WEBVTT 00:00:00.290 --> 00:00:08.874 - We will call. I will call the special meeting of the election board to order. I see online Miss Givens 00:00:08.874 --> 00:00:17.542 - is there. Can you hear us and can we hear you? I can hear you OK and we can hear you so that works that 00:00:17.542 --> 00:00:26.293 - way. Alright, we have a couple of resolutions that we need to deal with. Resolution is 2026 poll working 00:00:26.293 --> 00:00:27.710 - training manual. 00:00:30.978 --> 00:00:40.008 - like to make a motion to amend the resolution to not attach the training materials just for safety concerns, 00:00:40.008 --> 00:00:48.706 - safety of the poll workers and the voters, and election integrity as well. All right, so that resolution 00:00:48.706 --> 00:00:54.174 - is just to change the resolution so we're not attaching materials 00:00:54.434 --> 00:01:01.967 - That's cause that won't, so that won't be printed as a safety factor. Okay. All right. I'll second that. 00:01:01.967 --> 00:01:09.141 - I have a question. Sure. I have a question, Mr. Chair. I have not received a copy of the resolution 00:01:09.141 --> 00:01:16.315 - emailed by Molly, Molly Turner King prior to the meeting. And I want to say it was a couple of days 00:01:16.315 --> 00:01:23.489 - ago. I'm not exactly sure of the exact date. It's not Molly hasn't been in Molly hasn't been in all 00:01:23.489 --> 00:01:24.350 - week. Yeah. 00:01:25.186 --> 00:01:33.187 - she headed out. She said that in the email I have she said they're still concerned about whether the 00:01:33.187 --> 00:01:41.110 - absentee training materials meet the statutory requirements as there's nothing contained within the 00:01:41.110 --> 00:01:49.032 - packets regarding the election laws and penalties pertaining to the duties. Okay I'm trying to read 00:01:49.032 --> 00:01:53.310 - that sorry it's not your fault it's just a little bit 00:01:54.306 --> 00:02:02.949 - It comes through a little bit garbled. I'm trying to read it. And it's not showing up. Would you mind 00:02:02.949 --> 00:02:11.677 - stating that last thing again? It's an email from Molly that she said that, as previously noted, there 00:02:11.677 --> 00:02:20.236 - is still a concern whether the absentee training materials meet the statutory requirements, as there 00:02:20.236 --> 00:02:23.710 - is nothing contained within the packets, 00:02:23.874 --> 00:02:30.426 - regarding the election laws and penalties pertaining to the duties. She said, although I recognize that 00:02:30.426 --> 00:02:36.790 - the training packet is in addition to the in-person training, I would devise the election board, not 00:02:36.790 --> 00:02:43.342 - approve the training material until they are provided with some information regarding how the statutory 00:02:43.342 --> 00:02:49.895 - requirement required elements of the training are met. All right, am I understanding? I would also like 00:02:49.895 --> 00:02:52.478 - to point out that we have never received 00:02:52.770 --> 00:03:00.913 - information on the training for the absentee workers, those doing both the mail-in absentee ballots 00:03:00.913 --> 00:03:09.463 - and the overseas and military ballots. So the training materials for those individuals are through SVRS, 00:03:09.463 --> 00:03:13.534 - which is the statewide voter registration system. 00:03:13.634 --> 00:03:22.751 - All of their training is through a course called VRAPSA, and that is where the materials come from. 00:03:22.751 --> 00:03:31.867 - Those are state documents, therefore they are not produced by us. And if I could clarify, there was 00:03:31.867 --> 00:03:42.078 - an email from Ms. Turner King that was on Tuesday the 17th that has these resolutions to all the board members. 00:03:47.714 --> 00:04:01.514 - And I have an email from the State Election Commission that states that the training manual fully meets 00:04:01.514 --> 00:04:12.926 - state statute as it is. And then I also want to state that in the packets which I can 00:04:13.218 --> 00:04:20.404 - have part of that document sent over to you, Ms. Githins. The packets that are here today, I added in 00:04:20.404 --> 00:04:27.520 - a sheet that has a couple of individual codes on there that I brought so that the board could review 00:04:27.520 --> 00:04:34.566 - them and determine if they wanted to add that to some of the materials. It's not something that has 00:04:34.566 --> 00:04:40.766 - been done in the past because they are items that we go over in person at the training. 00:04:41.282 --> 00:04:49.479 - but it is in the packets that was provided. Okay, I have a lot of questions about some of this. 00:04:49.479 --> 00:04:58.103 - As you know, I had asked multiple times now too about the fact that there is nothing in the training 00:04:58.103 --> 00:05:06.727 - materials for the inspectors especially about what to do in cases of emergency with regard to either 00:05:06.727 --> 00:05:10.142 - manmade or nature provided emergencies. 