- meeting to order and it's for the 21st July 2026 these conduct a well first of all I guess we should
- recognize that our director has returned so Jackie welcome it's good to have you back thank you and
- thank you for supporting maternity leave here so I appreciate it we need to acknowledge that Tammy did
- an outstanding job she did
- call okay david bush here margaret clements here frown and right randolph scott ferris yes here rudy
- fields here david henry here jeff morris here julie thomas here jovan diventer and stephen bishop
- So we still have seven members attending in person in a quorum. All right. That brings us to a introduction
- of that evidence to have a motion and a second for approval. Okay. I will go ahead and call the room
- for the introduction of evidence. Would you like me to read into the evidence and then also approve
- them at the same time? That would be great. Okay.
- I'll go ahead and read it. I'd like to introduce the following items into the evidence. The Monroe County
- Development Ordinance as adopted and amended. The Monroe County Zoning Ordinance and Subdivision Control
- Ordinance as adopted and amended. The Monroe County Comprehensive Plan as adopted and amended. The Monroe
- County Plan Commission Rules of Procedure as adopted and amended. And the cases that were legally advertised
- and scheduled for a hearing on tonight's agenda. So it's been moved and seconded to introduce and approve
- the introduction of evidence. A vote yes is a vote to approve the introduction of evidence.
- Margaret Clements. Yes. John Enright. Oh, Scott Ferris. Yes. Rudy Fields. Yes. David Henry. Yes.
- Jeff Morris. Yes. Julie Thomas. Yes. David Bush. Yes. Motion is approved, seven to zero. And that brings
- us to the agenda. It looks like we have one item under new business. Are there any changes to the agenda?
- to move approval of the agenda. Second. Moved and seconded to approve the agenda. A vote yes is to approve
- the agenda as published. Scott Farris? Yes. Rudy Fields? Yes. David Henry? Yes. Jeff Morris? Yes. Billy
- Thomas? Yes. David Bush? Yes. Margaret Clements? Yes. Motion is approved 7-0.
- It looks like we don't have any minutes to approve. And it looks like we have no administrative business.
- And it looks like we don't have any unfinished business. So let's go ahead and move on to new business.
- And it looks like it's SPP 26.3, which is the Entry East Major Subdivision Primary Plan Amendment. It
- looks like they're looking for a sidewalk waiver and also a waiver of the final hearing. And I guess...
- Members, go ahead.
- So this is for phase three of Gentry East major subdivision. It is a primary plot amendment and a sidewalk
- waiver request. It's basically for one lot of record. It is 0.46 acres in Perry Township section one
- at 1017 South Hillside Court. This is a PUD, a planned unit development called Gentry East. The petitioner
- Is marcy tidwell on behalf of the gentry east homeowners association. So this is a homeowners association
- that is attempting to Finish a subdivision and they would like some assistance and some relief with
- not having to build a segment of sidewalk petitioners proposing to amend Phase three to waive
- that requirement for the sidewalk. It is plotted on lot 105
- and currently consists of the one parcel that we've already mentioned in Gentry East. Let's see what
- else. There's no other deviations being proposed in the Gentry East subdivision. It is just to not build
- this one segment of sidewalk on lot 105. I think it's 105, correct. They are at the same time across
- the street from this
- lots 103 and 104 they are going to be reconstructing existing sidewalk that is there that had some some
- issues with it so that it would not be able to be adopted into the county inventory with the right of
- way and so they're making some corrections to the sidewalk across the street
- The developer of gentry subdivision phase three did not complete the subdivision and the county did
- not have a financial guarantee large enough to make those required improvements before this developer
- went bankrupt. And so the HOA has agreed to make final corrections and install missing components of
- the required infrastructure in order for it to be accepted into the county inventory.
- And this primary plat is one piece of the puzzle, and it would eliminate those sidewalks on this eastern
- side of South Hill Court on lot five. So should have probably done this. I will note that there are
- a lot of different plats that I'll probably flash up on the screen, and there is an interesting Scrivener's
- error that has occurred through time. Lot 102, lot 105, basically the same. We'll be outlining that area.
