- I want to call over this meeting of the Monroe County Redevelopment Commission on Wednesday,
- February 18th, 2016. Please call the roll. Commissioner Martin? Yes. Commissioner Kiesling? By video.
- Commissioner McCarty? Here. Commissioner Jones? Here. I do not see Commissioner Cassidy or Commissioner
- Tucker. If you are here virtually, please raise your hand.
- There's no hands raised, so we have a quorum. We have three in person, so we have the ability to have
- a meeting. All right, good. Okay, first item on our business agenda today is the Curry Pike reconstruction
- bids. Let's begin with this sheet. Okay.
- our bid tabulation sheet kind of tells you. Give us kind of a background on your process that you did.
- Okay, so we prepared the bids along with Paul Satterly, our highway engineer. We also did some televising
- on some of the stormwater structures underneath Curry Pike to get a feel of what we need as part of
- the bid and the reconstruction.
- We also identified different sidewalk areas that need sidewalk replacement, curb and gutter. Fix this
- along that way. This first phase is basically Bloomington City Limits, which is around Beasley Drive
- to the state limits or city limits around State Road 48 is just south of State Road 48. So we sent out
- the bids. We also put them on, I think it's called reprographics, which goes statewide.
- for projects. We received five bids. The sealed bids were opened on February 5th at the County Commissioners
- meeting. DC Construction Services was the low bid of $679,428.75. Our engineer estimate at the time
- was $609,993.75.
- As you can see from the bid tabulations sheets, the highest bid went on up to 1.29 million. Our goal
- would be to, with your approval, would be to put this on the commissioner's agenda for next Thursday
- for approval.
- DC Construction Services has already reached out to see what our process is, what our schedule is, what
- our timeline is. Apparently they were just accepted by two projects in city of Bloomington. So they
- have a few projects locally. It would be getting a pre-construction meeting going and then getting this
- project into their queue for the upcoming construction season.
- Um, so we, uh, Paul analyzed all the bids, went through all the quantities, um, and everything was in
- order for, to us, uh, to be able to afford it to the low bidder of DC construction services for a 2026
- construction. Okay. Right. Uh, does anyone have questions? So this is the first time we've dealt with DC? Okay.
- We I talked to them a little bit. Their paperwork was in line. Everything seemed great. They said they're
- really eager about coming to Monroe County. I believe they're from the Pendleton area. Also to having
- two jobs awarded to them locally to the city of Bloomington. They seem really eager to look forward
- to more work in Monroe County.
- Yeah, I think it would from talking to them, I think it would be a good partnership. No red flags in
- their paperwork, their bid documents, nothing, everything, everything, everything. All the quantities
- that Paul had put together, nothing was unreasonable. Yeah, we're comfortable with going with that low
- bid. Okay, good. I know originally and putting our numbers together last
- I believe we had put in there around 650,000 for this segment of the project. We're also going to have
- railroad flagging that will be added into this. With the quote of 690,000 or the bid, you always run
- into some issues. You can find areas to save.
- I would be comfortable to say that this could run you more in the seven to 750 range when it's all said
- and done, when you add on the Indiana Grove Road and everything that we'll have to do around Gifford
- Road. But there's places we feel like there might be some areas that we can save money when we mill
- the road up to where we won't have to do all the areas of full-depth patching that we noted on there.
- Budget-wise, I've looked at the numbers.
- the cash balance that I had on, I believe last week when I ran the numbers was 1.12 million. The estimated
- revenue, I think in the FSG looks like 2.3, I believe 2025, it was 2.2 when I ran that out of the ledger.
- We've already paid the fire truck
- first payment. We paid that in January. So I think funding wise that I'm comfortable with the 750 and
- being able to still come out ahead at the end of the year after the stem payment fire truck payment.
