at the Youth Services Bureau and deliver a detailed
report of the findings and provide recommendations if mitigation is necessary. Any comments or questions?
Commissioner Maduro?
So thank you for doing that. All right. Let's see if there's any public comment on this item. You raise
your hand on teams or come to the podium. All those in favor of approving the vet environmental engineering
for radon testing and reporting at use service bureaus signify by saying aye. Aye. Motion carries to
zero. Next item please.
Fund name 2025 geo bond fund number 40 20 in the amount of six thousand five hundred and thirty five
dollars and forty seven cents And what it's for so, all right
Um, comments or questions, commissioner. I don't either. Let's see if there's any public comments, uh,
on this item. You raise your hand on, uh, teams or come to the podium. Let's see none. All those in
favor of approving the vent environmental engineering for radon testing and reporting at showers north
signify by saying, aye. Aye. Motion carries two zero. Next item please.
Approval for VT environmental engineering for asbestos floor tile abatement at community corrections
fund named county general fund number 1000 in the amount of $10,443 and 36 cents During preparation
for the upcoming carpet replacement in the juvenile probation area community corrections asbestos containing
floor tile was identified beneath the existing carpet and
After consultation with an environmental engineer, it was recommended that we have the tile professionally
abated to eliminate any unnecessary risks. This will not impact day-to-day operations in the lower level
community corrections, but it will extend the overall project timeline slightly. This request is to
approve the proposal submitted by VET Environmental LLC in the amount of $10,443.36 to perform the abatement
and proper disposal of asbestos-containing floor tile found
following a recent water heater failure that resulted in flooding within the juvenile probation area.
Absolutely, let's get that stuff out of there. Yeah, for sure. All right, I don't have any questions.
Let's see if there's any public comment on this item. You raise your hand on Teams or come to the podium.
All right.
Seeing none all those in favor of approving the vet environmental engineering asbestos floor tile abatement
at Community Corrections signify by saying aye. I motion carries to zero next item please. I would like
to move approval for EMB paving change order number one for showers hardscape improvements project fund
name 2022 GO bond fund number 4815 in the amount of 3840.
I don't like bringing you a change order before we broken ground, but here we are. This request is to
approve a change order to showers hardscape improvements contract with EMB paving in the amount of $3,840.
This is due to a change in the originally specified pavers and the addition of concrete curving to improve
edge definition and long-term performance of the permeable concrete paver system. So basically the ones
that were quoted weren't the permeable
the permeable ones have nubs on each end to allow that water to flow down into the French drain system
and not into the entry of the building. Sounds like a good change for a change order. Yeah. Comments
or questions, Commissioner Medeiro? None. I think I might need my edge definite. You're edgy. Yeah.
And we talked about the curb
Issue there right now because I know this won't be done until after early voting is completed or until
after the may election So there's going to be some sort of intermediate effort to try to get that trip
hazard taken care of About that those things trying to find a solution for that short term
some places and that's a real trip hazard. And all right, so thank you for working on that. I know I
appreciate it a lot. Thank you. All right, let's see if there's any public comments on this item. You
raise your hand on Teams or come to the podium. Seeing none.
All those in favor of approving the ENB paving change order number one for showers, hardscape improvements
project signify by saying aye. Aye. Motion carries to zero. And this part of the project goes, this
whole part of the project is after the May election, correct? Okay. Okay, perfect. Thank you.
Thank you, sir. All right, next item, please.
Name county general parks non-inverting and food and beverage for the nature preserve fund numbers 1,000
1178 1179 41 13 and 49 32 in an amount not to exceed $40,000 This is our own call that we have with
Bloomington seal in case we have emergencies and such and we are aware of
There are potholes and whatnot at Cars Farm Park on our Interior Park Road. We're going to be putting
the plan together, but it may, depending on funding, take years to correct that. We had a lot of heavy
equipment and heavy gravel going over there. Yes, we are getting a lot of calls from the public, and
we are aware there are holes there. Our staff keeps filling the holes with rocks, but that only usually
lasts about for 14 days.
The park board is going to consider many options. One of them would be taking that interior road back
to gravel for a while because that's how you have to put a new road on. You have to take the old off.
But we don't know what the options are. Forty thousand doesn't get you a whole lot. But in case there's
something really bad, that's how we're going to take care of a very bad hole.
None, thank you so much. All right, seeing none, all those in favor of approving the Bloomington seal
code and paving LLC service agreements signify by saying aye. Aye. Motion carries to zero.
Next item, please. I would like approval for commercial service. The number is 1,178 and 1,179 in an
amount not to exceed 15,000. I will second that. Tell us about this one. This is for on call. We have
at least three buildings that have HVAC systems. Plus they also provide plumbing for emergencies and
also bad weather. If we get hit, you know,
have none this sounds absolutely essential and you need someone on call so a hundred percent yes yep
right he can call right comment on this item you raise your hand and teams are comfortable
Seeing none, all those in favor of approving the commercial service agreement, signify by saying aye.
