- I'll call this meeting to order. Please stand for the Pledge of Allegiance. I pledge allegiance to the
- flag of the United States of America and to the Republic for which it stands, one nation under God,
- indivisible, with liberty and justice for all. Thank you very much. Please be seated and welcome to
- the February
- 24th special meeting of the RBB School Board. Please let the record reflect that Mr. Tucker, Mr. Durnall,
- Mr. DeMoss, and Mr. Kerr are present. Are there any visitors who would like to make comments this evening?
- Seeing none, move straight on. So the first agenda item is consideration to approve service agreements
- to Harold Fish, Incorporated.
- So this was item that was on last week's agenda. We had a couple questions. We wanted to make a revision
- to the agreement, which the adjustment was to add a item where we would be able to terminate the contract
- if necessary. And so we added that. And so this is for servicing our HVAC.
- not just controls, but the engines, the boilers, and also includes the controls. And so in this scenario,
- with this contract, we would have somebody from HFI to be on our campus three days a week, three, four days.
- And the whole idea behind this, what I've been trying to do the last several months is to get our approach
- to our HVAC system from being reactive. In other terms, when things break down and we react, we want
- to get from reactive to proactive. And I believe this will help us to do that. We will still be under
- contract with Johnson Controls through December.
- but they just focus on the controls aspect of everything. So the cost would be $184,800 for a total
- of 1,200 hours, and this will come out of the 2022 general obligation bond. Okay. Do we have a motion?
- I move approval of the Federation to approve the service agreement with Harold Fish Incorporated.
- I second. Moved and seconded.
- Any discussion? Well, we are reviewing that contract to determine exactly what services have and have
- not been delivered, and then we'll proceed at that point to see what our options are. Okay, thanks.
- Preventative, so they're going to be able to do some
- as things go along just to keep track if things are starting to decline in the early assistance.
- With HFI? Yeah. Yeah, you know, just kind of like taking care of your car. There's certain things you
- do with your car to keep it running well, and that's where we want to get to. That if they're here every
- day, yes, there's
- issue, they're here to put that out, but eventually to start maintaining the equipment so it doesn't
- break down. Any further discussion? All those in favor say aye. Aye. Opposed? The motion carries. Next
- action item is consideration to award a bid for the roof projects to roof links.
- Yes, so actually six and seven we advertised together. The advertisement was in the newspaper January
- 18th, February 4th. We had a pre-bid meeting on February 19th and a bid opening on February 17th. Martin
- Truesdale from Skillman is here tonight. Do you want to speak to a little bit to this?
- The first thing was the roof bid and we got a bunch of bids for it. We got seven or eight bids. Roof
- link was low. We have not worked with roof link before, so we did two things. We made some calls and
- Brad was part of that. Victor Landfair
- talked to Mike Ship from Feining and Howie who had recently done a project for them and they were solid.
- They got the job done and they got it done. They were very low. They were $400,000 low. So we got good
- bids. We also
- did a pre-award conference with them. Rick and Arnold joined in on that. We went over items like making
- sure they have the allowances in their budget and making sure they're going to man it with their own
- personnel and all that type of thing. And they gave all the right answers. That pre-award conference
- gets documented and it gets
- attached to the contract so it becomes part of the contract. So we feel like that they're a solid company
- and we're recommending them for your roofing project. And I know everybody in the room knows everybody,
- but did you state your name and affiliation? Yes.
- Martin Truesdell and I'm with the Skillman Corporation. We're the construction managers for the project.
- Okay. Perfect. Okay. Do we have a motion? I move for the bill for the roof project to roof lengths.
- Oh, okay. Okay. And what's the total amount of that bid? $1,470,375. Okay. Any discussion?
- Hearing none, all those in favor say aye. Aye. Opposed? Motion carries. Okay, and so then talk about
- the HVAC, which is the mechanical system, to Harold Fish, Inc. bid. Do you want to continue with that?
- Yeah, the second bid that we did was for the heating, ventilation, and air conditioning, which really
- was boilers.
- So it's a boiler project. We had two bids, but they're both very reputable contractor. We had Heflin
- and we had Harold Fish, which usually goes by HFI. HFI was a low bid. The bids were real tight, which
- usually means you've got good documents. Harold Fish was low by just a few thousand dollars. HFI was
- low by a few thousand dollars.
- We did the same vetting with them even though we have had experience with them and we're comfortable
- with them. We had Gabe from Creative Engineering join us on that and Arnold and Rick were also part
- of that. The same thing, we will attach that to the contract and we'll recommend, they're a good company.
- The numbers came in well and
- We're recommending them. And their bid was? Their bid was $1,189,000. OK. Do we have a motion on the
- HVAC boiler replacement? I make the motion to accept the bid from HFI Harold Fish for the boiler project.
- I'll second. Moved and seconded. Any discussion?
