WEBVTT 00:00:00.610 --> 00:00:08.734 - I'll call this meeting to order. Please stand for the Pledge of Allegiance. I pledge allegiance to the 00:00:08.734 --> 00:00:16.621 - flag of the United States of America and to the Republic for which it stands, one nation under God, 00:00:16.621 --> 00:00:24.509 - indivisible, with liberty and justice for all. Thank you very much. Please be seated and welcome to 00:00:24.509 --> 00:00:25.534 - the February 00:00:25.698 --> 00:00:34.824 - 24th special meeting of the RBB School Board. Please let the record reflect that Mr. Tucker, Mr. Durnall, 00:00:34.824 --> 00:00:44.036 - Mr. DeMoss, and Mr. Kerr are present. Are there any visitors who would like to make comments this evening? 00:00:44.036 --> 00:00:52.903 - Seeing none, move straight on. So the first agenda item is consideration to approve service agreements 00:00:52.903 --> 00:00:55.486 - to Harold Fish, Incorporated. 00:00:57.666 --> 00:01:08.543 - So this was item that was on last week's agenda. We had a couple questions. We wanted to make a revision 00:01:08.543 --> 00:01:19.524 - to the agreement, which the adjustment was to add a item where we would be able to terminate the contract 00:01:19.524 --> 00:01:27.294 - if necessary. And so we added that. And so this is for servicing our HVAC. 00:01:27.522 --> 00:01:40.788 - not just controls, but the engines, the boilers, and also includes the controls. And so in this scenario, 00:01:40.788 --> 00:01:54.430 - with this contract, we would have somebody from HFI to be on our campus three days a week, three, four days. 00:01:55.138 --> 00:02:02.853 - And the whole idea behind this, what I've been trying to do the last several months is to get our approach 00:02:02.853 --> 00:02:10.135 - to our HVAC system from being reactive. In other terms, when things break down and we react, we want 00:02:10.135 --> 00:02:17.489 - to get from reactive to proactive. And I believe this will help us to do that. We will still be under 00:02:17.489 --> 00:02:21.022 - contract with Johnson Controls through December. 00:02:21.346 --> 00:02:30.394 - but they just focus on the controls aspect of everything. So the cost would be $184,800 for a total 00:02:30.394 --> 00:02:39.713 - of 1,200 hours, and this will come out of the 2022 general obligation bond. Okay. Do we have a motion? 00:02:39.713 --> 00:02:48.580 - I move approval of the Federation to approve the service agreement with Harold Fish Incorporated. 00:02:48.580 --> 00:02:51.294 - I second. Moved and seconded. 00:02:51.394 --> 00:03:02.708 - Any discussion? Well, we are reviewing that contract to determine exactly what services have and have 00:03:02.708 --> 00:03:13.799 - not been delivered, and then we'll proceed at that point to see what our options are. Okay, thanks. 00:03:13.799 --> 00:03:19.678 - Preventative, so they're going to be able to do some 00:03:19.938 --> 00:03:26.839 - as things go along just to keep track if things are starting to decline in the early assistance. 00:03:26.839 --> 00:03:34.095 - With HFI? Yeah. Yeah, you know, just kind of like taking care of your car. There's certain things you 00:03:34.095 --> 00:03:41.565 - do with your car to keep it running well, and that's where we want to get to. That if they're here every 00:03:41.565 --> 00:03:42.846 - day, yes, there's 00:03:42.978 --> 00:03:52.945 - issue, they're here to put that out, but eventually to start maintaining the equipment so it doesn't 00:03:52.945 --> 00:04:03.109 - break down. Any further discussion? All those in favor say aye. Aye. Opposed? The motion carries. Next 00:04:03.109 --> 00:04:11.102 - action item is consideration to award a bid for the roof projects to roof links. 