WEBVTT 00:00:00.162 --> 00:00:07.628 - I'd like to call to order the Monroe County Public Library Board of Trustees meeting for May 20th, 2026. 00:00:07.628 --> 00:00:15.093 - If we could go around and introduce ourselves, and if you'd like to, you can share something that you're 00:00:15.093 --> 00:00:22.275 - reading. I'm Nancy Van Allen, and just late last night, I started listening to Dan Chong, C-H-A-O-N, 00:00:22.275 --> 00:00:29.598 - highly recommend him. He has short stories, and so, I guess, and I started Ill Will, which is a novel. 00:00:30.050 --> 00:00:38.231 - just this morning on my way to work. So we'll see. Hi, everyone. My name is Jennifer Whitley. If anyone 00:00:38.231 --> 00:00:46.412 - understands the reference, who is John Galt? I just finished Atlas Shrugged. It took me a little longer 00:00:46.412 --> 00:00:54.357 - to finish near the end of the academic school year, but I finally finished it. I'm Whitney Eads, and 00:00:54.357 --> 00:00:58.526 - I am just starting. I have a summer read for school. 00:00:58.722 --> 00:01:06.783 - for middle school, and it's called An Astronaut's Guide to Life on Earth. So I'm going to start that. 00:01:06.783 --> 00:01:14.765 - I'm Jamie Burkhart, and I just picked up Bruiser. I feel like I read it maybe 10 years ago, but it's 00:01:14.765 --> 00:01:22.746 - been a doozy of a couple weeks, and it was making me think of this book, and so I decided to pick it 00:01:22.746 --> 00:01:27.646 - back up. I'm Greer Carson. I'm reading Jonathan Height's book 00:01:27.778 --> 00:01:35.211 - the anxious generation, and my family is replaying Fallout New Vegas, and I really don't know why, but 00:01:35.211 --> 00:01:42.789 - it's perfect right now. I'm Amy O'Shaughnessy. I'm listening to Kin by Tayari Jones. And I'm Chris Hull, 00:01:42.789 --> 00:01:50.006 - and I thought it was on here, the one I just finished. Oh, in her defense. And now I'm listening to 00:01:50.006 --> 00:01:53.470 - Violent Thistleweight is not a villain anymore. 00:01:58.210 --> 00:02:00.606 - Do we have anybody available for public comment? 00:03:32.706 --> 00:03:34.942 - in any sense 00:04:06.306 --> 00:04:28.638 - Oh, OK. OK. Got you. 00:04:47.714 --> 00:05:13.790 - All in favor of approval of last consent agenda say aye. Those opposed say nay. Ayes have it. 00:05:16.738 --> 00:05:33.248 - We'll do a quick check in with our online guest. You have a chat. Okay. We can. We'll check in after 00:05:33.248 --> 00:05:42.238 - the director's report. So now we will hear from Greer. 00:05:44.034 --> 00:05:49.668 - Okay, a few highlights as always. Once again, our overall collection use was very strong last month. 00:05:49.668 --> 00:05:55.302 - It continued the trend we've seen since October of last year. And once again, digital collection use 00:05:55.302 --> 00:05:59.486 - is significantly higher this year than it's been over the past four years. 00:06:00.386 --> 00:06:06.080 - We've completed our Ellisville staff space improvements, including relocating the public service desks, 00:06:06.080 --> 00:06:11.719 - moving the patron hold shelves, creating a new and more private staff workspace and program prep area, 00:06:11.719 --> 00:06:17.413 - installing new carpet and fixing a host of plumbing and electrical issues. We'll be making improvements 00:06:17.413 --> 00:06:23.326 - to our vital and outreach services workspaces next and expect to complete these before the end of the year. 00:06:24.610 --> 00:06:30.399 - We've had very positive initial staff engagement with the Hoosier START program and held four informational 00:06:30.399 --> 00:06:35.812 - sessions on site in late April. The reps have been great to work with and staff participation in the 00:06:35.812 --> 00:06:41.333 - supplemental retirement program has been much higher than with our previous plan. So thank you all for 00:06:41.333 --> 00:06:46.800 - approving this improved benefit for our staff. Our strategic planning team has begun meeting and will 00:06:46.800 --> 00:06:51.678 - soon draft plans for gathering community input on what our next strategic goals should be. 00:06:52.258 --> 00:06:58.251 - Community surveys, partner agency meetings, staff surveys, and focus group meetings will all be part 00:06:58.251 --> 00:07:04.244 - of this feedback process. We'll share a draft of the new plan in November with you all and then look 00:07:04.244 --> 00:07:10.238 - to formally adopt the final draft at our December meeting. And thank you to Whitney Eads for serving 00:07:10.238 --> 00:07:16.231 - on this committee as our board representative. And finally, the Friends of the Library's spring book 00:07:16.231 --> 00:07:22.046 - sale was a resounding success. It occurred in here last month over the course of about four days. 00:07:22.242 --> 00:07:34.165 - and it saw record sales totaling over twelve thousand dollars so congratulations to the friends and 00:07:34.165 --> 00:07:47.518 - uh... we're very excited to see that happy to answer any questions about the directors report one more check-in 00:08:01.218 --> 00:08:13.502 - it's just real life right 00:08:48.866 --> 00:09:11.117 - At this time, can I get a motion to hear about the annual budget process and our updated board calendar 00:09:11.117 --> 00:09:13.470 - from Gary? 00:09:23.906 --> 00:09:33.730 - The approval process for the 2027 budget will change this year for Indiana libraries. In the past, library 00:09:33.730 --> 00:09:43.094 - budgets were approved by the Library Board of Trustees. Indiana House Bill 1406 adds another layer of 00:09:43.094 --> 00:09:52.734 - approval to the library budget process. If a library wants to receive the same increase in their budget, 00:09:53.218 --> 00:10:02.088 - as other local government units receive, then libraries have to go through a binding review process, 00:10:02.088 --> 00:10:11.046 - which involves county council approval. The binding review can be avoided if the library accepts less 00:10:11.046 --> 00:10:20.004 - than half the normal growth quotient increase. So what does this mean for library board's involvement 00:10:20.004 --> 00:10:23.166 - in the budget process? In the past, 00:10:23.682 --> 00:10:32.937 - The library started the budget review process at the July board meeting. This will continue. We'll present 00:10:32.937 --> 00:10:41.759 - the budget detail to the board in July as we have done in the past. This will be the time to identify 00:10:41.759 --> 00:10:50.581 - any questions or concerns. Changes can be made if necessary. The following board meeting in August is 00:10:50.581 --> 00:10:52.830 - typically when we present 00:10:52.994 --> 00:11:03.728 - the public advertisement for the library board approval. So we will still review the public advertisement 00:11:03.728 --> 00:11:14.361 - in August, but the public notice for the library's budget will be included with the county's 2027 budget 00:11:14.361 --> 00:11:22.462 - notice to the public. Yes. I have a quick question about that before you go on. 00:11:24.322 --> 00:11:33.337 - when you're saying that will be included with the county council notice, we were advertising the same 00:11:33.337 --> 00:11:42.440 - next to them within them at their meeting. So when we do the input into the gateway budget system, one 00:11:42.440 --> 00:11:51.279 - of the first things that they asked for is, are you doing a binding review or non binding? And then 00:11:51.279 --> 00:11:52.958 - they asked for the 00:11:53.250 --> 00:12:12.508 - public hearing date and the adoption date. So we will provide that. And then the gateway budget system 00:12:12.508 --> 00:12:23.166 - is also the public notice system. And so I'm not exactly 00:12:23.362 --> 00:12:33.504 - sure how it will look. But that's in August. By then I should be able to do a PDF of the whole county 00:12:33.504 --> 00:12:43.547 - notice that includes the library. And we can review that at that time. But that's the way I think it 00:12:43.547 --> 00:12:52.894 - will work. So the public notice for the 2027 budget will be available on the Gateway website. 00:12:53.506 --> 00:13:03.736 - which has all the local government budget reports. The MCPL budget will be included with county budget 00:13:03.736 --> 00:13:14.165 - information for 2027. A big change this year is that MCPL will have to submit the 2027 budget in Gateway 00:13:14.165 --> 00:13:21.118 - before September 1st. In the past, we submitted the budget in Gateway 00:13:21.314 --> 00:13:30.878 - after the October meeting when the budget was adopted. Now looking forward at the September MCPL board 00:13:30.878 --> 00:13:40.534 - meeting, the current board calendar says there will be a public hearing meeting on September 16th along 00:13:40.534 --> 00:13:49.726 - with a regular board meeting. So we're asking the board to approve a revised board calendar today. 00:13:49.890 --> 00:13:57.756 - The new calendar will not include a separate September meeting for a public hearing on the budget. During 00:13:57.756 --> 00:14:05.622 - the regular meeting for September, we'll have an agenda item for a budget update and review of the county 00:14:05.622 --> 00:14:13.191 - council public hearing. Greer and I will be attending the county public hearing on the budget. If the 00:14:13.191 --> 00:14:19.870 - county council follows the same pattern this year for their public hearing on the budget, 00:14:19.970 --> 00:14:28.177 - then it would be on Tuesday September 29th. We'll show that date on the August public advertisement 00:14:28.177 --> 00:14:36.548 - along with the location which will probably be the courthouse. It looks like the adoption meeting for 00:14:36.548 --> 00:14:44.755 - the county council will occur on October 13th based on last year. I've reached out to the county to 00:14:44.755 --> 00:14:45.822 - confirm when 00:14:45.922 --> 00:14:54.291 - They plan to have their public hearing and adoption meetings waiting to hear back on that. The MCPL 00:14:54.291 --> 00:15:02.912 - board meeting will be on October 21st. The MCPL board calendar will be updated to show that there will 00:15:02.912 --> 00:15:11.784 - be a review of the county council budget adoption at the October MCPL board meeting instead of the actual 00:15:11.784 --> 00:15:15.550 - budget adoption like we've done in the past. 00:15:18.146 --> 00:15:27.138 - This is a big change. I've started communication with our DLGF rep, and we've started talking with the 00:15:27.138 --> 00:15:35.867 - county auditor to confirm dates for the public hearing and adoption. There are dire consequences if 00:15:35.867 --> 00:15:44.771 - the library budget does not make it through the approval process. Failure would mean a 50% cut in the 00:15:44.771 --> 00:15:46.430 - tax levy for 2028. 00:15:48.290 --> 00:15:58.385 - We plan to prevent budget approval problems by using lots of communication with the DLGF and the county 00:15:58.385 --> 00:16:08.092 - budget administrators. To summarize, the Library Board gets the first look at the budget in July to 00:16:08.092 --> 00:16:14.110 - see if there are questions or concerns or changes to be made. 00:16:14.690 --> 00:16:23.787 - The public advertisement is done along with county budget in August. The public hearing and adoption 00:16:23.787 --> 00:16:33.063 - of the budget will be done at the county level. This may be a problem in some counties where there may 00:16:33.063 --> 00:16:42.430 - be a lack of support for library operations in the community. We've experienced a high level of support 00:16:42.594 --> 00:16:51.898 - from the county council and the community in the past when we have gone to them for approval to issue 00:16:51.898 --> 00:17:01.201 - bonds. And we are optimistic about their support for the 2027 library budget. Any questions? In July, 00:17:01.201 --> 00:17:11.326 - the public advertisement is in August and the adoption is in August as well. The adoption would be in October. 00:17:11.426 --> 00:17:19.569 - And then in September is the public hearing. Are there things that we as a board can help support through 00:17:19.569 --> 00:17:27.329 - this process? I imagine just knowing that we will be present for staff, you know, for board meetings 00:17:27.329 --> 00:17:35.165 - and here to approve on the schedule that you have affirmed. Are there other things that the board can 00:17:35.165 --> 00:17:39.390 - do to be supportive of the library during this change? 