Go ahead and call this meeting to order. This is a work session regarding facilities projects. We wanna
thank CATS for being here. It was determined that since we're deliberating and receiving information,
it's considered official action. So this is an official meeting. And so school board meetings must now
be transmitted. So we will be doing that.
So it is being transmitted live as well as reported. So please let the record reflect that Mr. Tucker,
Mr. Durnall, Mr. DeMoss, and Mr. Kerr are present. And I will turn it over to our architect. Or do you
have something you want to say first? No, I think tonight, well, I guess I do.
Tonight I think we would like to, my goal tonight is to really hear the thoughts of the board and hopefully
give us some direction so that we can move forward on phase two of our construction projects. And phase
two is basically ban and acquire
addition renovation at the high school and also adding the biomedical labs at the high school and a
couple of classrooms. At the junior high, we're considering different options on utilizing the space
to either build a new wing for band and choir
Or renovate the area that they're in now and add some classrooms and then the turf is also Part of this
phase two of our construction projects Misha is going to go through that a little bit more in detail
and We just like to hear the board's thoughts on What options they think?
would be good to move forward on. So yeah, Misha? Can everybody hear me okay? Okay, let me know. I don't
have a teacher voice so I can speak up at any point.
So thank you for having me back and today I wanted to share with you just a couple options for both
the high school and the junior high school based on some of the comments that we've gotten in the past
and kind of looking at them a little bit further about what we can do with just to either reduce scope
or kind of move things around or reconfigure some of the spaces.
So what you can see on the screen right now is option one for the high school. And it really focuses
on the performing arts addition to the building. So both band, choir, ensemble, instrument storage will
be new square footage on the campus. And then at the same time, what we'll, so that is that darker pink
color. And then the lighter pink color is the existing band and choir spaces
that would be heavily renovated in order to put some more education spaces in there such as putting
in about three classrooms as well as two lab spaces with a little bit of a lab support spaces in between.
Each band and choir spaces will have some practice rooms, storage rooms, offices, as well as on the
second floor. Currently I only have it facing the band room just because that is the most beneficial
a mezzanine space with a little bit of a storage and mechanical spaces up there. So that's what you
see on the side of the screen and it will stack right up
in this area. And then to the south of the band room, that's where we'll have an ensemble room as well
as instrument storage rooms. We will need to do a little bit of a site reconfiguration to make sure
that this addition fits on sites. We will have to take away some of the parking and reconfigure, just
touch up some of the drop-off areas there as well.
Let's see. About 26 spaces.
So that is just to make sure that it's included in the pricing for this project. So we, as you know,
we've had meetings with teachers, principals, the board itself, and then most recently we had a meeting
with Rick Routon and Arnold Caldwell to talk about technology and electrical needs, make sure that those
were being addressed in the designs.
We talked about alternatives to digital parking also That is currently I don't have it in these projects
was one of them Is it acceptable to do it down over the hill or was it right in front of the high school?
I think that's that's has not been decided yet It's kind of I think we're still looking at those things
in terms of that's not been right. Is that part of this price of I
I don't have it currently as part of this meeting. Okay. Okay. Small thing, but it would be nice to
have. Yeah. Yeah, I agree. We don't know. We're gonna lose 26 spots. So it'd be nice to know playing
it would also in the hallway for band acquired. We go this route. It would be nice to put a door in
for the stage.
that door in the back is not great for whenever you're having show choir performances. The kids have
to run out that door and it's it's not well appropriate. So I believe we talked about replacing that
door didn't we.
And as you have those thoughts.
whether we go with option one or two, there'll still be time to zero in on those details down the road
as we get to the design stage more specific. Exactly. Right now, this is kind of a very schematic, not
even schematic, it's an overview.
Then once you pick a portion, that's when we'll go through a schematic design, design development,
construction documents, where we'll be able to go through all of those things and gather more inputs
and shape places a little bit more. That would just be a significant flow. Yeah, you're right. Do you
have the numbers for the various parking lot options
we look at. When there's 2 different locations we looked at to. Right right right. The East Park.
