WEBVTT 00:00:00.706 --> 00:00:12.750 - All right, it's now 5.35. We do have a quorum. This is the Monroe County Planning Commission Admin Meeting 00:00:12.750 --> 00:00:24.456 - for Tuesday, July 7th of 2026. Would you please call the roll call to make sure we have a quorum? Okay. 00:00:24.456 --> 00:00:28.958 - Dave Bush. David Henry. David Warnlein. 00:00:30.978 --> 00:00:47.652 - I want to confirm that you're a camera and you're... The four-sword box. You're... Yeah. Maybe it was 00:00:47.652 --> 00:00:57.950 - stationing. No, I just saw him. I'm going to take care of him. 00:00:58.146 --> 00:01:07.689 - Let's get to it. Jeff Moulton. Here. Joe Van Deventer. Margaret Clements. Here. Julie Thomas. Here. 00:01:07.689 --> 00:01:17.518 - Three Fields. Here. Scott Barres. Here. Ronan Randolph. Here. And then David Henry. Yeah, I'm back on. 00:01:17.518 --> 00:01:25.630 - I can hear you. Thank you. Great. You can see you too. Thanks. All right, so we have 00:01:25.826 --> 00:01:32.705 - five people in person, so that does message you the forum, and six people total. Seven people total. 00:01:32.705 --> 00:01:40.197 - Sorry. Going back to the agenda, it looks like we have two items under administrative business. No unfinished 00:01:40.197 --> 00:01:47.075 - business and one item under new business. First up is your feedback for the Morrill County Apartment 00:01:47.075 --> 00:01:53.886 - Association meeting that you attended. I'm going to skip that and do it next month. Okay. I forgot. 00:01:54.626 --> 00:02:03.746 - Okay. I was on vacation. I'm sorry. I just have other matters. All right. Don't worry. I'm going to 00:02:03.746 --> 00:02:13.595 - use that spot. Go ahead. I wanted to bring Tim Lawson in. He is our new county engineer after Paul retired. 00:02:13.595 --> 00:02:23.262 - I'm glad to have him. He actually was the new Bloomington engineer back in the 90s. I was here back then. 00:02:23.522 --> 00:02:30.108 - He's been at MDOT and DLC, working for consultant during that since then. So we're glad to have him. 00:02:30.108 --> 00:02:37.020 - We've thrown a lot at him in the last few weeks. So I want to bring him here to meet everybody in person. 00:02:37.020 --> 00:02:43.801 - So that might be a good time to just see the flight condition board and start attending as needed, kind 00:02:43.801 --> 00:02:50.321 - of like Paul did. And please reach out if you have any engineering questions on the petition. Tim's 00:02:50.321 --> 00:02:52.734 - always available, email, cell phone. 00:02:54.850 --> 00:03:04.746 - Yeah, it's a good introduction. I say hi to you guys. I enjoy working in building mechanics. We welcome 00:03:04.746 --> 00:03:14.642 - your subject matter expertise. There you go. Appreciate being the subject matter manager. Oh, good one. 00:03:14.642 --> 00:03:24.062 - Alright, so that brings up the second item. Now the first item on administrative business and it's 00:03:24.898 --> 00:03:33.084 - And it looks like it's for our approval, and it's a release of a line of credit for the Derby Pines 00:03:33.084 --> 00:03:41.516 - major subdivision. Yeah. And I'm going to apologize. If someone does log in, I will need to enter them 00:03:41.516 --> 00:03:50.193 - into the space. All right. So this is petition SIA-22.1 Derby Pines major subdivision. They're requesting 00:03:50.193 --> 00:03:52.894 - a performance guarantee release. 00:03:53.410 --> 00:04:04.312 - It's located at the full E200 block of South Red Pine Drive in Smallin Drive, Perry County Ship section 00:04:04.312 --> 00:04:15.318 - 29. They currently have on file a letter of credit that expires April 12th, 2027. And it's in the amount 00:04:15.318 --> 00:04:20.350 - of $155,918.25. And they have been really doing 00:04:20.866 --> 00:04:30.312 - find out getting our subdivision completed. They have a performance period end date of April 30th, 2028. 