WEBVTT

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- We good? Yes. All right. And I will call the March 31st election board meeting to order. The first thing

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- I will do is we have now are we doing all the minutes? We had something that said we were doing just

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- the early ones because the second one hadn't been transcribed yet. Correct. So we are still finalizing

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- the second set from March 20th and then we will approve those and the ones from today's meeting at the

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- next meeting. Work for you guys. Yes, sir.

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- So I will move that we approve the minutes for the first meeting of March. Second. Second. Any discussion?

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- Those in favor, aye. Aye. Both same. All right. All right, Ms. Clerk, how about the lab test update?

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- Mr. Chair, if I may read correspondence into the minutes. Sure, absolutely.

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- On March 24th, Monroe County conducted a test of six scan devices and a high-speed scanner using a test

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- deck of 3,988 ballots in preparation for the May 5th, 2026 primary election. Equipment used is from

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- Highland Village Elementary, Soles Harbor Church, Fairview Elementary, Grandview Elementary, Emmanuel

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- Baptist Church, and Eastview Church of the Nazarene, polling locations per state random

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- selection method. All results were as expected from all scanners. Test results are certified, correct,

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- and accurate, respectfully submitted. Robert A. White, who is the owner of BNL IT services. Both of

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- you were present at the testing. I felt it was a good day and I want to thank, we had

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- did I understand you to say, Kylie, we had more people show up than we ever have at the? Yeah, so from

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- the 2024 test for the general election, we had a total of six people who attended that. And this year

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- for the 2026 primary, we had 29 who checked in. And those people included representation from both parties,

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- candidates, a gentleman who described himself as a data analyst, prospective

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- And so I'm very grateful to him and his team. Everything was looking good at Election Central, and it's,

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- you know, fingers crossed, going to get better with all of the renovations and updates and things like

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- that. And so I'm very grateful to him and his team.

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- Just thank you to everybody. We had a good day. Thank you. May I note for the record also that the League

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- of Women Voters had a representation there and we've received a report from them on what was observed.

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- So I wanna thank Ralph Shaw for that. Yes, thank you. The facility, I'm gonna jump ahead of you some.

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- Your facility is just gonna be awesome to work in.

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- That's just gonna be so much better than the outer parts building was, you know. Hey, election supervisor,

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- I've made postcards and dates. So postcards first, we had our vendor come in who takes care of our election

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- mail. They have set up and scheduled with us to have postcards going out and those will be going out.

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- I believe at the end of this week, and they will start seeing people's mailboxes at the beginning of

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- next week, which will be perfect timing since it has information about early voting, and that will give

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- them the information for that, as well as having information about how to request an absentee ballot

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- by mail and how to find their location for election day. It will have a QR code on there that takes

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- them to the map that they can type in their address, and it will tell them which location they are to

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- go to on election day.

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- We also will have a second wave of postcards going out Those ones will be a bright yellow postcard and

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- those will be sent to every registered voter in the county and it will tell them where their polling

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- location is since we've had so many updates to the polling locations and with the new location of early

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- voting and then for the

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- important upcoming dates. The last day to register to vote is going to be April 6th. You have until 1259 p.m.

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- to do that online. Come to our office to drop them off in person until 4 p.m. And then on April 7th,

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- sorry, will be the first day of early voting. I think you said 1259. Did you mean 1159? 1259 p.m. That's

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- 1259 p.m. is like 10 minutes ago.

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- 1259 P, oh, sorry, A.M., yes, thank you. It's been a long day with training this morning. She's been

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- rushed this morning. But I think it is 1159. So basically we're talking noon. It says 1259 in our books,

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- 1259 A.M. Okay. But for- In your books, okay, but it would be- For online. For online. Okay, all right.

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- And they have to have either Indiana driver's license or Indiana ID to apply online. Correct. They can't

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- do it if they have, say,

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- a passport that they're relying on or their last four digits of their social security. Correct. And

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- for what it's worth, we're having again, as we do on our flight stuff, because of getting on an airplane,

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- our guys have to have star IDs. And I'm pleased to say none of them are having any issues getting star

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- IDs. We tell a guy on an interview, you need one. And a week later, he sends me a picture of it. Yeah.

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- And that's another good

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- point of information as well. If you are updating your ID and you are afraid that that paper ID isn't

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- going to work at the polls, it will. As long as we have a barcode on there, it is counted as an ID.

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- That way we can scan it in. And then also you can still use your passport or military ID to come to

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- the polls to vote as well. All right. Mr. Kreider, we'll let you. Oh, I'm sorry. Go ahead. Yes, ma'am.