00:05:10.242 --> 00:05:18.513 - And I think that's critical. It's also was recommended as part of what the training that we have received 00:05:18.513 --> 00:05:26.863 - last December at the election administrators conference. And so I don't, since that is not in the training 00:05:26.863 --> 00:05:34.744 - material, I, and I have not received an email myself from Indiana election division or the secretary 00:05:34.744 --> 00:05:39.582 - of state about approval of our training material. Um, and Ms. 00:05:40.290 --> 00:05:48.429 - Paris knew that I would not be available in town today. I don't know if that was conveyed to the chair 00:05:48.429 --> 00:05:56.410 - either, but I think that the material that we have is very incomplete. So I don't see how the Indian 00:05:56.410 --> 00:06:04.391 - election division could approve it. So on the emergency information, that is all information that is 00:06:04.391 --> 00:06:06.366 - given to the inspectors. 00:06:06.658 --> 00:06:13.986 - just themselves and those are in the binders that are specified to each polling location for election 00:06:13.986 --> 00:06:21.385 - day. Those are completely specified to each location. They have a layout of the location and they also 00:06:21.385 --> 00:06:29.000 - have an entire step-by-step guide of what they need to do and what things they need to do before election 00:06:29.000 --> 00:06:33.598 - day with their team the night before as they're setting up that 00:06:33.826 --> 00:06:39.434 - helps them identify locations for meeting points and all of those other items and details. But those 00:06:39.434 --> 00:06:45.098 - have never been included in the training material and has always been in the election day binder that 00:06:45.098 --> 00:06:51.039 - the inspector receives the Saturday before the election. And they are encouraged and we tell them multiple 00:06:51.039 --> 00:06:56.647 - times during training that we very, very strongly suggest that they go through those binders so that 00:06:56.647 --> 00:07:02.366 - they are seeing as much information as possible. But then also with the meeting with the rest of their 00:07:02.434 --> 00:07:09.259 - pull workers the day before the election. They are reviewing those. They're reviewing their emergency 00:07:09.259 --> 00:07:16.084 - plan. That is mainly the sole thing that they're doing the night before besides oaths. And other than 00:07:16.084 --> 00:07:23.244 - that, it's just making sure things are set up and they have everything ready and making sure the equipment 00:07:23.244 --> 00:07:30.002 - is set up. So I didn't see anything in the material that indicated that that was actually to happen. 00:07:30.002 --> 00:07:31.742 - Can you point me to that? 00:07:32.098 --> 00:07:38.630 - items that happen us communicating to them and those are not items that would be found in the training 00:07:38.630 --> 00:07:45.036 - materials. The training materials are specified for things to go back to on election day and to help 00:07:45.036 --> 00:07:51.569 - them as we're going through all of the training because it is a lot of information that is being given 00:07:51.569 --> 00:07:57.974 - to them at these either hour long classes for clerks and sheriffs or the two and a half hour classes 00:07:57.974 --> 00:08:00.638 - for the inspectors and judges. And I mean 00:08:00.738 --> 00:08:10.209 - truly I know that Mr. Shields has expressed that he is planning to attend at least one or another training. 00:08:10.209 --> 00:08:19.154 - I know he has said something about coming to one of the early voting trainings and potentially one of 00:08:19.154 --> 00:08:27.134 - the election day trainings as well. I want to see what exactly how the training is done. I 00:08:28.226 --> 00:08:35.971 - But a lot of years teaching school, I did not necessarily have to write every comma out on my lesson 00:08:35.971 --> 00:08:43.717 - plans, what I was going to do. I've seen the outline. I've seen what the plan is. The state election 00:08:43.717 --> 00:08:52.382 - board says it works. I'm not really interested in telling them that they don't know how to do what their job is. 00:08:59.650 --> 00:09:11.916 - Again, I have not received that. And in one of the training packets, it's the inspector and judges checklist 00:09:11.916 --> 00:09:23.956 - before election day. It does not, it says, I didn't see anything in there for the checklist that indicates 00:09:23.956 --> 00:09:25.982 - that they are to, 00:09:26.978 --> 00:09:29.822 - review all the emergency protocols. 00:09:30.242 --> 00:09:35.803 - So that is an item that we talk to them about the day on the Saturday that they come and pick up their 00:09:35.803 --> 00:09:41.203 - materials. Myself, along with most of the staff for voter registration, are there present. And when 00:09:41.203 --> 00:09:46.656 - we're there, it's essentially like another day of training. We're going through every item that's in 00:09:46.656 --> 00:09:52.163 - their materials. We go through every single piece, explaining to them what everything is, making sure 00:09:52.163 --> 00:09:57.778 - that they are comfortable before they leave the polling location. Not the polling location, before they 00:09:57.778 --> 00:10:00.208 - leave voter registration with the materials. 