This is a call to order for the public library meeting. Board of trustees at the Monroe County Public Library. I need somebody to approve the consent agenda. Okay. And now we have the director's report. Just a couple of highlights this time around. First, some of you may be aware, but the largest and longest standing book vendor for libraries, Baker and Taylor, is Closing Shop. We've been kind of following this for better half of this year. It has a huge impact on us in terms of it being our primary vendor for selecting print materials. We've anticipated something like this for a while, as have all other public libraries we're aware of. We shifted our ordering plans a while back because of the Baker and Taylor buyout situation. When the buyout fell through last month, we were already in a situation with Ingram, who is a competitor of Baker and Taylor's. And of course, we use Amazon for all kinds of one-off purchases. So we've already been adjusting our are selecting and are ordering process but Baker and Taylor going down is a big moment in the world of public libraries so it's worth acknowledging that just to honor the history of that company. Also for MCPL it has caused a few hiccups for us in terms of acquisition rates the impact on collection development workflows and as the report indicates we've taken this opportunity this brief lull in acquisition to focus on some other cataloging and maintenance projects and we'll continue to do that until the orders start to come in. We do expect to get all of our back-ordered items, if not by the end of the year, certainly next year if we switch them over to Ingram. So that's kind of what's been going on with Baker and Taylor. And farewell to the company that began in 1818, I think. So kind of a big deal. Just a quick update on the Bookmobile. We've been in pretty constant communication with TechOps, who is the company who's building the vehicle. Remember, this is a custom vehicle. That's why it takes so long and costs so much money. They've been great at communicating with us, particularly about some of the details, the dimensions of the vehicle, some of the finer pieces that we have to consider include the short ramp. that goes in and out of the downtown garage where the bookmobile lives. We have to make sure we have enough clearance. So when we're talking about the chassis and exactly how we want it designed, there's a lot of communication that goes into all of that. All of this is in advance of the physical assembly of the vehicle, which we expect to happen in the second quarter of next year, which is right on track with our projected timeline. So we are in good shape with the new bookmobile order. Last month the downtown drive up window had a mechanical failure and we were down for I think just under a week. So here's a little background. When COVID hit in March of 2020, one of the first things we realized was we're not going to want to have anything but a contactless drive up window solution going forward. And we had a lot of what was called COVID money coming in through state and local government. And it allowed us to upgrade the drive up window and create sort of an automatic window, like you would have a drawer rather, like you would have at a bank or something like that. And it's worked very well for us. It does go down from time to time. year or so we've seen it go down increasingly and while we work with a good company to supply the parts to replace the failure this time we got a little anxious and decided we need to create our own solution and that would be a manual override for any time the drive-up window goes down and our building services team got really creative and figured it out and in about 24 hour period. And so now we have a manual override for that drawer. We also have a surplus of replacement parts so that when it goes down next time we can take a stab at working on it ourselves before we call the vendor down. But regardless, we can do it manually. So we don't expect to have to close the drive up again in the future because when it fails, we'll just shift to manual. And as I understand it from Elizabeth Gray's team in adult services, they kind of prefer the manual anyway. So that's what we might be doing for a while. We have put together as part of strategic goal number three, review team to look at our incident report writing system and procedures. So, a little background on this. Any incident we have occur at the library ranging from a patron behavior issue to an accident or an emergency or any need to call EMS, anything like that, we document through an incident report. Some of those incident reports result in bans of anywhere from a day to a month to three months depends on the severity of the behavior. Sometimes Bloomington police are called in to assist us particularly here downtown. We are reviewing the process that we use for writing those reports the system we use for managing the reports and distributing the information and then figuring out who on staff should receive those reports. Right now it's a very limited number of people. It's confidential staff only. That includes leadership and security staff. The problem is it leaves a lot of our public services staff with the knowledge gap because if they don't know enough about what happened in a given incident, say two hours ago, certainly 24 hours ago, they don't have all the information they need to provide the right kind of service. So we're reviewing all of this with a team as we do comprised of staff from every department in the library and soon they're going to give us a proposal for new software and a new set of procedures which we will review. We'll consider it in the context of strategic goal number five and we'll turn around with a recommendation and