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- I hope that you're already getting back some filled in ballots from people that you've sent the ballots

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- out to. Are you going to pull those out of the batches of postcards that you're sending out? I mean,

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- if they've already voted, do they need that information? So we're sending it as updated information

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- due to us doing a lot of cleanup in 2025. We did a ton of cleanup in SVRS.

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- Myself and Jessica have worked with GIS very close to make sure that all the address points are up to

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- date and that everything is within the correct precincts. And so a lot of people have been updated and

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- they might have thought that they were in one precinct and their precinct might have changed and they

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- didn't notice that when they received their ballot. So we're still going to send out these

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- voter acknowledgement cards so that they have an updated version of that. I'm sure there's some overlap

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- time or just absolutely overlap time.

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- Hopefully some of those ballots are coming back already. Yes, we started seeing some of them come back.

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- I want to say that we maybe have 10 that have came back so far. And then yesterday was actually our

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- largest day of sending out and we had 23 that went out. Thank you. Now, Mr. Crider. Good morning, Richard

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- Crider, Monroe County Building and Fleet here to provide an update on the

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- new space. Early voting area is operable. I'm pretty confident that if early voting started tomorrow,

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- we'd be just fine. I have us down, I think it's five business days away. So that's coming up quick.

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- We have a short punch list of items to complete that I think we're going to handle in house. So we are

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- now kind of looking ahead and

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- moving forward to moving staff down into the new space from Suite 203, and we're going to use Suite

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- 203 for another training location. So that's what we're looking ahead to. Let's see. Yeah, that's where

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- I'm at. Call Kylie about every day. What do we need to take care of today, tomorrow?

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- So when do you guys move downstairs. So that's one thing that me and Richard are working on currently,

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- we are going to use the space that's upstairs for election day training. So all of the training that

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- will begin on April 13 will take place in that space.

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- we need to be moved downstairs to that new space by the end of this week or very early next week in

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- order to allow enough time for Bob White and his staffing to come in and get all of that equipment set

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- up, have tables set up, get the iPads for the e-poll books programmed for training and to get a projector

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- and screen in there for us to be able to do slideshows with them as well. Ms. Kylie,

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- I know you and I have talked about the furniture. Are there any other outstanding? No, so right now

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- we'll just use temporary furniture until the permanent furniture comes in. And I do believe early voting

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- furniture will be arriving shortly, if I'm correct. Yeah, it's actually scheduled to arrive in Indianapolis

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- on the 7th. So they're going to bring it down that week, set it up. So that's a plus.

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- Go ahead. What's the status of repaving the parking lot? May 11th. And are we good on parking for early

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- voting workers? I'm still working on that with the city. I was told that I would probably get a phone

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- call back yesterday. I did not receive a phone call after this meeting. I have already set in my calendar

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- to call them again to see if I can get an update.

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- We have 83 parking passes that we have used in the past from the city, and I'm hopeful that we can at

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- least get those activated for next week for our poll workers to be able to park in the parking garage

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- that's directly behind showers. It's the trades district parking garage and I think that that would

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- be a great location for that.

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- We also are requesting parking on the street to be reserved as well And so then we've done that in the

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- past for overflow of voter parking So that was one thing that we're looking at and then Richard Crider

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- has already sent out an email about the parking lot so that County employees can move their vehicles

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- from that lot and be used for election early voting parking only

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- So just to clarify the parking garage, you're not talking about the one north of 11th Street, you're

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- talking about one south back there. Yeah. So it's called the trades district parking garage. It honestly

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- butts up to the showers building. So it'll be. I do want to clarify one thing. My email was that the lot

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- is reserved for early voting, but I've also reserved a row for county fleet vehicles who have departments

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- inside the showers building. I just wanted to add that in. Looks good to me. I mean, it just. All right,

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- anything anything from the public on? Yep, the project update. We're good.

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- Thank you, sir, very much. You're welcome. Go to a punch list item. Thank you, Richard. Thank you.

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- All right. Now we need to approve the additional workers to seeming to be a bit of a challenge to get

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- people. But we'll see here. So now correct me if I'm wrong, because some of this came quick. The resolution

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- that we got from

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- Molly is what we're voting on because we've already got the names, correct? Correct. And then Kylie

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- provided me with the list of name, which I believe is also in the packet that was provided to you.

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- So those, the two lists will be attached to the resolution as exhibits. Thank you.