00:10:00.208 --> 00:10:05.567 - making sure that they know that they can contact us at any point in time to have any questions if they 00:10:05.567 --> 00:10:10.925 - need clarification on anything. They have our numbers. They reach out to us multiple times. I remember 00:10:10.925 --> 00:10:16.544 - getting a phone call on the Sunday after them picking up their training materials during the 2024 elections 00:10:16.544 --> 00:10:21.799 - of them saying, hey, so I'm going through this binder like you told me to. I'm looking at this item. 00:10:21.799 --> 00:10:27.106 - Can you please explain this a little bit more? I feel like I understand, but I just want to make sure 00:10:27.106 --> 00:10:27.678 - I'm clear. 00:10:27.810 --> 00:10:35.059 - That's things that our office has always been doing. I know Ashley takes phone calls at very random 00:10:35.059 --> 00:10:42.380 - times and days of just us helping them and making sure everything is clear as possible for them. But 00:10:42.380 --> 00:10:49.702 - it's not on their checklist of things to do, and it should be. Again, that's an item that we go over 00:10:49.702 --> 00:10:52.094 - when they pick up the materials. 00:10:56.770 --> 00:11:05.896 - It should be on the checklist. And I don't understand why you're so opposed to it. There's no reason 00:11:05.896 --> 00:11:15.203 - to put every polling site's emergency plan into a training manual that everybody gets. That's a recipe 00:11:15.203 --> 00:11:24.510 - to have people be confused as to what they're doing. That's not what I'm saying. There is a checklist. 00:11:24.510 --> 00:11:26.046 - I am saying that 00:11:27.010 --> 00:11:34.339 - It should say on the checklist that they are to go over before election day that it should be on there 00:11:34.339 --> 00:11:41.384 - to show that they have covered that with the poll workers. Okay, I can just go ahead and add that. 00:11:41.384 --> 00:11:48.642 - But I mean, all of our inspectors are returning inspectors. They've been doing this for years. I feel 00:11:48.642 --> 00:11:53.054 - like this is one of those items that kind of are more so of a 00:11:53.442 --> 00:12:00.729 - common sense item of okay this is in my binder I should be going over this. So and I mean in the packet 00:12:00.729 --> 00:12:07.807 - itself that gets put into the binder it tells you this is what you need to be doing. Find a location 00:12:07.807 --> 00:12:14.884 - with your groups of your meeting point and I mean it's step by step in that inside of the binder for 00:12:14.884 --> 00:12:22.942 - them but it can be added to the checklist. Do we have to approve the checklist or is that just something you have? 00:12:23.458 --> 00:12:32.041 - It's in what the training material you the board could make a motion to amend it and then go from there 00:12:32.041 --> 00:12:40.375 - All right, so you have a motion that we amend the Resolution To take it's been a few minutes now say 00:12:40.375 --> 00:12:48.958 - read it again to me, please Yeah, please. Yeah, I make a motion to amend the resolution to not actually 00:12:49.250 --> 00:12:56.632 - training materials for safety concerns and safety of poll workers and voters and the integrity of the 00:12:56.632 --> 00:13:04.014 - election itself. That's the first part. So we've got a motion. I'll second that. Those in favor, aye. 00:13:04.014 --> 00:13:11.251 - Aye. Opposed? And now I would make a motion to have. You need to do a roll call vote. I'm so sorry. 00:13:11.251 --> 00:13:17.982 - A roll call vote because she's online. A roll call vote. That's fine. We should have had it. 00:13:18.114 --> 00:13:29.236 - attendance or roll call at the beginning of the meeting. Mr. Fegg? Present. And how do you vote on this? 00:13:29.236 --> 00:13:40.253 - Are you voting on this? Yes. Mr. Shields? Yes. Givens? No, because I think some of this material should 00:13:40.253 --> 00:13:47.774 - be out in the public domain. And now I will make a motion that you add 00:13:47.970 --> 00:14:00.464 - to your checklist, that they be sure to read their safety procedures. Second. That's not what I'm asking 00:14:00.464 --> 00:14:12.482 - for. I'm asking that safety procedures be reviewed with all the poll workers. Go ahead. Go ahead. Or 00:14:12.482 --> 00:14:17.598 - is the motion, Mr. Figg? Yes. Mr. Shields? 00:14:17.986 --> 00:14:28.126 - I don't understand what the motion is. It was the motion exactly to just read the material. And the 00:14:28.126 --> 00:14:38.367 - checklist that election office staff goes over with the people who are being trained include a thing 00:14:38.367 --> 00:14:44.350 - to make sure that they go over their emergency procedures. 