00:04:30.312 --> 00:04:39.488 - So they're well ahead of schedule getting things done. And let's see what's the most important things 00:04:39.488 --> 00:04:48.574 - to talk about. This began in 2022. We have criteria for when we do release a financial guarantee and 00:04:48.866 --> 00:04:56.128 - We've kind of looked at each one of these points and I can read those if you want me to, but they, staff 00:04:56.128 --> 00:05:03.321 - feels that they have met all of these items. And I think they do understand that they will need to post 00:05:03.321 --> 00:05:10.652 - a maintenance bond once the road is accepted into the inventory, which I believe it is. So we have review 00:05:10.652 --> 00:05:16.254 - comments from Monarch High's stormwater program. They reviewed the as-builds and 00:05:16.354 --> 00:05:22.464 - that when a manual is not filed and reported and it's in good shape. We also have Ben Ayers from the 00:05:22.464 --> 00:05:28.634 - highway department that has looked at this, reviewed the as well. It's actually had a few comments on 00:05:28.634 --> 00:05:34.986 - them. Those got addressed, but this has been a real back and forth of getting driveways correct, getting 00:05:34.986 --> 00:05:41.036 - the roads in, you know, all the stormwater infrastructure, like perfect, because that's how we want 00:05:41.036 --> 00:05:46.238 - it to be when we take it into the inventory. Have those kind of certified? Yes. So I, 00:05:46.626 --> 00:05:55.537 - We'll get there. These are some pictures from, I think, late 2025, like bioretention, some of the different 00:05:55.537 --> 00:06:03.953 - roads. They did have to widen this road a little bit under every drive. Different bioretention ponds. 00:06:03.953 --> 00:06:12.286 - We've just kind of been working with them to make sure their sidewalks are in place and appropriate. 00:06:13.122 --> 00:06:20.186 - So this is the area that we're talking about. It's at Dirty Pine and Holland Drive. And so it's the 00:06:20.186 --> 00:06:27.603 - new road that we saw at the South Red Pine Drive. And I think most of these are being constructed. There 00:06:27.603 --> 00:06:35.233 - might be one or two that have not been finished yet. But the roads are in there. We have a letter conveying 00:06:35.233 --> 00:06:42.014 - the intent of the developers wanting to get this accepted into the inventory. This is back from 00:06:42.370 --> 00:06:49.487 - October last year, just kind of like us establishing what like all the different steps are to like finish 00:06:49.487 --> 00:06:56.336 - out this process and subdivision approved. And here we have the approved ASVIL from Derby Pines. Yes, 00:06:56.336 --> 00:07:03.118 - they are certified by Doug Graham. I believe they were dated June 23rd, 2026. So those were the ones 00:07:03.118 --> 00:07:09.967 - that Ben Ayers had asked for corrections on and had resubmitted them on that date with the engineered 00:07:09.967 --> 00:07:10.974 - scamp as well. 00:07:11.394 --> 00:07:19.073 - So these are in the packet and we have them in the various different petitions where we can blow them 00:07:19.073 --> 00:07:26.601 - up and look at them if we need to for the future. So let's roll back up to the top. Planning staff, 00:07:26.601 --> 00:07:34.356 - we are recommending the release of the letter of credit and posting the required maintenance bond with 00:07:34.356 --> 00:07:40.830 - the highway department in the amount of $29,794.85. And that is 10% for our ordinance 00:07:41.122 --> 00:07:49.010 - and in coordination with Chapter 755 of the original amount, which was 197,128.47. And this is subject 00:07:49.010 --> 00:07:56.898 - to the condition that the planning department shall not release the funds until full acceptance of the 00:07:56.898 --> 00:08:05.169 - two roadways, which is a portion of Holland Drive and South Red Pine Drive are in the county road inventory 00:08:05.169 --> 00:08:09.534 - by the county commissioners. And then how that works is, 00:08:10.050 --> 00:08:17.649 - We will very intimately coordinate with the highway department and make sure that there is a bond in 00:08:17.649 --> 00:08:25.172 - their hands before we then give our letter of credit back. But we want to make sure that there's no 00:08:25.172 --> 00:08:32.771 - gap in funding. So does anyone have any questions? So we'll start with questions. Any questions from 00:08:32.771 --> 00:08:39.166 - the highway department? OK, so you said on June 23rd that those were 75? 