WEBVTT 00:00:00.226 --> 00:00:08.299 - I will call the September 24th special meeting of the election board to order. Election central update 00:00:08.299 --> 00:00:16.373 - with mail, voting turnout, and Ms. Kiley, it's yours. All right. So I just wanted to give a little bit 00:00:16.373 --> 00:00:24.446 - of an update of how we're going so far. Last week on Saturday was the first day for ballots to go out. 00:00:24.546 --> 00:00:32.191 - We had a total of 888 ballots that were sent out on Saturday. In total, currently, we have 822 mail 00:00:32.191 --> 00:00:40.141 - that have gone out and 253 online, which brings us up to a total of 1,075 ballots that have been issued 00:00:40.141 --> 00:00:47.863 - by yesterday. That does not include today's numbers. When I left the office, they were busy stuffing 00:00:47.863 --> 00:00:53.214 - some more ballots in envelopes and getting those out in today's mail. 00:00:53.314 --> 00:01:01.466 - And then for the current number of registered voters, we have 76,029 active registered voters, 14,321 00:01:01.466 --> 00:01:09.539 - inactive, which brings us to a total of 90,350 registered voters in Monroe County. We currently have 00:01:09.539 --> 00:01:14.654 - 554 that are pending with an additional 18 that are incomplete. 00:01:15.426 --> 00:01:21.224 - And then I wanted to give just a little bit of background about inactive and what that means. So we 00:01:21.224 --> 00:01:27.023 - did have a couple of voters who have asked about the inactive We just wanted to make sure that that 00:01:27.023 --> 00:01:32.879 - was pretty clear that on Election Day when you come to vote or during early voting. If you are in an 00:01:32.879 --> 00:01:36.126 - active status that will prompt you over to being active 00:01:36.290 --> 00:01:41.859 - when you come and vote. There are no extra steps that you have to go through in order to vote at that 00:01:41.859 --> 00:01:47.318 - time. So with inactive, it could be multiple things. It could be just not voting within eight years 00:01:47.318 --> 00:01:53.269 - to presidential cycles, or it comes from voterless maintenance. So when the state does voterless maintenance 00:01:53.269 --> 00:01:58.838 - every two years, they send out a postcard. That's your first mailing. If it comes back undeliverable, 00:01:58.838 --> 00:02:04.297 - a second mailing will be sent out. If that second one comes back as undeliverable as well, then you 00:02:04.297 --> 00:02:05.662 - go into inactive status. 00:02:06.946 --> 00:02:13.654 - If you guys have any questions, I'd be happy to answer them. Well, I was going to say, also, we had 00:02:13.654 --> 00:02:20.495 - talked about this Monday when the machine testing was done. And you explained that for the thing that 00:02:20.495 --> 00:02:27.538 - appeared in the newspaper about all this, part of it was that the individuals had a residential address, 00:02:27.538 --> 00:02:34.514 - which you have to have on file so that we know what precincts you're in and things like that. But also, 00:02:34.514 --> 00:02:36.862 - their mailing address was actually 00:02:37.090 --> 00:02:43.374 - that they had not used for many years. So if people get online and check at indianaboters.gov or .com, 00:02:43.374 --> 00:02:49.841 - either one, they can check both their status and what their mailing address is. And if that is incorrect, 00:02:49.841 --> 00:02:55.942 - what's the best way for them to update that? They can update it by filling out another registration 00:02:55.942 --> 00:03:02.164 - online, or they can call our office and we can send them a registration in the mail. And when we send 00:03:02.164 --> 00:03:05.886 - anything out, we send it with a return envelope so that they 00:03:06.082 --> 00:03:11.871 - They don't have to pay for postage to send that back. They can also come to our office at any time, 00:03:11.871 --> 00:03:17.833 - Monday through Friday, 8 to 4, to fill out one of those registrations to change their address as well. 00:03:17.833 --> 00:03:24.085 - And I guess I just want to point out that it wasn't that those individuals were expected to mail a postcard 00:03:24.085 --> 00:03:29.989 - back, which