WEBVTT

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- So I'd like to call to order this meeting of the Monroe County Public Library Board of Trustees on Wednesday,

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- June 17th, 2026. Start with introductions and include maybe what you read. Not my name. I'm Nancy Van

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- Allen, and I just started the second half after taking a break.

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- for a month or two, the House of Sand and Fog, and I don't know why I stopped, because it's really good.

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- I think that's Sand and Fog, yeah. Okay, I actually just had to pull up my Luby app. Hi, I'm Jennifer

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- Whitley, and I am listening to Mi Pais Inventado, which translates to My Invented Country by Isabel

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- Allende. She's one of my favorite authors.

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- I just started it. I'm reading The Calculating Stars by Mary Robinette Kowal. I'm Greer Carson. I'm

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- reading auto ranks art and artist and we are playing Planet Coaster 2 in my house. I'm Amy O'Shaughnessy.

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- I just finished listening to Ann Patchett's new book Whistler.

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- I'm Chris Hall, and I just finished reading The Frozen River by, let me see if I can go back to that

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- one, Ariel somebody, and Ariel Lahorn, Han, and I just picked up the silent, let's see if I can find

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- that one. Until I start reading them, I don't always remember the names, The Silent Retreat by Sally Quinn.

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- May I get a motion to approve the consent agenda from May 20th, 2026, including meeting minutes, monthly

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- financial report, monthly bills for payment, personnel report, and board meeting calendar. So moved.

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- Second. Any opposed? Motion approved. Next, we're going to hear the monthly director's report.

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- Okay, so Summer Reading started June 1st. It runs through July 31st. The theme this year, if you don't

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- know already, is Unearth a Story, which of course focuses on dinosaurs. Remember that Summer Reading

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- is for all ages now, and so we encourage everyone in our community to sign up at any of our locations

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- or online via our website and enjoy the celebrated annual library program. And as always, thanks to

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- our Foundation and Friends group for continuing to support this program with their annual financial

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- gift to the library.

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- Our collection development team is incorporating more digital records into our catalog. Many hoopla

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- titles, for example, that we select with permanent licenses are now being integrated alongside physical

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- titles in our catalog so that patrons can see more results whenever they perform a search online. Cataloging

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- digital items isn't always as straightforward as cataloging physical items, and we certainly can't catalog every

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- single digital item we subscribe to across all of our digital platforms. But between the strategic selection

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- of Hoopla titles and the careful cataloging of digital item records, collection development staff are

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- making it even easier for patrons to find Hoopla titles straight from the catalog search results.

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- We're making a change in how we manage digital creativity at the Downtown Library. The Level Up space,

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- which for the last 10 plus years has been the home to all of our digital creativity suites and programs,

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- and has been under adult services for the last five years since we did a restructure during the pandemic,

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- is soon gonna fall under CATS. CATS, of course, which is over 50 years old, started out as the digital

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- creativity

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- experts at Monroe County Public Library and looking ahead to what CATCH will be doing in the future

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- in addition to the public educational and governmental meeting coverage that they provide for the community.

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- They will also have a public service component that is much more like it was back in the 70s and 80s

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- where they will help patrons come in and use technology to create their own video and audio and now

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- we have 3D printing and all kinds of other things in the level up space. So the transition from adult service

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- running level up to cats running level up will take a little bit of time. We're gonna do sort of a soft

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- transition over the summer and probably by the fall we'll do that complete handoff. So we're excited

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- to have cats kind of step out into the public sphere once again and run our level up digital creativity space.

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- The auto notification system we've talked about a few times for staff is now in effect. We've tested

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- it with some mock messages to staff to just make sure everyone's gonna get the text notification or

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- the voicemail the way we've set it up. If and when we have inclement weather and hopefully tonight is

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- not one of those times, we work with our IT staff and they send those notifications out automatically

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- to staff. It's very much like the school corporations have.