- The only other thing that's that could be outstanding on there to close out the vernal pipe connector
- project. There's still an outstanding change order there. I've kind of put that into my numbers and it's
- Looking, it could be around 165,000. Then the STEM, the next Ellitsville truck payment, and then the
- Curry Pike project. So all those added up come to like a 1.6 million. And your revenue that you bring
- in is approximately 2.1. And that's not taken into effect what you have sitting there now,
- which is about 1.1. Have you talked with other counties, municipalities who've
- who have had completed work with these AIDA? I did not. Them being the low, I guess I've never had a
- reason to not go with the low bid, most responsive, responsible bidder and not having any reason. Okay,
- that's fine. The amendment number one item on this. There was a dendem on
- I think it was full-depth patching. Actually, it's here in the packet, it should be in their packet.
- We had one addendum on it, and it was something that we had changed. Actually, it was railroad services,
- the flagging services, and something else. I printed that off in here, but we did have one addendum
- for the project. It was maintenance of traffic.
- concrete curb ramp work that we had changed that we had noticed in the bid and that was what addendum
- one was for. I had to do the items that are here. The addendum one. Yes, correct. And that had to do
- with the flagging services and the temporary entry permit with the railroad. Now is that so is that
- part of that? Different part of the bid. Yes, but it's.
- but you were adding something in to the bid amount to cover railroad. Well, that's where we were taking
- the railroad. We had built in five days for the railroad flagging services and talking to a couple of
- the potential bidders. They were uncomfortable with it stating a specific time because you never know
- if you're gonna need longer than the five days. So we eliminated that part. Also the temporary entry permit
- We change that because it's better for us in talking to the railroad for us to go for that permit than
- the contractor. Talk to any of the other users of this contractor, the town of Decatur, Howard County,
- Fort Hill. I have not, but I'm happy to reach out to them. City of Anderson.
- Something they completed last year. Yeah, I get concerned about the end of the project and making sure
- that the end of the project is tied up quickly and taken care of.
- I'm happy to reach out. We don't want them to drag on for a year and a half or two. And I stress that
- to the person that I spoke to at DC Construction when he called and told him that this was just to be
- a 2026. I believe that's also stated in the bid documents construction season because we could be wanting
- to go for a second phase of this project. But yeah, I'm happy to reach out to you.
- Why don't we do that, especially since they've got other projects in the area and we don't want to end
- up. Yeah. And it's, I guess, good to know to any incidents they've had or how the communication has
- been since they're a new firm. Yeah. And their unit prices in certain aspects are way below.
- And I'm not questioning other than, oh, that's interesting. And some others, they're competitive, right?
- They're right there together. So we looked at a lot of the differences. There's some pipe differences
- and such. And then also, like you'll notice, like the asphalt and everything was a big difference. However,
- they're going to have to go to an asphalt plant to buy it from them, which increases that price because
- we have two local plants here that were,
- two bidders on here. So you see a lot of those discrepancies too, or differences. Working in Bloomington.
- I don't, he just had told me they were awarded two new projects in the city of Bloomington. So, and
- I'm happy to reach out to the city of Bloomington and see if they've worked with the company before
- too. Yeah. Certainly appreciate the bid.
- Absolutely. Yeah, I mean, bids are all over the place right now. So if I check the references,
- if I email, get those tomorrow, are you comfortable? If I take it to the commissioners next week, if
- I get good... If the inquiries you make don't raise any red flags, then I think we're comfortable with
- it. Yeah, I agree. Okay. And you will need a motion to that effect? I think it's always helpful.
- Is this the DC? Yes. And I apologize. He's getting in. The record that Randy Cassidy. Can you hear me?
- Yep. We can hear you, but we cannot see you. No. Okay. I've got my video on.
- I don't know what the technical going to make a motion here. Yeah. I, uh, I move we, um, I guess we,
- uh, approved to bring to the commissioners next week. The, um, winning bid was that a second motion
- and a second to recommend that the commissioners accept the grid, uh, from DC construction, sir. Uh,
- commissioner Martin.