put an implementation plan in place to begin in January of next year. So that team's work is almost wrapped up. Hats off to CATS in September. They did a tremendous amount of work covering 54 government meetings, 21 new local events, and Lotus on top of everything. So very impressive. Thank you all and CATS. Yeah, so happy to answer any questions about the director's report. Are there any questions or comments? I'm so sorry. Let's backtrack. Let's vote on accepting the consent agenda. My bad. All those in favor say aye. Aye. Opposed. Approved. Thank you Tom. Thanks Tom. Okay we have some old business which is an action item. Gary. is going to present and we're going to have a resolution to adopt the 2026 library budget. So last month at the public hearing we went over the 2026 budget numbers in some detail and tonight we have the final step of the budget process which is approval of the adoption form. The budget adoption resolution is on page 52 in the packet. So the resolution reads, be it resolved by the MCPL Board of Trustees that the expenses of Monroe County Public Library for the year ending December 31, 2026, The sums herein specified are hereby appropriated and ordered set apart out of the several funds herein named and for the purposes herein specified, subject to the laws governing the same. Such sums herein appropriated shall be held to include all expenditures authorized to be made during the year unless otherwise expressly stipulated and provided for by law. In addition, for the purposes of raising revenue to meet the necessary expenses of Monroe County Public Library, the property tax levies and property tax rates are herein specified, are included herein. Budget Form 4B for all funds must be completed and submitted in the manner prescribed by the Department of Local Government Finance. This resolution shall be in full force and effect from and after its passage and approval by the MCPL Board of Trustees. So on the form, the first column on the form shows the adopted spending budget for each of the library's funds. The total spending budget for all the funds is $13,792,419. The second column on the form is the budgeted revenue from the operating fund tax levy and the debt fund levy. The operating tax fund levy is $8,284,932 and the debt fund levy is $632,887. The third column on the form is the tax rate. The combined operating fund and debt fund tax rate for 2026 is 8.04 cents per hundred dollars of assessed value. Are there any questions on the budget or this form? Pardon? For the adopted tax rate, because on here it says .08. So is it eight point? Oh, oh. Well, it's, yeah, it's kind of strange. So this is .0804, which is the rate And they also, when talking about the rate, they use the figure per $100 of assessed value. So that's what makes it 8.04. Okay, thank you. And I will start the form around for everyone. Any more questions or comments the budget. All those in favor signify by saying aye. Those opposed. The motion carries for the action carries. Sorry. Action. Old business. has been taken care of, new business. There are no action items, but we do have some presenters from the JA Benefits. If you'd step forward, please. I'm not from JA. Oh, OK. All right. So Alyssa Prince is our JA Benefits. I don't remember what your title is. Account executive. We are fortunate enough to get to work with JA Benefits year round. They do a fantastic job for us on our open enrollment renewals and also do a wonderful job supporting our staff and helping with questions that folks have in order to use their benefits. So I get the joy of working with Alyssa on a regular basis, but she is going to present on our renewal. And I will struggle here to get this open. Yeah. Go ahead and turn it over. All right. Well, thank you all for having us tonight. We appreciate it. Again, my name is Alyssa Prince with JA Benefits. We have worked with the library, I think, for a little over 15 years now. It's been a great partnership and we really appreciate working with you all. Becky is phenomenal. I'm just going to throw that out there. She does a great job working for your people and we love working with her. We're going to just start out by going over some of the benefit offerings that you have, I'm sure you're probably pretty familiar with them but just wanted to do a brief overview of that. For those full time folks you are offering a medical plan you have three different options for them to enroll in. have access to the Marathon Health Clinic, which is a local clinic that is for employees specifically. Different employers across Bloomington utilize that resource, but it's really great for employees because they can get in quickly, they can get their primary care, also get acute care that they need, and get it in a timely manner. And they have great doctors there too. Oh, I think it switched on me. Okay, you also have dental and vision, a flexible spending account. Those flexible spending accounts are just an opportunity for employees to put money in, have money kind of up fronted for them to help pay for their benefits or as they have things that occur. There's an employee assistance program, voluntary life and basic life. Basic life is something that the library pays for on behalf of employees and they have that benefit. And then short-term and long-term disability. Long-term disability is another one that is paid for by the library, a great benefit for your people. What's great with the library, you also offer benefits to some of the part-time people too. We don't necessarily see that everywhere, so I think that's a really competitive advantage for you all. For the 20- to 25-hour employees, mostly they have access to everything besides the basic life and the LTD that are paid for by the library