was the impression that I came away with from the article. Maybe that's wrong. But it was 00:03:29.989 --> 00:03:33.694 - that it was undeliverable. And that's why it bounced back. Yes. 00:03:34.658 --> 00:03:41.184 - So if they get the postcard and you don't get it back, then you know that's a hot address. So nothing 00:03:41.184 --> 00:03:47.839 - has to happen other than they do with that card what they do with anything else that they get that they 00:03:47.839 --> 00:03:50.910 - don't want to keep for perpetuity, right? Okay. 00:03:51.074 --> 00:03:55.894 - and it sounds pretty simple to me, doesn't it? Yeah, but also you indicated that it was the state that 00:03:55.894 --> 00:04:00.573 - sends these out, not the Monroe County election office. And I think that that's important for folks 00:04:00.573 --> 00:04:05.299 - to know too. Yeah, so the state voterless maintenance is done by the state every two years. And then 00:04:05.299 --> 00:04:10.026 - last year we did, not last year, in the primary, we sent out a additional card, which was the yellow 00:04:10.026 --> 00:04:15.126 - postcards that let everybody know of their assigned polling location. When those came back as undeliverable, 00:04:15.126 --> 00:04:19.899 - that could have also triggered those inactives. But those were sent out due to the changes of polling 00:04:19.899 --> 00:04:20.414 - locations. 00:04:22.786 --> 00:04:29.906 - OK. Maybe just to clarify, just to recap and clarify for the public, a voter being listed as inactive 00:04:29.906 --> 00:04:36.887 - does not prevent them to vote. When they show up on election day, they will then be moved to active 00:04:36.887 --> 00:04:44.008 - and able to cast their ballot. Just teach the poll worker to say, welcome back to active, and here we 00:04:44.008 --> 00:04:50.430 - go. Right? Doesn't seem hard. OK, anything else on that? You have anything else, Ms. Kiley? 00:04:50.626 --> 00:05:06.223 - We need to approve the absentee voters. No, we heard there was some kind of resolution we were supposed 00:05:06.223 --> 00:05:14.622 - to see with that. Yes, I can provide that to the board. 00:05:38.018 --> 00:05:44.732 - to talk to us about these? So that was the discussion that we had during the LAT test on Monday about 00:05:44.732 --> 00:05:51.381 - having the additional resolution available for the authority to go over to the clerk if there is any 00:05:51.381 --> 00:05:58.161 - other appointments that need to be made in between now and October 1st when training is, which is when 00:05:58.161 --> 00:06:04.743 - our next election board meeting is. Since we do have trainings that morning of October 1st, we just 00:06:04.743 --> 00:06:06.718 - want to make sure that we are 00:06:06.882 --> 00:06:14.292 - and covered in case of somebody does end up coming to the October 1st morning training. Okay, and this 00:06:14.292 --> 00:06:21.774 - will prevent the election board from having to come back and do a special meeting between then and next 00:06:21.774 --> 00:06:29.040 - Thursday, and we appreciate that. Is there any reason we can't make a motion to take to approve both 00:06:29.040 --> 00:06:31.486 - of these resolutions at one time? 00:06:32.898 --> 00:06:41.942 - both of them don't need to be approved they are the same in substance except for the one that grants 00:06:41.942 --> 00:06:50.896 - the clerk authority just has that extra language so there should be one okay all right so these and 00:06:50.896 --> 00:07:00.030 - I believe it's the top one that has the the second paragraph. Yeah, I'm just looking to see which one 00:07:01.826 --> 00:07:09.633 - This one has more parents. So that must be it. Yeah. So this one has both this. Yes. Okay. And then 00:07:09.633 --> 00:07:17.752 - it's just that I see it. Okay. It's just that's been okay. So then I will make a motion that we approve 00:07:17.752 --> 00:07:25.246 - the resolution that approves the workers and gives the clerk the right to add people as needed. 00:07:26.946 --> 00:07:34.097 - I'm going to point out that we have been given the list of voters. And we have been given that list, 00:07:34.097 --> 00:07:41.389 - correct. Of the people that are to vote, rather. Yes. Yeah, we were given those lists. Any discussion? 