Yes And that is because of the sizes they're very different That's the one that over the hill No, the
one on the east side is just taking over that little grassy area right over there And then the one on
northwest is just continuing the new parking lot that was just built Okay
So we still have space here though. We could do it if we had to. Yes. Okay. All right. Okay. And then
this is option two for the high school, which is kind of a mix of both performing arts edition and a
lab edition. So
taking existing band and choir spaces, reusing instrument storage space, taking existing choir room,
preserving the risers, and then expanding it a little bit into this dimension just to give them a little
bit more space. And then turning the existing band room into some additional ensemble storage and practice rooms.
We'll also have a little bit of space for a couple classrooms in there as well. And then to the east
of the existing building, that's where we can put a new band room addition with practice rooms, storage
offices, as well as that's mezzanine up on the upper floor as well. And then on the west side,
That's where we are able to have additional lab spaces and kind of lab support spaces on that side of
the building. So in reality, kind of the main difference is whether labs are going to be new square
footage or renovated existing square footage, as well as if choir
is going to be new square footage or an existing renovated square footage. I don't know if it's a good
place to discuss the differences between the two options for the high school or going to the junior
high at this point. Yeah, let's talk about the high school and the differences. Okay. So yeah,
I think that's, as I said,
choir is the main one that will experience the most difference, I would say, probably, whether it's
an existing space or in a larger, taller space in the new square footage. Currently, the
At the high school, the existing square footage does not, it has nice ceilings, but what we're proposing
is kind of a little bit taller spaces in there as well. You also have a document there that gives an
estimated cost for each option.
Mister curses this open discussion. Is okay, I wasn't sure. Okay. Okay, I can talk all night. I know.
Quick question though on option one. What one thing they do want to make sure we have Dr. Sanders before
phase two starts is a some type of memorandum of understanding with these different community members.
That makes sense.
With cook or Boston or whoever we're going to partner with. Yeah, we're working on that. OK, because
if we're going to build it specifically for that, I want to make sure. If we're not, then we want to
make sure their classroom space for the high school for like with IU Health. They have a gentleman that
I'm going to connect him actually with Misha. He he actually goes around the country and designs
these labs and The lab with IU health would be more like the sim lab at the IU health hospital Where
we would have mock hospital rooms and so That's when we get down to the specifics of the design. We'll
have to have his input in in that and then
We're also in the process of still working out the curriculum and developing how we're going to transform
their training modules into high school curriculum. And so those MOUs will come from that information.
Anything else? It seemed like they were much different last time. They're pretty similar this time.
They're about 5% apart. Right. The level of accuracy of the design and the estimates, we could swing
one way or another. So in my opinion,
Make a decision on what you think is the best solution, because there's a similar cost. Half a million
dollars is no small amount of money, but we could discover something on one of the other designs that
could easily. Yeah, I understand that. Right, okay. And we're only talking about, what, 500 square feet
difference, I think. Right. I think last time we looked at these, the option one was much larger.
And we tried to condense it down, so that's what brought that price down. Renovating heavy renovations,
that's not something that would be able to be done like in a summer, right? Oh, absolutely not. Yeah,
so. Right. So when you're, yeah, when we're looking at this, that kind of thought, too, if the price
is very close, you know what level of disturbance to the school that we're doing.
A lot of times you want to do your addition first, you can do it, and then bring it in. In that case,
option one is probably cleaner to move everybody over, and then renovate. Because with option two, you
do still have that mix of who's staying, who's going, and things like that.
Right. And then kind of instrument storage or something. Not that we can't have growing pains, but still
something to consider when things are otherwise even. And besides that, it's the principal's problem,
so. And the other comment I think I've said before, although this on paper works out to be less expensive,
I think the fact that it's two separate conditions changes the logistics, changes
I think it creates more opportunity for cost growth and unforeseen conditions. I mean, so that's why,
in my mind, they're equal in terms of the cost impact because there's a lot to discover between now
and the day. There's a lot of design to develop here. It's investigating what's under the ground in
those two spots, et cetera, et cetera. Gotcha.