26. 26? OK. 00:08:39.298 --> 00:08:46.174 - The 23rd, that's when Ben asked them to get certified. I'm just trying to make sure that was. So I had 00:08:46.174 --> 00:08:53.250 - them read, let's see, what day of the week that was. I thought you said it was 6-23. They were certified, 00:08:53.250 --> 00:08:59.926 - but that's when Ben sent his email requesting that they get certified. I'm just not seeing anything 00:08:59.926 --> 00:09:07.870 - where the ASVILS got certified. This is it right here. Okay, so now with certification. Yeah, it's different than what 00:09:08.002 --> 00:09:16.197 - Daniel Butler did one recently, or I think it was Westgate on 3rd. And they submitted just a separate 00:09:16.197 --> 00:09:24.311 - sheet of paper, but I think we accept both kinds. OK. Yeah. OK. What's the date on that one? I mean, 00:09:24.311 --> 00:09:32.506 - the packet, here it comes. It's June 23rd. It's June 23rd. No, like on the DDRZ. Yeah, it's the third 00:09:32.506 --> 00:09:37.246 - one. June 23rd. And I think I was pushing for that because 00:09:37.762 --> 00:09:44.202 - I was out of town last week and I was trying to get things zipped up and wrapped up. I know Ben said 00:09:44.202 --> 00:09:50.834 - he still needs to get Kerry to work on getting the list together for the brother acceptance. Yes. Yeah. 00:09:50.834 --> 00:09:57.402 - Yeah. And that's what our condition is associated with is that we would know it. We would require full 00:09:57.402 --> 00:10:04.097 - acceptance from the commissioners into the inventory before we would release. All right. We're confident 00:10:04.097 --> 00:10:04.926 - that they're 00:10:05.538 --> 00:10:11.221 - pretty much there, it's just tying up a few of the signs. Yeah, I don't think there's an issue with 00:10:11.221 --> 00:10:16.904 - the roads, and Carrie's been great to work with, we just want to make sure to get that process done 00:10:16.904 --> 00:10:22.644 - and going to the commissioners. And I do see that if anyone had any questions, Carrie Dishman is on, 00:10:22.644 --> 00:10:28.782 - and so is Chris Bond by the developer. So if anybody had any questions, we'll follow up with them available 00:10:28.782 --> 00:10:30.430 - and could unmute if need be. 00:10:31.170 --> 00:10:39.131 - Any questions over here? Yeah, just it seems like there's a little uncertainty, but it sounds like there 00:10:39.131 --> 00:10:47.093 - is certainty. It was all happening on the same day because Ben's email was at 3 o'clock in the afternoon 00:10:47.093 --> 00:10:54.751 - looking at it too and asking for certified plans and it was certified on 623. So I just want to make 00:10:54.751 --> 00:11:00.286 - sure that we have it as certified as bill plans. OK, OK, just wanted to. 00:11:00.610 --> 00:11:08.171 - Affirm that. We were making it happen because I had to push out. Anybody online have a question? 00:11:08.171 --> 00:11:16.044 - I do not. I'm good. I don't have any questions. Thank you. It's nice to see that the builder and the 00:11:16.044 --> 00:11:24.229 - developer has been working with our departments and that the departments are satisfied. And that's very, 00:11:24.229 --> 00:11:25.086 - very nice. 00:11:26.786 --> 00:11:34.742 - It's not unusual to have one little thing hanging out there that's a conditional point of approval. 00:11:34.742 --> 00:11:43.096 - That's juncture, is there? No, I feel like that happened with North Park actually as well. We were doing 00:11:43.096 --> 00:11:51.450 - everything there. Got it. Thank you. There being no additional questions, do we have a motion? Go ahead. 00:11:51.450 --> 00:11:53.598 - I'd like to make a motion. 