Aye. Motion carries, two zero. Next item, please. I would like to move. Parks non-reverting, fund numbers
1,000, 1178, and 1179 in an amount not to exceed $10,000. Yes, this is an on-call service.
We have commercial garage doors that are very expensive. One was stuck up last year, so we have a lot
of equipment we need to secure. It only makes sense if we get a high wind or tornado hits us. We need
to get our garage doors down. Well, hopefully when we approve this, things will look up. The podium.
Seeing none, all those in favor of approving the garage door doctor service agreement, signify by saying
aye. Aye. Motion carries to zero. Next item, please. Yes, I'd like to move the rec desk software agreement.
Fund names, county general parks, non-reverting fund numbers, 1,000, 1178, 1179, in an amount not to
exceed $21,420. I will second that. Ms. Whitmer.
This for a three-year agreement, and this is how we do all our online registrations, keep track
of everything. This is not the Cadillac of registrations, so we're being very conscientious about the
price, but this is what they cost. Three years.
that make everybody's time go much smoother, much more efficiently. So thank you very much. Let's see
if there's any public comment on this item. Raise your hand on teams. All right, seeing none, all those
in favor of approving the REC-DEF software agreement, signify by saying aye.
I motion carries to zero. Next item, please. I would like to move approval for the parks non-reverting
fund numbers 1,000 and 1179 in an amount not to exceed $3,500. All right. I will second that. We use
rural transit for in county transportation, mainly for summer day camp.
We're not planning on any adult trips, but if we do, we could also use real transit. We use Go Express
to go out of the county, for instance, the zoo, Blue Spring Caverns. So basically the kids are going
to the Bryant Park pool, they go skating, they might go to jump in joeys, whatever is real exciting
that day. But we need their transportation to get us and the kids there.
No, excellent, glad we can offer this programming and the transportation to it, thank you. Seeing none,
all those in favor of approving the rural transit service agreement signify by saying aye. Aye, motion
carries two zero, thank you ma'am. Next item please.
Yes, I'd like to move approval for the emergency watershed protection program funding funds named stormwater
professional services funds number 1197 in the amount of $65,000. I will second that. Good
morning commissioners. Yes, so in response to the May 16 2025 tornado. As we know, there were several trees.
downed along Clear Creek. We assessed the damage and applied for funding through the Emergency Watershed
Protection Program. And due to the government shutdown last fall, we did not hear from USDA NRCS for
quite some time. But at the beginning of March, we did finally hear back from them that we were approved
for funding up to $65,000.
So a portion of that will be 75% of that will be paid by this funding Monroe County in partnership with
City Parks and Recreation Department is funding the rest of it Thank you for pulling that funding together
it's it's a lot
assistance on helping us with with getting this all sorted. It's a lot. Comments or questions, Commissioner
Madeira. If and really showing leadership here, our employees are wonderful and lots of people ask,
you know, why do we need a stormwater department? And I think this is exactly why. So this is just awesome.
And this is a great example of city county partnership as well. So thank you. Good point.
Let's see if there's any public comment on teams or come to the podium. We have the surveyor on, Mr.
Enright Randolph. You may unmute. Well, once you're made presenter, you can unmute and you have three
minutes if you would. Yeah, I don't agree. I just also want to echo the collaborative efforts and
being able to get this project moving forward. And I just am really excited that we found this relief
and the people in that immediate area definitely are going to benefit from it. So again, I'm just really
excited about this. I wanted to express my full support. Much appreciate that. Any other public comment
on this item?
All those in favor of approving the emergency watershed protection program funding signify by saying
aye. Motion carries to zero. Next item please. Fund named stormwater professional services funds number
1197 in an amount not to exceed $42,000.
Yeah, so this task order is an amendment to one that was originally approved to initially take a look
at two county owned detention basins. They've done that work and now we know what work needs to be done
so they're putting together the plan for us to get that moving forward. We hope to move forward with
that and have that work completed this fall or first thing on the agenda for spring of next year.
just again appreciate the thoroughness. Thank you. While we're waiting, I'll note that this was already
also approved by the stormwater board.
Seeing none, all those in favor of approving the HNTB corporation amendment number one for task order
number two, signify by saying aye. Aye. Motion carries two zero. Item Q. I would like to move approval
for the HNTB corporation task order number three, fund name Stormwater Professional Services, fund number
1197 in an amount not to exceed $25,000. I will second that.
So this is the task order to support us on our emergency watershed protection program funding, tracking
and submittals and all that. Oh, thank you. I don't either. Let's see if there's any public comment
on the site and you raise your hand in teams or come to the podium. Seeing none.
HNTB Corporation task order number three signify by saying aye. Aye. Motion carries to zero. And just
to confuse things more, next item. HNTB Corporation task order number five, fund named stormwater
professional services, fund number 1197 in an amount not to exceed $12,400.