00:17:40.834 --> 00:17:46.943 - that and I will certainly keep that in mind I know Greer will too if we if we can think of anything 00:17:46.943 --> 00:17:53.053 - this is kind of a learn as we go for all of us I think including our DLGF rep. Absolutely everybody 00:17:53.053 --> 00:17:59.224 - county counselors DLGF reps ourselves we're all like how are we doing this what does the law require 00:17:59.224 --> 00:18:05.394 - so I think as we work through all of that we'll think about ways that you all can can play a role as 00:18:05.394 --> 00:18:08.510 - well so thank you Amy that's a very good question. 00:18:11.362 --> 00:18:21.762 - we are not approving a budget right we are giving input well I like to think of it as you are approving 00:18:21.762 --> 00:18:31.762 - the budget we just have to go through another layer of approval because if they make changes and it 00:18:31.762 --> 00:18:36.862 - comes back to us in October we do not didn't get a 00:18:36.994 --> 00:18:46.317 - additional input that there's the rub the county council unfortunately can do a lot to the budget and 00:18:46.317 --> 00:18:55.914 - and so meeting is really here's how we landed in September which typically as Gary said we would conduct 00:18:55.914 --> 00:19:05.054 - in advance of our regular meeting is what changes and then the binding review and official adoption 00:19:05.054 --> 00:19:06.334 - of the budget 00:19:06.754 --> 00:19:14.145 - is what changes in October. So we can do all the work leading up to it, but those steps in September 00:19:14.145 --> 00:19:21.536 - and October that we traditionally take will be taken with county council. So the public hearing that 00:19:21.536 --> 00:19:29.074 - is scheduled then for September, how would that possibly look different? That would probably be at the 00:19:29.074 --> 00:19:35.806 - courthouse. And the library would be on probably a long list of departments that, you know, 00:19:36.770 --> 00:19:47.624 - like the water utility, well, not the utility, anyway. So if the public did want to give input, they 00:19:47.624 --> 00:19:59.015 - would need to make sure to go to that location. Yes. Thank you. Time to consider any changes or additions 00:19:59.015 --> 00:20:06.430 - or anything based on that hearing that might need to happen in order 00:20:06.690 --> 00:20:17.912 - or the budget to be adopted a month later, or how does that work? Well, I guess the way I kind of look 00:20:17.912 --> 00:20:28.807 - at this budget is that it's going to be very similar to budgets in the past. Really, about the main 00:20:28.807 --> 00:20:35.998 - difference is the growth quotient increase that we're asking for. 00:20:38.338 --> 00:20:47.951 - I don't foresee budget issues like certain line items, you know, saying there's too much here. I think 00:20:47.951 --> 00:20:57.470 - that the big question is, are they okay with the same increase for the library as all the other units 00:20:57.470 --> 00:21:07.550 - get? If they're not, then I don't know, we'll have to come up with something. The main risk maybe then just 00:21:08.002 --> 00:21:16.431 - the deadline, hitting the deadline, like you said, the 50% reduction could happen if people don't hit 00:21:16.431 --> 00:21:25.439 - that. If we didn't submit the budget by September 1st, that would be a problem. So not necessarily something 00:21:25.439 --> 00:21:33.868 - in the budget that would be a big problem. It's just have to hit that deadline. The mechanics, if the 00:21:33.868 --> 00:21:36.926 - advertisement is wrong, you're dead. 00:21:38.018 --> 00:21:46.248 - So yeah. We've been following this pretty closely from the beginning, so we know what to expect. All 00:21:46.248 --> 00:21:55.129 - in favor of the annual budget process with the updated board calendar with the timeline that Gary described, 00:21:55.129 --> 00:22:01.566 - say aye. Aye. Those opposed say nay. All in favor? It is passed. Ayes have it. 00:22:04.354 --> 00:22:12.173 - Jerry, I'm going to ask you to come back up with Brian. I don't know who's taking this one. Okay. Just 00:22:12.173 --> 00:22:19.840 - to hear about the elevator upgrades and the public bid. As one of my favorite authors, Douglas Adams 00:22:19.840 --> 00:22:27.507 - is quoted as saying, we are stuck with technology when what we really want is stuff that works. Over 00:22:27.507 --> 00:22:31.454 - the past few years, past three or four years, we've 00:22:31.554 --> 00:22:38.373 - we've been experiencing some increased issues with three out of the four elevators here at our downtown 00:22:38.373 --> 00:22:45.389 - location. Some of the challenges that we face with these elevators include first the age of the equipment. 00:22:45.389 --> 00:22:52.142 - Most of the elevator equipment here in the building is about 30 years old, dating from whenever we did 00:22:52.142 --> 00:22:59.486 - the expansion from what was the original 1970s envelope of the library that we're in now, whenever we expanded. 00:23:00.130 --> 00:23:08.062 - In 1995 and 1996, elevators were added. Most of the equipment dates back to then. 00:23:08.194 --> 00:23:16.082 - And as we know, technology advances pretty rapidly. And so some of our equipment is just simply outdated 00:23:16.082 --> 00:23:23.820 - at this point in time. Over the years, we've done some mechanical upgrades, some door hardware, things 00:23:23.820 --> 00:23:31.557 - that open that control the doors opening and closing, the elevator leveling on each floor, things like 00:23:31.557 --> 00:23:37.342 - that, things that really don't change too much. We've upgraded some of that. 00:23:37.474 --> 00:23:43.630 - over the years. But now kind of what we're left with some of the components that haven't been replaced 00:23:43.630 --> 00:23:49.906 - include the control system. So these are basically like the brains of the elevators. This is the housing 00:23:49.906 --> 00:23:56.062 - where all the circuitry is. And so that's part of the