00:11:55.458 --> 00:12:06.437 - This is ours. We're not recommending this, right? We're approving. This is ours. Yeah. To release the 00:12:06.437 --> 00:12:17.307 - letter of credit and posting the required maintenance bond with the highway department in the amount 00:12:17.307 --> 00:12:24.734 - of $29,792.85. It's for the 10% for the very prior ordinance and the 00:12:25.538 --> 00:12:35.458 - coordination with chapter 755 of the original amount of 297,928 and 47 cents subject to the following 00:12:35.458 --> 00:12:45.670 - condition. The planning department shall not release the funds until full acceptance of the two roadways 00:12:45.670 --> 00:12:54.910 - portion of common drive and free drive into county road inventory by the county commissioners. 00:12:55.650 --> 00:13:05.460 - Second. There's been a motion and a second to release the funds. $155,918 and 25 cents with the condition 00:13:05.460 --> 00:13:14.899 - that we do have a maintenance bond in place, as stated by Tron. I'll go ahead and call the roll. It's 00:13:14.899 --> 00:13:24.894 - Tron and Rick Randolph. Yes. Scott Farris. Yes. Rudy Field. Yes. Julie Thomas. Yes. Margaret Clements. Yes. 00:13:28.162 --> 00:13:36.072 - Jeff Norris? Yes. David Henry? Yes. Motion passes 7-0. All right. Going back to the agenda, like I said 00:13:36.072 --> 00:13:43.981 - previously, there's no unfinished business. We have one item under new business. And it looks like it's 00:13:43.981 --> 00:13:51.891 - Gentry East major subdivision primary plan amendment. They're looking for a sidewalk waiver and request 00:13:51.891 --> 00:13:56.606 - and also a preliminary hearing wave of final hearing request. 00:13:57.154 --> 00:14:05.914 - Yeah, this is one where the, this is an old subdivision. We're hoping to get some of these spaces accepted 00:14:05.914 --> 00:14:14.511 - into the inventory. I believe we did one with Bell Vista where we did some waivers with that subdivision 00:14:14.511 --> 00:14:22.862 - so that we could finish it out and be done with it. This is basically a sidewalk waiver to one lot in 00:14:22.862 --> 00:14:24.254 - the subdivision. 00:14:24.610 --> 00:14:32.618 - and it might just be better to go straight to the picture. They are currently, the HOA is taking on 00:14:32.618 --> 00:14:41.026 - the remainder of the improvements of the infrastructure that's required under the subdivision approvals. 00:14:41.026 --> 00:14:49.035 - The developer walked away from this one and went bankrupt. So the HOA is really trying to work with 00:14:49.035 --> 00:14:52.478 - the county to try out the loose ends here. 00:14:52.802 --> 00:14:59.067 - really have a lot of money. They're foot in the bell for some of these items. I do know that they are 00:14:59.067 --> 00:15:05.270 - going to be keeping this stretch of sidewalk here. They're going to be ripping it out and redoing it 00:15:05.270 --> 00:15:11.535 - to make sure that it's ADA compliant. So there will still be connectivity throughout the subdivision. 00:15:11.535 --> 00:15:17.739 - But this yellow stretch right here is one that they would like to not have put in. There's a manhole 00:15:17.739 --> 00:15:21.854 - cover that's associated with utilities. I think that it's also the 00:15:22.338 --> 00:15:29.419 - been appeared in the highway department, basically says it's kind of like. Right, we're in sidewalks. 00:15:29.419 --> 00:15:36.362 - Yeah. It needs to speak to your manhole within the area. It's not able to be installed in the right 00:15:36.362 --> 00:15:43.860 - way and meet the ADA specifications. The stormwater program is also supporting this. Planning is supporting 00:15:43.860 --> 00:15:51.358 - this. We feel like it's a bit of a burden for the HOA to have to put in the sidewalks. That would be really 00:15:51.810 --> 00:16:00.172 - That's a lot of tricky engineering to design and install. So this will be presented, the only agenda 00:16:00.172 --> 00:16:08.864 - item at our meeting on July 21st. I apologize that I couldn't figure out if the resources were stretched 00:16:08.864 --> 00:16:17.226 - thin. Otherwise, I would have tried to combine that with this meeting here. But I'll be doing a full 00:16:17.226 --> 00:16:18.302 - presentation 00:16:19.266 --> 00:16:26.677 - in a couple weeks for this one. Does anyone have any big overall questions that they have? I do know 00:16:26.677 --> 00:16:34.087 - that two of the HOA members are online. Questions for them. You could also say that for the hearing. 