- I'm gonna call to order this work session meeting for the Monroe County Board of Commissioners.
- It's Thursday, October 2nd. It appears we have one item, but we have one item on our agenda. We'll start
- there. No, it's you. And if we have others, other staff members with items, we'll hear those as well
- after. But go ahead, Parks and Rec, Ms. Whitmer, director. Excellent. Welcome. Or me, welcome.
- Welcome to you. I'm asking you to do three items today.
- to approve and then to ratify them on October 9th, 2025. We have two change orders, one for electrical
- wire and spoils pile grading, as known as the big dirt pile that needs to be feathered out, ADA route
- put on and then the excess soil will go
- West of Carson Farm Park, I've already talked to Lisa Ridge, we're working with Stormwater and our engineer
- and everything will be okay for that. That's $93,238.87 that extra funds for overruns were already approved
- by the park board on March 26, 2025. We have another change order for additional compost for fields
- six and seven to go under the sod. This is $7,600.
- This is a timing issue.
- because the sod is going down at any moment. And the soil chemistry is here and we need it to be here.
- And it is not wise not to do it if you're putting sod down. So I'll explain to the park board. They'll
- be completely fine with it. The other one is a substantial completion date. Move it from October 1st,
- 2025 to December 31st, 2025. Since today is the second, we have missed that date.
- And most of this is due to early rains. Yeah. Terrible weather. So that is where we're at. And also
- Justin Rade, he went to one of our meetings with us to come up with a compromise with the vendor and
- the soil and the compost and all that. And we believe $7,600 is a fair compromise to all parties involved. OK.
- Well, go ahead. Do you have comments or questions? No, I think that this is a, um, comprehensible explanation
- and everything makes sense to me. Um, especially, uh, how much it costs to move a big dirt pile. So.
- Yeah. And I don't know if you've been at the park, you, if you can see it, you go, oh my goodness, that's
- a mountain. Yeah. Yeah. Um, so when this dirt gets moved, it's accessible for,
- county use? Oh, it's yours. It's all your property. It's being moved from your property to your property,
- your other property. You can do, but you know, we'll have to stabilize it and do all the grades like
- stormwater, but you're more than welcome to do anything you want with your own dirt pot. All right.
- I might have an idea. All right. So what is, what is the, is it, is the,
- I know you kind of always put on a contract beyond where you really think it is.
- If you go out to Cars from Park right now, you'll see Field 9 has synthetic turf down. You can see it.
- And you can see AstroTurf staff right now preparing the other two fields for the carpet. The lights
- are up. Graber Post probably is finishing their building, our very small building, that they're building
- us this week.
- They're waiting until everything's kind of gets done, and then they're going to do the parking lot on
- their way out, field six and seven. Sod's going to go down next week. And the only staff who we've had
- is Duke Energy. We've been working with them for over a year and a half. And they're working.
- and they're finding us transformers and doing all the things that Luke does. God bless them. And we
- have to have temporary power set up because
- We don't have power right now to water the sod. So they have to set us up temporary power. That's where
- everyone's going. Because we have to water the sod every 12 hours. I mean, we want to do everything
- we can to keep that sod going. Back to your question, once the carpet goes, it takes two weeks per field.
- So all the way through October to get the other two fields. It'll look a lot better in November.
- So I mean, I don't know when the grand opening is going to be, but we want everything out there so you
- can see it. Yeah. Yeah. And to be able to walk on it. And I mean, it's not just to see it, but you want
- to be able to come out and invite the public. I mean, the concrete's done. The shade shelters are up.
- It's awesome. November-ish, back to December. Yeah. I hear you. I hear you.
- It doesn't feel like I've ever because the weather doesn't feel like I'm there. So I totally get that.
- OK. So. They need to do Jeff. They need to create a. Change order, but I don't have. Oh, it's I can.
- I want my packet. Yes.
- Please, I need fund numbers and yada, yada, yada. Thank you. I didn't realize you wanted us to. Well,
- I don't know what you do. Is that? Oh, we do the magic. Do you need the chain workers? They actually
- have everything matches? We're good. I'll trust you on that. It's all parts. Got it. I would just say
- that if you wish,
- This is part of a continuing project. And so typically when you approve things about a continuing project,
- it doesn't have to come back for a following meeting. But if you wanted it to, it could. And I guess
- I have one question. If I wanted to kick a soccer ball on a turf field, when would be my first opportunity
- to do that? After we open. After we open. Like everyone else. Like everyone else.
- Although you can play in the big dirt pile whenever you want. But if you would like to come out for
- an early tour, you're more than welcome. It's fantastic. I think everyone's going to be very pleased.
- Awesome. I was going in every so often just to see how things were, and I haven't been in a long time,
- so I need to go back. And I know, especially
- for your concern, I observed them putting the Brockfield infill in the other day on the field, which
- takes the place of crumb rubber. We will not have crumb rubber on those fields. And it's like this big
- thing, and it's almost like throwing out seeds. It's wonderful. I think everyone's going to be very
- pleased and very safe to play on the fields. Excellent. All right. I'm going to go ahead and make a
- motion to approve CARS athletic complex change orders.
- for Reed and Sons construction contract number one change order number seven at $93,238.87 contract
- number one change order number eight $7,600 and thirdly to change the substantial completion date to
- December 31st 2025. These amounts come from
- County general fund 1000 and funds 1178 and 1179 parks non reverting. I second that motion. All right.
- We have a motion and we have a second. Any public comment on this item or anything else you want to add?
- No, I'm just surprised that Jeff didn't add the proper time was when all the waivers are signed. We
- have to be fully insured. And I do say we're no gooey items on the carpet. So the taffy stand is closed.
- The what? Taffy stand. Yes, saltwater taffy stand. All right.
- Okay. Seeing no public comment. All in favor of approving the car side athletic complex change orders
- for contract 178 change order seven change order eight and the completion date change signified by saying
- I. I motion carries to zero. I need to come back. Nope. Nope. Okay. I will give this back to you though.
- If you need it.
- Are we good? Are we good? Excellent. All right, with that at the 11th hour, we are adjourned.