major components that haven't been upgraded yet. 00:23:57.090 --> 00:24:05.198 - Secondly, Schindler, who is our elevator contractor, they use proprietary equipment, meaning that it's 00:24:05.198 --> 00:24:13.385 - just their parts and it's just their equipment, meaning that we can only call them for repairs. We know 00:24:13.385 --> 00:24:21.336 - from having conversations with our technician that services us on kind of a regular basis, he covers 00:24:21.336 --> 00:24:22.910 - a pretty wide area. 00:24:22.978 --> 00:24:29.518 - He's based out of Indianapolis. We know he travels all the way to Illinois. We know he travels all the 00:24:29.518 --> 00:24:35.867 - way to Evansville. So he has kind of a large service area that he covers. And while they are pretty 00:24:35.867 --> 00:24:42.407 - responsive to us, they will normally get to us within a 24 to 48 hour window of whenever we call them, 00:24:42.407 --> 00:24:48.946 - we speculate that we might get faster service if we didn't have proprietary equipment. That is, if any 00:24:48.946 --> 00:24:51.486 - elevator technician could come and work 00:24:51.586 --> 00:24:58.035 - on any given issue that we have. So when we factor in the age of the equipment and the fact that it 00:24:58.035 --> 00:25:04.613 - is also proprietary, we run into a third obstacle, which is finding replacement parts, okay? So we've 00:25:04.613 --> 00:25:11.256 - got old equipment, we've got proprietary equipment, and so when something major goes out, finding that 00:25:11.256 --> 00:25:17.769 - older equipment, you know, we've heard anecdotal stories. Well, we had to call a guy that he hasn't, 00:25:17.769 --> 00:25:20.478 - he's been retired a couple years, but he, 00:25:20.642 --> 00:25:29.612 - but he just happened to have a part in his garage that we needed. So again, finding parts is challenging. 00:25:29.612 --> 00:25:38.666 - And then I would also speculate that we're probably also seeing an increase in cost based on the challenge 00:25:38.666 --> 00:25:41.374 - of finding some of those parts. 00:25:41.794 --> 00:25:48.851 - We are committed though to a long-term solution. This long-term solution may result in a larger project, 00:25:48.851 --> 00:25:56.042 - both in scope of work and financial obligation. If that's the case, then a project like this might require 00:25:56.042 --> 00:26:03.031 - a public bid process. All right, okay. So basically we're gonna have to fix the elevators downtown once 00:26:03.031 --> 00:26:09.214 - and for all. It's gonna be a big project. If it's big enough, it will require a public bid. 00:26:09.442 --> 00:26:15.395 - So we're going to bring all of that to you all in June with a roadmap and hopefully some solid estimates 00:26:15.395 --> 00:26:21.121 - and possibly the support of an elevator consulting company if we feel it's warranted. And then we'll 00:26:21.121 --> 00:26:27.074 - have a plan for fixing these elevators. In the meantime, one of them is down. That's the staff elevator. 00:26:27.074 --> 00:26:32.857 - The other two are working at the moment. Brian and his team are on it as quickly as they can whenever 00:26:32.857 --> 00:26:38.526 - they go down. But you all have probably seen they're down a lot of the time. So we need to do this. 00:26:39.746 --> 00:26:46.270 - process not only for equipment but looking at service contracting and locality of servicers. 00:26:51.618 --> 00:26:58.559 - Yeah, so what we would look at would be probably a much shorter service agreement. So initially with 00:26:58.559 --> 00:27:05.431 - any kind of major construction like this, there would be normally a one year agreement to make sure 00:27:05.431 --> 00:27:12.921 - that the equipment works. In the bidding process, we can write in that we want a one or a two year agreement 00:27:12.921 --> 00:27:19.518 - of that nature. And then afterwards, then we would review with that contractor if we would want 00:27:19.586 --> 00:27:25.822 - continue with an agreement for service. And at that point, we would look at probably a short service 00:27:25.822 --> 00:27:32.244 - agreement, you know, something like three years, you know, rather than something like what we have now, 00:27:32.244 --> 00:27:38.974 - which is a lot longer. Yeah. I was just thinking about your list and part of the evaluation process then for 00:27:39.394 --> 00:27:46.010 - getting those bids if you were cross-referencing, you know, of course, for proprietary parts and servicing 00:27:46.010 --> 00:27:52.193 - and et cetera. That'll be all part of that process. Right, yeah. So the scope of work would include 00:27:52.193 --> 00:27:58.499 - whenever people would bid on the project that it would be all open source material, that it would be, 00:27:58.499 --> 00:28:05.115 - you know, it wouldn't be anything proprietary. And so there are a handful of companies here in the Midwest 00:28:05.115 --> 00:28:06.846 - that do that kind of stuff. 00:28:07.650 --> 00:28:19.166 - So I think the odds of us getting somebody local and close is good. Thank you. Any other questions about 00:28:19.166 --> 00:28:30.462 - that before we move on? Can I get a motion to hear from Martin about the CAT streaming app and policy? 00:28:34.914 --> 00:28:48.166 - Hi there. This is an exciting day, actually. So this is the introduction of a new Apple TV app and Roku 00:28:48.166 --> 00:29:01.291 - app for cats. Basically, for a very long time, we have been wanting another way that we could make our 00:29:01.291 --> 00:29:04.094 - services available to 00:29:04.258 --> 00:29:11.363 - people in the community. Decades ago, I had a wonderful idea to create an app, and it just wasn't possible, 00:29:11.363 --> 00:29:18.073 - and people laughed at me. And, you know, that was set aside. And then, very recently, Cody, the coder 00:29:18.073 --> 00:29:24.059 - extraordinaire, I like to call him, he came up with an idea all by himself that said that, 00:29:24.059 --> 00:29:30.769 - you know what, while he's sitting around watching TV or whatever, on his own time, decided, I'm going 00:29:30.769 --> 00:29:32.414 - to make an app for cats. 00:29:33.026 --> 00:29:41.009 - and we're going to put it on there. And he did. So he's come up with this app for Apple TV and Roku, 00:29:41.009 --> 00:29:49.229 - and we're very excited. And we are currently available just on cable, and we do have a YouTube channel, 00:29:49.229 --> 00:29:57.212 - which is great. But the problem with the YouTube channel is it only has a very limited amount of our 00:29:57.212 --> 00:30:02.270 - archived videos on there. The great thing about this new app is 00:30:02.402 --> 00:30:10.625 - will be connected to our archives. So you should be able to go on in there and look up any video within 00:30:10.625 --> 00:30:18.926 - our archive right from the comfort of your home and your Apple TV on your Roku device. And you can watch 00:30:18.926 --> 00:30:26.833 - live. Unexpected gift. This is awesome. You can watch live cats television on there. And so this is 00:30:26.833 --> 00:30:31.102 - great. So it really has helped democratizing cats and 00:30:31.458 --> 00:30:38.955 - local access, local government, local programming and activities in the community. And so we at CATS 00:30:38.955 --> 00:30:46.378 - are very excited about it and really thankful to Cody and also a lot of help from Tori's team up in 00:30:46.378 --> 00:30:53.875 - marketing who helped with some of the design of this too. And without further ado, I'm gonna hand it 00:30:53.875 --> 00:30:59.294 - over to Cody and he's gonna run you through the mechanics of this thing. 00:31:03.810 --> 00:31:13.615 - This here is the Apple TV app. But the Roku app looks identical. And this is the logo. And once you 00:31:13.615 --> 00:31:23.617 - launch into it, it normally would start up here at the top. But we were testing it earlier. And these 00:31:23.617 --> 00:31:32.638 - at the top are the live feeds. So you can watch the city channel live. And I thought maybe, 00:31:33.570 --> 00:31:41.628 - We could see us on the library channel, but I guess we're not live on there. I was interested to know 00:31:41.628 --> 00:31:50.239 - what would happen. But then it also has most recent videos for city meetings, county meetings, and community 00:31:50.239 --> 00:31:56.638 - videos, and Cats Week. And they all have closed captioning on the recent videos. 00:32:05.634 --> 00:32:18.509 - I agree. This is very impressive. I started working on this probably around August last year, but it 00:32:18.509 --> 00:32:29.854 - was just in between when I was in between projects, kind of filling the time. Thank you. 00:32:32.738 --> 00:32:40.526 - Yeah, we were really excited and really impressed when Cody brought that to us. My name is Ned Baugh. 00:32:40.526 --> 00:32:48.314 - I'm the IT director. Martin covered why this came about, and Cody just covered how it works. The only 00:32:48.314 --> 00:32:56.254 - things I'm going to cover are the launch plan. Basically, our plan for launching this is a soft launch. 00:32:56.450 --> 00:33:03.161 - We want to get it approved in the App Store first so we can provide it to our staff and have them test 00:33:03.161 --> 00:33:09.806 - it out. So we're still at the early phases of getting this released. But part of the approval process 00:33:09.806 --> 00:33:16.321 - to the App Store means getting the privacy policy associated with the app approved. And that's what 00:33:16.321 --> 00:33:22.967 - we need you guys to do for us. So the privacy policy sort of reflects what the library philosophy is, 00:33:22.967 --> 00:33:25.182 - is that we try to avoid recording 00:33:25.794 --> 00:33:32.319 - saving any patron information that we don't need. And for the CATS app, we don't need anything. 00:33:32.319 --> 00:33:39.116 - In a nutshell, we say CATS TV, in general, does not collect, store, transmit, or share any personal 00:33:39.116 --> 00:33:45.981 - information. And that's the way this app works, too. We deal with strict anonymity. The app requires 00:33:45.981 --> 00:33:53.662 - no user accounts or logins or a profile to be created. It operates purely as a gateway to the streaming service. 00:33:53.890 --> 00:34:00.536 - infrastructure. So it's the same information you're seeing if you're watching it on your cable TV or 00:34:00.536 --> 00:34:07.380 - if you're watching it on the website. It doesn't require you to log in. We don't track viewing history. 00:34:07.380 --> 00:34:14.356 - We don't have device identifiers. We don't track locations or crash data. There's no third party tracking 00:34:14.356 --> 00:34:21.726 - scripts or advertising networks baked into the application. And part of why we've made the policy refer to just 00:34:21.826 --> 00:34:28.218 - streaming in general as opposed to like the Apple TV or Roku app, is that makes it something that we 00:34:28.218 --> 00:34:34.800 - can use in the future if we go to other devices like iOS or Android. We want to have a policy that just 00:34:34.800 --> 00:34:41.256 - says for the CATS TV streaming app services, we don't record anything or we don't track anything. The 00:34:41.256 --> 00:34:47.965 - only wrinkle that I guess we might want to mention is that while we are not tracking any of these things, 00:34:47.965 --> 00:34:50.686 - when you go to say the app store for Apple 00:34:50.850 --> 00:34:57.481 - You have to log in with your Apple account. Apple may be recording how many downloads there were, that 00:34:57.481 --> 00:35:03.983 - sort of thing. But we as an organization do not do any of that. So we're not tracking any of that. I 00:35:03.983 --> 00:35:10.936 - think that covers everything I wanted to make sure you guys were aware of. If you have any other questions, 00:35:10.936 --> 00:35:17.374 - though, or do you need any more information before you decide about the policy, please let me know. 00:35:22.338 --> 00:35:29.093 - And it's really exciting. I think it's a really positive development. The logo for Cats is amazing. 