- Go ahead and call this meeting to order. This is a work session regarding facilities projects. We wanna
- thank CATS for being here. It was determined that since we're deliberating and receiving information,
- it's considered official action. So this is an official meeting. And so school board meetings must now
- be transmitted. So we will be doing that.
- So it is being transmitted live as well as reported. So please let the record reflect that Mr. Tucker,
- Mr. Durnall, Mr. DeMoss, and Mr. Kerr are present. And I will turn it over to our architect. Or do you
- have something you want to say first? No, I think tonight, well, I guess I do.
- Tonight I think we would like to, my goal tonight is to really hear the thoughts of the board and hopefully
- give us some direction so that we can move forward on phase two of our construction projects. And phase
- two is basically ban and acquire
- addition renovation at the high school and also adding the biomedical labs at the high school and a
- couple of classrooms. At the junior high, we're considering different options on utilizing the space
- to either build a new wing for band and choir
- Or renovate the area that they're in now and add some classrooms and then the turf is also Part of this
- phase two of our construction projects Misha is going to go through that a little bit more in detail
- and We just like to hear the board's thoughts on What options they think?
- would be good to move forward on. So yeah, Misha? Can everybody hear me okay? Okay, let me know. I don't
- have a teacher voice so I can speak up at any point.
- So thank you for having me back and today I wanted to share with you just a couple options for both
- the high school and the junior high school based on some of the comments that we've gotten in the past
- and kind of looking at them a little bit further about what we can do with just to either reduce scope
- or kind of move things around or reconfigure some of the spaces.
- So what you can see on the screen right now is option one for the high school. And it really focuses
- on the performing arts addition to the building. So both band, choir, ensemble, instrument storage will
- be new square footage on the campus. And then at the same time, what we'll, so that is that darker pink
- color. And then the lighter pink color is the existing band and choir spaces
- that would be heavily renovated in order to put some more education spaces in there such as putting
- in about three classrooms as well as two lab spaces with a little bit of a lab support spaces in between.
- Each band and choir spaces will have some practice rooms, storage rooms, offices, as well as on the
- second floor. Currently I only have it facing the band room just because that is the most beneficial
- a mezzanine space with a little bit of a storage and mechanical spaces up there. So that's what you
- see on the side of the screen and it will stack right up
- in this area. And then to the south of the band room, that's where we'll have an ensemble room as well
- as instrument storage rooms. We will need to do a little bit of a site reconfiguration to make sure
- that this addition fits on sites. We will have to take away some of the parking and reconfigure, just
- touch up some of the drop-off areas there as well.
- Let's see. About 26 spaces.
- So that is just to make sure that it's included in the pricing for this project. So we, as you know,
- we've had meetings with teachers, principals, the board itself, and then most recently we had a meeting
- with Rick Routon and Arnold Caldwell to talk about technology and electrical needs, make sure that those
- were being addressed in the designs.
- We talked about alternatives to digital parking also That is currently I don't have it in these projects
- was one of them Is it acceptable to do it down over the hill or was it right in front of the high school?
- I think that's that's has not been decided yet It's kind of I think we're still looking at those things
- in terms of that's not been right. Is that part of this price of I
- I don't have it currently as part of this meeting. Okay. Okay. Small thing, but it would be nice to
- have. Yeah. Yeah, I agree. We don't know. We're gonna lose 26 spots. So it'd be nice to know playing
- it would also in the hallway for band acquired. We go this route. It would be nice to put a door in
- for the stage.
- that door in the back is not great for whenever you're having show choir performances. The kids have
- to run out that door and it's it's not well appropriate. So I believe we talked about replacing that
- door didn't we.
- And as you have those thoughts.
- whether we go with option one or two, there'll still be time to zero in on those details down the road
- as we get to the design stage more specific. Exactly. Right now, this is kind of a very schematic, not
- even schematic, it's an overview.
- Then once you pick a portion, that's when we'll go through a schematic design, design development,
- construction documents, where we'll be able to go through all of those things and gather more inputs
- and shape places a little bit more. That would just be a significant flow. Yeah, you're right. Do you
- have the numbers for the various parking lot options
- we look at. When there's 2 different locations we looked at to. Right right right. The East Park.