Any more question on that. This part just or or and myself a little bit here the on option to the one
up there that the shaded gray vertical box. It might seem right that that's about where the I'll see
is now okay. We have any.
As a board, are you leaning? We're not taking any votes, but as board members, are you leaning one way
or the other? Anybody want to chime in? After seeing this and talking with Misha and the high school,
I kind of like option one the best, because it gives us flexibility for the future with that choir area.
Because I'm a little nervous about our long-term partnership with these
Different organizations, Dr. Sanders. But we can still use it for classroom space in the future, which
is nice. Yeah. So that would be. Yeah, that's the beauty of it. I remember distinctly going down to
Boston Scientific wondering what their labs looked like. And when I walked in and I basically saw four
walls that you could put anything in there, I thought we can, this is, it's not such a leap
because we can utilize those classrooms, if whatever, we don't anticipate that project not going anywhere.
It's really gaining steam. But if for whatever reason we don't have it, those are easily regular classrooms.
Well, and expecting that we'll gain steam. But inevitably, there are going to be some modifications
over time. But the nice thing is that there will be
flexibility and those spaces right can be upgraded or modified to fit what we need and that was one
of the benefits of not having an office that every one site right from the high school right.
We've got more. I'm thinking option one. I really like the labs by the ILC. But
I'm not excited about the other arrangements for option 2, sorry. I think option 1 would work well.
I think it's going to be operationally a better look. I think it will give the front of the school a
better look than being, you know, blocky.
So I think that can be a benefit as well. Given the prices seem like they were way different last time,
but given what they are, so is very similar. I kind of like option one. I think another thing too, Mr.
Kerr, it appears like
And it could change, it could change in a given year, but the junior high enrollment in choir is quite
large, according to Mr. Rinchler, and this gives us that extra space if necessary for those kids that
are coming over to the high school. I think it's a nice clean look for both of those being in choir
group, I think. Let's talk junior high. Yeah, let's talk junior high.
So junior high, the main difference between the two options is option one looks at the building addition
as being the classroom addition, and then option two is looking at the building addition as the performing
arts addition. So option one, what we looked at is a possibility of taking over the edge media space
and turning it into a choir space in there.
We will leave the existing choir storage in place and turn the existing offices and other smaller spaces
in between edge media and the weight room into practice rooms and offices and things like that for choir
room. We'll leave the existing bands in place and kind of other spaces and just move edge media into
the existing
choir space, make sure that we can get some acoustical separation between edge media and band room and
kind of build out some of their support spaces as renovated spaces in there as well. And then on the
south side of the building, looking at the building addition of six classrooms
as well as some support spaces and restrooms that can be accessible from the multipurpose room there.
And then just kind of some additional projects of kind of redoing, refeeding the data in there as well,
just kind of as part of the project.
Then option two is looking at the building addition of the band and choir rooms down on the south side,
providing that choir storage there, still doing the restrooms that are accessible from the multipurpose
room, and doing band, choir, and small ensemble room in between. We'll have enough spaces for practice
rooms, offices, and storage as well in there.
Opposed to the high school, we will not have kind of any sort of upper platform or anything else like
that here. And then on the, that's very big.
On the north side of the building, we'll turn existing band and choir rooms, kind of all that, into
five classroom spaces, kind of a few offices that can be connected to the existing admin area. And I
apologize, this text is very big, but just a couple of small group spaces that we can accommodate there
as well. And then similar things with the refeeding of existing
data lines. On the South side of the building. One the edge media. But I see no edge media on option
to the idea is that it will stay in existing location currently. It's adjacent to the weight room there.
Option one to it doesn't change. It's in the
Where it is now will be the same space. Where is it? Option two. I know, but where is it now? Oh, sorry.
I'm kind of circling that on the screen. There you go. So just north of the gym there. Oh, I get it.
That's a really large area. It's a big space. It's a huge area.