- Hearing none, all those in favor say aye. Aye. Opposed? Motion carries. Can't believe there's any more
- boilers that we haven't touched. Okay, next is the, to approve a quote from top to bottom,
- masonry restoration. Dr. Sanders? Oh, okay. Explain the rationale here. What we did was we had the quotes
- for the mechanical.
- or the bids for the mechanical, we had the bid for the roofing. The roofer, part of the roof project
- at the junior high was to cut in new through wall flashing around the gymnasium. So you have to remove
- the masonry, put the flashing in, put the masonry back. That's not something a roofer typically does.
- So rather than have, excuse me, a bid from the roofer
- where you don't really know who they're going to hire to do the masonry. We broke that out, and we did
- that by quotes. And it was a, if it's under $200,000, you can do it by quotes. And that's what we did.
- The other thing we did is we worked with Russ Meek, who's a roofing consultant. And we talked to him
- and asked him to recommend three roofing
- or three masonry contractors that he felt good about and he'd done work before. So you kind of pre-vet
- them that way. And you only need to pick up three, and he had three good ones. Excuse me, roof,
- I'm sorry, I was going to say roof length. Top to bottom was the low quote. And as I said, they were
- kind of pre-vetted before we even asked them to give us numbers.
- The low number was top to bottom. The other thing I wanted to say about that is in the spec, it called
- for pre-waterproof masonry materials, integrals of what I was looking for, integral waterproof masonry
- materials. There was a question.
- that that was going to get real expensive. So we looked at it two ways. We looked at it with the integral
- material, and we looked at it with a post applied. They came in a lot closer than we anticipated. With
- the post applied, it would have been $64,700. With the integral, it's $68,250, so they're pretty close.
- So what we're recommending is going ahead and accepting the integral
- waterproofing in the masonry materials. With that, that would be top to bottom masonry and it would
- be $68,250. And that's the total bid? That's a quote. Do we have a motion? I'll move approval of the
- top to bottom masonry restoration contract.
- Moved and seconded. Any discussion? Hearing none, all those in favor say aye. Aye. Opposed? Motion carries.
- With that, we'll go ahead and get the contracts put together for the two bid projects. The quoted project,
- we'll work with Jerry and we'll set that up as a purchase order. Sounds good. So will you be talking
- about the sports psychologists too?
- Thank you very much. We appreciate it. Appreciate you making sure that the different alternatives that
- could be used would be effective. And, you know, breaking these bids out like you guys have been doing
- has really saved the corporation a lot of money and it's helping our bond money go farther and farther.
- So we really appreciate you guys. I'm sorry?
- This is great. Okay. Next in is the contract with the Indiana University for sports psychologists. Yes,
- so this is a great opportunity for us. We are encouraging you to approve a contract with Indiana University
- to provide basically a clinical
- experience for IU students who are enrolled in counseling, psychology, sport, and performance psychology.
- And so these students, IU students, would come on campus. We would provide them with students who might
- need some mental health support services.
- that they might be just going through certain issues in their personal life, but these would be athletes
- that they would work with these students to provide them strategies for game time, emotions, pressure,
- stress, and these students will
- They'll often come and talk with our teams as a whole about strategies of how they can control their
- emotions during a sporting event. And then they come to the games, actually. And they're at the games
- to support the students. There's no cost to the corporation. This is just like providing student teachers
- in the classroom.
- Any discussion? Just a question. Are these grad students? I think they're grad students. In that role,
- they're likely not undergrads. It's similar to the types of programs that we have with IU through other
- types of psychology. So school psychology, school counseling, those students are post-grad and working
- It could be towards a master's degree, it could be towards a doctorate, just different programs there.
- And then would the student, would our students, our athletes, ask for, or would this be, how would they?
- We would need to create a procedure for that. We've been really fortunate. We have had some
- school psychologists that have come in previously.
- We have one that comes in basically every year. And the students have really formed a good relationship
- with her over the last couple of years. And I think the person previous to her. But our students are
- becoming more accustomed to sports psychologists. That it's just a way of what you do when you're an athlete.
- It's a lot of pressure on kids when you're talking about high school sports now. And so I don't think
- it's unusual. And I think we've developed a culture at Edgewood that asking for help is not a weakness.
- And in fact, it's a strength in this area. So it would be something that we would continue to cultivate
- that type of environment around our sports psychologists and making sure that our students are using
- them appropriately, but also using them in a way that's helpful to them.
- Yeah, and on top of that, something Jennifer mentioned reminded me of, you know, just in general, because
- of all the efforts as a school corporation we've put in over the last several years with mental health,
- that it's not such a stigma to go get support and help. It's just almost like going to the health clinic.
- And so that's great, because that means more students are going to take advantage of the opportunities.
- I think it's timely. I watched some of the Olympics, and a lot of the stories of the athletes revolve
- around how mental health issues, loss of parents, loss of siblings, and falls, and breaks, and injuries,
- and all that wears on their mental health.