00:16:34.087 --> 00:16:41.278 - And like I did say, yeah, we are supporting this one. We're not on five. We do have one question. 00:16:41.666 --> 00:16:48.286 - Good slide from David Henry. Yeah, thank you. And it's not to get into this evening. I think it's for 00:16:48.286 --> 00:16:55.296 - clarification at our next meeting. So I'm in the packet. I'm looking at the findings for the other sections 00:16:55.296 --> 00:17:01.852 - in Gentry, sections five and six. So we're not talking about sections five and six in this petition. 00:17:01.852 --> 00:17:08.667 - That's correct, right? Correct. This is base three, and the plat is only like three lots. And the reason 00:17:08.667 --> 00:17:11.198 - why was, I think I can get back to it, 00:17:12.738 --> 00:17:22.114 - When they established at least five or six, they had to take the, so many pictures. So this is what 00:17:22.114 --> 00:17:31.490 - they want to remove. They're keeping this one. This is the lot here. So at one point, this was just 00:17:31.490 --> 00:17:40.960 - a cul-de-sac. And then so they amended and made phase three in such a way that it became a three-lot 00:17:40.960 --> 00:17:42.366 - flat amendment 00:17:42.786 --> 00:17:50.600 - that way then they can keep the road continuing this way and develop down to the snow. Yeah, I'm only 00:17:50.600 --> 00:17:58.721 - asking today, I'll probably just visit this with staff in the next two weeks just to get an understanding 00:17:58.721 --> 00:18:06.611 - of how the consistency, right, if we're bringing, accepting one part of the development on conditions, 00:18:06.611 --> 00:18:09.982 - but five and six had different, same issue, 00:18:10.178 --> 00:18:16.655 - you know, maybe a different approach to how the HOA and the county are working to resolve the sidewalk 00:18:16.655 --> 00:18:22.944 - issues in five and six versus three. That's just kind of something I would like to know more about. 00:18:22.944 --> 00:18:29.485 - I don't think we need to dwell on tonight, but. Sure. And I'll tell you that Jack, Director Jellin will 00:18:29.485 --> 00:18:35.899 - have all those details. Great. I'm just doing one small piece of the puzzle while she's out. Perfect. 00:18:35.899 --> 00:18:39.358 - Thank you. Any questions over here on the left, Steve? 00:18:39.778 --> 00:18:46.862 - Because the HOA has taken on the mantle of correcting and installing the rest of these things, are they 00:18:46.862 --> 00:18:53.946 - required to provide a sort of performance bond on the letter of credit similar to what we would do with 00:18:53.946 --> 00:19:00.825 - an effort developer because? We have about $9,000 on file. That's all that was left in the letter of 00:19:00.825 --> 00:19:08.318 - credit. And what I think is going to happen is we'll be utilizing the auditor's office, treasurer's office to 00:19:08.482 --> 00:19:15.047 - Take that out of plannings funds and redistribute it back to the highway department so that when everything 00:19:15.047 --> 00:19:21.247 - is accepted into inventory, that $9,000 is going to remain for two years as the maintenance bond. And 00:19:21.247 --> 00:19:27.325 - then we could really said, um, there's some probably details. I had a question this week that I was 00:19:27.325 --> 00:19:33.586 - just like, Oh, we can answer that for you in two weeks. Just give me any two weeks to like answer more 00:19:33.586 --> 00:19:38.206 - detailed questions on maintenance bond fund works and who gets released to. 00:19:38.466 --> 00:19:45.605 - I don't think they want it to go to the developer. Right. It was more, would they be required to provide 00:19:45.605 --> 00:19:52.404 - any sort of assurances like that? Or are we just working with what we have? We're working with what 00:19:52.404 --> 00:19:59.338 - we have. Yeah. Thank you. Margaret, raise your hand if I have a question. Margaret, do you want to go 00:19:59.338 --> 00:20:01.854 - next? I can wait. You were first up. 00:20:02.402 --> 00:20:10.811 - Okay, well, I'd just like to say that I have known that this particular subdivision has been trying 00:20:10.811 --> 00:20:19.473 - for a long time to form a homeowners association so that their roads can be accepted to inventory. And 00:20:19.473 --> 00:20:28.218 - the residents there have done as much as they could without incurring a lot more out of pocket expenses 00:20:28.218 --> 00:20:31.582 - to try to remediate some of the issues. 