and then the medical plan. All of the other benefits they still have access to, which is great. And then your 15 to 18 hour employees, they still have access to the Marathon Clinic too. So if they maybe don't have medical somewhere else, they still have access to that clinic, which is again, is a really great resource. And then they also have the Employee Assistance Program, which is available for people if they have something personally going on and they need somebody to talk to, you can get some limited sessions through that program. This is just a lot of information, but it's the renewal history since the time that JA started working with the library. Initially, I think it was the first few years we worked with the library, it was with Anthem, and then switched to SciHo, and we were with SciHo for about eight years, I believe, and then in the past few years switched over to Anthem. What we see in the fully insured market a lot of the time is that there's a lot more movement than that. And a lot of that has to do with just the carrier will say, we don't like this risk anymore. We're gonna increase your rates by a whole, whole lot. And then you have to move carriers. Luckily, the library has been pretty stable and we've not had to do that a whole lot, which is really nice for your people to be able to stay with the same carrier for quite some time. So as you can see in the past couple of years, we moved over to Anthem in 2023. We initially had an 18% increase from SciHo and then we were able to move to Anthem. They wanted to buy your business. We were able to get a bit of a decrease. And then over the past couple of years have been able to do pretty well maintaining where we started with them at that time. What we are seeing in the market is typically about a 10% increase to a 15% increase annually for groups that are running well. So that means a group that they're making money on. What they look at is like a loss ratio. So say you have like a 70% loss ratio where you are paying in more premium than your expenses that are going out. Those are typically the ones we're still seeing around a 10 to 15%. So the fact that you guys have been able to keep the trend you have for a while is really great. I was hoping to have more information by this meeting to share on your actual renewal for this year. Anthem has been, and really the whole market has just been much slower at getting those renewals out this year and also even marketing new business. So we have been pushing them hard. They've heard from us a lot. I expect us to have a good update on that by next week. So by the next time you all meet, we will definitely have an update for you all. I'm sorry. Is there a maternity in this? Yes. Okay. Yep. Yep. Maternity is included in the medical plan. Yep. Just depending on the plan that you're enrolled in, it would be covered a little bit differently as far as deductibles and out of pocket and that kind of thing. And this last slide is just a timeline. As you can see over there in September, typically we have that Anthem renewal around the end of September. Again, like I said, this year we're just a little bit later than we hope to be, but hoping to have some good news on that soon. Renewal meeting, we will be setting that with the team here soon with Greer and Becky and everyone else in the very new future, hoping by next week if possible, as soon as we have that renewal in. Board meeting, again, we'll have everything prepped for you all by the November board meeting. And then when we go into right after Thanksgiving, whoop, timed out on me, right after Thanksgiving, we will start open enrollment. And our team helps support that in whatever way is best for the HR team. Sometimes we've come on site to do those presentations and then other times we've done one-on-one virtual with everyone or anyone that wants individual calls. And then we also have videos that we record which can kind of help support throughout the year as well. Do we have any questions? Okay. Thank you. Thank you. Now we have a department update from Adult Services, Elizabeth Gray. Well, let's see if we can get this going. Good evening. Thank you for allowing me time this evening to speak with you about what's gone on in adult services this past year. I'll be discussing some of our newer and more popular programs and services. But please remember that along with doing all of this important work, we also staff three desks every day. So we staff the second floor information desk, we staff the drive up window, and we also staff our level up space. So this isn't all we're doing. We're doing a whole bunch of other stuff too. So this year we continued our popular book clubs. Green Peeps is one of our book clubs which focuses on books about nature and the environment. It's facilitated by adult librarian Maggie Hutt. And this book club meets in parks and nature preserves when the weather cooperates and allows us to do that. And frequently they have guest speakers that are related to the topic of the current book that they're reading. We also have the Short Attention Span book club. It's one of our newer ones. It's led by librarian Emily Bedwell and it's a group that reads short stories and novellas. They read them across genre. The book club has become increasingly popular as people have found out about it and they have had authors that have zoomed into their meetings to discuss the books. Emily has also discussed the format of this book club with several other libraries who have contacted her because they're interested in the concept. So that's been great, I think, for people who are busy and maybe can't commit to a full-size book. So people have really enjoyed that. We also have Books on Tap. This is a longstanding one that we've