Mister insular what are you thinking. Mister interest probably substantially bigger than you really
need for edge media. Really. All right. Okay. Always. Right. Would that be a problem if you went with
Option one where it's kind of in. In spaces, different spaces within the. It sounds like a diplomatic
answer. But we would have. More students out and about in the building during instructional time. When
you're talking about junior high kids, keeping them out of the ways.
Potential problems, you're saying. Teenage boys cause problems. Option one or option two? That would
be option two. The other item in option one is that yes, we have enough square footage to put a choir
room where currently edge media is, but the ceiling heights are rather low. And we looked above the
ceilings that ducts their
We will not be able to get much higher ceiling spaces in there as well. And regardless, either way,
option one or two, with that building in that corner, there's going to be some restrooms down there
now. Yes. That they could use from that gymitorium. Exactly. OK. All right. Perfect. It looks like there's
about $2.6 million difference, though.
Yeah. I want to keep that in mind with classrooms. Maybe it would be good to hit that. On the classroom
paper, it shows what the principals talked about, and on the back it showed what Misha came up with
numbers-wise.
but I don't know the numbers that are existing. So I don't know what that means. So do we know the numbers
existing? Well, yes. Misha, the way he looked at it, and you explain yourself, but was just basically
mathematical. Here's a number of students we have, and here's how many classrooms you need. It doesn't
take into account
programs, room for special education, room for Title I, band, choir, those types of programs. It's just
hard for me to compare them because one gives a total number and the other one gives another. Well,
I gave the same information to Misha and to the principals. Basically, I gave them our demographic study
with the enrollment projections from now through school year 34, 35, and just asked him to give us an
estimate of how many classrooms we would need and ask the same thing of the principals and also considering
the programs that they have. And I would say, for me, the better information is what the principals
are saying because they're considering their whole
They know their whole school, their whole program. I get that, but I still think there's probably some
value. So this says EPS 30 to 31 classrooms. How many classrooms are in that building right now?
Do you know? We could probably look.
I don't think that I'm not sure that that would give you the the information that you're looking for
because it's not considering the programs spaces they need for the examples. I like to principles report
better than missions.
I like a lot better. Well, yeah, and they're there every day. Yeah, I mean they know what's going on.
I mean, no disrespect. No, your brain is more about when are you busting and this seems where you should
have right thinking about additions a long time, right? Well, Dirk says he needs 39 classrooms. So how
many do you have now?
I got one person in the space I'd really like to put back into the space it was meant for, which is
there in the ILC, which was just kind of a group working space. So that teacher would need to go to
the classroom. That's okay. Yeah, I think there's one thing about them giving it to me. It is funny
that we wouldn't think of them in that way. Option one has one, two, three classrooms.
is that correct I read that right. So that mean you have 36 now. I say option 3 and 3 classroom so that
means you have 36 now then. That's it.
That's why we don't think And that's and that's dr. Sanders that you'd day on missions report and
That would be utopia if our class sizes were that small also. Those are great. Right. Right. I mean,
that's... I think I understood what you wanted to know. Okay. Thank you. And that's including those
large classes. 38 EIS. Yeah. For the elementary. 35 to 36. That's an interesting...
I didn't include the two new classrooms that were built for TIDAL and the staff room that were part
of the library, basically. So, upwards, almost hitting that 40 mark of both elementaries. And then there's
a crayon hallway that is not operated classroom. It has no windows.
that typically isn't used in the classroom. It's not a used space for learning. You can do stuff on
it after that. That was good. Junior high sitting at 30 and 31.
sounds good. So what are your thoughts on the junior high. Well, I want option to adoption one cost.
What do you say. Option to adoption one cost. Yeah,
All the ceiling tiles pulled out to try to get a greater height and yeah. Right. Would you agree mission?
Yes, I agree. That's
Performing art spaces. They really need vertical space. That's right, right I Think I think another
thing dr. Sanders down to that for the edge media is that there's a Construction building room in the
back there
that's not going to be need to be there anymore that could be more space with me are. That could be
over there to ban acquire in that new wing. Storage it's all kinds of stuff paper. Chainsaws or whatever
is all kinds of junk back here. The combination room right.
