WEBVTT 00:00:00.226 --> 00:00:07.557 - I want to call over this meeting of the Monroe County Redevelopment Commission on Wednesday, 00:00:07.557 --> 00:00:15.597 - February 18th, 2016. Please call the roll. Commissioner Martin? Yes. Commissioner Kiesling? By video. 00:00:15.597 --> 00:00:23.795 - Commissioner McCarty? Here. Commissioner Jones? Here. I do not see Commissioner Cassidy or Commissioner 00:00:23.795 --> 00:00:28.446 - Tucker. If you are here virtually, please raise your hand. 00:00:32.226 --> 00:00:42.473 - There's no hands raised, so we have a quorum. We have three in person, so we have the ability to have 00:00:42.473 --> 00:00:53.223 - a meeting. All right, good. Okay, first item on our business agenda today is the Curry Pike reconstruction 00:00:53.223 --> 00:00:57.342 - bids. Let's begin with this sheet. Okay. 00:00:57.602 --> 00:01:05.304 - our bid tabulation sheet kind of tells you. Give us kind of a background on your process that you did. 00:01:05.304 --> 00:01:13.231 - Okay, so we prepared the bids along with Paul Satterly, our highway engineer. We also did some televising 00:01:13.231 --> 00:01:20.709 - on some of the stormwater structures underneath Curry Pike to get a feel of what we need as part of 00:01:20.709 --> 00:01:23.102 - the bid and the reconstruction. 00:01:24.034 --> 00:01:31.472 - We also identified different sidewalk areas that need sidewalk replacement, curb and gutter. Fix this 00:01:31.472 --> 00:01:38.838 - along that way. This first phase is basically Bloomington City Limits, which is around Beasley Drive 00:01:38.838 --> 00:01:46.349 - to the state limits or city limits around State Road 48 is just south of State Road 48. So we sent out 00:01:46.349 --> 00:01:52.766 - the bids. We also put them on, I think it's called reprographics, which goes statewide. 00:01:52.962 --> 00:02:06.140 - for projects. We received five bids. The sealed bids were opened on February 5th at the County Commissioners 00:02:06.140 --> 00:02:18.231 - meeting. DC Construction Services was the low bid of $679,428.75. Our engineer estimate at the time 00:02:18.231 --> 00:02:20.286 - was $609,993.75. 00:02:20.450 --> 00:02:30.608 - As you can see from the bid tabulations sheets, the highest bid went on up to 1.29 million. Our goal 00:02:30.608 --> 00:02:40.766 - would be to, with your approval, would be to put this on the commissioner's agenda for next Thursday 00:02:40.766 --> 00:02:42.174 - for approval. 00:02:42.306 --> 00:02:49.643 - DC Construction Services has already reached out to see what our process is, what our schedule is, what 00:02:49.643 --> 00:02:56.697 - our timeline is. Apparently they were just accepted by two projects in city of Bloomington. So they 00:02:56.697 --> 00:03:04.034 - have a few projects locally. It would be getting a pre-construction meeting going and then getting this 00:03:04.034 --> 00:03:08.478 - project into their queue for the upcoming construction season. 00:03:08.578 --> 00:03:17.916 - Um, so we, uh, Paul analyzed all the bids, went through all the quantities, um, and everything was in 00:03:17.916 --> 00:03:27.345 - order for, to us, uh, to be able to afford it to the low bidder of DC construction services for a 2026 00:03:27.345 --> 00:03:37.598 - construction. Okay. Right. Uh, does anyone have questions? So this is the first time we've dealt with DC? Okay. 00:03:37.730 --> 00:03:46.854 - We I talked to them a little bit. Their paperwork was in line. Everything seemed great. They said they're 00:03:46.854 --> 00:03:55.634 - really eager about coming to Monroe County. I believe they're from the Pendleton area. Also to having 00:03:55.634 --> 00:04:04.242 - two jobs awarded to them locally to the city of Bloomington. They seem really eager to look forward 00:04:04.242 --> 00:04:06.910 - to more work in Monroe County. 