had. It's a book club that's currently led by Maggie Hutt. It meets outside of the library. So they meet at either a restaurant or a coffee shop. And they discuss a wide range of books from fiction to nonfiction to science fiction. This group has become so popular that we had to add a second group. So the second one will start, I believe it starts next month. It's either this month or next month. And it's called Books on Tap Last Call. So what they're doing is they're reading like the previous month's book. And Emily Bedwell is going to lead that one. They're also going to meet out in the community. The first meeting that we have scheduled for it has already filled up. When you're doing book clubs, especially when you're out in the community, you can't have 30 people show up. So we've had to kind of figure out a better way to do that. And I'm happy that that's worked out really well so far. I'm sorry? What is the cap? I think the cap is 15. Honestly, 15 is a little bit, if you've been to book club meetings, sometimes 15 can be a little bit unwieldy. That can be a little bit too many people. That Books on Tap, the original one, because it's been around so long, there's really a core group of original people who come that take up almost every spot. And then we provide the books as well. So that's why we had to figure out another way to get all the people that are interested in coming to come to it. Yeah, we'll see how it goes. Hopefully it'll work out really well. How do the businesses respond in terms of the number of people or the night, or what's the response from them? So yeah, so when Maggie, she talks to them before, you know, she agrees to do this wherever it's going to be. And then she talks to them about the size, like the most people that it can be. Generally, I don't think she's had anywhere that hasn't wanted to work with us. Obviously for them, you know, it's a good thing. What she'll do is she'll usually buy like some kind of a little snack so that everybody can share it and then people buy their own drinks and things. But now it's been, you know, it's been a great response. And some places are just easier to hold it. than other places, so that's, you know, sometimes we've run into a problem there. But so far it's been a good response. They like having us. In an attempt to create more programming for people who don't always make it into the library, our librarian, Emily Bedwell, led three initiatives where people could participate virtually. Over 400 people participated in two writing contests that she held. One was a haiku contest, and the other one was the two sentence horror story contest. That's back up again for October because she does it in October every year. People seem to love it. So people have had a good time with that. She also did a virtual winter reading challenge in February of last year. So everything was done virtually and she had over 900 participants in that. Yeah, which was a lot. This year I had the opportunity to provide a tour for a group from Stone Belt. After a tour of the adult services spaces, I spoke with a group about my job. And then we had representatives from collection services, circulation services, and outreach talk about their jobs as well. I also spoke with a group about non-traditional library jobs. So I talked to them about we have accounting people here. We have human resources folks here. We have administrative people here. So I talked to them about the different job opportunities at libraries that everybody that works here isn't just a librarian. After we did the presentation, every attendee, they were very happy with this. They got an MCPL lunch box, or lunch bag, the insulated kind. So they enjoyed that. Led by librarian Emily Bedwell, we are gearing up for our annual self-care kits for the unhoused in our community in November. These kits contain hygiene items like soap and shampoo, a blanket, a toothbrush and toothpaste, and a number of other items. Each year we give out more than 150 of these kits. And very recently, Several of our adult librarians and I have spoken with several different groups of law students from IU's Maurer School of Law. They wanted to talk to the library about ways that we help patrons who are in need of legal assistance. The groups are also looking at how people interact with the justice system and what impediments people have to accessing help when they are involved with the legal system. just as a background so that you know the library, we do assist people, generally there are people who are unable to afford the services of an attorney and we cannot provide legal advice to anybody and sometimes you know when people need legal help. They want to, they really want us to give them the advice, but we can't do that. What we can do is help them with legal research. We can help them find legal forms if they can do their own type of legal work. Sometimes that works out really well. And we can also refer folks to low cost legal services in the area so that if they do need the services of an attorney, that is a place where they can go to find it. So are you suggesting that IU law is going to collaborate somehow? Well, they're looking at it. We have had them come for different things to do programs and things. But what they're doing right now, it's for a class. It's the first year law students and it's for a class and they're looking at, so it is really interesting the group that I talked with in person. I ended up talking with them for like an hour and they just were shocked when I started telling them about people that don't have the resources. You don't think about the fact that Well, if I just come to the library, then people can come here and I can help them here. But there are people that don't have