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- So we're glad to just finally have that piece in place. I'm guessing we won't have to really utilize

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- it until the next winter, fingers crossed. And very pleased to share that the Monroe County commissioners

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- have appointed our latest board member. This is one Rebecca Hill, who will be meeting with myself and

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- Jamie Burkhardt in the coming weeks to do some new trustee orientation. And I expect will join us for

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- our July meeting. So we're very glad to have

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- Becky Hill joined the board starting in July. And happy to answer any questions about the director's

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- report this month. Just a note to say, I recognize the amount of work that goes into the director's

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- report that's provided. I don't always take time to comment on it, but it is a really valuable

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- thing to report to the board. I really appreciate that it's organized underneath your strategic plan,

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- that it includes patron comments. It makes me feel like I have a good understanding of what all has

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- happened in the library, even if we're not all commenting on it. So kudos to you and the team that put

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- this together. It's no small feat to do every month. So. Actually, I would say the director's report

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- is in a lot of cases, literally an all staff process.

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- Managers, of course, are supposed to submit monthly updates for their departments, but what a lot of

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- managers do is ask their staff to submit anecdotes, data, experiences, perspectives that they will then

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- include and put into the report. So it really starts with staff in each department, and then the managers

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- kind of put it together and submit it, and then I go in and clean the whole thing up and add things.

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- And so it's quite a group effort. And yeah, it's a 10- to 12-page report every month, so I appreciate that.

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- Okay, so the annual report is conducted by the Indiana State Library and it's required of all Indiana

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- libraries. We prepare this report every January for the previous fiscal year and submit the finished

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- report to the ISL by March. As you know, this year was a little different.

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- The vendor who had hosted the annual report for many years, Baker and Taylor, closed up shop. So the

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- State Library had to work to find a new report through a new vendor, and this delayed the usual timeline

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- for completing the report by a few months. The report helps the State Library understand how Indiana

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- libraries are performing and where trends and growth may emerge. This year's report for MCPL is included

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- in the packet in its entirety. It's lengthy, and a lot of it doesn't really change much from year to

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- year, but here are some highlights.

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- Total registered users at the end of 2025 were 56,350. That is up from 55,446 in 2024 and 51,917

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- in 2023. So we continue to see more registered users by the end of the year over the last few years.

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- number of paid staff is 167 at the end of 25. That is down from 174 in 2024. We all know part of why

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- we were doing that and we will have a completed FTE reduction update for everybody in July. But that

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- number 167 compared to 174 is in part a reflection of the effort that we made there.

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- Total holdings, so total number of items in our collection in terms of physical items which include

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- books, movies, music, games.

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- things from the Library of Things collection, anything physical you check out from MCPL, we have 391,513

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- physical items at the end of last year. That was down from 437,293 in 2024 and 469,143 in 2023.

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- And again, following the conversations we've been having about

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- over the use of digital collections and the increase in use on the part of our patrons. It's not a surprise

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- that we see the physical holdings continuing to go down a little bit each year. Total circulation of

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- physical items was 1,373,953 checkouts. That's up from 1,336,947 in 2024. And total circulation of digital

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- items for 2025 was 923,000

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- 462. That's a significant increase over last year's total digital circulation number which was 667,924

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- and 617,147 in 2023. So the digital circulation trend which has been semi-gradual really took off this

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- last year and as you've seen is continuing to do for the first half of this year.

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- Total programs for 2025 were a remarkable 3,749 in-person or virtual programs. That's up from 2,306

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- programs in 2024. That's a remarkable increase and speaks to the incredible work and really passion

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- and energy that our staff put into putting on their programs. For a lot of staff, that really is the

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- bread and butter of what they do.

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- Total program attendance was 56,873, and that is up significantly from 2024's number, which was 33,729.

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- And total annual visits to any and all MCPL locations in 2025 was 629,591. That is up

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- from 571,438 in 2024 and 583,964 in 2023. So we went down a little bit last year and then we're up quite

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- a bit in 2025 with almost 630,000 visits. The very end of the report always asks the library director

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- to share a statement or two about an accomplishment that they're really proud of for their library.

