I'll call this meeting to order. Please stand for the Pledge of Allegiance. I pledge allegiance to the
flag of the United States of America and to the Republic for which it stands, one nation under God,
indivisible, with liberty and justice for all. Thank you very much. Please be seated and welcome to
the February
24th special meeting of the RBB School Board. Please let the record reflect that Mr. Tucker, Mr. Durnall,
Mr. DeMoss, and Mr. Kerr are present. Are there any visitors who would like to make comments this evening?
Seeing none, move straight on. So the first agenda item is consideration to approve service agreements
to Harold Fish, Incorporated.
So this was item that was on last week's agenda. We had a couple questions. We wanted to make a revision
to the agreement, which the adjustment was to add a item where we would be able to terminate the contract
if necessary. And so we added that. And so this is for servicing our HVAC.
not just controls, but the engines, the boilers, and also includes the controls. And so in this scenario,
with this contract, we would have somebody from HFI to be on our campus three days a week, three, four days.
And the whole idea behind this, what I've been trying to do the last several months is to get our approach
to our HVAC system from being reactive. In other terms, when things break down and we react, we want
to get from reactive to proactive. And I believe this will help us to do that. We will still be under
contract with Johnson Controls through December.
but they just focus on the controls aspect of everything. So the cost would be $184,800 for a total
of 1,200 hours, and this will come out of the 2022 general obligation bond. Okay. Do we have a motion?
I move approval of the Federation to approve the service agreement with Harold Fish Incorporated.
I second. Moved and seconded.
Any discussion? Well, we are reviewing that contract to determine exactly what services have and have
not been delivered, and then we'll proceed at that point to see what our options are. Okay, thanks.
Preventative, so they're going to be able to do some
as things go along just to keep track if things are starting to decline in the early assistance.
With HFI? Yeah. Yeah, you know, just kind of like taking care of your car. There's certain things you
do with your car to keep it running well, and that's where we want to get to. That if they're here every
day, yes, there's
issue, they're here to put that out, but eventually to start maintaining the equipment so it doesn't
break down. Any further discussion? All those in favor say aye. Aye. Opposed? The motion carries. Next
action item is consideration to award a bid for the roof projects to roof links.
Yes, so actually six and seven we advertised together. The advertisement was in the newspaper January
18th, February 4th. We had a pre-bid meeting on February 19th and a bid opening on February 17th. Martin
Truesdale from Skillman is here tonight. Do you want to speak to a little bit to this?
The first thing was the roof bid and we got a bunch of bids for it. We got seven or eight bids. Roof
link was low. We have not worked with roof link before, so we did two things. We made some calls and
Brad was part of that. Victor Landfair
talked to Mike Ship from Feining and Howie who had recently done a project for them and they were solid.
They got the job done and they got it done. They were very low. They were $400,000 low. So we got good
bids. We also
did a pre-award conference with them. Rick and Arnold joined in on that. We went over items like making
sure they have the allowances in their budget and making sure they're going to man it with their own
personnel and all that type of thing. And they gave all the right answers. That pre-award conference
gets documented and it gets
attached to the contract so it becomes part of the contract. So we feel like that they're a solid company
and we're recommending them for your roofing project. And I know everybody in the room knows everybody,
but did you state your name and affiliation? Yes.
Martin Truesdell and I'm with the Skillman Corporation. We're the construction managers for the project.
Okay. Perfect. Okay. Do we have a motion? I move for the bill for the roof project to roof lengths.
Oh, okay. Okay. And what's the total amount of that bid? $1,470,375. Okay. Any discussion?
Hearing none, all those in favor say aye. Aye. Opposed? Motion carries. Okay, and so then talk about
the HVAC, which is the mechanical system, to Harold Fish, Inc. bid. Do you want to continue with that?
Yeah, the second bid that we did was for the heating, ventilation, and air conditioning, which really
was boilers.
So it's a boiler project. We had two bids, but they're both very reputable contractor. We had Heflin
and we had Harold Fish, which usually goes by HFI. HFI was a low bid. The bids were real tight, which
usually means you've got good documents. Harold Fish was low by just a few thousand dollars. HFI was
low by a few thousand dollars.
We did the same vetting with them even though we have had experience with them and we're comfortable
with them. We had Gabe from Creative Engineering join us on that and Arnold and Rick were also part
of that. The same thing, we will attach that to the contract and we'll recommend, they're a good company.
The numbers came in well and
We're recommending them. And their bid was? Their bid was $1,189,000. OK. Do we have a motion on the
HVAC boiler replacement? I make the motion to accept the bid from HFI Harold Fish for the boiler project.
I'll second. Moved and seconded. Any discussion?