00:14:49.218 --> 00:14:57.842 - I'm asking something different. I'm asking that inspectors go over the emergency procedures on the Monday 00:14:57.842 --> 00:15:06.465 - before the election with all the poll workers. It's very different than asking them to read it or telling 00:15:06.465 --> 00:15:09.150 - them during training to read it. 00:15:19.458 --> 00:15:26.246 - of the training but it's also you're going to do it with okay yeah yeah so it's going to be read both 00:15:26.246 --> 00:15:32.901 - times so we'll review it during the training but then it will also be put down on the checklist for 00:15:32.901 --> 00:15:39.755 - the inspectors to review the training the emergency plan with poll workers the Monday night before the 00:15:39.755 --> 00:15:42.750 - election okay so we're still appreciate that 00:15:48.834 --> 00:16:03.367 - We're still in the vote. So we need your vote on this motion is. Yes. Motion carries three to one. 00:16:03.367 --> 00:16:18.046 - All right, so now we're ready for a to actually deal with the resolution on the training materials. 00:16:19.138 --> 00:16:30.305 - I will move to approve the training materials with the earlier amendment to be used for training for 00:16:30.305 --> 00:16:41.361 - poll workers. Second. Okay, discussion. Yes, I had a lot of comments on the various portions of the 00:16:41.361 --> 00:16:48.990 - training packet. Some of them are minor things like for early voting 00:16:49.250 --> 00:16:56.861 - It shouldn't say inspector. It should say leads, things like that. And at one point, I believe we heard 00:16:56.861 --> 00:17:04.325 - that only two of the three phone numbers into the election office were operational because of all the 00:17:04.325 --> 00:17:11.863 - move and stuff. I just want to verify that some of these things are valid. I will state that all three 00:17:11.863 --> 00:17:16.766 - numbers for voter registration are currently in functioning order. 00:17:16.962 --> 00:17:23.889 - two of them are still on county cell phones. Mine is also still on a county cell phone. And the one 00:17:23.889 --> 00:17:30.816 - for absentee is on desk phones. And there are four individuals who are able to pick up that line at 00:17:30.816 --> 00:17:38.366 - this time. So there's only one person that can pick up one or more of the lines. Is that what you're saying? 00:17:38.978 --> 00:17:46.392 - So the 2690, which is the main line for voter registration, is a county cell phone. Only one individual 00:17:46.392 --> 00:17:53.520 - is able to answer that line at this time. 2692 is also a number for voter registration. That is our 00:17:53.520 --> 00:18:00.863 - second full-time staff member. It is also a county cell phone, only able to be answered by one person. 00:18:00.863 --> 00:18:04.926 - Then my extension 2719 is also a county cell phone, only 00:18:05.090 --> 00:18:13.659 - It's answered by one individual currently. And then the 2612, which is the absentee and early voting 00:18:13.659 --> 00:18:22.229 - line. Those are answered by four lines at this time. Okay. And one of my questions about some of the 00:18:22.229 --> 00:18:30.713 - training material too is, is, is there is any log kept of the calls that come in, especially during 00:18:30.713 --> 00:18:33.598 - the election, on election day and 00:18:33.730 --> 00:18:50.898 - what is recorded in the log, whether or not it presents the question that was asked and the answer given. 00:18:50.898 --> 00:19:02.398 - We're having to read these because it's not coming through very clear. 00:19:03.490 --> 00:19:14.206 - audio. So we're reading the transcript. Ms. Githans, are you referring to the poll workers calling in 00:19:14.206 --> 00:19:25.657 - or individuals calling into the office? I'm referring to poll workers calling in both during early election, 00:19:25.657 --> 00:19:30.174 - absentee workers and election day workers. 00:19:34.658 --> 00:19:41.507 - So all of the early voting workers, they would not be making any phone calls to our office due to us 00:19:41.507 --> 00:19:48.288 - being, well, at least one staff member being present there. They would just communicate directly to 00:19:48.288 --> 00:19:55.138 - the early, the voter registration staff member. And then on election day, all calls that are brought 00:19:55.138 --> 00:20:00.766 - into our office, that we could pull a log from TSD just like we could in the past. 00:20:04.770 --> 00:20:14.453 - that mean to pull a log from TSD? That only shows what number called. Correct. I mean, that would be 00:20:14.453 --> 00:20:24.327 - the same as in the past as well. There has not been a general log kept since I have been in the voter, 00:20:24.327 --> 00:20:30.846 - the election supervisor position. Most calls actually go in between 00:20:33.058 --> 00:20:41.234 - I know that Clerk Brown gives out her cell phone number as a reference number. We have all of the office 00:20:41.234 --> 00:20:49.410 - numbers that are down. My cell phone and Ashley Laro's phone number have also been put down as reference 00:20:49.410 --> 00:20:57.585 - calls so that if they're not able to get through to one line, they can get through to somebody at least. 00:20:57.585 --> 00:21:01.790 - That doesn't answer the question about keeping a log. 00:21:07.010 --> 00:21:14.826 - What are you asking the log to categorize? I think we ought to know what kinds of problems occur, especially 00:21:14.826 --> 00:21:22.069 - in the farm area, so that we can look to avoid those kinds of problems when it comes to the general. 