- Yes And that is because of the sizes they're very different That's the one that over the hill No, the
- one on the east side is just taking over that little grassy area right over there And then the one on
- northwest is just continuing the new parking lot that was just built Okay
- So we still have space here though. We could do it if we had to. Yes. Okay. All right. Okay. And then
- this is option two for the high school, which is kind of a mix of both performing arts edition and a
- lab edition. So
- taking existing band and choir spaces, reusing instrument storage space, taking existing choir room,
- preserving the risers, and then expanding it a little bit into this dimension just to give them a little
- bit more space. And then turning the existing band room into some additional ensemble storage and practice rooms.
- We'll also have a little bit of space for a couple classrooms in there as well. And then to the east
- of the existing building, that's where we can put a new band room addition with practice rooms, storage
- offices, as well as that's mezzanine up on the upper floor as well. And then on the west side,
- That's where we are able to have additional lab spaces and kind of lab support spaces on that side of
- the building. So in reality, kind of the main difference is whether labs are going to be new square
- footage or renovated existing square footage, as well as if choir
- is going to be new square footage or an existing renovated square footage. I don't know if it's a good
- place to discuss the differences between the two options for the high school or going to the junior
- high at this point. Yeah, let's talk about the high school and the differences. Okay. So yeah,
- I think that's, as I said,
- choir is the main one that will experience the most difference, I would say, probably, whether it's
- an existing space or in a larger, taller space in the new square footage. Currently, the
- At the high school, the existing square footage does not, it has nice ceilings, but what we're proposing
- is kind of a little bit taller spaces in there as well. You also have a document there that gives an
- estimated cost for each option.
- Mister curses this open discussion. Is okay, I wasn't sure. Okay. Okay, I can talk all night. I know.
- Quick question though on option one. What one thing they do want to make sure we have Dr. Sanders before
- phase two starts is a some type of memorandum of understanding with these different community members.
- That makes sense.
- With cook or Boston or whoever we're going to partner with. Yeah, we're working on that. OK, because
- if we're going to build it specifically for that, I want to make sure. If we're not, then we want to
- make sure their classroom space for the high school for like with IU Health. They have a gentleman that
- I'm going to connect him actually with Misha. He he actually goes around the country and designs
- these labs and The lab with IU health would be more like the sim lab at the IU health hospital Where
- we would have mock hospital rooms and so That's when we get down to the specifics of the design. We'll
- have to have his input in in that and then
- We're also in the process of still working out the curriculum and developing how we're going to transform
- their training modules into high school curriculum. And so those MOUs will come from that information.
- Anything else? It seemed like they were much different last time. They're pretty similar this time.
- They're about 5% apart. Right. The level of accuracy of the design and the estimates, we could swing
- one way or another. So in my opinion,
- Make a decision on what you think is the best solution, because there's a similar cost. Half a million
- dollars is no small amount of money, but we could discover something on one of the other designs that
- could easily. Yeah, I understand that. Right, okay. And we're only talking about, what, 500 square feet
- difference, I think. Right. I think last time we looked at these, the option one was much larger.
- And we tried to condense it down, so that's what brought that price down. Renovating heavy renovations,
- that's not something that would be able to be done like in a summer, right? Oh, absolutely not. Yeah,
- so. Right. So when you're, yeah, when we're looking at this, that kind of thought, too, if the price
- is very close, you know what level of disturbance to the school that we're doing.
- A lot of times you want to do your addition first, you can do it, and then bring it in. In that case,
- option one is probably cleaner to move everybody over, and then renovate. Because with option two, you
- do still have that mix of who's staying, who's going, and things like that.
- Right. And then kind of instrument storage or something. Not that we can't have growing pains, but still
- something to consider when things are otherwise even. And besides that, it's the principal's problem,
- so. And the other comment I think I've said before, although this on paper works out to be less expensive,
- I think the fact that it's two separate conditions changes the logistics, changes
- I think it creates more opportunity for cost growth and unforeseen conditions. I mean, so that's why,
- in my mind, they're equal in terms of the cost impact because there's a lot to discover between now
- and the day. There's a lot of design to develop here. It's investigating what's under the ground in
- those two spots, et cetera, et cetera. Gotcha.