- And I wanted to point that out. There's a couple of paragraphs in the staff report that just explain
- the history of how this lot changed. So this is the zoning map. The gray indicates a planned
- unit development. That hashed mark is that this is in area two of the eco overlay. And the comprehensive
- plan has it as rural transition. Area is on sewer. It is all built out.
- and has existed as such for maybe 20 years, 20 years. And so this is just trying to finish this up,
- get it established into the county inventory. And one of those is this yellow area here to not have
- that sidewalk. And I will also then point out that sidewalk across the street does exist, but it will
- be rebuilt. The area where you see Beardsley Drive, that is
- a different phase that is phase six. And so the phase three was amended to kind of allow that continuance
- of the subdivision. Here we have some staff photos. Well, these are aerial photos. You can see the area
- here we're talking about where there is a missing sidewalk from a different angle. And then these are
- some staff photos from out in the field of where the sidewalk
- could be placed, but it does have some logistics and some burdens that would maybe be problematic that
- we'll discuss in a moment. And then we do have a letter from the petitioner kind of establishing some
- of the history of the site and the reasons why they're wanting to ask for this waiver for one of the
- lots to not have sidewalks in their community.
- This is the primary plat amendment as proposed and submitted. So the black segment of sidewalk, that
- is what they would like to remove from the primary plat. And the red segment is the portion that they
- are going to keep. They're going to reconstruct that and complete that part so that it can be accepted
- into inventory. We did confirm using
- our CDO and review the language and we did not have to have an engineered plan set to do this primary
- platen amendment and so we are this is the drawing that we have come up with you will note that it is
- not a certified plan by any means this has been drawn on and that is acceptable for this they will not
- have to do a secondary platen amendment as a result of this primary platen amendment because we do not
- include sidewalks
- and also street trees in a secondary plot. So it's just showing usually lots and easements, things like
- that. This is just a blown up portion of that. You'll note here that in this plot, it shows it as lot
- 102. We acknowledge it as lot 105. This is the original phases one through five shown here. And so you
- get a glimpse of what this area looked like before the road came through.
- before those sidewalk requirements were needed for the reconfiguration of these, I believe it was four
- lots that went down and drilled down to three lots. And then a road segment went through here. This
- is phase three's plat, kind of showing that continuation where the lots got reconfigured here. We're
- labeling it as lot 105 now again. And then this is phase five
- And phase six is where the sidewalks are clearly indicated on lot 102 on this one, even though we know
- it's lot 105. And so this is it blown up here showing lot 102, which should be 105. And that's the sidewalk
- that we're requesting. Those street trees I do believe are in place already now.
- And so I think the department comments are really important when looking at this and basing staff's
- findings of fact. So Ben Ayers with the highway department stated that due to existing manhole located
- in this area, see sheet eight of the construction plan, the sidewalk is not able to be installed within
- the right of way and meet ADA specifications. So he has no comments or issues with this petition.
- Our new highway engineer Tim Lawson. He also reviewed this with Ben Ayers and he was fine with the proposal
- and the waiver and Erica Pena with stormwater program Did have the drainage board review this they approved
- those drainage plans for Gentry East phase two through five way back in 1998 and These changes would
- not impact the drainage But they don't need to be heard at the drainage boards after this
- So with that, we have a staff recommendation to approve the amendment to the subdivision to remove the
- sidewalk requirement from lot 105, AKA 102, under a sidewalk waiver request based on the findings of
- fact that the proposed primary plat amendment meets county development ordinance subject to the Highway
- Engineer and Stormwater Program Manager reports. And again, there is a waiver of final hearing with
- this as well for petition SPP-26-3.
- All right, thank you. Any comments from the commissioners before we go to the petitioner? Go to the
- left. Anybody? I guess I just want clarification that we're going to be referring to this as Lot 105.
- Lot 105, correct. Okay, thank you. So this brings us to the petitioner or petitioner's rep, and you
- have 15 minutes to talk to us about this. Okay, so.
- Maybe the commissioners have questions for the petitioners. Anybody? I would like to ask, Rita, in my
- experience with around the community, you went through a great deal of effort to form your homeowners
- association and that was no small feat given the fact that the developer had kind of walked away from it.