00:35:29.093 --> 00:35:36.117 - I had never seen it before. It's great. And yeah, I think it will be. Will people be able to watch live 00:35:36.117 --> 00:35:43.074 - content through the app? Like you said, you thought the library meeting being streamed right now could 00:35:43.074 --> 00:35:49.086 - maybe be on there, but it seems like it's like a live feed of the library channel. Yeah. 00:35:50.274 --> 00:35:58.622 - sections that you see up here match what's on the website and match the cable channels that are currently 00:35:58.622 --> 00:36:06.971 - streaming. So when you go to the city channel, that's the same, that's what you'd see on the city channel 00:36:06.971 --> 00:36:15.398 - right now if you're on cable. These down here are pulling up the five most recent meetings. Not to promise 00:36:15.398 --> 00:36:17.918 - features before we've got them. 00:36:18.082 --> 00:36:24.317 - forward-looking, we'd like to have search built into it so that you could go farther back than just 00:36:24.317 --> 00:36:30.615 - what we're presenting here. And we would also, as we digitize more things in CATS, like to have more 00:36:30.615 --> 00:36:37.099 - of the community videos available for you now, too, because a lot of that stuff, frankly, is not really 00:36:37.099 --> 00:36:43.709 - easily accessible. You can go to the website and do a search, but I know that's not as easy for everyone. 00:36:43.709 --> 00:36:46.078 - Hopefully that answers your question. 00:36:46.402 --> 00:36:53.329 - In the future, will there be, for instance, if someone were to want to watch the Rotary meeting live 00:36:53.329 --> 00:37:00.805 - or this meeting live, will the functionality be there or they would need to be on Zoom because the intention 00:37:00.805 --> 00:37:07.800 - for that is for someone to be able to, I guess the intention for Zoom here is for the public comment, 00:37:07.800 --> 00:37:14.727 - to watch. That's probably a different story. Because up until recently, the Library Channel did have 00:37:14.727 --> 00:37:16.030 - this meeting live. 00:37:16.322 --> 00:37:22.728 - Cody and I were talking about that recently. We thought it would be on tonight. I don't know how much 00:37:22.728 --> 00:37:29.385 - detail we want to go into, but when we changed the back end of CATS, and Martin could explain this better 00:37:29.385 --> 00:37:36.104 - than I, so that it's more digitized, it changed the way we could take the signal from this room to present 00:37:36.104 --> 00:37:39.998 - it, so we're not doing it live right now. Did I capture that? 00:37:41.122 --> 00:37:46.676 - Yeah, it's all right. No, it's other things too. Like in just about seven minutes, the city council 00:37:46.676 --> 00:37:52.285 - is supposed to start. So the city council, no offense to y'all, but the city council or the whatever 00:37:52.285 --> 00:37:57.839 - county meeting was going on would take precedent over this one. So we wouldn't sort of, part of our 00:37:57.839 --> 00:38:03.393 - policy is we don't cut into a meeting in progress. So we'd never want to get into a situation where 00:38:03.393 --> 00:38:09.502 - we would start a meeting and say, oh no, we're gonna cut away from that one into this one. No, it's just not. 00:38:09.762 --> 00:38:16.196 - council meeting later this evening live on the Cats channel. Yeah, they can do that. But there's other 00:38:16.196 --> 00:38:22.506 - plans apart from this app, although, sorry, Cody, I'm going to give you work here. You know, there's 00:38:22.506 --> 00:38:29.065 - other things that we are sort of hoping we can do in the future. You know, we only have one city channel 00:38:29.065 --> 00:38:32.126 - and one county channel for our government stuff. 00:38:32.642 --> 00:38:38.639 - What we're hoping to do in the future is everywhere we go with the right equipment, we should be able 00:38:38.639 --> 00:38:44.518 - to, there's no reason why we can't literally stream every meeting we do. So if we can stream it, we 00:38:44.518 --> 00:38:50.573 - can stream it to our website, then maybe we can have links on this app that so, is there's a feasible, 00:38:50.573 --> 00:38:56.687 - a reasonable way that someone could go on here and if it's streaming live, if it's a meeting that we're 00:38:56.687 --> 00:39:01.214 - actually actively recording, then you could stream it and watch it on there. 00:39:02.114 --> 00:39:08.356 - I didn't know there was a city channel and a county channel, and I work at a television station, so 00:39:08.356 --> 00:39:14.847 - I'm excited that this exists, and I think it's a great benefit to the community. Yeah, there's actually 00:39:14.847 --> 00:39:21.152 - five channels. Yeah, great. Thank you. So this isn't a question about this, so I don't feel like you 00:39:21.152 --> 00:39:26.270 - need to stay, but I would like to address Greer. I think the policy is fantastic. 00:39:26.978 --> 00:39:33.023 - we will take our vote tonight. What I'd like to put in the notes for consideration is, because I think 00:39:33.023 --> 00:39:39.127 - this works very well for the Apple Store app policy, but how does this affect any policies we currently 00:39:39.127 --> 00:39:45.055 - have for the library for representation of people when they choose to be excluded? Like how would we 00:39:45.055 --> 00:39:51.159 - need to modify any policies we have if we are, because we have talked about, you know, not wanting your 00:39:51.159 --> 00:39:55.678 - photograph taken, not having some, we've opened up maybe perhaps a new door. 00:39:55.842 --> 00:40:01.804 - that I think we should consider. Absolutely. Or that they had to come to us to tell them. So our media 00:40:01.804 --> 00:40:07.708 - relations policy addresses the question of what does a patron do if they happen to be in a photograph 00:40:07.708 --> 00:40:13.611 - that we take for our own purposes and they would request not to. But I think you're right. We do need 00:40:13.611 --> 00:40:19.573 - to look at that and figure out how that broader than that. So I think that we just need to think about 00:40:19.573 --> 00:40:24.030 - how we want to provide protections to people. So that could take the form of 00:40:24.290 --> 00:40:31.451 - a very brief addendum to this particular terms of service policy, basically. Well, I don't know if it 00:40:31.451 --> 00:40:38.541 - affects the Apple Store policy as much