- Commissioner Kiesling. I'll mute. Yeah, she'll need to unmute. Yes. Commissioner McCarty. Yes. Commissioner
- Jones. Yes. Commissioner Cassidy. Oh, it's okay. I found him. Is this for the DC? Yes. Recommendation?
- Yeah. I would vote no. But obviously you can't see me. The motion passes four to one.
- Okay. Order one. Correct. Okay. There it is. Now I see you, Randy. Okay. There we go. Next item on our
- agenda. Oops, this goes back up into there. Our minutes. And we have before us the minutes of the meeting of
- Wednesday, January 21st. I will ask a question before we get started on this. At our last meeting, we
- did the minutes for September and October of 25. This is January 26th. What are we going to do about
- November and December of 25 minutes? We didn't have a meeting. No meetings? We didn't have a meeting
- in November or December. Right. Do we need to note that somewhere?
- I don't think we have to because on our calendar, when we cancel a meeting, it gets canceled through
- our framework. All right. I just want to make sure that if we need to put that in these minutes,
- we do so. Okay. All right. Does anybody have any questions or comments about these minutes for the January
- 21st meeting? No. I will accept a motion to approve.
- We have approval of the minutes as presented. Second. We have a motion to approve the minutes of the
- meeting of January 21. Commissioner Martin. Yes. Commissioner Kiesling. Commissioner McCarty.
- Yes. Commissioner Jones. Yes.
- Commissioner Cassidy. Yes. Motion is approved, four to zero. And I will note that the Commissioner Kiesling
- has dropped out of the meeting. We'll see if she returns. Hammer's still on, but she's not there. I
- see her back. All right, next item on the agenda, public comment. I see no one from the public in the
- room. Is there anyone online from the public which wishes to speak?
- we will move on with our agenda to staff comment. Lisa, you wanna start? I don't really have a lot.
- The only thing I think I could put out there, we did have a meeting with Ellitsville yesterday, Mike
- Farmer and Kip Hetty to discuss Richland, the merger that's being proposed. We did express to them and
- I've discussed this with commissioners and such that
- Monroe County would not be interested in doing an interlocal agreement for the maintenance of the roads
- that would be merged into the town. That also raises the concern of moving forward to the next phase
- of Curry Pike for consideration in 2027, because that would go to their jurisdiction. So I just wanted
- to put that out there. I know in the past,
- when we did the city of Bloomington and the annexation was out there, we had that discussion at the
- board. So I just wanted to put that out there that that's kind of in the air, so. I do have a question
- in that regard. Does the reorganization that they're contemplating constitute a? Can't hear you Richard.
- incorporation maybe? Because there are rules about who is responsible for roads under certain circumstances.
- And under annexation, you are responsible for all the roads that adjoin the annexed property. So if
- this is annexed truly, then they are responsible for the roads through that process. If it's some other
- kind of structure, then it's unclear to me how that would work.
- And I think that's probably where we're at. There has been so few of these throughout the state. I think
- as it was presented at their kickoff meeting, it certainly seemed like the direction they were going
- was to do, it's not an annexation, but it's akin to it, right? So they would get the jurisdiction over
- that. Again, until they finished with what they started, you really don't know
- what it's gonna look like at the end of it. According to their timeline that they presented to us yesterday,
- they hope to have their plan finished in March and then send it to the state for their blessing by May
- and get it turned around so they can get a election ballot in November. That's kind of what they explained
- to us was their timeline.
- Yeah, they said they're having a lot of meetings. That's a big task. And if they can get that accomplished
- by March, that's kudos to them. So some of that area would be area where we now have a TIF. But it wouldn't
- affect that TIF in any way. It should not.
- does happen, we probably need to have a conversation and probably need to start the conversation sooner
- on the career profile TIF because it's and we'll get into a lot of this and working on paying off that
- debt. And if if it's treated as an annexation under the redevelopment code, then that our jurisdiction
- over that property would end.