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- for this, I want to clarify so that it's also public that when we had a meeting last week on Tuesday

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- before the test of the equipment, Democratic chair had if there was a way for her to add additional

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- names to the list that did not make it to the first list. So we had discussed how we would do that and

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- moving forward with that. And then the Republican Party also had asked to do the same. So that's why

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- these are back for more approvals instead of it being

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- the original lists that were approved last week. Molly, is there code that would preclude us if we got

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- people that just for some reason didn't know and wanted to start working before it started that we could

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- get them trained? Could we add people? I'm sorry, I hate to throw questions with that some lead, but

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- I'm just as I look at this and I know that some of the issue we're running into with some with some people

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- I'd rather say yes than, gee, too bad for you. Right. And so that's another thing for Election Day as

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- well. In twenty twenty four, we were coming back almost weekly, updating the list of Election Day workers.

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- And then on election morning we had updated the list again. And so the election board, I think it was

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- about five or two in the morning, had approved a final list of Election Day workers.

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- One of the reasons I bring that up is I'm meeting with someone this afternoon that says he has a group

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- that would like to get involved with the elections in Monroe County. Well, if I can say to this person,

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- hey, we need help still early voting in Election Day if we can still add them. I'm sure we could find

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- a trainer. Hint, hint. Yes. OK. OK, I just I want to make sure that was that was OK before. Let me look

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- at the statute. OK.

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- We would probably have to meet again. Is that clear? My understanding of your question is can there

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- be a blanket as long as we have it on the party letterhead that it's understood that we are comfortable

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- with adding them to the list and I don't have an issue with that. If it's legal, I have no problem adding

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- people from either party.

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- You think to us we have trained. Because here to work this you know I'm good with that because the truth

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- of the matter is is we we likely are going to have to come together again several times prior to the

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- primary election day and we will have other more paramount issues to address at that time so. I'm happy

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- to reach out to Matt coach of our or Valerie

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- to see if we can do it that way as long as it is on party letterhead and let you know. Yeah, and I was

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- going to also suggest during this meeting as well that we should probably go ahead and see about scheduling

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- some meetings for the month of April, because as the list of Election Day workers come in, they will

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- also have to be approved by the Election Board, so they be

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- their work on Saturday the 28th and they're just now starting to get into really getting names and they'll

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- start filling up the list here shortly and it's just we're gonna start having more things that need

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- to be taken care of especially with those but then we also have some resolutions that do need to be

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- approved prior to the primary and those are items that Molly has brought up which

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- I have known a couple of them that we needed to take care of, but really knew that we needed to get

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- this in here because we have training today, tomorrow, and Thursday. I'm happy to propose April 9th

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- and April 23rd because we're having the meeting today that we would have had on this coming Thursday

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- as long as the room, of course, is open for use.

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- Are you proposing 130? Yes. I'm good with that. I do on the 9th, I have to get to Indianapolis by 430,

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- but I would like to think we wouldn't be here late enough that I couldn't be in Indianapolis by 430.

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- Is there a motion to add those dates? Yes, I am making a motion to add April 9th and April 23rd at 1.30 p.m.

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- Are we allowed? Second. I'm sorry, thank you. I can ask a question, I guess. Are we allowed to hold

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- meetings to a specific agenda and not have other things brought in from the public other than just comment

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- on what we're doing? All I'm saying is,

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- In the instance of time, are we allowed to say, this is the agenda, and at the end of the printed agenda,

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- we're finished? I mean, you can adopt the agenda at the beginning of the meeting, and then that's the

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- agenda for the meeting. OK. You guys follow where I'm going? I didn't. In the interest of time, you

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- have to get to work. They have to get to work. OK. We'll deal with that when it comes time for that.

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- How does that impact?

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- worker training 130 on those two dates? I don't know yet. Me and Ashley are planning to set and finalize

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- the schedule for Election Day training today and that way we can upload it to the spreadsheet for the

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- recruiter so they can start filling in training dates. We'll make it work. Would an earlier morning

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- meeting make what you need to do easier?

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- not necessarily because our trainings could be any time of the day we have some that are after working

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- hours some that are early in the morning it it's one of those where if ashley's not here it's fine um

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- and i can probably bring jessica if we don't it would fit we'd have to fit for all of us but if maybe

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- an earlier yeah yeah well here's here's the truth mr chair you know um there will be

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- plenty of things to address if we are sticking to an agenda and we're meeting solely for the purpose

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- of getting the agenda implemented you know if we're having four-hour meetings that's problematic the

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- ninth won't be any issue because training will begin on the 13th so we're fine there yes ma'am and the

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- room would not be available earlier in the day on a Thursday because the commissioners meetings that

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- will go 130

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- So then the motion and a second is to have meetings on 4-9 and 4-23 at 1-30. Am I correct with that?