00:20:31.778 --> 00:20:43.852 - I am in favor of this waiver. I'm in favor of it for many reasons, but I know that they've been working 00:20:43.852 --> 00:20:55.461 - hard to get the Homeowners Association formed and to get the roads into the inventory, despite some 00:20:55.461 --> 00:21:01.150 - adverse circumstances. OK, Tron. I was following 00:21:01.442 --> 00:21:09.814 - Mr. Henry, I think my comment goes in line with that of his is just, it's nice seeing a way to start 00:21:09.814 --> 00:21:18.186 - working with some of these subdivisions that are having difficulties. My understanding is, you know, 00:21:18.186 --> 00:21:26.889 - money isn't necessarily supposed to be a practical difficulty, but it's interesting to see that planning 00:21:26.889 --> 00:21:29.790 - is supporting this since sometimes 00:21:30.210 --> 00:21:37.999 - we see a negative recommendation just when it doesn't meet the compliance or the commitments. So if 00:21:37.999 --> 00:21:46.333 - we're going to start moving in this direction, it'd be nice to start figuring out a way to do this broader 00:21:46.333 --> 00:21:54.356 - with other subdivisions that find themselves in the same circumstances. So we're not just doing it one 00:21:54.356 --> 00:21:56.926 - at a time. So that's my concern. 00:21:57.570 --> 00:22:04.955 - and I'm happy to support it, but then if we see something very similar come and then, you know, we're 00:22:04.955 --> 00:22:12.629 - not willing to support it, I'm going to have to make my comments of, you know, why I will have to support 00:22:12.629 --> 00:22:20.158 - it if I'm supporting this one. So just kind of wanted to share that because I don't really see planning 00:22:20.158 --> 00:22:27.326 - giving positive recommendations too often in these circumstances. So, but I do like the direction. 00:22:27.714 --> 00:22:34.955 - I'll leave it there. I'll add one thing from staff. We did read the ordinance, and we did not need to 00:22:34.955 --> 00:22:42.551 - have a certified set of plans to do this primary plot amendment for the waiver. And because it's sidewalks 00:22:42.551 --> 00:22:49.721 - and the Bell Vista was the same with street trees, we don't have to do a secondary plot amendment to 00:22:49.721 --> 00:22:57.246 - record anything. And so this is a hand drawing that we are allowed to do under the ordinance, though that 00:22:57.442 --> 00:23:03.499 - in and of itself is not a burden on this HOA as well. Like we weren't needing them until I provide engineered 00:23:03.499 --> 00:23:09.060 - drawings that were certified or anything like that. So I think that was helpful that we've been able 00:23:09.060 --> 00:23:14.731 - to identify that in our ordinance and not have to pursue that. Now there will need to be as built once 00:23:14.731 --> 00:23:20.458 - everything is completed and all of those things are done. Cause we want to confirm that things are done 00:23:20.458 --> 00:23:23.486 - right before they're accepted into the inventory. But. 00:23:23.938 --> 00:23:31.046 - In this instance, we are able to do hand drawings. Yeah. I mean, I applaud that for trying to find that 00:23:31.046 --> 00:23:38.359 - medium and not losing connectivity. Commissioner Thomas, you have any comments? We have no other comments. 00:23:38.359 --> 00:23:45.193 - Yeah, this will be presented in two weeks. So it'll be the only thing on the agenda, short meeting. 00:23:45.193 --> 00:23:52.574 - That's that one. And so that's it for the agenda. Any items not on the agenda that people want to bring up? 00:23:55.650 --> 00:24:08.862 - Okay, move to adjourn. Six o'clock. Julie, you can give it a second. Susan, you're welcome. Thank you.