transportation. Just the things like that, the everyday struggles that they don't think about, that other people have in their lives. So it's a really good conversation. I really enjoy talking to them. And I think part of their project, because one of the women was talking to me later, is for them to propose ways that they can reach folks who are not getting access to legal help as well. That's wonderful. Thank you. In Level Up, our technologies professional, Becky Rice, led a program that taught patrons how to 3D print accessibility devices. Patrons could print umbrella holders for wheelchairs, bottle openers, a Braille Rubik's Cube, a seatbelt pole, or tactile art for those that have low vision. Other programs in Level Up have focused on ways that participants could use technology to create their own crafts, including quilting patterns, diamond painting patterns, and cross stitch projects from their own photos. Level Up also added a vinyl cutter to its services. We just added that very recently. And this is going to allow patrons to create their own designs. And then they can have a vinyl sticker cut out of whatever it is that they create. Staff just got trained on that. And to kick it off for patrons, Becky is going to have a program with a small group of patrons who sign up for it so that they can learn how to do it at the beginning. But that's up and going now, so people are looking forward to that as well. Librarian Christine Friesel is leading a project called Who's Your Character for staff to drop pins on a digital map that provides historical information. Because addresses were not used until the late 19th century, finding out where things happened before the use of addresses takes a lot of time. Thanks to GIS, we have a tool in place to capture information, or a field note as we call it, and pin it down until more information comes along. This allows us to visualize our local, regional, and state history in a new way with more context. Now anyone can type in an address and possibly find out who lived there or owned property there in the 19th century. Together with Monroe County History Center and Monroe County GIS Division, MCPL has built Hoosier Character just in time for 2026 when our nation celebrates America 250. And I looked up my An ancestor of mine, John Kerr, who I knew had been here in Bloomington. So I popped that in just to see what I could find. And I just took a screenshot of it so you could see kind of what folks will see when they. You can see all the pens here, like how many different pens there are in different places. There's been a lot of work. She's been working on this for a while. Is this accessible through the? I'm sorry? Is this accessible through the library web page? Yes. Yes, it is. Yep. So she's been working on this for a while, and there have been a lot of staff that have helped her. They've done a great job. And there's been a lot of work that's been put into it. What kind of fact checking do you know is done? So yeah, anything that's there has to come from a primary source. So that's what they have been making sure. Everything that we use is something that we have from the newspaper or whatever it's been that they've used. So it has to be from a primary source so that we know that it's correct. She kind of started getting interested in this. There has been, I don't know if you've heard about this, I don't know why you would if you're not a library person. There's been some discussion and interest and people have been digging to find that there was an underground railroad stop here in Bloomington. And so she was working on that and I think that kind of led her into, we can't find anything because They didn't have addresses. So it was really difficult to find things. So that kind of led to this. She's still working with a group that has been trying to prove for certain that there was an Underground Railroad stop here in Bloomington. They didn't advertise. They didn't advertise. No, no. That's, yeah. So you can't find that on the paper, right? No. Wow. Nonprofits Central continues to support the nonprofits in our community, with librarian Jack Kovaleski leading the initiative. The two biggest events, Meet the Media in February and Meet the Funders in October, continue to draw large crowds. Meet the Media attendees present for one minute on the value of their nonprofit by sharing a story, idea, purpose, event, or success related to their organization. Media panel representatives provide feedback on each pitch and meet with nonprofit representatives in small groups for more in-depth questions and conversation. Meet the Funders allows attendees a chance to network with funders and other nonprofit representatives and learn about grant and funding advice that can help them become more successful at obtaining funding. Nonprofit Central also provides a collection of materials focused on all aspects of nonprofit work and funding, including the candid grant database. And Jack provides one-on-one assistance for anyone starting or building a nonprofit organization as well. Librarian Josh Caswell continues to focus programming on what we call emerging adults. Those are folks who are aging out of our teen space and need to make the jump to adult services. Josh reported that over the course of our fiber arts club program, which is led by Josh and library assistant Ian Hoagland, we have had great luck with engagement among participants, both with us as hosts and with one another. There is regularly an active and energetic conversation going on for the duration of the program. Josh says, this program to me is what we are here to do as a library, connecting people to a community, building connections and friendships. One glowing example of this is that ESL patrons from