00:04:11.842 --> 00:04:20.645 - Yes, so actually six and seven we advertised together. The advertisement was in the newspaper January 00:04:20.645 --> 00:04:29.706 - 18th, February 4th. We had a pre-bid meeting on February 19th and a bid opening on February 17th. Martin 00:04:29.706 --> 00:04:37.214 - Truesdale from Skillman is here tonight. Do you want to speak to a little bit to this? 00:04:41.218 --> 00:04:52.066 - The first thing was the roof bid and we got a bunch of bids for it. We got seven or eight bids. Roof 00:04:52.066 --> 00:05:02.913 - link was low. We have not worked with roof link before, so we did two things. We made some calls and 00:05:02.913 --> 00:05:07.102 - Brad was part of that. Victor Landfair 00:05:07.682 --> 00:05:21.393 - talked to Mike Ship from Feining and Howie who had recently done a project for them and they were solid. 00:05:21.393 --> 00:05:34.842 - They got the job done and they got it done. They were very low. They were $400,000 low. So we got good 00:05:34.842 --> 00:05:36.670 - bids. We also 00:05:36.930 --> 00:05:45.299 - did a pre-award conference with them. Rick and Arnold joined in on that. We went over items like making 00:05:45.299 --> 00:05:53.426 - sure they have the allowances in their budget and making sure they're going to man it with their own 00:05:53.426 --> 00:06:01.553 - personnel and all that type of thing. And they gave all the right answers. That pre-award conference 00:06:01.553 --> 00:06:03.806 - gets documented and it gets 00:06:03.938 --> 00:06:14.660 - attached to the contract so it becomes part of the contract. So we feel like that they're a solid company 00:06:14.660 --> 00:06:25.180 - and we're recommending them for your roofing project. And I know everybody in the room knows everybody, 00:06:25.180 --> 00:06:30.238 - but did you state your name and affiliation? Yes. 00:06:30.434 --> 00:06:40.921 - Martin Truesdell and I'm with the Skillman Corporation. We're the construction managers for the project. 00:06:40.921 --> 00:06:50.909 - Okay. Perfect. Okay. Do we have a motion? I move for the bill for the roof project to roof lengths. 00:06:50.909 --> 00:06:59.998 - Oh, okay. Okay. And what's the total amount of that bid? $1,470,375. Okay. Any discussion? 00:07:03.330 --> 00:07:12.113 - Hearing none, all those in favor say aye. Aye. Opposed? Motion carries. Okay, and so then talk about 00:07:12.113 --> 00:07:21.070 - the HVAC, which is the mechanical system, to Harold Fish, Inc. bid. Do you want to continue with that? 00:07:21.070 --> 00:07:29.940 - Yeah, the second bid that we did was for the heating, ventilation, and air conditioning, which really 00:07:29.940 --> 00:07:31.070 - was boilers. 00:07:31.586 --> 00:07:40.200 - So it's a boiler project. We had two bids, but they're both very reputable contractor. We had Heflin 00:07:40.200 --> 00:07:48.900 - and we had Harold Fish, which usually goes by HFI. HFI was a low bid. The bids were real tight, which 00:07:48.900 --> 00:07:57.514 - usually means you've got good documents. Harold Fish was low by just a few thousand dollars. HFI was 00:07:57.514 --> 00:08:00.158 - low by a few thousand dollars. 00:08:00.258 --> 00:08:09.260 - We did the same vetting with them even though we have had experience with them and we're comfortable 00:08:09.260 --> 00:08:18.173 - with them. We had Gabe from Creative Engineering join us on that and Arnold and Rick were also part 00:08:18.173 --> 00:08:27.621 - of that. The same thing, we will attach that to the contract and we'll recommend, they're a good company. 00:08:27.621 --> 00:08:30.206 - The numbers came in well and 00:08:30.818 --> 00:08:42.179 - We're recommending them. And their bid was? Their bid was $1,189,000. OK. Do we have a motion on the 00:08:42.179 --> 00:08:54.102 - HVAC boiler replacement? I make the motion to accept the bid from HFI Harold Fish for the boiler project. 00:08:54.102 --> 00:08:59.614 - I'll second. Moved and seconded. Any discussion? 00:09:02.914 --> 00:09:12.420 - Hearing none, all those in favor say aye. Aye. Opposed? Motion carries. Can't believe there's any more 00:09:12.420 --> 00:09:20.818 - boilers that we haven't touched. Okay, next is the, to approve a quote from top to bottom, 00:09:20.818 --> 00:09:30.600 - masonry restoration. Dr. Sanders? Oh, okay. Explain the rationale here. What we did was we had the quotes 00:09:30.600 --> 00:09:32.446 - for the mechanical. 