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- And this year we certainly referenced that we are succeeding in reducing our total compensation costs

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- relative to the passage of SB1. We had committed to reducing by five FTEs without laying anybody off

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- and just doing it through attrition. So that continues to be something we're focusing on but also very

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- proud of because we're doing it and we know we can succeed.

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- But also we reference the partnership we have with Heading Home of South Central Indiana, and that is

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- the partnership that's resulted in there being a diversion and prevention case manager stationed at

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- the downtown library in a specific office helping individuals who might be on the path to homelessness

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- and helping them get the resources that they need. So we're very proud of that partnership.

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- Shekay, who is our diversion and prevention case manager, will be giving a presentation to you all along

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- with Elizabeth Gray as part of the adult services presentation later this year. So we included that.

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- And then finally, we referenced not only the Bookmobile project, the fact that we have our Bookmobile

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- uh... being built as we speak and we expected in early fall but also chris jackson our outreach services

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- manager uh... mentioned something to me uh... and i think he was right he said you know the annual reports

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- were great and they have a lot of areas to talk about what we do but they don't really put a lot of

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- effort into what does an outreach services department do in a library like ours and we're far from the

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- only library that has a robust robust outreach services department. So I said well let's start putting

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- some of that stuff into the report and some of the notes field and we we use that opportunity in the

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- accomplishment piece to talk a little bit about everything that outreach services actually does. So

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- that's what at the very end of the report that paragraph is what you see there.

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- So the new report is, in many respects, more intuitive from a data entry perspective. We expect that

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- the state library will make a few changes to the report going forward, because they typically do. But

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- on the whole, we're kind of glad to see the new interface. It was a little easier to complete for a

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- lot of us. And we're glad to see so many positive quantitative trends in terms of CPL patron engagement.

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- Happy to answer any questions about the annual report.

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- speaks a lot to the services and the staff that you have here, so congratulations. Now I almost feel

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- a little silly. Is this possible? Is it the 100th year for the bookmobile coming out? It will be in

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- 2029. Okay. Yeah. Because I started saying that, I thought, well, maybe I'm way off, but I thought that's

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- what I read in there. We're a few years away, so we'll have the new vehicle in time for it, yeah. I'd

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- like to see a picture of the first one.

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- Oh, we have it, Downtown Library. And it's on our website, too, under MCPL History. But yeah, it's like

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- an old Model T or Model A, yeah. At this time, can I get a motion to hear about our ADA compliance and

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- policy updates from Josh Wolfe?

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- Thanks, folks. The reason we're looking at this today is because Chris Jackson, my colleague, has served

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- as our ADA coordinator for well over a decade and has been beyond excellent at that work. But he made

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- the difficult decision at this point to ask if he could step back from that role so we can really just

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- focus on outreach services and locations.

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- It's tied in many ways to bringing on this new bookmobile and the expansion of those services. So we

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- talked about it for a while. I am going to step into that role and probably

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- with the transition period and get a lot of help from him. He's already put me in touch with Council

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- for Community Accessibility and some of his, it's such a supportive community for this. I've already

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- gone out on a site survey and started to work on my own ADA coordinator certification. But the policies

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- do need to be updated, primarily just

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- There are boilerplate policies that we've tailored for MCPL, but one of the things you have to do is

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- identify the person to reach out to. So on the Americans with Disabilities Act notice itself, we removed

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- his title and put my own in and my own contact information. You always want to do that. One thing we

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- also decided to include at the recommendation of our legal counsel,

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- The sentence, as far in advance as possible when you're making an ADA accommodation request, but no

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- later than 48 hours prior to a scheduled event. In all reality, in the very moment, our staff will scramble

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- to make an accommodation. It's just part of our service model and what we do. But we should be covered

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- by the policy. So they asked us to do that.

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- and that's substantively the only change in the ADA Act notice that we have. We also had to do pretty

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- much the same update in the grievance procedure, excuse me, under the Americans with Disability Act,

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- and really just change his former title, which actually hasn't been his title for a little while, so

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- we're probably out of date on this, to mine, Director of Public Services, ADA Coordinator.