00:21:22.069 --> 00:21:29.455 - And I also think that it would let us know if there are problems that could have been avoided if other 00:21:29.455 --> 00:21:33.758 - kinds of information had been shared with the poll workers. 00:21:34.978 --> 00:21:42.662 - I will say from experience our phones are ringing way too much and there are too many calls coming in 00:21:42.662 --> 00:21:50.196 - and out for us to be able to keep a log of every single phone call that's coming through. I mean on 00:21:50.196 --> 00:21:57.278 - election day I can tell you from experience that one of our individuals who are in our office 00:21:57.570 --> 00:22:06.181 - at one point had her desk phone, my cell phone, Ashley's cell phone, and her own cell phone, because 00:22:06.181 --> 00:22:14.366 - I and Ashley were both pulled away to handle a situation with part of something with Bob White. 00:22:14.626 --> 00:22:19.789 - We were taking care of that. So she was answering phone calls for us while we were busy and unable to 00:22:19.789 --> 00:22:25.053 - take those calls so that they were at least getting somebody to answer them to make sure that they were 00:22:25.053 --> 00:22:30.318 - OK, that there was an emergency going on. And if it was something that could hold off for a little bit, 00:22:30.318 --> 00:22:35.481 - then we would call them back. But if it was something that needed to be answered, they would come and 00:22:35.481 --> 00:22:40.644 - get us to answer those questions while we were trying to take care of something else. That's why it's 00:22:40.644 --> 00:22:44.592 - so important on election day that the election board is there, present, ready 00:22:44.592 --> 00:22:51.686 - to answer phone calls as well, just to help with the mitigation of all the calls that are coming in 00:22:51.686 --> 00:22:59.135 - at one time. And as Ashley just said, a lot of it is people just calling to see if somebody's registered 00:22:59.135 --> 00:23:05.662 - to vote because they didn't pull up in, no, sorry, to see where they're registered to vote. 00:23:06.210 --> 00:23:12.103 - Voters calling in, checking their polling location on election day, and us having to help with those, 00:23:12.103 --> 00:23:17.996 - but then also us helping individuals with making sure that they have the information to look up their 00:23:17.996 --> 00:23:23.832 - own polling location, or if they're needing directions of how to get somewhere. We're getting all of 00:23:23.832 --> 00:23:29.667 - these calls into our office. And I mean, just trying to keep a log of every single conversation that 00:23:29.667 --> 00:23:34.174 - we have, it would be very difficult just with how busy the day is in general. 00:23:34.562 --> 00:23:40.960 - I mean, at that point, I'm not asking for it. I'm not asking for every single call. I said specifically 00:23:40.960 --> 00:23:47.357 - for poor workers. Right. And I mean, a majority of them are going to be the inspectors who are calling. 00:23:47.357 --> 00:23:53.632 - It's only the inspectors who call our office. That's why they are there. They are the manager of that 00:23:53.632 --> 00:23:59.783 - location, and they could be calling any one of our numbers at any point in time of the day. I still 00:23:59.783 --> 00:24:03.966 - think it's critical to keep a log. OK, I mean, and again, everybody 00:24:04.322 --> 00:24:09.712 - That's why there's three people here. We have people have different opinions and we'll vote on what 00:24:09.712 --> 00:24:15.317 - we want to do with it. If there were to be a log, I would suggest that we have people who are stationed 00:24:15.317 --> 00:24:20.707 - at voter registration or Election Central to specifically answer the calls to be able to take those 00:24:20.707 --> 00:24:25.342 - logs if that is the case, just because of how busy everybody else is on Election Day. 00:24:36.034 --> 00:24:54.670 - I move that a log be kept of all phone conversations with the election workers on election day. I'm 00:24:54.670 --> 00:25:04.734 - reading that. What I'm seeing is I move we keep a log 00:25:05.154 --> 00:25:13.558 - of all phone conversations with the election workers on election day. That's a little bit broad. Can 00:25:13.558 --> 00:25:21.962 - you narrow that down into what you actually want? Do you want us to pay somebody to be sitting there 00:25:21.962 --> 00:25:30.366 - and writing down, Johnny Jones called in because he's not sure where he's registered? No, that's not 00:25:30.366 --> 00:25:32.030 - an election worker. 