00:09:33.090 --> 00:09:41.025 - or the bids for the mechanical, we had the bid for the roofing. The roofer, part of the roof project 00:09:41.025 --> 00:09:49.118 - at the junior high was to cut in new through wall flashing around the gymnasium. So you have to remove 00:09:49.118 --> 00:09:57.131 - the masonry, put the flashing in, put the masonry back. That's not something a roofer typically does. 00:09:57.131 --> 00:10:01.374 - So rather than have, excuse me, a bid from the roofer 00:10:01.762 --> 00:10:10.228 - where you don't really know who they're going to hire to do the masonry. We broke that out, and we did 00:10:10.228 --> 00:10:18.694 - that by quotes. And it was a, if it's under $200,000, you can do it by quotes. And that's what we did. 00:10:18.694 --> 00:10:26.996 - The other thing we did is we worked with Russ Meek, who's a roofing consultant. And we talked to him 00:10:26.996 --> 00:10:30.366 - and asked him to recommend three roofing 00:10:30.530 --> 00:10:38.954 - or three masonry contractors that he felt good about and he'd done work before. So you kind of pre-vet 00:10:38.954 --> 00:10:46.805 - them that way. And you only need to pick up three, and he had three good ones. Excuse me, roof, 00:10:46.805 --> 00:10:55.066 - I'm sorry, I was going to say roof length. Top to bottom was the low quote. And as I said, they were 00:10:55.066 --> 00:11:00.382 - kind of pre-vetted before we even asked them to give us numbers. 00:11:02.146 --> 00:11:14.101 - The low number was top to bottom. The other thing I wanted to say about that is in the spec, it called 00:11:14.101 --> 00:11:26.056 - for pre-waterproof masonry materials, integrals of what I was looking for, integral waterproof masonry 00:11:26.056 --> 00:11:29.886 - materials. There was a question. 00:11:30.082 --> 00:11:38.108 - that that was going to get real expensive. So we looked at it two ways. We looked at it with the integral 00:11:38.108 --> 00:11:45.907 - material, and we looked at it with a post applied. They came in a lot closer than we anticipated. With 00:11:45.907 --> 00:11:53.782 - the post applied, it would have been $64,700. With the integral, it's $68,250, so they're pretty close. 00:11:53.782 --> 00:11:59.006 - So what we're recommending is going ahead and accepting the integral 00:11:59.618 --> 00:12:10.039 - waterproofing in the masonry materials. With that, that would be top to bottom masonry and it would 00:12:10.039 --> 00:12:20.565 - be $68,250. And that's the total bid? That's a quote. Do we have a motion? I'll move approval of the 00:12:20.565 --> 00:12:25.150 - top to bottom masonry restoration contract. 00:12:27.522 --> 00:12:36.338 - Moved and seconded. Any discussion? Hearing none, all those in favor say aye. Aye. Opposed? Motion carries. 00:12:36.338 --> 00:12:45.071 - With that, we'll go ahead and get the contracts put together for the two bid projects. The quoted project, 00:12:45.071 --> 00:12:53.316 - we'll work with Jerry and we'll set that up as a purchase order. Sounds good. So will you be talking 00:12:53.316 --> 00:12:56.254 - about the sports psychologists too? 00:12:56.578 --> 00:13:04.998 - Thank you very much. We appreciate it. Appreciate you making sure that the different alternatives that 00:13:04.998 --> 00:13:13.418 - could be used would be effective. And, you know, breaking these bids out like you guys have been doing 00:13:13.418 --> 00:13:21.919 - has really saved the corporation a lot of money and it's helping our bond money go farther and farther. 00:13:21.919 --> 00:13:25.598 - So we really appreciate you guys. I'm sorry? 00:13:30.434 --> 00:13:42.217 - This is great. Okay. Next in is the contract with the Indiana University for sports psychologists. Yes, 00:13:42.217 --> 00:13:54.453 - so this is a great opportunity for us. We are encouraging you to approve a contract with Indiana University 00:13:54.453 --> 00:13:58.078 - to provide basically a clinical 00:13:58.690 --> 00:14:10.251 - experience for IU students who are enrolled in counseling, psychology, sport, and performance psychology. 