So as part of our efforts to improve drainage around the county, we do have to do some resizing calculations
for some existing infrastructure and especially prior to repaving some of these streets that are part
of our CCMG.
paving projects. So on South Olivia Drive, we have a structure that we've tried to retrofit, expand
the opening, and it's just not adequate for the amount of drainage that's coming through it nowadays.
Maybe when it was initially installed, it worked, but we have to deal with what we've got. And so this
will help us know the sizing of that hard infrastructure to help carry the water to an existing detention area.
clear. It obviously protects people's homes, but it it maintains a roadway for longer as well in good
shape. So our crew will be able to put it in. All right, a public comment on this item, you raise your
hand in teams or come to the podium.
Seeing none, all those in favor of approving the HNTB Corporation task order number five, signify by
saying aye. Aye. Motion carries two zero. Thank you. Good seeing you. All right. Next item, please.
I believe Ms. Ridge is online. Regarding the storage of bridges, number 83 and number 913 at the Limestone
Greenway Park.
is rich. You got to unmute you have to try again. Good morning. So we have two bridge projects that
have still trust bridges on them. Bridge 83, which is Delman Road and bridge 913, which is business 37 North.
Both of these bridges are federal aid projects. We talked with Parks and Rec, I believe their parks
board voted last week to accept storing these two bridges when they are removed from the roadway for
future trail projects. This resolution is to commit to that, if you have any questions. Thank you so
much. Comments or questions? Commissioner Madeira?
That's pretty neat. Any public comment on this item? You raise your hand on teams or come to the podium.
Seeing none, all those in favor of approving resolution 2026-12 signify by saying aye. Aye. Motion carries
two zero. Thank you. Thank you. Next item please.
and Highway Appeal hearing schedule? Yes, as you guys are fully aware, you are responsible for hearing
and making decisions regarding township appeals, as well as highway appeals. You do have to respond
and hear the township appeals within 10 days. That is not
the same situation with the highway appeals. So I just wanna make sure that that's clear for everyone.
This document provides those hearing dates for both items, but what was referenced specifically to the
highway appeals and due to scheduling issues, when we start to get into the holiday season of November
and December, it becomes somewhat difficult to find a date that we can do these
hearings on. So what we've done is all of these hearings are generally on a Thursday with the exception
of December 2nd. And that's a Wednesday, which will be hearing only township appeals on that date. And
then the other one is Wednesday, December 30th. And again, that they will only be hearing the township
appeals on those dates. Great. Thank you so much, Mr. Cochran.
the day after Thanksgiving where the building's closed, those don't count towards that 10 day period.
How that map works. That helps a good deal. All right. Any comments or questions? I heard that. I appreciate
you working on this. I'm sorry, we didn't do it last year. We were supposed to.
I just flew under the radar. Any public comment on this item? All right, seeing none, all those in favor
of approving resolution 2026-08 signify by saying aye. Motion carries to zero. Now that is off our plates.
All right, we don't have any appointments today, but again,
remind folks that we do have some key Board and Commission openings, including the Library Board, Health
Department, Health Board, and Animal Management. And we are, County government is closed tomorrow,
April 3. Early voting starts next week.
April 7th, and the hours are mainly 8am to 6pm, and that's at our new location at North Showers. There
are two Saturdays set aside for early voting, 9am to 4pm, and that is Saturday, April 25th, and Saturday,
May 2nd. Ms. Purdy, you have something you want to add?
from our assessor, and she is requesting that you guys appoint Linda Williamson to the Peter boa board.
Miss book Walter has had to step down. And it's a two year term, so it would end in December of. Can
we wait on that till our work session.
We do have a work session. All right. Let's see. Residents are encouraged to sign up for our
alert notification system. Go to in.gov slash county slash Monroe and sign up, please. And we do continue
to have office hours six times each month via Teams. Please go to the calendar on our website.
to look for dates and times. We've kind of reorganized things a bit, or we're in the process of reorganizing
things a bit. So the old schedule may shift a bit. And that may help some other folks have access to
our meetings. And you can always contact us directly either way. It's the same. The next blood drive
are next week at Ivy Tech.
Wednesday, April 8th, 1 to 6 p.m. Thursday, April 9th, 10 a.m. to 3 p.m. Ivy Tech Rooms, C-130A and
B. And please go to redcross.org to make an appointment. Anything else for the good of the order? We
had a great little kickoff yesterday for Child Abuse Awareness Month with the CASA folks on the courthouse lawn.
are going to be painting the courthouse with lights. Blue and throughout the month of April. So when
you see the blue light, just remember the children in our lives and try to make sure they have that
happy ending. Yeah. Good. Anything else? We do have a work session. It is 1048. Can we come back at
11 for the work session? Good. Good. OK.
So our regular session is adjourned. Our next meeting is April 9th, right here in the NETU Hill Room.
And we will have our session at 11 a.m. And with that, we are adjourned. Thank you, Katz. Thank you,
TSD, for all your hard work.