00:25:32.162 --> 00:25:37.796 - No, I could be an election worker that would be calling and asking that situation. Well, then you would 00:25:37.796 --> 00:25:43.647 - have a list of who all the election workers are on that given day. And according to the training materials, 00:25:43.647 --> 00:25:49.335 - they are only to be working if they're working on a poll there and want to vote on Election Day. They're 00:25:49.335 --> 00:25:54.860 - only to be working at a poll where they vote. So that person should not be calling in on Election Day 00:25:54.860 --> 00:25:56.702 - if they're calling on behalf of a 00:25:56.834 --> 00:26:05.808 - Individual who is at the poll is what I'm trying to clarify. If I think that is that in the poll book. 00:26:05.808 --> 00:26:11.646 - I'm sorry. Repeat that. Isn't that listed in the equal book? Yeah. 00:26:11.810 --> 00:26:17.542 - I will state that there have been times that if there is a line at the polling location and somebody 00:26:17.542 --> 00:26:23.445 - is in line they have had one of the poll workers give a phone call to the office to make sure that they 00:26:23.445 --> 00:26:29.347 - are at the right location. That happened at the IMU actually multiple times in 2024 because of students 00:26:29.347 --> 00:26:35.306 - unsure of where their polling location is due to them being close to campus assuming that their location 00:26:35.306 --> 00:26:41.095 - would be the IMU and in most cases were actually at Bloomington High School North and so poll workers 00:26:41.095 --> 00:26:41.776 - were trying 00:26:41.776 --> 00:26:48.314 - trying to eliminate the issue of them not having enough time to get to their correct polling location. 00:26:48.314 --> 00:26:54.915 - So they were going through and asking and making sure that the students knew where they were registered 00:26:54.915 --> 00:27:01.453 - to vote. And if they were at the wrong location, they were trying to send them to the correct location 00:27:01.453 --> 00:27:08.244 - in time for them to be able to cast their vote. Would there be a way to post something outside the polling 00:27:08.244 --> 00:27:10.910 - place saying, if you want to double check 00:27:11.746 --> 00:27:20.159 - where your polling place is, go to such and such a URL or use a QR code. That would probably alleviate 00:27:20.159 --> 00:27:28.817 - a lot of headaches, at least at a few of the polling locations. We could, yes. Well, the QR code probably 00:27:28.817 --> 00:27:37.148 - free up staff time too. A QR code probably would be easier than having the person who's working there 00:27:37.148 --> 00:27:38.782 - have to look it up. 00:27:40.898 --> 00:27:46.396 - Now the problem is, are those people going to be able to find said QR code when it's on the, I assume 00:27:46.396 --> 00:27:51.787 - going to be on the door of the building when they walk in? Yeah, most times it would probably be on 00:27:51.787 --> 00:27:57.285 - the door just because there isn't a great place at most of the locations to post things. And with the 00:27:57.285 --> 00:28:02.730 - sample ballots taking up most of the spaces right next to the entrance, that's not a great place for 00:28:02.730 --> 00:28:03.646 - it to go either. 00:28:10.114 --> 00:28:17.404 - Can I clarify, Ms. Githans, if you're making a motion for a call log, can it be a call log of phone 00:28:17.404 --> 00:28:24.839 - calls from the inspectors? Could it be for issues only and not just be phone calls from them? Because 00:28:24.839 --> 00:28:32.129 - we get many phone calls from inspectors who they're not busy, and they'll just ask random questions 00:28:32.129 --> 00:28:35.774 - of, hey, how is things going at Election Central? 00:28:36.130 --> 00:28:42.097 - We get some of the strangest calls if they are very, very slow. Burgun is one of those. We love and 00:28:42.097 --> 00:28:48.124 - appreciate them for being out there. But they are slow, so they give our office a phone call quite a 00:28:48.124 --> 00:28:54.330 - bit just to have somebody to talk to. And if we're making a log of every single phone call, I feel like 00:28:54.330 --> 00:29:00.894 - it would be a very long list, where if it is just of issues or concerns, that would not be as long of a list. 00:29:04.290 --> 00:29:16.755 - I will move to amend the motion to state that you keep a log of calls with issues that might create 00:29:16.755 --> 00:29:29.220 - a voting problem. Is there a second to the amendment? They haven't had a second to the initial vote 00:29:29.220 --> 00:29:31.838 - motion. That's true. 00:29:37.090 --> 00:29:48.397 - I would be happy to amend my motion to say that it is for calls from poll workers that are related to 00:29:48.397 --> 00:29:59.704 - issues for voting. Can you guys handle that in the office with what? Okay. Yeah. All right. Then I'll 00:29:59.704 --> 00:30:03.806 - second that motion. Would you please 00:30:05.794 --> 00:30:16.893 - Actually, please take, call a roll. I'm sorry. You asked for a roll call, correct? Okay. Mr. Figg? No. 00:30:16.893 --> 00:30:28.100 - Mr. Shields? Yes. Giffins? Yes. Motion carries two to one. That works. All right. Now at this, are you? 00:30:28.100 --> 00:30:32.734 - I would also say I believe we have another 00:30:34.146 --> 00:30:41.468 - I think we're in the middle of a roll call vote for the actual approval of the resolution. If I'm not 00:30:41.468 --> 00:30:48.791 - mistaken, Mr. Figg and Mr. Shields have already voted yes. So I believe that the roll call vote is to 00:30:48.791 --> 00:30:56.185 - Ms. Giffin's approval of the resolution regarding the training materials with the amendments to strike 00:30:56.185 --> 00:31:02.718 - the exhibits. I already said no, because I thought some of the exhibits could be attached. 