Hearing none, all those in favor say aye. Aye. Opposed? Motion carries. Can't believe there's any more
boilers that we haven't touched. Okay, next is the, to approve a quote from top to bottom,
masonry restoration. Dr. Sanders? Oh, okay. Explain the rationale here. What we did was we had the quotes
for the mechanical.
or the bids for the mechanical, we had the bid for the roofing. The roofer, part of the roof project
at the junior high was to cut in new through wall flashing around the gymnasium. So you have to remove
the masonry, put the flashing in, put the masonry back. That's not something a roofer typically does.
So rather than have, excuse me, a bid from the roofer
where you don't really know who they're going to hire to do the masonry. We broke that out, and we did
that by quotes. And it was a, if it's under $200,000, you can do it by quotes. And that's what we did.
The other thing we did is we worked with Russ Meek, who's a roofing consultant. And we talked to him
and asked him to recommend three roofing
or three masonry contractors that he felt good about and he'd done work before. So you kind of pre-vet
them that way. And you only need to pick up three, and he had three good ones. Excuse me, roof,
I'm sorry, I was going to say roof length. Top to bottom was the low quote. And as I said, they were
kind of pre-vetted before we even asked them to give us numbers.
The low number was top to bottom. The other thing I wanted to say about that is in the spec, it called
for pre-waterproof masonry materials, integrals of what I was looking for, integral waterproof masonry
materials. There was a question.
that that was going to get real expensive. So we looked at it two ways. We looked at it with the integral
material, and we looked at it with a post applied. They came in a lot closer than we anticipated. With
the post applied, it would have been $64,700. With the integral, it's $68,250, so they're pretty close.
So what we're recommending is going ahead and accepting the integral
waterproofing in the masonry materials. With that, that would be top to bottom masonry and it would
be $68,250. And that's the total bid? That's a quote. Do we have a motion? I'll move approval of the
top to bottom masonry restoration contract.
Moved and seconded. Any discussion? Hearing none, all those in favor say aye. Aye. Opposed? Motion carries.
With that, we'll go ahead and get the contracts put together for the two bid projects. The quoted project,
we'll work with Jerry and we'll set that up as a purchase order. Sounds good. So will you be talking
about the sports psychologists too?
Thank you very much. We appreciate it. Appreciate you making sure that the different alternatives that
could be used would be effective. And, you know, breaking these bids out like you guys have been doing
has really saved the corporation a lot of money and it's helping our bond money go farther and farther.
So we really appreciate you guys. I'm sorry?
This is great. Okay. Next in is the contract with the Indiana University for sports psychologists. Yes,
so this is a great opportunity for us. We are encouraging you to approve a contract with Indiana University
to provide basically a clinical
experience for IU students who are enrolled in counseling, psychology, sport, and performance psychology.
And so these students, IU students, would come on campus. We would provide them with students who might
need some mental health support services.
that they might be just going through certain issues in their personal life, but these would be athletes
that they would work with these students to provide them strategies for game time, emotions, pressure,
stress, and these students will
They'll often come and talk with our teams as a whole about strategies of how they can control their
emotions during a sporting event. And then they come to the games, actually. And they're at the games
to support the students. There's no cost to the corporation. This is just like providing student teachers
in the classroom.
Any discussion? Just a question. Are these grad students? I think they're grad students. In that role,
they're likely not undergrads. It's similar to the types of programs that we have with IU through other
types of psychology. So school psychology, school counseling, those students are post-grad and working
It could be towards a master's degree, it could be towards a doctorate, just different programs there.
And then would the student, would our students, our athletes, ask for, or would this be, how would they?
We would need to create a procedure for that. We've been really fortunate. We have had some
school psychologists that have come in previously.
We have one that comes in basically every year. And the students have really formed a good relationship
with her over the last couple of years. And I think the person previous to her. But our students are
becoming more accustomed to sports psychologists. That it's just a way of what you do when you're an athlete.
It's a lot of pressure on kids when you're talking about high school sports now. And so I don't think
it's unusual. And I think we've developed a culture at Edgewood that asking for help is not a weakness.
And in fact, it's a strength in this area. So it would be something that we would continue to cultivate
that type of environment around our sports psychologists and making sure that our students are using
them appropriately, but also using them in a way that's helpful to them.
Yeah, and on top of that, something Jennifer mentioned reminded me of, you know, just in general, because
of all the efforts as a school corporation we've put in over the last several years with mental health,
that it's not such a stigma to go get support and help. It's just almost like going to the health clinic.
And so that's great, because that means more students are going to take advantage of the opportunities.