00:07:41.389 --> 00:07:49.106 - Do we need to call the roll? Or can we just do this by voice vote? I think a voice vote would be sufficient. 00:07:49.106 --> 00:07:56.894 - Hey, those in favor? Aye. Aye. Opposed? All right. Do we have any other public comment on anything? Go ahead. 00:07:57.250 --> 00:08:06.207 - Go ahead. I've alerted Kylie to this, that the application for an absentee mail-in ballot lists the 00:08:06.207 --> 00:08:15.164 - incorrect address. And that's put out by the Secretary of State, apparently. It still lists the old 00:08:15.164 --> 00:08:24.569 - location. So I want to make sure that everybody knows that it should be 501 North Morton Street in Suite 00:08:24.569 --> 00:08:27.166 - 101 and not West 7th Street. 00:08:27.554 --> 00:08:32.990 - How soon can we get the Secretary of State to update that? 00:08:33.186 --> 00:08:38.744 - had a conversation with them. The answer that we had got was that they would update it if they found 00:08:38.744 --> 00:08:44.247 - that they needed to. No update was changed between the primary and the general. I don't necessarily 00:08:44.247 --> 00:08:49.751 - expect there to be one in between now and the general election, but that is one of the main reasons 00:08:49.751 --> 00:08:55.309 - why on our website we have multiple places where we have asked for the 501 North Morton to be there. 00:08:55.309 --> 00:08:59.326 - In addition, the Google listing for the office has been updated as well. 00:08:59.906 --> 00:09:05.718 - And then we do have the mail forwarding. So if anything were to go to the 401 West 7th, it does still 00:09:05.718 --> 00:09:11.474 - come to our office. I know the local poster clerks are quite good about working with you, but I just 00:09:11.474 --> 00:09:17.343 - want to ensure that there's no slowdown because there are deadlines for when people have to submit the 00:09:17.343 --> 00:09:23.326 - absentee ballot request. I am agog as to why they would not just open up their computer and change that. 00:09:23.970 --> 00:09:30.653 - it's the same one that they use on the state's website. So everywhere that you go, even in other counties, 00:09:30.653 --> 00:09:37.024 - when they have it posted, it's going to have the same address on the back. I believe it's even on the 00:09:37.024 --> 00:09:43.894 - voter registration document as well. So any of the state forms that have all of the county voter registration 00:09:43.894 --> 00:09:50.203 - offices listed on the back, it's going to have our old address still. But how would the Secretary of 00:09:50.203 --> 00:09:53.950 - State know when he needed to do this? He's not the one that 00:09:54.338 --> 00:09:58.686 - sees the things being slowed down or going to the wrong address or how many ever 00:09:58.914 --> 00:10:05.216 - I mean, was a formal request made? Yeah, so whenever you change the location of your office, you have 00:10:05.216 --> 00:10:11.456 - to notify the Indiana Election Division. It also has to be changed in SVRS so that that does show in 00:10:11.456 --> 00:10:18.068 - their system that the address is 501 North Morton. So that's how, whenever you go on to indianavotors.gov, 00:10:18.068 --> 00:10:23.690 - that's when it shows where the office is, that's how that updates. When they receive that, 00:10:23.690 --> 00:10:28.880 - they are notified. And then we also send in a form to the Indiana Election Division 00:10:28.880 --> 00:10:36.140 - that says the address has changed from this address to this address and we sent that before the primary 00:10:36.140 --> 00:10:43.191 - election of this year. You know what you know a lot of stuff Kylie. I'm impressed how much stuff you 00:10:43.191 --> 00:10:50.242 - know about this. One one more thing again. This is something that we've talked about before. I mean, 00:10:50.242 --> 00:10:57.502 - Kylie, not the board outside of this meeting. OK, I hear nothing on the website. It used to be that the 00:10:57.922 --> 00:11:05.148 - forms that people filed for the primary for the can ones and the CFA fours, all your campaign finances 00:11:05.148 --> 