00:14:10.251 --> 00:14:21.593 - And so these students, IU students, would come on campus. We would provide them with students who might 00:14:21.593 --> 00:14:26.174 - need some mental health support services. 00:14:26.626 --> 00:14:38.692 - that they might be just going through certain issues in their personal life, but these would be athletes 00:14:38.692 --> 00:14:50.529 - that they would work with these students to provide them strategies for game time, emotions, pressure, 00:14:50.529 --> 00:14:54.206 - stress, and these students will 00:14:54.658 --> 00:15:02.178 - They'll often come and talk with our teams as a whole about strategies of how they can control their 00:15:02.178 --> 00:15:09.773 - emotions during a sporting event. And then they come to the games, actually. And they're at the games 00:15:09.773 --> 00:15:17.666 - to support the students. There's no cost to the corporation. This is just like providing student teachers 00:15:17.666 --> 00:15:19.006 - in the classroom. 00:15:21.762 --> 00:15:31.670 - Any discussion? Just a question. Are these grad students? I think they're grad students. In that role, 00:15:31.670 --> 00:15:41.674 - they're likely not undergrads. It's similar to the types of programs that we have with IU through other 00:15:41.674 --> 00:15:51.582 - types of psychology. So school psychology, school counseling, those students are post-grad and working 00:15:51.682 --> 00:15:58.329 - It could be towards a master's degree, it could be towards a doctorate, just different programs there. 00:15:58.329 --> 00:16:05.105 - And then would the student, would our students, our athletes, ask for, or would this be, how would they? 00:16:05.105 --> 00:16:11.043 - We would need to create a procedure for that. We've been really fortunate. We have had some 00:16:11.043 --> 00:16:14.334 - school psychologists that have come in previously. 00:16:14.914 --> 00:16:22.171 - We have one that comes in basically every year. And the students have really formed a good relationship 00:16:22.171 --> 00:16:29.218 - with her over the last couple of years. And I think the person previous to her. But our students are 00:16:29.218 --> 00:16:36.894 - becoming more accustomed to sports psychologists. That it's just a way of what you do when you're an athlete. 00:16:37.026 --> 00:16:43.108 - It's a lot of pressure on kids when you're talking about high school sports now. And so I don't think 00:16:43.108 --> 00:16:49.309 - it's unusual. And I think we've developed a culture at Edgewood that asking for help is not a weakness. 00:16:49.309 --> 00:16:55.511 - And in fact, it's a strength in this area. So it would be something that we would continue to cultivate 00:16:55.511 --> 00:17:01.533 - that type of environment around our sports psychologists and making sure that our students are using 00:17:01.533 --> 00:17:05.886 - them appropriately, but also using them in a way that's helpful to them. 00:17:07.138 --> 00:17:15.273 - Yeah, and on top of that, something Jennifer mentioned reminded me of, you know, just in general, because 00:17:15.273 --> 00:17:23.255 - of all the efforts as a school corporation we've put in over the last several years with mental health, 00:17:23.255 --> 00:17:31.390 - that it's not such a stigma to go get support and help. It's just almost like going to the health clinic. 00:17:31.490 --> 00:17:40.138 - And so that's great, because that means more students are going to take advantage of the opportunities. 00:17:40.138 --> 00:17:48.619 - I think it's timely. I watched some of the Olympics, and a lot of the stories of the athletes revolve 00:17:48.619 --> 00:17:57.350 - around how mental health issues, loss of parents, loss of siblings, and falls, and breaks, and injuries, 00:17:57.350 --> 00:18:00.926 - and all that wears on their mental health. 