- Any more question on that. This part just or or and myself a little bit here the on option to the one
- up there that the shaded gray vertical box. It might seem right that that's about where the I'll see
- is now okay. We have any.
- As a board, are you leaning? We're not taking any votes, but as board members, are you leaning one way
- or the other? Anybody want to chime in? After seeing this and talking with Misha and the high school,
- I kind of like option one the best, because it gives us flexibility for the future with that choir area.
- Because I'm a little nervous about our long-term partnership with these
- Different organizations, Dr. Sanders. But we can still use it for classroom space in the future, which
- is nice. Yeah. So that would be. Yeah, that's the beauty of it. I remember distinctly going down to
- Boston Scientific wondering what their labs looked like. And when I walked in and I basically saw four
- walls that you could put anything in there, I thought we can, this is, it's not such a leap
- because we can utilize those classrooms, if whatever, we don't anticipate that project not going anywhere.
- It's really gaining steam. But if for whatever reason we don't have it, those are easily regular classrooms.
- Well, and expecting that we'll gain steam. But inevitably, there are going to be some modifications
- over time. But the nice thing is that there will be
- flexibility and those spaces right can be upgraded or modified to fit what we need and that was one
- of the benefits of not having an office that every one site right from the high school right.
- We've got more. I'm thinking option one. I really like the labs by the ILC. But
- I'm not excited about the other arrangements for option 2, sorry. I think option 1 would work well.
- I think it's going to be operationally a better look. I think it will give the front of the school a
- better look than being, you know, blocky.
- So I think that can be a benefit as well. Given the prices seem like they were way different last time,
- but given what they are, so is very similar. I kind of like option one. I think another thing too, Mr.
- Kerr, it appears like
- And it could change, it could change in a given year, but the junior high enrollment in choir is quite
- large, according to Mr. Rinchler, and this gives us that extra space if necessary for those kids that
- are coming over to the high school. I think it's a nice clean look for both of those being in choir
- group, I think. Let's talk junior high. Yeah, let's talk junior high.
- So junior high, the main difference between the two options is option one looks at the building addition
- as being the classroom addition, and then option two is looking at the building addition as the performing
- arts addition. So option one, what we looked at is a possibility of taking over the edge media space
- and turning it into a choir space in there.
- We will leave the existing choir storage in place and turn the existing offices and other smaller spaces
- in between edge media and the weight room into practice rooms and offices and things like that for choir
- room. We'll leave the existing bands in place and kind of other spaces and just move edge media into
- the existing
- choir space, make sure that we can get some acoustical separation between edge media and band room and
- kind of build out some of their support spaces as renovated spaces in there as well. And then on the
- south side of the building, looking at the building addition of six classrooms
- as well as some support spaces and restrooms that can be accessible from the multipurpose room there.
- And then just kind of some additional projects of kind of redoing, refeeding the data in there as well,
- just kind of as part of the project.
- Then option two is looking at the building addition of the band and choir rooms down on the south side,
- providing that choir storage there, still doing the restrooms that are accessible from the multipurpose
- room, and doing band, choir, and small ensemble room in between. We'll have enough spaces for practice
- rooms, offices, and storage as well in there.
- Opposed to the high school, we will not have kind of any sort of upper platform or anything else like
- that here. And then on the, that's very big.
- On the north side of the building, we'll turn existing band and choir rooms, kind of all that, into
- five classroom spaces, kind of a few offices that can be connected to the existing admin area. And I
- apologize, this text is very big, but just a couple of small group spaces that we can accommodate there
- as well. And then similar things with the refeeding of existing
- data lines. On the South side of the building. One the edge media. But I see no edge media on option
- to the idea is that it will stay in existing location currently. It's adjacent to the weight room there.
- Option one to it doesn't change. It's in the
- Where it is now will be the same space. Where is it? Option two. I know, but where is it now? Oh, sorry.
- I'm kind of circling that on the screen. There you go. So just north of the gym there. Oh, I get it.
- That's a really large area. It's a big space. It's a huge area.