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- And that's really it. It's mostly just a name change for who to reach out to if you have questions.

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- And how many hats do you wear now? I'm sorry? How many hats do you wear now? How many? I have one of

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- those hats that can change shape. I'm very excited about this. It's been kind of a while since I've

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- had the opportunity to dig into something that's not only really cool, but that I have a very,

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- little understanding of. So I'm excited by the runway. I've already met some great folks in the community.

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- And so that's kind of a gift for me, for sure. Yeah. Any questions? I'm sure you'll do great.

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- Thank you. All in favor of the described ADA compliance and policy updates, say aye. Aye. Any opposed, say nay.

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- The ayes have it. Thank you. Yeah, thank you. And next up, we'll hear from Chris Hossler, the Ellisville

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- branch manager. Good evening, and thank you for coming out to the Ellisville branch for today's board meeting.

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- I'm going to be updating the board on a renovation project that we just wrapped up in the last month

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- here at the branch that has been underway and I'll take any questions at the end about that project

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- or the branch in general. In 2024, our department discussed possible improvements in several areas of

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- the branch. These included the public service desks, the staff office spaces and addressing shortages

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- in storage space.

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- Then replacing one carpeting around the perimeter of our main public service area as you come in got

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- added to the scope of the project at a later point. Our department staff identified challenges with

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- the existing location of our public service desks. If you don't know or you're just thinking about what

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- you saw as you came in, they used to be out in the main central atrium area and we have just moved them back.

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- to the edge of that public service area. So these challenges we were talking about included difficulty

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- hearing ourselves talking to each other and patrons because it's a big atrium area that has an echo

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- effect. So that was a difficulty in providing quality service to the public and focusing on our work

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- when we weren't dealing with the public. I also felt that having the public service desks located in

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- a high traffic

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- public area was creating situations where patrons were forced to use the space behind us at the desks,

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- which made keeping patron information that we would be looking at on the computers, keeping that confidential

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- when you have the public walking behind you. Also, it's disconcerting to have somebody

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- walk behind you as you're working. So the decision was made to relocate these desks to the edge of the

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- non-public area. And we've placed them outside the range of the acoustic problems that the atrium has

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- and removed public access to the space behind that service point. So as part of the relocation of the

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- desk, we've moved our hold shelves, which had been right behind us, out to just outside the children's room now.

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- And then the other major component of the renovation project was re-carpeting the staff offices and

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- workspaces. These were parts of the building that hadn't really been touched in the 2019 major renovation

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- that Belt the Wing were in right now and did a lot of other changes to the rest of the building.

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- and then increased usability and volume of storage and program preparation spaces. So we had a fairly

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- large non-public staff area, but it was a big open space. And it wasn't really conducive to doing a

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- lot of program prep or focused work where you needed to tune out the noise of everything that was going

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- around you. So we did focus on those areas in the renovation.

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- Also adding that storage space to that part of the building frees us up from having to use these closets

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- that you see behind you, which of course is a challenge when these rooms are in use and you need to

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- get to something in there. There's a lot of unnecessary planning ahead that we no longer will have to

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- deal with because of that. So the new carpet was selected and installed this past January of 26.

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- In February, we essentially created a new work room in the open,

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- non-public space by putting in two walls. And they have formed a new discrete basically staff work room

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- that's just separate from our staff office space. So it's a place for our staff when they're programming

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- and prepping for that, particularly for the craft programs where you have a lot of components you need

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- to assemble and you don't always get it done in one day. We now have a space that you can spread out

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- prep your stuff and leave it overnight if needed without having to pack it all up. Then in this March

00:22:57.003 --> 00:23:04.833
- and April, we added power and data ports to these new walls that would service the new location of the

00:23:04.833 --> 00:23:10.686
- public service desks. What else do we have here? Oh, so we do have shelving.