00:18:01.090 --> 00:18:08.807 - a little different in that way. So having, as it relates to sports, having someone specific in that 00:18:08.807 --> 00:18:16.755 - area sounds really good for our students. We'll be interested to see if they can work with our coaches 00:18:16.755 --> 00:18:24.626 - in terms of how to support our athletes. We're talking about high school students. So they still have 00:18:24.626 --> 00:18:29.950 - that regulation piece that comes with social emotional intelligence. 00:18:30.082 --> 00:18:35.585 - And sometimes we forget about that, that they're still high school kids. And so helping our coaches 00:18:35.585 --> 00:18:41.143 - know how to handle those types of things as well I think will be really important. A lot of times we 00:18:41.143 --> 00:18:47.032 - hire coaches, but we don't provide them a whole lot of training and how to manage kiddos. And our teachers 00:18:47.032 --> 00:18:52.700 - are great at that day in and day out, but coaches might look a little different. So I'm anxious to see 00:18:52.700 --> 00:18:56.222 - how they can also provide support to our coaches in that realm. 00:18:57.026 --> 00:19:05.171 - It's amazing. You don't just say run a lab, and when they fall down, you've got to have some appropriate 00:19:05.171 --> 00:19:13.007 - response to that. Any further discussion? There is no additional cost to the school corporation, but 00:19:13.007 --> 00:19:17.118 - we are going to come up with some type of oversight. 00:19:17.346 --> 00:19:23.518 - We would have to have an MOU oversight. They would have somebody at IU who would be overseeing them. 00:19:23.518 --> 00:19:29.873 - We're not paying an additional person to come in and oversee these kids. No. It's just the same as like 00:19:29.873 --> 00:19:36.228 - Dr. Sanders said, a student teacher. There's somebody overseeing them through IU. And then Jerry Bland, 00:19:36.228 --> 00:19:42.950 - Sam Jones, and then whoever they would also have on site. Because these students. Or a counseling department. 00:19:42.950 --> 00:19:46.494 - Or a counseling department. Absolutely. Yeah. OK. Thanks. 00:19:48.290 --> 00:19:57.879 - further? All those in favor say aye. Aye. Opposed? Motion carries. Our final action item is an amendment 00:19:57.879 --> 00:20:07.194 - to the contract with Skillman Corporation. Yes, we've been just very happy with our relationship with 00:20:07.194 --> 00:20:15.230 - Skillman. Some of the issues we've had in previous years related to construction simply 00:20:15.362 --> 00:20:24.841 - just vanished because of our partnership with Skillman that we have somebody on site here every day. 00:20:24.841 --> 00:20:34.414 - In fact, this amendment will help that person who's been working with us to continue working with us. 00:20:34.414 --> 00:20:43.518 - And so I think it's been really well worth the money and very helpful to our school corporation. 00:20:43.618 --> 00:20:50.965 - And so Victor, I think, is going to come up from Victor, if you want to come up and say a little bit 00:20:50.965 --> 00:20:58.240 - about the amendment. I appreciate your comments, Dr. Sanders. We really appreciate the relationship 00:20:58.240 --> 00:21:05.660 - and we're really proud of the projects that we've been able to complete. That's really pretty amazing 00:21:05.660 --> 00:21:11.262 - what we've been able to accomplish over the last few years, not just the new 00:21:11.426 --> 00:21:18.728 - Childhood Center, but projects at the high school. This is a process that we've used on several repeat 00:21:18.728 --> 00:21:25.817 - clients. Thank you for letting us be joining the club as one of our repeat clients. You have a form 00:21:25.817 --> 00:21:33.544 - of contract, A132, which spells out all of our services, all of our contractual obligations. This amendment, 00:21:33.544 --> 00:21:41.342 - which is just two pages plus an exhibit on the schedule, just basically articulates the projects and the fee. 00:21:41.794 --> 00:21:47.849 - everything