00:31:03.970 --> 00:31:11.947 - Sorry. There was, there was something that was difficult to understand that I took as a no vote a little 00:31:11.947 --> 00:31:19.696 - earlier. Okay. If I misunderstood, I apologize. That's fine. That's fine. Not a deal. Okay. So now we 00:31:19.696 --> 00:31:27.369 - will. Okay, go ahead. I have, I do have other questions. I don't have my, my manual with me from our 00:31:27.369 --> 00:31:33.598 - training because of I'm involved in some family obligations here. Um, but on the, 00:31:35.554 --> 00:31:43.164 - Information that's there for the, like the poll workers, their information and instructions. It says 00:31:43.164 --> 00:31:50.924 - that a worker cannot be related to a candidate on the ballot at that polling location. Is it true also 00:31:50.924 --> 00:31:58.759 - that a poll worker cannot be the campaign chair or treasurer of a candidate that is opposed on a ballot 00:31:58.759 --> 00:32:04.862 - that's being cast at that location? That was one of the items that were amended. 00:32:05.282 --> 00:32:15.552 - and it was added that they cannot also be a campaign chairman, a campaign chair or treasurer of a candidate. 00:32:15.552 --> 00:32:25.257 - When and where was that amended? When and where was that amended? That was in the ones for today. That 00:32:25.257 --> 00:32:32.606 - was from the questions that was sent to us by Ms. Givens yesterday at 11 a.m. 00:32:41.282 --> 00:32:53.525 - When are the oaths issued for poll workers and who administers the oath to the inspector and when? Is 00:32:53.525 --> 00:32:58.206 - this for early voting or Election Day? 00:32:58.786 --> 00:33:07.025 - Early voting the oath is administered by clerk Brown and they are done at the training sessions before 00:33:07.025 --> 00:33:15.183 - early voting begins and the election day oaths are done by the inspector and then the inspectors oath 00:33:15.183 --> 00:33:23.182 - is done by the Republican judge the day before the election. So Monday night while they are setting 00:33:23.182 --> 00:33:24.382 - up. Thank you. 00:33:37.346 --> 00:33:42.846 - Were there other changes that were made that haven't been sent out? 00:33:59.458 --> 00:34:06.572 - We went through the list that you had sent this morning and Ashley and I have sat and made some changes. 00:34:06.572 --> 00:34:10.366 - Those are the amendments that were discussed during the 00:34:10.882 --> 00:34:16.938 - approval of the training materials and once we have those finalized we are going to send another copy 00:34:16.938 --> 00:34:22.876 - to the election board so that it is the final copy but when we do that the plan is to have them set 00:34:22.876 --> 00:34:29.051 - up in the packets that the inspector judges clerks and sheriffs will actually see and the way that it's 00:34:29.051 --> 00:34:35.582 - actually given to them and those will be presented to the election board so that it's better understanding of 00:34:35.746 --> 00:34:44.769 - where the packets go. When the packets were sent, they were just sent, every packet that is used was 00:34:44.769 --> 00:34:53.881 - sent to the election board. It wasn't specified of who gets what unless if the document actually said 00:34:53.881 --> 00:35:02.814 - who is intended for. Okay. Now on the information too about the poll worker, one of the packets was 00:35:03.362 --> 00:35:11.044 - for early voting. What did you amend that to indicate stuff about how many challengers, watchers, and 00:35:11.044 --> 00:35:18.651 - poll book holders could be in the physical location at one time? So all of our poll workers also get 00:35:18.651 --> 00:35:26.332 - the poll worker book that comes from the Secretary of State's office. I can't think of the exact name 00:35:26.332 --> 00:35:32.734 - of it currently at this time. They also receive that, and it's very, very important. 00:35:32.834 --> 00:35:41.014 - breaks it down by how many can be at each of the locations. With early voting, it is sometimes tricky 00:35:41.014 --> 00:35:49.113 - because we have individuals who think that since every precinct is at that location, they could send 00:35:49.113 --> 00:35:57.854 - one for every single one of the 83 precincts. And we had to clarify in 2024 that that just would not work in 00:35:57.954 --> 00:36:06.475 - an early voting location and that we suggested that it was one for the whole precinct and can and consider 00:36:06.475 --> 00:36:14.677 - early voting as one. For the whole polling location. Correct. Yeah. Okay. So, so that that wasn't what 00:36:14.677 --> 00:36:22.640 - was in the packet that was sent out that you are going to amend that was one of the amendments from 00:36:22.640 --> 00:36:26.622 - your list from the that we received this morning. 