as our library policy. And that's, I guess. Take a quick look 00:40:38.541 --> 00:40:45.912 - at the sections in the draft policy to see if there's a place where it makes sense to reference. Because 00:40:45.912 --> 00:40:52.862 - I think as far as the Apple Store goes, this is what they need. We've done our due diligence here. 00:40:54.146 --> 00:40:59.575 - So yeah, it could be the actual media relations policy that we want to look at and change language to. 00:40:59.575 --> 00:41:04.899 - What was your question again? Basically, like with our media relations policy, it says, if you're at 00:41:04.899 --> 00:41:10.328 - the library, you might be photographed or filmed for library purposes. Here's what you do if you don't 00:41:10.328 --> 00:41:15.968 - want to be photographed or you want to be redacted from the footage or whatever it is. And if I understand 00:41:15.968 --> 00:41:21.502 - your question, Jamie, you're saying, well, that consideration of patron privacy has just gotten broader. 00:41:21.666 --> 00:41:27.237 - because now we're gonna have this policy that says we're not recording your data, we have this new app, 00:41:27.237 --> 00:41:32.969 - how do those two policies connect to each other, and do we need to make any updates to the media relations 00:41:32.969 --> 00:41:37.898 - policy in particular? I don't necessarily know that this is the place for that, but I think 00:41:37.898 --> 00:41:43.523 - it's a conversation that we may need to revisit in another way. Yeah, I mean, I would see this as, well, 00:41:43.523 --> 00:41:49.041 - at least to me, this is almost an extension of the CATS policy that we have sort of now that is a sort 00:41:49.041 --> 00:41:49.630 - of blanket 00:41:50.882 --> 00:41:57.544 - policy that we have. I mean, we don't, CATS doesn't really do any recordings in the library or anything 00:41:57.544 --> 00:42:03.950 - like that where we would take anybody's image without their permission or anything like that. A lot 00:42:03.950 --> 00:42:10.357 - of these are, everything you're seeing up here are meetings, you know, type of meeting things. Now, 00:42:10.357 --> 00:42:16.763 - there was something that you clicked on earlier that looked like a choir or like, you know, and the 00:42:16.763 --> 00:42:20.222 - first thing that came to my head was like, well, what 00:42:20.674 --> 00:42:29.440 - What are those privacy things, you know, because I'm thinking in terms of, you know, I heard the musicians 00:42:29.440 --> 00:42:37.878 - when we were coming in and, you know, the younger people and that might be on that. But that was going 00:42:37.878 --> 00:42:46.726 - to be my next question was how many, where do you, where does cats go that would maybe have or be recording 00:42:46.726 --> 00:42:50.494 - or doing this with those types of situations? 00:42:51.746 --> 00:42:57.234 - I don't want you to think at all that this is not that I'm taking that direction. I'm just thinking 00:42:57.234 --> 00:43:02.831 - about how do we protect our patrons? How do we protect? Yeah, no, these are all legitimate and really 00:43:02.831 --> 00:43:08.428 - good questions. What we do in those situations where we're recording a choir or whatever, someone has 00:43:08.428 --> 00:43:14.080 - requested it, we usually like it. First of all, we make sure it's the organizers of the event that are 00:43:14.080 --> 00:43:19.677 - doing the request and not particularly if it's kids doing an event. It's not just a parent. It has to 00:43:19.677 --> 00:43:21.214 - be an organizational thing. 00:43:21.762 --> 00:43:28.947 - But in that point, they usually have to fill out a program request, but there's a section on there that 00:43:28.947 --> 00:43:36.132 - says, have you obtained permission that allows us to record it, and they have to sign off on that. But, 00:43:36.132 --> 00:43:43.870 - you know, we used to try in the day, we'd send out permission forms that they'd have to go through every single 00:43:44.258 --> 00:43:49.656 - person and that was just too unwieldy and some person at the last minute would drop out and all of a 00:43:49.656 --> 00:43:55.055 - sudden there was chaos. So what we advise people to do now is particularly if you've got an audience 00:43:55.055 --> 00:44:00.400 - and someone in the audience doesn't want to be recorded, you can put a sign up on the door and here 00:44:00.400 --> 00:44:06.012 - will be the entrance to the auditorium as people go in or if they're selling tickets for whatever reason 00:44:06.012 --> 00:44:11.998 - or roughly put it on the ticket that says if you enter here you are giving permission that you may be recorded. 00:44:12.450 --> 00:44:18.182 - Or if you don't want to be recorded, please sit to the back of the hall where, you know, our people 00:44:18.182 --> 00:44:24.086 - have been instructed, do not point cameras towards the back of the hall, that kind of thing. So that's 00:44:24.086 --> 00:44:29.990 - where we do that. I don't remember or said every once in a while in the library if we did some, we may 00:44:29.990 --> 00:44:35.836 - have done some promotional events, recording for cats in the library. But in those situations, we try 00:44:35.836 --> 00:44:40.766 - very hard to make sure if we're coming through that we're not picking up any faces or 00:44:41.090 --> 00:44:48.738 - If we do, we try later on to obscure those images and stuff like that. We really go out of our way to 00:44:48.738 --> 00:44:56.460 - make sure we're not doing that. Wonderful. Thank you. Great question. Thank you for working with that. 00:44:56.460 --> 00:45:03.883 - OK. All in favor of the cat streaming app policy for the Apple Store, say aye. Aye. Those opposed, 00:45:03.883 --> 00:45:08.382 - say nay. Ayes have it. Thank you, everyone. Nice job, Cody. 00:45:10.306 --> 00:45:19.060 - I can't wait to stream it online at home. Okay, next up we have Brian back up talking about building 00:45:19.060 --> 00:45:27.814 - services and security. All right, so I'm going to give you a quick overview of the building services 00:45:27.814 --> 00:45:35.614 - and security department. I am Brian and I am the building services and security director. 