Vital regularly show up to take part. This group, whether regulars or newcomers, has really gone above and beyond to chat with and aid those people in whatever fiber arts they were engaged in. One participant recently shared with Josh that they plan to visit one of the ESL learners in Turkey. So that has been going very well. It's been a slow build, but he has been working on building that as well. And I'm going to go ahead. So these are all of our library assistants in adult services currently. And I just heard Greer talking to you about how our drive-up window wasn't working. And I wanted to share with you an experience that came out of that, which actually turned out to be a good experience. Recently, our drive-up window was inoperable, which meant patrons had to park and come into the library to retrieve their holds. Staff members were still scheduled at that service point because we had to continue to check in and shelf holds. One day I stepped into the space to see how things were going. Long time library employee, library assistant, Burl Cooper was there and he had challenged himself to keep watch out the window and tried to identify the patrons driving through attempting to get their holds. That's him right there. That's so funny. I'm talking about him and he walked in. We didn't plan this. This is awesome. If he could identify them, he grabbed their holds, checked them out to them, and met them with their items as they came into the door. I watched him do this several times, and the surprise and delight on our patrons' faces was priceless. That was very, I was shocked when I saw him doing that, and that's funny that you came in right when I was talking about you. Thank you, Burl, that was excellent service. And finally, I would like to share a few patron comments with you that we have received over this past year. I just wanted to let you know how much I enjoy you as my destination. I have been using MCPL since the late 1960s and I plan on continuing to visit long into the future. I really enjoy participating in several adult programs and have joined two different book clubs. The programs are fun and give me a break from everyday stress. The book clubs have exposed me to books that I might not have chosen to read on my own. And when the group discusses the book, it is wonderful to hear all the different perspectives of the readers. I would like to take this opportunity to recognize staff Burl and Ian. At the digital lab last winter, a friend and I decided we wanted to learn 3D printing. We found the digital lab and Burl and Ian have helped us all along the way. Because of their support, we are now competent users of Thingiverse, which is a program designed to design your own 3D prints. And with their continued support, we are learning more advanced programs. Wherever I go in Bloomington or other cities, I tell friends about what a gift the digital lab is and how helpful Ian and Burl are. Living in B-town the last 15 years, I've experienced this branch, and they're talking about the main library, every way, in every mobility, even as a newly amputated wheelchair person. This branch exceeds my expectations in accommodating all my needs. All staff are incredibly amazing. I am so thankful for you. It's been a safe space getting through into my new life and world. Southwest is my newest love, while downtown remains a faithful mainstay. My Saturday visits are a library ritual. Thank you for everything over the years. And finally, this is an interaction that I recorded. When we have interactions with folks on the desk or phone, a lot of times we'll put them in a comment card to share with everybody and staff. And this is one that I had that came at just the right time. It really kind of spiced my day up. I just had a patron stop at the desk and ask how she can support the library at this time. She's aware of the funding cuts and is very concerned about how it will affect the library. She raved about bringing her children and grandchildren over the years and about all the experiences she has had here. She's even telling other folks why these funding cuts are so impactful in our community. She asked that I pass her comments along as she hopes it helps library staff feel valued by the community and it does. Those comments really mean a lot to us. So that is in a very brief summation kind of our year. If you have any other questions I'm happy to answer them. Anything at all. My only question would be the for your book club. Do you then allow the rest of the community to take those books or what do you do with those books after you've? Oh, that's a really good question. I'm glad you asked it actually. So we have a fund just for buying books for our book clubs. So it's separate, it comes from friends money, so it's completely separate from the rest of the collections. So many times we will have One that's just for staff. And then there's also, because we have book club kits that folks can check out. So there may be the same title that's a book club kit, if it's a really popular book, that members of the public can check out as well. So yeah, nothing's pulled from the shelves for these. But you wouldn't know that. As soon as you ask that, I'm like, oh, you wouldn't know how we were able to do it. Yeah. Looks like you've done a beautiful job. Thank you. Thank you so much. Well, thank you all. I appreciate you giving me time. Yeah, I really appreciate you doing this every year. And stop by the desk anytime you need anything. We're there for you. Thank you. Thank you, Elizabeth. Now we're moving on to public comment. Is there anything, anybody online for public comment? Anybody in the audience? Seeing none, I'll entertain a motion for adjournment. All those in favor? Aye. Meeting is adjourned.