- Mister insular what are you thinking. Mister interest probably substantially bigger than you really
- need for edge media. Really. All right. Okay. Always. Right. Would that be a problem if you went with
- Option one where it's kind of in. In spaces, different spaces within the. It sounds like a diplomatic
- answer. But we would have. More students out and about in the building during instructional time. When
- you're talking about junior high kids, keeping them out of the ways.
- Potential problems, you're saying. Teenage boys cause problems. Option one or option two? That would
- be option two. The other item in option one is that yes, we have enough square footage to put a choir
- room where currently edge media is, but the ceiling heights are rather low. And we looked above the
- ceilings that ducts their
- We will not be able to get much higher ceiling spaces in there as well. And regardless, either way,
- option one or two, with that building in that corner, there's going to be some restrooms down there
- now. Yes. That they could use from that gymitorium. Exactly. OK. All right. Perfect. It looks like there's
- about $2.6 million difference, though.
- Yeah. I want to keep that in mind with classrooms. Maybe it would be good to hit that. On the classroom
- paper, it shows what the principals talked about, and on the back it showed what Misha came up with
- numbers-wise.
- but I don't know the numbers that are existing. So I don't know what that means. So do we know the numbers
- existing? Well, yes. Misha, the way he looked at it, and you explain yourself, but was just basically
- mathematical. Here's a number of students we have, and here's how many classrooms you need. It doesn't
- take into account
- programs, room for special education, room for Title I, band, choir, those types of programs. It's just
- hard for me to compare them because one gives a total number and the other one gives another. Well,
- I gave the same information to Misha and to the principals. Basically, I gave them our demographic study
- with the enrollment projections from now through school year 34, 35, and just asked him to give us an
- estimate of how many classrooms we would need and ask the same thing of the principals and also considering
- the programs that they have. And I would say, for me, the better information is what the principals
- are saying because they're considering their whole
- They know their whole school, their whole program. I get that, but I still think there's probably some
- value. So this says EPS 30 to 31 classrooms. How many classrooms are in that building right now?
- Do you know? We could probably look.
- I don't think that I'm not sure that that would give you the the information that you're looking for
- because it's not considering the programs spaces they need for the examples. I like to principles report
- better than missions.
- I like a lot better. Well, yeah, and they're there every day. Yeah, I mean they know what's going on.
- I mean, no disrespect. No, your brain is more about when are you busting and this seems where you should
- have right thinking about additions a long time, right? Well, Dirk says he needs 39 classrooms. So how
- many do you have now?
- I got one person in the space I'd really like to put back into the space it was meant for, which is
- there in the ILC, which was just kind of a group working space. So that teacher would need to go to
- the classroom. That's okay. Yeah, I think there's one thing about them giving it to me. It is funny
- that we wouldn't think of them in that way. Option one has one, two, three classrooms.
- is that correct I read that right. So that mean you have 36 now. I say option 3 and 3 classroom so that
- means you have 36 now then. That's it.
- That's why we don't think And that's and that's dr. Sanders that you'd day on missions report and
- That would be utopia if our class sizes were that small also. Those are great. Right. Right. I mean,
- that's... I think I understood what you wanted to know. Okay. Thank you. And that's including those
- large classes. 38 EIS. Yeah. For the elementary. 35 to 36. That's an interesting...
- I didn't include the two new classrooms that were built for TIDAL and the staff room that were part
- of the library, basically. So, upwards, almost hitting that 40 mark of both elementaries. And then there's
- a crayon hallway that is not operated classroom. It has no windows.
- that typically isn't used in the classroom. It's not a used space for learning. You can do stuff on
- it after that. That was good. Junior high sitting at 30 and 31.
- sounds good. So what are your thoughts on the junior high. Well, I want option to adoption one cost.
- What do you say. Option to adoption one cost. Yeah,
- All the ceiling tiles pulled out to try to get a greater height and yeah. Right. Would you agree mission?
- Yes, I agree. That's
- Performing art spaces. They really need vertical space. That's right, right I Think I think another
- thing dr. Sanders down to that for the edge media is that there's a Construction building room in the
- back there
- that's not going to be need to be there anymore that could be more space with me are. That could be
- over there to ban acquire in that new wing. Storage it's all kinds of stuff paper. Chainsaws or whatever
- is all kinds of junk back here. The combination room right.