00:45:36.002 --> 00:45:44.071 - And when we think about building services and security, what we're talking about mainly are maintenance, 00:45:44.071 --> 00:45:52.216 - custodial, and then of course the security departments at our three buildings. The maintenance department 00:45:52.216 --> 00:45:59.978 - focuses mainly on large systems such as heating and cooling systems, plumbing, lighting, electrical, 00:45:59.978 --> 00:46:01.822 - carpentry and painting. 00:46:02.082 --> 00:46:09.860 - and then helping to maintain the six library vehicles, the grounds and landscaping around the three 00:46:09.860 --> 00:46:17.639 - buildings, snow removal in the wintertime at this location, completing daily facility requests, and 00:46:17.639 --> 00:46:26.195 - then as well as repairs to the building envelope and the contents therein of those buildings. The custodians, 00:46:26.195 --> 00:46:28.606 - their responsibilities include 00:46:28.706 --> 00:46:34.846 - Cleaning the interior of the building, emptying the trash, processing the recycling, completing daily 00:46:34.846 --> 00:46:41.046 - facility requests, grounds cleanup, including items that are left behind on our sidewalks and grounds, 00:46:41.046 --> 00:46:47.125 - like after, you know, if you were to win a Big Ten championship and then maybe, you know, a national 00:46:47.125 --> 00:46:53.566 - title or something like that, or after a little five or something like that, some of those kind of things. 00:46:54.402 --> 00:47:01.304 - Custodians are also the ones who run the daily route of circulated library materials between the buildings, 00:47:01.304 --> 00:47:07.694 - although this task is sometimes shared by the maintenance staff. The daily route that's transported 00:47:07.694 --> 00:47:14.084 - between the building usually includes about 10 to 20 crates of books, movies, and CDs per building, 00:47:14.084 --> 00:47:18.238 - interdepartmental mails, office supplies, things of that nature. 00:47:19.394 --> 00:47:26.102 - The security officers their security job duties include enforcing the behavior policy here for the library 00:47:26.102 --> 00:47:32.496 - oversight of our camera and door security systems opening and closing the building to the public each 00:47:32.496 --> 00:47:38.953 - day assisting with unloading patron donations assisting with multiple deliveries each day and ensuring 00:47:38.953 --> 00:47:44.846 - they are brought to the appropriate departments. Not including myself there are six different 00:47:44.846 --> 00:47:48.670 - job descriptions here within building services these include 00:47:49.058 --> 00:47:54.613 - One building services assistant manager and that person assists in the big picture coordination and 00:47:54.613 --> 00:48:00.334 - day-to-day oversight of these different departments. One maintenance expert who maintains the physical 00:48:00.334 --> 00:48:06.112 - integrity and safety of the library's facilities and equipment. One maintenance technician who performs 00:48:06.112 --> 00:48:11.722 - routine maintenance and groundswork. Eight security technicians who again are mainly tasked with the 00:48:11.722 --> 00:48:15.166 - physical security and enforcing the library's behavior rules. 00:48:15.874 --> 00:48:23.620 - one security lead who is tasked with coaching and training security officers, and 10 custodians who 00:48:23.620 --> 00:48:31.444 - are responsible for providing clean and welcoming grounds and facilities for staff and patrons. This 00:48:31.444 --> 00:48:39.423 - past year, this past strategic, part of the strategic goals for the library building services has been 00:48:39.423 --> 00:48:43.838 - integral to strategic goal number three. And one of the, 00:48:44.034 --> 00:48:50.257 - One of the points there that we were very involved with this past year is I got to chair a group of 00:48:50.257 --> 00:48:56.543 - library employees that represented a cross section from our library system. And together we selected 00:48:56.543 --> 00:49:02.766 - a new incident report writing system. And the staff are currently undergoing training this month so 00:49:02.766 --> 00:49:09.176 - that we can launch that software on June the 1st. So we've been doing pretty extensive training at all 00:49:09.176 --> 00:49:12.350 - three of our buildings then for that new software. 00:49:16.962 --> 00:49:25.581 - Any questions? We appreciate you all. Quick plug for Brian and his team. Not all libraries are privileged 00:49:25.581 --> 00:49:33.794 - enough to be able to do security and custodial work and maintenance work in-house and often contract 00:49:33.794 --> 00:49:42.088 - out. But we not only have a robust team that does that in-house, they're part of library culture. And 00:49:42.088 --> 00:49:44.446 - that can be a challenge too. 00:49:44.706 --> 00:49:49.729 - through Brian's leadership and with some really great staff we have in that department, they're very 00:49:49.729 --> 00:49:54.801 - much a part of the library. So not only do they get things done and anticipate things that need done, 00:49:54.801 --> 00:49:59.774 - they're a big part of the entire library team and we're incredibly fortunate. So sorry to embarrass 00:49:59.774 --> 00:50:04.747 - you, Brian, but I couldn't resist. Well, I appreciate that there's somebody who's doing a training. 00:50:04.747 --> 00:50:09.969 - That's pretty cool. And again, I always do this in my mind, but I have to say it reminds me of a school. 00:50:09.969 --> 00:50:10.814 - It reminds me of 00:50:11.170 --> 00:50:18.614 - You know, everybody, and they always seem to be, you know, beyond just administrators and teachers, 00:50:18.614 --> 00:50:26.058 - but the custodial staff and the maintenance, it's all a big team and a family that get to know each 00:50:26.058 --> 00:50:33.130 - other very well. So yeah, I appreciate that. It takes a village, as they say. Yeah. Thank you. 00:50:33.130 --> 00:50:40.798 - Thank you. We're still good over there? Just one last check? OK. All in favor of adjournment, say aye. 00:50:41.474 --> 00:50:42.238 - We are adjourned.