else still applies. And so we've tried to capture all the projects that we've discussed in 00:21:47.849 --> 00:21:53.963 - terms of our preliminary budget. We've established a timeline for all those projects. We intend to bid 00:21:53.963 --> 00:22:00.017 - them. We've already got through our first bid package, what we would call a bid package collection of 00:22:00.017 --> 00:22:06.131 - projects. We'll have two more. Essentially the next two will be the turf, softball turf, baseball turf 00:22:06.131 --> 00:22:08.446 - projects, and then we're gonna collect 00:22:08.546 --> 00:22:15.915 - the remaining projects into a much larger bidding event for the music additions, the temperature control, 00:22:15.915 --> 00:22:22.936 - the remaining roof to high school. So that'll be the biggest later this summer. So our fee is simply 00:22:22.936 --> 00:22:29.957 - a reflection of time. We estimate 24 months of construction starting in April. And so that allows us 00:22:29.957 --> 00:22:35.518 - to continue our previous contract, start with our new contract and keep Dale in 00:22:35.906 --> 00:22:41.941 - here in the district continuously. So if you do the math and you divide by 24 and then you look at our 00:22:41.941 --> 00:22:47.858 - other contract and divide that by 20, it's the same number. So we're essentially proposing the same. 00:22:47.858 --> 00:22:53.835 - We calculate our fees basically on a monthly basis. So all the time that Martin and I spend are baked 00:22:53.835 --> 00:22:59.518 - into that monthly calculation. So again, we really appreciate it. Happy to answer any questions. 00:23:02.306 --> 00:23:10.196 - Only if you only if you choose Dale is an option In fact mr. Skillman to come back if you would rather 00:23:10.196 --> 00:23:17.933 - work with somebody else for myself we were able to do but no in fact we Happy to have Dale continue. 00:23:17.933 --> 00:23:26.206 - We'll have Martin continue and Tanisha will be supporting Martin. So we're able to keep the same team and I 00:23:26.338 --> 00:23:35.034 - in place and we think that's and having the same architect. So I expect the same performance in the 00:23:35.034 --> 00:23:43.904 - next group of projects that you've had so far. Moved and seconded. Christine, do we need to state any 00:23:43.904 --> 00:23:52.774 - amounts on this type of professional services? I had that and you tell me if I'm wrong, but that this 00:23:52.774 --> 00:23:54.078 - would increase 00:23:54.466 --> 00:24:01.262 - from the original contract, $96,000. Is that? ** I always think it's good practice. It's not technically 00:24:01.262 --> 00:24:07.993 - required. ** So that's the ballpark we're looking at. And of course, if we stop the project, that would 00:24:07.993 --> 00:24:14.919 - stop the oversight of the project, not that we're ever going to stop the project. ** Our project basically 00:24:14.919 --> 00:24:21.392 - said you need to give us 70 days notice and you'll pay us up to the point at which we stop working. 00:24:21.392 --> 00:24:22.686 - So it's pretty bad. 00:24:25.826 --> 00:24:34.836 - We're just extending them. For 24 more months, correct? Yes. As compared to the 20 months. So that's 00:24:34.836 --> 00:24:43.846 - the difference in pricing. I'm just happy with the way things are going. Right. Martin's never given 00:24:43.846 --> 00:24:52.766 - us that refund on that soft cost. I think the amount of our staff time has decreased a lot. I think 00:24:52.766 --> 00:24:55.710 - we've saved some money and asked 00:24:55.938 --> 00:25:05.829 - Right. Aspirin costs, yes. Aspirin costs, definitely. And having the professional eyes see it instead 00:25:05.829 --> 00:25:15.914 - of ours. So no sounds. Any further discussion? All those in favor say aye. Aye. Opposed? Motion passes. 00:25:15.914 --> 00:25:24.254 - Are there any board comments tonight that anybody would like to make? Or Dr. Sanders? 00:25:24.898 --> 00:25:28.926 - Okay, well then, this meeting is adjourned. Have a lovely evening.