00:11:12.164 - and candidate filings. Right now it says that they, why were those taken down first of all? Yep. So 00:11:12.164 --> 00:11:19.250 - there was a bunch of complaints coming in that individuals could not access those files because they 00:11:19.250 --> 00:11:24.862 - had to log into a Microsoft account in order to access, be able to access them. 00:11:25.890 --> 00:11:30.958 - access them, sorry. And so we went through the process of trying to figure out what was going on with 00:11:30.958 --> 00:11:36.025 - that. If you were in in-house, anybody in the county, we were able to get on, no problems. There were 00:11:36.025 --> 00:11:41.093 - some individuals that when they would log in onto their personal cell phones, we could not see any of 00:11:41.093 --> 00:11:46.359 - the documents on there. So that was the first step of that, trying to figure out what was going on there, 00:11:46.359 --> 00:11:50.334 - trying to make those changes. And then the more that we started adding to that, 00:11:50.434 --> 00:11:57.872 - we noticed that there started being more lagging in the software itself, so they were then pulled. All 00:11:57.872 --> 00:12:05.383 - of them have been updated, and we're currently working on getting the rest of all of the CFA force that 00:12:05.383 --> 00:12:12.821 - were filed in the primary uploaded to those as well, and then they should be reloaded before too long. 00:12:12.821 --> 00:12:15.710 - I guess I've never I didn't never have. 00:12:16.002 --> 00:12:22.280 - I mean, there's a lot of problems in it. They're PDF forms anyway, so they were PDFs, but they were 00:12:22.280 --> 00:12:28.558 - inside of a. I want to say it's a Microsoft cloud is what the IT department's using to store all of 00:12:28.558 --> 00:12:34.898 - them and inside of that Microsoft cloud. There were individuals who were not able to get into it. We 00:12:34.898 --> 00:12:41.365 - weren't for sure reasoning behind that, but then we did send a link the other day to an individual and 00:12:41.365 --> 00:12:45.822 - when they clicked on it, it does say they have to log into a Microsoft 00:12:45.954 --> 00:12:53.266 - don't have one. Would you say it'll be done soon? Do we have a timeline? I have noticed that I'm having 00:12:53.266 --> 00:13:00.508 - a lot more trouble accessing different types of files on the phone than I used to have to do. And I've 00:13:00.508 --> 00:13:07.749 - been an Android since 2017, I think, and I used to get into this stuff easily and it's become more and 00:13:07.749 --> 00:13:13.374 - more difficult. So I'm not surprised that, you know, for some reason, Apple and 00:13:14.402 --> 00:13:20.865 - Samsung don't like to be friends. And Microsoft's not friends with any of them, but you know. Yeah, 00:13:20.865 --> 00:13:27.458 - so right now we're just trying to make sure that it's accessible as possible for every individual and 00:13:27.458 --> 00:13:34.180 - taking the steps to ensure that that's going to be as smooth as possible once we transfer it back over. 00:13:34.180 --> 00:13:40.707 - I just I would like to see it back up there because there are people have asked me about it as well. 00:13:40.707 --> 00:13:43.422 - And so yeah, I want to see it back there, 00:13:43.618 --> 00:13:49.581 - I don't want it taking time away from the staff. People do call in or email to. Yeah, yeah, so if we 00:13:49.581 --> 00:13:55.485 - do receive any requests, we get those out generally pretty quickly because whenever a public record 00:13:55.485 --> 00:14:00.917 - request comes in, we review it all together as a team and then we decide on who can who has 00:14:00.917 --> 00:14:06.821 - enough availability in their day to take care of that public record request and then we pass it off 00:14:06.821 --> 00:14:13.374 - to whoever is available that day to get it done. Generally they take 24 to 48 hours to get back to the person. 00:14:16.034 --> 00:14:27.328 - Oh, no problem. Anything else? Then it would seem that a motion to adjourn would be appropriate. Second. 00:14:27.328 --> 00:14:38.622 - Those in favor, aye. Aye. Opposed? Okay, then we will see people in two weeks. Next week. Next Thursday.