- a little different in that way. So having, as it relates to sports, having someone specific in that
- area sounds really good for our students. We'll be interested to see if they can work with our coaches
- in terms of how to support our athletes. We're talking about high school students. So they still have
- that regulation piece that comes with social emotional intelligence.
- And sometimes we forget about that, that they're still high school kids. And so helping our coaches
- know how to handle those types of things as well I think will be really important. A lot of times we
- hire coaches, but we don't provide them a whole lot of training and how to manage kiddos. And our teachers
- are great at that day in and day out, but coaches might look a little different. So I'm anxious to see
- how they can also provide support to our coaches in that realm.
- It's amazing. You don't just say run a lab, and when they fall down, you've got to have some appropriate
- response to that. Any further discussion? There is no additional cost to the school corporation, but
- we are going to come up with some type of oversight.
- We would have to have an MOU oversight. They would have somebody at IU who would be overseeing them.
- We're not paying an additional person to come in and oversee these kids. No. It's just the same as like
- Dr. Sanders said, a student teacher. There's somebody overseeing them through IU. And then Jerry Bland,
- Sam Jones, and then whoever they would also have on site. Because these students. Or a counseling department.
- Or a counseling department. Absolutely. Yeah. OK. Thanks.
- further? All those in favor say aye. Aye. Opposed? Motion carries. Our final action item is an amendment
- to the contract with Skillman Corporation. Yes, we've been just very happy with our relationship with
- Skillman. Some of the issues we've had in previous years related to construction simply
- just vanished because of our partnership with Skillman that we have somebody on site here every day.
- In fact, this amendment will help that person who's been working with us to continue working with us.
- And so I think it's been really well worth the money and very helpful to our school corporation.
- And so Victor, I think, is going to come up from Victor, if you want to come up and say a little bit
- about the amendment. I appreciate your comments, Dr. Sanders. We really appreciate the relationship
- and we're really proud of the projects that we've been able to complete. That's really pretty amazing
- what we've been able to accomplish over the last few years, not just the new
- Childhood Center, but projects at the high school. This is a process that we've used on several repeat
- clients. Thank you for letting us be joining the club as one of our repeat clients. You have a form
- of contract, A132, which spells out all of our services, all of our contractual obligations. This amendment,
- which is just two pages plus an exhibit on the schedule, just basically articulates the projects and the fee.
- everything else still applies. And so we've tried to capture all the projects that we've discussed in
- terms of our preliminary budget. We've established a timeline for all those projects. We intend to bid
- them. We've already got through our first bid package, what we would call a bid package collection of
- projects. We'll have two more. Essentially the next two will be the turf, softball turf, baseball turf
- projects, and then we're gonna collect
- the remaining projects into a much larger bidding event for the music additions, the temperature control,
- the remaining roof to high school. So that'll be the biggest later this summer. So our fee is simply
- a reflection of time. We estimate 24 months of construction starting in April. And so that allows us
- to continue our previous contract, start with our new contract and keep Dale in
- here in the district continuously. So if you do the math and you divide by 24 and then you look at our
- other contract and divide that by 20, it's the same number. So we're essentially proposing the same.
- We calculate our fees basically on a monthly basis. So all the time that Martin and I spend are baked
- into that monthly calculation. So again, we really appreciate it. Happy to answer any questions.
- Only if you only if you choose Dale is an option In fact mr. Skillman to come back if you would rather
- work with somebody else for myself we were able to do but no in fact we Happy to have Dale continue.
- We'll have Martin continue and Tanisha will be supporting Martin. So we're able to keep the same team and I
- in place and we think that's and having the same architect. So I expect the same performance in the
- next group of projects that you've had so far. Moved and seconded. Christine, do we need to state any
- amounts on this type of professional services? I had that and you tell me if I'm wrong, but that this
- would increase
- from the original contract, $96,000. Is that? ** I always think it's good practice. It's not technically
- required. ** So that's the ballpark we're looking at. And of course, if we stop the project, that would
- stop the oversight of the project, not that we're ever going to stop the project. ** Our project basically
- said you need to give us 70 days notice and you'll pay us up to the point at which we stop working.
- So it's pretty bad.
- We're just extending them. For 24 more months, correct? Yes. As compared to the 20 months. So that's
- the difference in pricing. I'm just happy with the way things are going. Right. Martin's never given
- us that refund on that soft cost. I think the amount of our staff time has decreased a lot. I think
- we've saved some money and asked
- Right. Aspirin costs, yes. Aspirin costs, definitely. And having the professional eyes see it instead
- of ours. So no sounds. Any further discussion? All those in favor say aye. Aye. Opposed? Motion passes.
- Are there any board comments tonight that anybody would like to make? Or Dr. Sanders?
- Okay, well then, this meeting is adjourned. Have a lovely evening.