- It looked like a big catch-all room. I don't know what all you had. You had still paper store narrow
- kinds of stuff, which Right Right, right. Yeah, so so tomorrow Is closing for the bond sale so We should
- be receiving a 43 million
- 372 thousand 738 dollars and 70 cents. 43 million. 372 thousand. 738 dollars and 70 cents and that is
- after we pay the financing fees. After all the
- We do the HS1 and J2, JI2, then we would end up with about $6 million left. 6.2. So what was the other
- things on our list? Well, that's what we'll start working on next. I kind of wonder about opportunity
- cost. You know, if we save the $6 million
- and went with the cheaper options, they would give us 12 million. What are we losing by spending that
- 6 million on this project? What would we have gained in addition to that? We're still working off of
- the facility study that we had done, I don't know, I guess four years now. And through this whole process
- of determining
- where we were going with our future construction projects. I asked the board to kind of narrow down
- the long list of those options and the top five were roofing, which were already working towards that
- mechanical or HVAC work that's already in the process. The band and choir expansion
- renovation, the biomedical labs at the high school and turf on the baseball and softball field. The
- other item that was high on the list was the asphalt, kind of laying down a new layer of asphalt across
- the campus on our parking lots.
- While you're talking, if you want to talk some more, I'll try to look up that list that we had. No,
- that's all right. I mean, you're right. The things that we had identified as our priorities are. Yeah,
- we're working on the walking path. It's coming up.
- We're working on the plan for the walking path between junior high and high school. Which is that part
- of phase one? Or is that prior to phase one? It's just one of the projects we're working towards. I
- don't want us to forget that, because that's super important for safety to me. The last item on my list is the
- turfing of the fields for baseball and softball. I only have one option on it. So it is turfing of the
- existing field, providing any bolt pins, fixing existing backstop. So the baseball field, we also looked
- at it earlier today, just kind of reconfiguring some of it that shouldn't be
- kind of affecting pricing too much, just more of a moving pieces around. And then on the South Bowl
- side, what we're looking at is the new turf, new backstop, new sound system, as well as the new press
- box and restroom concession building that you can see on the right side of the page a little bit more.
- So concessions facing the field itself and
- few restrooms and mechanical with the stairs going up into the press box centered on the back side of
- the South Pole field. We talked with the admin team and user groups. They seem to be in agreement that
- that should be the extent of it, of the project.
- Today we talked about kind of more of configuration of ballpens rights kind of in these areas here as
- well as trying to connect and looking at possibility of maybe a sidewalk connection back there and also
- looking at the visitor ballpen being just a single one, not a double corridor. So kind of a little bit
- of a trade-off in terms of costs.
- tennis courts is another item. Doctor Sanders, a question on the softball field. That I thought that
- and I know it's a ballpark quote on the 1.7 million. That's must be a pretty nice building. We're looking
- at doing here.
- Rob is a little stunned by that price tag on that one Right Right, right That's what was yes what I
- thought then we talked about that press the old press box Misha and
- Yes, that's already has restroom. It's got water sewage already there. That could be cleaned up a little
- bit too, if necessary. Right. No, I'm talking about, right, this little building right here. That's
- got restrooms and water and septic and everything else right there in the sewer. It's being used. Yeah,
- it's being used right now. Right. Okay.
- Right. I don't know if it'd make other little practice fit more usable for games and so forth. OK.
- All right. Perfect. OK. Any final questions? Give me a second. I'm looking up some of those other projects.
- Right.
- I don't I don't know also mission. Well, there's so many things one is only then the mechanical. So.
- The reason we didn't propose it in phase one is because we knew this additions were coming, and it made
- a lot more sense to do it then than it does prior to that. So do you remember what that value was? I
- think it's closer to a million and a half. It's in that range. It depends on how comprehensive you go.
- That would come out when you think for six million.
- So is. It seems like her age that campus wide. It has issues as far as. Your reports of questions mean
- super cold or super hot at EPS. So are those controls are we in. We fixing them already or. Right that
- control system.
- Or just the high school though. So what if our other buildings are in bad shape with controls too. Right.