It looked like a big catch-all room. I don't know what all you had. You had still paper store narrow
kinds of stuff, which Right Right, right. Yeah, so so tomorrow Is closing for the bond sale so We should
be receiving a 43 million
372 thousand 738 dollars and 70 cents. 43 million. 372 thousand. 738 dollars and 70 cents and that is
after we pay the financing fees. After all the
We do the HS1 and J2, JI2, then we would end up with about $6 million left. 6.2. So what was the other
things on our list? Well, that's what we'll start working on next. I kind of wonder about opportunity
cost. You know, if we save the $6 million
and went with the cheaper options, they would give us 12 million. What are we losing by spending that
6 million on this project? What would we have gained in addition to that? We're still working off of
the facility study that we had done, I don't know, I guess four years now. And through this whole process
of determining
where we were going with our future construction projects. I asked the board to kind of narrow down
the long list of those options and the top five were roofing, which were already working towards that
mechanical or HVAC work that's already in the process. The band and choir expansion
renovation, the biomedical labs at the high school and turf on the baseball and softball field. The
other item that was high on the list was the asphalt, kind of laying down a new layer of asphalt across
the campus on our parking lots.
While you're talking, if you want to talk some more, I'll try to look up that list that we had. No,
that's all right. I mean, you're right. The things that we had identified as our priorities are. Yeah,
we're working on the walking path. It's coming up.
We're working on the plan for the walking path between junior high and high school. Which is that part
of phase one? Or is that prior to phase one? It's just one of the projects we're working towards. I
don't want us to forget that, because that's super important for safety to me. The last item on my list is the
turfing of the fields for baseball and softball. I only have one option on it. So it is turfing of the
existing field, providing any bolt pins, fixing existing backstop. So the baseball field, we also looked
at it earlier today, just kind of reconfiguring some of it that shouldn't be
kind of affecting pricing too much, just more of a moving pieces around. And then on the South Bowl
side, what we're looking at is the new turf, new backstop, new sound system, as well as the new press
box and restroom concession building that you can see on the right side of the page a little bit more.
So concessions facing the field itself and
few restrooms and mechanical with the stairs going up into the press box centered on the back side of
the South Pole field. We talked with the admin team and user groups. They seem to be in agreement that
that should be the extent of it, of the project.
Today we talked about kind of more of configuration of ballpens rights kind of in these areas here as
well as trying to connect and looking at possibility of maybe a sidewalk connection back there and also
looking at the visitor ballpen being just a single one, not a double corridor. So kind of a little bit
of a trade-off in terms of costs.
tennis courts is another item. Doctor Sanders, a question on the softball field. That I thought that
and I know it's a ballpark quote on the 1.7 million. That's must be a pretty nice building. We're looking
at doing here.
Rob is a little stunned by that price tag on that one Right Right, right That's what was yes what I
thought then we talked about that press the old press box Misha and
Yes, that's already has restroom. It's got water sewage already there. That could be cleaned up a little
bit too, if necessary. Right. No, I'm talking about, right, this little building right here. That's
got restrooms and water and septic and everything else right there in the sewer. It's being used. Yeah,
it's being used right now. Right. Okay.
Right. I don't know if it'd make other little practice fit more usable for games and so forth. OK.
All right. Perfect. OK. Any final questions? Give me a second. I'm looking up some of those other projects.
Right.
I don't I don't know also mission. Well, there's so many things one is only then the mechanical. So.
The reason we didn't propose it in phase one is because we knew this additions were coming, and it made
a lot more sense to do it then than it does prior to that. So do you remember what that value was? I
think it's closer to a million and a half. It's in that range. It depends on how comprehensive you go.
That would come out when you think for six million.
So is. It seems like her age that campus wide. It has issues as far as. Your reports of questions mean
super cold or super hot at EPS. So are those controls are we in. We fixing them already or. Right that
control system.
Or just the high school though. So what if our other buildings are in bad shape with controls too. Right.