I think it's timely. I watched some of the Olympics, and a lot of the stories of the athletes revolve
around how mental health issues, loss of parents, loss of siblings, and falls, and breaks, and injuries,
and all that wears on their mental health.
a little different in that way. So having, as it relates to sports, having someone specific in that
area sounds really good for our students. We'll be interested to see if they can work with our coaches
in terms of how to support our athletes. We're talking about high school students. So they still have
that regulation piece that comes with social emotional intelligence.
And sometimes we forget about that, that they're still high school kids. And so helping our coaches
know how to handle those types of things as well I think will be really important. A lot of times we
hire coaches, but we don't provide them a whole lot of training and how to manage kiddos. And our teachers
are great at that day in and day out, but coaches might look a little different. So I'm anxious to see
how they can also provide support to our coaches in that realm.
It's amazing. You don't just say run a lab, and when they fall down, you've got to have some appropriate
response to that. Any further discussion? There is no additional cost to the school corporation, but
we are going to come up with some type of oversight.
We would have to have an MOU oversight. They would have somebody at IU who would be overseeing them.
We're not paying an additional person to come in and oversee these kids. No. It's just the same as like
Dr. Sanders said, a student teacher. There's somebody overseeing them through IU. And then Jerry Bland,
Sam Jones, and then whoever they would also have on site. Because these students. Or a counseling department.
Or a counseling department. Absolutely. Yeah. OK. Thanks.
further? All those in favor say aye. Aye. Opposed? Motion carries. Our final action item is an amendment
to the contract with Skillman Corporation. Yes, we've been just very happy with our relationship with
Skillman. Some of the issues we've had in previous years related to construction simply
just vanished because of our partnership with Skillman that we have somebody on site here every day.
In fact, this amendment will help that person who's been working with us to continue working with us.
And so I think it's been really well worth the money and very helpful to our school corporation.
And so Victor, I think, is going to come up from Victor, if you want to come up and say a little bit
about the amendment. I appreciate your comments, Dr. Sanders. We really appreciate the relationship
and we're really proud of the projects that we've been able to complete. That's really pretty amazing
what we've been able to accomplish over the last few years, not just the new
Childhood Center, but projects at the high school. This is a process that we've used on several repeat
clients. Thank you for letting us be joining the club as one of our repeat clients. You have a form
of contract, A132, which spells out all of our services, all of our contractual obligations. This amendment,
which is just two pages plus an exhibit on the schedule, just basically articulates the projects and the fee.
everything else still applies. And so we've tried to capture all the projects that we've discussed in
terms of our preliminary budget. We've established a timeline for all those projects. We intend to bid
them. We've already got through our first bid package, what we would call a bid package collection of
projects. We'll have two more. Essentially the next two will be the turf, softball turf, baseball turf
projects, and then we're gonna collect
the remaining projects into a much larger bidding event for the music additions, the temperature control,
the remaining roof to high school. So that'll be the biggest later this summer. So our fee is simply
a reflection of time. We estimate 24 months of construction starting in April. And so that allows us
to continue our previous contract, start with our new contract and keep Dale in
here in the district continuously. So if you do the math and you divide by 24 and then you look at our
other contract and divide that by 20, it's the same number. So we're essentially proposing the same.
We calculate our fees basically on a monthly basis. So all the time that Martin and I spend are baked
into that monthly calculation. So again, we really appreciate it. Happy to answer any questions.
Only if you only if you choose Dale is an option In fact mr. Skillman to come back if you would rather
work with somebody else for myself we were able to do but no in fact we Happy to have Dale continue.
We'll have Martin continue and Tanisha will be supporting Martin. So we're able to keep the same team and I
in place and we think that's and having the same architect. So I expect the same performance in the
next group of projects that you've had so far. Moved and seconded. Christine, do we need to state any
amounts on this type of professional services? I had that and you tell me if I'm wrong, but that this
would increase
from the original contract, $96,000. Is that? ** I always think it's good practice. It's not technically
required. ** So that's the ballpark we're looking at. And of course, if we stop the project, that would
stop the oversight of the project, not that we're ever going to stop the project. ** Our project basically
said you need to give us 70 days notice and you'll pay us up to the point at which we stop working.
So it's pretty bad.
We're just extending them. For 24 more months, correct? Yes. As compared to the 20 months. So that's
the difference in pricing. I'm just happy with the way things are going. Right. Martin's never given
us that refund on that soft cost. I think the amount of our staff time has decreased a lot. I think
we've saved some money and asked
Right. Aspirin costs, yes. Aspirin costs, definitely. And having the professional eyes see it instead
of ours. So no sounds. Any further discussion? All those in favor say aye. Aye. Opposed? Motion passes.
Are there any board comments tonight that anybody would like to make? Or Dr. Sanders?
Okay, well then, this meeting is adjourned. Have a lovely evening.