- that's something we should probably think about and have a plan for. Anything else? Just real quickly,
- I met with Steve Crider and the financial solutions group. He was interested in, he intends to build
- Hunter Valley Road this year. I think he indicated that he had all the permits necessary and that he
- was planning on
- going through with that, clearly when we approved that bond and now the price of construction has gone
- up. And so he was making inquiries on whether there was a way that we could utilize the revenue to pay
- for some of those increase in costs. So I think report that to you with the understanding that we get
- our annual month and that's probably a conversation not to be had before we see the annual report.
- There is we have been collecting funds in for that we had a we have about 2.2 million cash balance in
- that fund and we are collecting approximately 500,000 a year and so I Let the financial solutions group
- guys do the math and so they You think that there would be coverage if we wanted to supplement a little
- And we approved an amount for that project? Well, the bond that it was issued, I think, was $4.5 million.
- Right. Oh, it would be, it's the bond limit that he would be worried about. So are they looking at eating
- the bond limit that we've already approved, Jeff?
- I would think that any change in the bond would only occur under the terms of the original bond. Yeah,
- and I'm not sure. I guess if I was asked the direction to go, that would probably be the easiest and
- cleanest. It would be maybe looking at some of their costs that would not be the engineering costs.
- I think it's what's coming to mind that if we if we find it's our cash and then use
- the bond money to pay for the actual bond, not change the bond amount, it might be a cleaner way to
- do it because I don't know how you change the bond amount. I don't know how you would pay a good chunk
- of engineering costs. From the bond. And out of that, we've got two and a half minutes that elections.
- I'm sorry, I didn't hear the question.
- there's two and a half million setting accruing and a increase of a half a million each year. I think
- it's a little better. I don't think it's two and a half, but it's over two, right? So it's somewhere
- between two and two and a half. Um, and that is, yeah, that was the assumption we were working on when
- we were meeting with financial solution group and Mr. Crider. Okay. And finance financial. They'll have
- a report to us. Yes.
- that's the time to have the discussion once we identify how much longer that bond is it goes till the
- end of the tiff district so i believe it's 2032 another three million in it
- Anything else? That's all I have. OK. OK, let's get to Commissioner comments. Do you have any comments?
- No, I don't, but I'm glad my sewer is finally working. Randy, any comments? No, not this evening. Look
- forward to seeing the financials on that, though.
- Okay, Mr. Jones, any comments? That's what he has. McCarty? No. Okay. And I have the only comment I
- have is that I'm still trying to identify something that might be suitable for a residential TIF. Good.
- Stars don't align very well in that respect. I have noted that and I will
- statement. The word out of New York in their efforts to find affordable housing is that they're going
- to start looking for publicly owned lands that are underutilized and use those lands for essentially.
- And that's essentially what we had kind of learned that the cost of the land and that part of it is
- a significant portion of the development cost.
- And if we can find ways to reduce that portion of the development cost, we have a much better chance
- of achieving some kind of affordability in the housing stock. We just don't have a lot of public assets
- that are sitting out there that we might be able to use. I would say when I had my conversation with
- Mr. Kreider, the residents, when opposed to it,
- Richard or Tiff, have we identified land owned by Monroe County individually? Did we what? Have we identified
- anything to bring up that Tiff basis of public lands? Do we have an inventory of what is owned by Monroe
- County that could be potential for your Tiff?
- utilizing that New York. It's pretty easy to find. You go to the GIS and just search for it. The problem
- is there are no big tracks. The county owns a lot of land but it's mostly in right-of-ways along roads
- and you need to make a successful TIF residential project you need a significant amount of contiguous
- land and we just don't have it at this point. And I guess I could
- Our GIS person put something like that together a few years ago. I think the problem with going to the
- GIS and doing it on your own is the naming is not consistent. So maybe if I can have him pull that together,
- I can afford it. Okay. Thank you. That was my only comment. Is there any other business today? Anybody
- got anything else? If not, I will entertain a motion for adjournment.
- Motion and a second second to adjourn. Thank you.