- My wife's a teacher EPS and she's been in there in the mornings with 61 degrees. So. Right. And I think
- they might keep in mind in 2027 we can on again.
- Right. So then that'd be three years before we control the temperature. So that's just what I'm getting
- at is we we make these buildings and we try to do a good job of making them beautiful. But if they're
- uncomfortable to be in, then, you know, it's you know, there's there's night activities where it's too
- hot. And then there's morning getting in there in the morning sometimes and it's too cold.
- And so I'm just saying, I think that's a priority that we oughta think about the conditioning of the
- buildings too. So what's the most recent work we've had done at the elementary schools, Arnold,
- with HVAC? That's what we've had done recently? So what's next at the elementary schools?
- I'd like to know what that would cost because you know, I think your buildings got to be comfortable
- for student learning and for visitors to be impressed by what you got. It's one thing to come into a
- nice condition room room and something else building something else come in, it's super hot or super
- cold. And so yeah, there's millions of dollars and
- You don't have, you can't keep temperature right. So I think that they are old, I get it, it's not that,
- we just are operating right, it's their own. So we need to look at that, because again, you can also
- have, start getting issues with humidity and things like that that lead to other damages if you don't
- keep track of it. So I would just like that to be looked into.
- So are you suggesting Dana that we hold off on on what we're talking about tonight to get that information.
- No, I don't think we do.
- Need to do that if the entire high school is 1.5 million. I can't imagine that we would be over six
- million dollars with the rest of them either Okay, so I'm just saying as far as priority That's to me.
- That's a priority is getting sure buildings comfortable sure and we've talked about you know, I think
- I've shared with you before as far as HVAC goes that that
- My impression is we waste a lot of Arnold's time running around putting out fires, so to speak,
- with HVAC. And I think I've explained before that I think the way we've done things in the corporation
- before is just piecemeal it. And now we're in a situation where we have old equipment talking, trying
- to talk with new equipment.
- and the controls that are old versus, I mean, it's just a mess. And we've been trying to get to a proactive,
- get to a proactive plan for moving forward. Yeah, so again, and I think there's funds available to do
- that. I just think that does need to be a priority.
- And we only have a few more minutes, but are we good with the design on the turf? Do you want me to
- go through that real quick? Yeah. Yeah. Yeah, I think that's save some dollars there. That's
- see and trying to get some consensus. Well, it's I know you get we got to get moving here. So I think
- it's been a I know you put a lot of time in with all the building administrators and so forth. Well,
- you know, I think our board is so good at, you know, continue to have conversations and we we don't
- get in a hurry. I don't think.
- and we talk about these things and sometimes. I'm the I'm the kind of a personality I want to keep moving
- forward and I want to have things happen now and so I appreciate the board's direction and helping us
- to make the best decision and use our taxpayer dollars the best way we can afford in the best interests
- of our kids.
- So do you go what you need for tonight? I think do you do you guys have anything Victor Martin or Misha
- you want to add? In order to take advantage of Get the roll off these projects at the right time line.
- You're already up rest phase one, which is the mechanics of the roofing proceeding with that will be
- getting that person
- We're proposing to get going on the term as soon as possible because we have kind of window of time
- between June and the bad weather to not lose a season. And then the third piece would be to do the additions.
- And now it takes more time to design. We would most likely combine, I'm proposing to combine the softball
- building with the building package. So if I lag a little bit,
- And they will talk about the controls component when that might roll out. So just to kind of three-package
- approach, the goal is to try to get those turps moving into the floor. I told Misha before April. Yeah.
- And I think that's doable. We already have authorized the survey to go out and start surveying. So we're
- in line there.
- Once survey is done, that's when we can start engineering. And so would you likely do the additions
- at the same time then?
- in those other little buildings too. I think before you did that to maximize.
- Yeah, yeah, I could get the Mason that's doing the two editions to also bid itself. Well, it's gonna
- bring some home. Yeah Right, yeah. Yep. I like that. Yeah like that Would they do the panels like they
- did? For any of the exterior walls on the additions I
- Okay Well that will do it in our adjourned in the work session and
- And so we will give it more than just one minute before we start the next so