- And you finally succeeded in that. And I wonder if you would come to the microphone and at the podium
- and just say how important this is to get the streets into the county inventory so they can be cared
- for. Absolutely. In order to do that, first of all, you had to state your name and sign in. OK. Rita
- Klingelhofer. I'm the president and the treasurer for the HOA for Gentry East.
- my name real quick. We have been working diligently over the last probably four years to get everything
- in order in the neighborhood because as Tammy mentioned we have six sections within the neighborhood,
- four of them have been accepted into county inventory and we have these two that are just hanging out
- here that the HOA is responsible for in terms of the infrastructure. We have a very small budget
- where our dues are $240 a lot, which is about $50,000 annually. So we just don't have the finances to
- maintain these roads the way that they need to be maintained. So we started working with Kelly Abel
- as our construction consultant after presenting to the neighborhood. We did an assessment. We have collected
- 97% of those funds to date.
- everybody is on board in the neighborhood to do the work. We've started the work, getting everything
- ADA compliant so that we can be accepted.
- and move forward as a community within the county. So if you guys have any questions, I mean, it has
- been multiple meetings just as the board with the community itself, the homeowners with Kelly and we've
- met with the commissioners, we've met with Jackie multiple times and Ben just to make sure we're doing
- everything that we need to do the right way to get this work done.
- So thank you for clarifying that I think it's very helpful for the commissioners to know you know that
- it's been a work in progress for four years and that you've achieved a lot and you've worked with county
- in order to try to meet the standards and this one waiver will help you get there. Yes and the homeowner
- is definitely excited not to have to have the sidewalk come through their yard they've got
- mature trees there. They've lived there for years and obviously would prefer not to have to have that
- come through their yard at this point as well. So thank you. Any other comments from the commissioners
- on my right, on my left? Thank you very much. So this moves to public hearing portion. Do you have anybody
- on teams or in the room who'd like to come up and comment?
- just comment, you have to sign in, give your name, and say in your favor or against. And you have three
- minutes. Well, I'd like to see this approved. My name is Bennett Tate. I live at 1265 South Barnes in
- Gentry East. I've been there 14 years. And I spend a lot of time walking the neighborhood. That's my
- favorite exercise. And I just wanted to be on record saying I've never seen an issue with there not
- being a sidewalk there. That's all I had to say. Thank you.
- Anybody else for or against with respect to public comments? I don't see anybody on That's it. Thank
- you very much. So now we come back up to the I said for and against Okay, so Now we come back up to
- the the commissioners to see if you have any comments on the left on the right All right, do we have a motion?
- with SPP-26-3 for an address at 1017 South Hill Court. The request is for a primary plat amendment to
- waive sidewalk requirements with the waiver of final hearing requested. And I move that we approve this
- request. Second. It's been moved and seconded to approve
- SPP-26-3, which is a sidewalk waiver for Gentry East, as well as a waiver of final hearing. A vote yes
- is a vote to approve the primary plot amendment sidewalk waiver and to approve the waiver of final hearing
- requested. Rudy Fields? Yes. David Henry? Yes. Jeff? Yes. Julie Thomas? Yes. David Bush? Yes.
- Scott Ferris. Yes, motion is approved seven to zero. I might add that I might add that we approved this
- body approves it. It does not go to the county commissioner, so this is it. Thank you for working so
- well. Our departments and for achieving this goal because it makes everything easier. You've done a
- great job.
- Yeah. All right, that moves us to items not on the agenda. Does anybody have any items not on the agenda?
- Anybody? Right? I think Tron Enright-Randolph has his hand raised and the teams. I didn't even see him.
- He was walking into the meeting. Has he been there all along? No. Okay, so Tron, go ahead. Yes.
- It seems like we finished up another board meeting and we just.
- It was a little difficult to hear you, but I know that you had another board meeting conflict before
- this. So yes, this was the only item on the petition or on the agenda. So we're wrapping up.
- Sounds good. Welcome. All right. That's drawn. So it looks like we have no other items on the agenda.
- And so do I have a, can we go ahead and have a motion to adjourn? What about the comments?
- not on the agenda but I implied that any public comment for items not on the agenda I see done motion
- to adjourn so moved thank you