00:23:10.786 --> 00:23:17.354
- identified for both sides of those walls to increase the storage, which was one of our main goals that

00:23:17.354 --> 00:23:24.240
- will be coming at some point shortly down the road. Then we had our marketing and communications department

00:23:24.240 --> 00:23:30.808
- create a fantastic mural for this new workspace. So if you ever want to stop by and take a look at it,

00:23:30.808 --> 00:23:37.950
- just check in at the desk with us and we can show you. I didn't do slides tonight, but we're happy to do tours.

00:23:38.722 --> 00:23:45.941
- Then a little bit tangential, but during the course of that renovation, we had the opportunity to address

00:23:45.941 --> 00:23:52.887
- some plumbing issues that had been ongoing for quite a while in the staff break room and restroom. We

00:23:52.887 --> 00:24:00.174
- had a replacement of a failing mounting hardware in the staff restroom and we got a new sink and cabinetry

00:24:00.174 --> 00:24:05.758
- in the staff break room and we're able to add a wastewater clean-out access point

00:24:05.826 --> 00:24:12.626
- in that same space, which is going to save us a lot of work and money on plumbing contracting down the

00:24:12.626 --> 00:24:19.359
- line. So overall, our staff have been very pleased with this renovation, especially the relocation of

00:24:19.359 --> 00:24:26.027
- the public service desks and the workspace. Patrons have generally responded so far enthusiastically

00:24:26.027 --> 00:24:30.846
- to the service desk location and the resulting open space in the atrium.

00:24:30.946 --> 00:24:36.956
- Uh, it's allowed us to move some high volume collections like new arrivals more front and center. Uh,

00:24:36.956 --> 00:24:43.261
- and we're, we're thinking about moving our kiosk that we have out in the front lobby with, um, programming

00:24:43.261 --> 00:24:49.507
- brochures and stuff kind of into that big atrium space. So that is my update for the Alex Hill department

00:24:49.507 --> 00:24:54.398
- tonight. Thank you again for your time and I'd be happy to take any questions now.

00:25:02.146 --> 00:25:08.809
- done in the public space area. But tonight when I walked in, I don't know why I especially noticed you

00:25:08.809 --> 00:25:15.407
- had more room for displays, new fiction, new nonfiction. Like at the downtown library, I always enjoy

00:25:15.407 --> 00:25:22.782
- looking at those as I'm coming in. So it's a really good feeling. I would have never thought those desks were the

00:25:23.810 --> 00:25:30.909
- It's not like it was a problem to patrons, but it's a very different feeling coming in now. That was

00:25:30.909 --> 00:25:38.148
- the focus before and now it's the space itself and the collections that we have. Thank you. Thank you.

00:25:38.148 --> 00:25:45.387
- Yeah, I'd love to have a tour maybe right after this meeting to peek around. Yeah, since we are likely

00:25:45.387 --> 00:25:49.534
- to wrap up early, that would be great to just take a peek.

00:25:49.666 --> 00:25:55.298
- We've seen some of the proposals and some of the in-progress work, but I didn't really peek around when

00:25:55.298 --> 00:26:00.931
- I came in today. Sure. I'd be happy to. Great. Do you feel like the storage, the lack of storage space,

00:26:00.931 --> 00:26:06.400
- which someone told me several years ago, they felt like it would be nice to have more storage space.

00:26:06.400 --> 00:26:10.462
- So it may have just been an individual's opinion, but you feel like that's

00:26:10.754 --> 00:26:18.284
- been helped a lot and then the shelves will really- It has, yes. I'll let you in on a secret. Programming

00:26:18.284 --> 00:26:25.601
- librarians are hoarders. Not just because we want to be good stewards of public funds for the supplies

00:26:25.601 --> 00:26:32.847
- we buy, but we're going to use it at some point and it's very hard to let go of stuff and you do have

00:26:32.847 --> 00:26:39.454
- to, of course, deal with the space you have. But yeah, this will give us a lot of leeway and

00:26:40.610 --> 00:26:55.288
- help us stretch our money, yeah. Thank you. Thanks. Do I have a motion to dismiss? Second. All in favor

00:26:55.288 --> 00:27:00.510
- say aye. Aye. Okay, we're adjourned.