My wife's a teacher EPS and she's been in there in the mornings with 61 degrees. So. Right. And I think
they might keep in mind in 2027 we can on again.
Right. So then that'd be three years before we control the temperature. So that's just what I'm getting
at is we we make these buildings and we try to do a good job of making them beautiful. But if they're
uncomfortable to be in, then, you know, it's you know, there's there's night activities where it's too
hot. And then there's morning getting in there in the morning sometimes and it's too cold.
And so I'm just saying, I think that's a priority that we oughta think about the conditioning of the
buildings too. So what's the most recent work we've had done at the elementary schools, Arnold,
with HVAC? That's what we've had done recently? So what's next at the elementary schools?
I'd like to know what that would cost because you know, I think your buildings got to be comfortable
for student learning and for visitors to be impressed by what you got. It's one thing to come into a
nice condition room room and something else building something else come in, it's super hot or super
cold. And so yeah, there's millions of dollars and
You don't have, you can't keep temperature right. So I think that they are old, I get it, it's not that,
we just are operating right, it's their own. So we need to look at that, because again, you can also
have, start getting issues with humidity and things like that that lead to other damages if you don't
keep track of it. So I would just like that to be looked into.
So are you suggesting Dana that we hold off on on what we're talking about tonight to get that information.
No, I don't think we do.
Need to do that if the entire high school is 1.5 million. I can't imagine that we would be over six
million dollars with the rest of them either Okay, so I'm just saying as far as priority That's to me.
That's a priority is getting sure buildings comfortable sure and we've talked about you know, I think
I've shared with you before as far as HVAC goes that that
My impression is we waste a lot of Arnold's time running around putting out fires, so to speak,
with HVAC. And I think I've explained before that I think the way we've done things in the corporation
before is just piecemeal it. And now we're in a situation where we have old equipment talking, trying
to talk with new equipment.
and the controls that are old versus, I mean, it's just a mess. And we've been trying to get to a proactive,
get to a proactive plan for moving forward. Yeah, so again, and I think there's funds available to do
that. I just think that does need to be a priority.
And we only have a few more minutes, but are we good with the design on the turf? Do you want me to
go through that real quick? Yeah. Yeah. Yeah, I think that's save some dollars there. That's
see and trying to get some consensus. Well, it's I know you get we got to get moving here. So I think
it's been a I know you put a lot of time in with all the building administrators and so forth. Well,
you know, I think our board is so good at, you know, continue to have conversations and we we don't
get in a hurry. I don't think.
and we talk about these things and sometimes. I'm the I'm the kind of a personality I want to keep moving
forward and I want to have things happen now and so I appreciate the board's direction and helping us
to make the best decision and use our taxpayer dollars the best way we can afford in the best interests
of our kids.
So do you go what you need for tonight? I think do you do you guys have anything Victor Martin or Misha
you want to add? In order to take advantage of Get the roll off these projects at the right time line.
You're already up rest phase one, which is the mechanics of the roofing proceeding with that will be
getting that person
We're proposing to get going on the term as soon as possible because we have kind of window of time
between June and the bad weather to not lose a season. And then the third piece would be to do the additions.
And now it takes more time to design. We would most likely combine, I'm proposing to combine the softball
building with the building package. So if I lag a little bit,
And they will talk about the controls component when that might roll out. So just to kind of three-package
approach, the goal is to try to get those turps moving into the floor. I told Misha before April. Yeah.
And I think that's doable. We already have authorized the survey to go out and start surveying. So we're
in line there.
Once survey is done, that's when we can start engineering. And so would you likely do the additions
at the same time then?
in those other little buildings too. I think before you did that to maximize.
Yeah, yeah, I could get the Mason that's doing the two editions to also bid itself. Well, it's gonna
bring some home. Yeah Right, yeah. Yep. I like that. Yeah like that Would they do the panels like they
did? For any of the exterior walls on the additions I
Okay Well that will do it in our adjourned in the work session and
And so we will give it more than just one minute before we start the next so