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- Correct. I have a motion and a second. Any discussion? No. Those in favour, aye. Aye. Opposed? Okay,

00:20:33.463 --> 00:20:41.505
- so we have now set meetings on 4-9 and 4-23 at 1-30. I used to say write those in your calendar, but

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- now everybody types those into their calendar, so.

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- I don't think you voted on the resolution for appointment. No, we're setting an appointment. We're setting

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- meeting first. Now I would entertain a motion to adopt the resolution that we were given about adding

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- the additional board members. So moved. Second. Any discussion? Does this include accepting additional

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- people if it's on the letterhead?

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- I would have to check the statute. There's nothing in the statute about allowing that, so I can look

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- at it and get you an email before the 9th. OK. And why don't you reach out to the state board and get

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- their opinion as well. I will. And then we'll see where we are. I just, if people want to work, I hate

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- to say no. You're absolutely right. End of story.

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- And having those backups are very crucial just because if somebody calls in the morning of or if they're

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- there and they have to leave due to an emergency, being able to have a list to go off of and say, hey,

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- you said you're available this day. Can you please come in? Those are things that we run into all the

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- time. And there's times that staff members from my office are covering those spots until somebody else

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- can come in. And right now, with the shortage rate, it's going to be very hard to do those.

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- All right. Did we vote on this yet? I'm sorry. We did not, did we? Okay, those in favor of adopting

00:22:16.827 --> 00:22:26.304
- the resolution, aye. Aye. Opposed? Motion carries. All right. Any questions? Absolutely. On our agenda,

00:22:26.304 --> 00:22:35.508
- it actually lists proposed meetings on Monday, May the 4th, May the 5th, and May the 7th. Do we need

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- to vote on

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- Those meetings are having it on the agenda is sufficient. Those meetings are already publicly noticed.

00:22:43.077 --> 00:22:48.772
- They are included in the annual notice earlier this year. Thank you. And those meetings just

00:22:48.772 --> 00:22:52.446
- for clarification are going to be at election central. Yes.

00:22:52.898 --> 00:22:58.575
- And so I can clarify on those the May 4th is the election day set up all of the election board comes

00:22:58.575 --> 00:23:04.196
- in and helps with calling the inspectors at those locations to ensure that they are set up and good

00:23:04.196 --> 00:23:09.086
- to go. If they need something we make a list of items that need to go out first thing.

00:23:09.762 --> 00:23:14.593
- Tuesday morning so that they're out to the polls before the polls open. Generally, we don't have very

00:23:14.593 --> 00:23:19.614
- much. There might be one location that says, hey, we already used up the tape that we had. Can you please

00:23:19.614 --> 00:23:24.397
- bring out extra tape? Or we had one that said, hey, my roll of stickers is a little bit smaller than

00:23:24.397 --> 00:23:29.134
- what I think I'm going to need. Can you just go ahead and bring them out so we have them? And those

00:23:29.134 --> 00:23:34.012
- are all things that we just go ahead and take care of Monday night. That way, Tuesday morning, as soon

00:23:34.012 --> 00:23:38.654
- as our couriers get in, they can get out to those polls, get them the materials that they wanted.

00:23:38.850 --> 00:23:45.344
- And then the fifth is election day and then the 15th is the provisional ballot hearing. That's 10 days

00:23:45.344 --> 00:23:51.963
- after the election. That allows anybody who had a provisional ballot 10 days to cure their ballot before

00:23:51.963 --> 00:23:58.394
- that. We do that one at 1201 because the deadline to turn in their information is at noon. Okay, I do

00:23:58.394 --> 00:24:04.762
- like the time of the May 4th meeting much better than the time of the May 5th meeting. Yes, 430 p.m.

00:24:04.762 --> 00:24:06.590
- and then 5 a.m. Much better.

00:24:06.946 --> 00:24:19.102
- Welcome to my world. My dog's not even gonna be happy at 5 a.m. Yeah. All right, so we dealt with that.

00:24:19.102 --> 00:24:30.790
- I think we're down to any public comment. Is that normal for us? We'll take it. Seeing none, I will

00:24:30.790 --> 00:24:35.582
- entertain a motion to adjourn. So moved.

00:24:35.842 --> 00:24:40.158
- Those in favor, aye. Aye. Opposed? Thank you.