00:36:28.034 --> 00:36:42.534 - Good, good, good. Also, did you see the issue about on the general poll book manual to remove state 00:36:42.534 --> 00:36:55.294 - school ideas, a form of valid? Yes, yes, we did. In the inspector and judges checklist, 00:36:55.714 --> 00:37:03.497 - It said on page one in case of emergency that they're to speak to an authority. Can you further define 00:37:03.497 --> 00:37:11.430 - who an authority is there? So the list that they get has a non-emergency line for both the Monroe County 00:37:11.430 --> 00:37:19.742 - Sheriff's Office, the Bloomington Police Department, and the Indiana University. That a way they have one for 00:37:19.842 --> 00:37:27.385 - wherever location they are at, but then also the authority would be the election board so that they 00:37:27.385 --> 00:37:35.154 - are informed of what is going on. And that number is the 2690 number of the voter registration office, 00:37:35.154 --> 00:37:42.773 - which serves as election central on election day. Okay. So authority in that situation, if they call 00:37:42.773 --> 00:37:46.846 - into the election office is the election board. Okay. 00:38:01.730 --> 00:38:09.798 - are just a lot of questions that I had here clearly. So I don't know what all your are including and 00:38:09.798 --> 00:38:17.787 - aren't including and what you're adjusting. So the whole seven page packet that you have sent to us 00:38:17.787 --> 00:38:25.775 - is what we have gone through. And those are the amendments that have been added. I appreciate that. 00:38:25.775 --> 00:38:26.654 - Thank you. 00:38:32.290 --> 00:38:41.470 - Okay, so I'm gonna go back a few minutes. Do we have a motion to approve the training manual? 00:38:41.470 --> 00:38:51.431 - Was that made? We have a motion and we have a second, correct? You already voted on that. Okay, good, 00:38:51.431 --> 00:39:02.174 - so we can move on. All right, so I guess now we can move down to the absentee workers and we have both lists. 00:39:02.786 --> 00:39:13.874 - Yes, both letters were received. The one from the Democratic Party was received yesterday and the one 00:39:13.874 --> 00:39:24.745 - from the Republican Party was received this morning. Both of those were emailed to Molly and Justin 00:39:24.745 --> 00:39:30.398 - and they did receive those to amend the resolution. 00:39:30.498 --> 00:39:38.396 - hard copy. I assume it wasn't emailed yet. I was going to wait until the resolution to email the resolution 00:39:38.396 --> 00:39:46.002 - to all board members. Okay. So you will get a copy of this later in. If you have a question about who's 00:39:46.002 --> 00:39:53.681 - on it, I can I will state that the list that we received from both are the same list that we essentially 00:39:53.681 --> 00:39:55.582 - received in 2024. This is 00:39:55.874 --> 00:40:02.343 - Just a list of workers who could potentially be working at early voting. Not every single one of them 00:40:02.343 --> 00:40:08.686 - will be guaranteed to work. Some of them will be backups. Some of them will not. And once the leads 00:40:08.686 --> 00:40:15.472 - start working with them, they will start getting the schedule filled in for that as well. My understanding 00:40:15.472 --> 00:40:21.941 - is, oh, you have the required positions covered and controlled. Except for on the Democratic side, we 00:40:21.941 --> 00:40:24.478 - are still missing an early voting lead. 00:40:27.426 --> 00:40:37.012 - Okay, so then we need a motion then to approve the workers and I will make such a motion. Second. Okay, 00:40:37.012 --> 00:40:46.691 - discussion. All right, go and call the roll, please. Mr. Big. Yes. Shields. Yes. Mr. Yes. Motion carries 00:40:46.691 --> 00:40:54.526 - three to Thank you. We're at the point now. Is there any public comment on anything? 00:40:59.106 --> 00:41:06.907 - I see none. I will make a note that I ask a question. Sure. Okay. Um, I understand that absentee ballots 00:41:06.907 --> 00:41:14.633 - for people who've already requested absentee ballots have to start to go out at the latest by tomorrow. 00:41:14.633 --> 00:41:21.022 - Have absentee ballots already started to go out? Ballots started going out on Monday. 00:41:23.874 --> 00:41:33.753 - Ms. Githens, I received your request to be added to the list of labels and I will be submitting that 00:41:33.753 --> 00:41:44.022 - to the absentee leads to have you added to that list and they will backdate to the first day. Appreciate 00:41:44.022 --> 00:41:51.358 - that, thank you. Ballot testing is scheduled for Tuesday, the 24th at 930. 00:41:51.714 --> 00:41:57.527 - At election center, I'll just make that note for people. I've not done that before. How open is that? 00:41:57.527 --> 00:42:03.341 - It's completely open to the public. Anybody is welcome to come. Generally, we have an individual from 00:42:03.341 --> 00:42:09.040 - the League of Women Voters. And I know Dave Askins is there in the past. It's been just about that. 00:42:09.040 --> 00:42:14.967 - Maybe a couple of candidates. But since we are in the new location, I'm expecting a higher turnout than 00:42:14.967 --> 00:42:18.558 - normal. Well, Mr. Askins is there. What more could we ask for? 00:42:21.826 --> 00:42:34.194 - Dave, you know it. Okay, so that's next up. Tuesday and Tuesday. Okay. A motion to adjourn. Second. 00:42:34.194 --> 00:42:44.830 - Roll please. Mr. Fig. Shields. Yes. Yes. We will see you on Tuesday. See you Tuesday.