00:04:07.714 --> 00:04:14.782 - Yeah, I think it would from talking to them, I think it would be a good partnership. No red flags in 00:04:14.782 --> 00:04:21.921 - their paperwork, their bid documents, nothing, everything, everything, everything. All the quantities 00:04:21.921 --> 00:04:29.129 - that Paul had put together, nothing was unreasonable. Yeah, we're comfortable with going with that low 00:04:29.129 --> 00:04:34.238 - bid. Okay, good. I know originally and putting our numbers together last 00:04:34.466 --> 00:04:43.416 - I believe we had put in there around 650,000 for this segment of the project. We're also going to have 00:04:43.416 --> 00:04:52.193 - railroad flagging that will be added into this. With the quote of 690,000 or the bid, you always run 00:04:52.193 --> 00:04:56.190 - into some issues. You can find areas to save. 00:04:56.930 --> 00:05:03.511 - I would be comfortable to say that this could run you more in the seven to 750 range when it's all said 00:05:03.511 --> 00:05:09.902 - and done, when you add on the Indiana Grove Road and everything that we'll have to do around Gifford 00:05:09.902 --> 00:05:16.229 - Road. But there's places we feel like there might be some areas that we can save money when we mill 00:05:16.229 --> 00:05:22.684 - the road up to where we won't have to do all the areas of full-depth patching that we noted on there. 00:05:22.684 --> 00:05:25.278 - Budget-wise, I've looked at the numbers. 00:05:25.826 --> 00:05:38.578 - the cash balance that I had on, I believe last week when I ran the numbers was 1.12 million. The estimated 00:05:38.578 --> 00:05:51.210 - revenue, I think in the FSG looks like 2.3, I believe 2025, it was 2.2 when I ran that out of the ledger. 00:05:51.210 --> 00:05:55.262 - We've already paid the fire truck 00:05:55.522 --> 00:06:02.758 - first payment. We paid that in January. So I think funding wise that I'm comfortable with the 750 and 00:06:02.758 --> 00:06:09.922 - being able to still come out ahead at the end of the year after the stem payment fire truck payment. 00:06:09.922 --> 00:06:17.158 - The only other thing that's that could be outstanding on there to close out the vernal pipe connector 00:06:17.158 --> 00:06:24.606 - project. There's still an outstanding change order there. I've kind of put that into my numbers and it's 00:06:25.250 --> 00:06:33.368 - Looking, it could be around 165,000. Then the STEM, the next Ellitsville truck payment, and then the 00:06:33.368 --> 00:06:41.566 - Curry Pike project. So all those added up come to like a 1.6 million. And your revenue that you bring 00:06:41.566 --> 00:06:48.880 - in is approximately 2.1. And that's not taken into effect what you have sitting there now, 00:06:48.880 --> 00:06:55.230 - which is about 1.1. Have you talked with other counties, municipalities who've 00:06:55.458 --> 00:07:05.720 - who have had completed work with these AIDA? I did not. Them being the low, I guess I've never had a 00:07:05.720 --> 00:07:16.287 - reason to not go with the low bid, most responsive, responsible bidder and not having any reason. Okay, 00:07:16.287 --> 00:07:23.806 - that's fine. The amendment number one item on this. There was a dendem on 00:07:25.346 --> 00:07:32.503 - I think it was full-depth patching. Actually, it's here in the packet, it should be in their packet. 00:07:32.503 --> 00:07:39.943 - We had one addendum on it, and it was something that we had changed. Actually, it was railroad services, 00:07:39.943 --> 00:07:47.029 - the flagging services, and something else. I printed that off in here, but we did have one addendum 00:07:47.029 --> 00:07:50.430 - for the project. It was maintenance of traffic. 00:07:54.274 --> 00:08:02.437 - concrete curb ramp work that we had changed that we had noticed in the bid and that was what addendum 00:08:02.437 --> 00:08:10.521 - one was for. I had to do the items that are here. The addendum one. Yes, correct. And that had to do 00:08:10.521 --> 00:08:18.524 - with the flagging services and the temporary entry permit with the railroad. Now is that so is that 00:08:18.524 --> 00:08:23.006 - part of that? Different part of the bid. Yes, but it's. 00:08:23.714 --> 00:08:31.065 - but you were adding something in to the bid amount to cover railroad. Well, that's where we were taking 00:08:31.065 --> 00:08:38.275 - the railroad. We had built in five days for the railroad flagging services and talking to a couple of 00:08:38.275 --> 00:08:45.484 - the potential bidders. They were uncomfortable with it stating a specific time because you never know 00:08:45.484 --> 00:08:53.118 - if you're gonna need longer than the five days. So we eliminated that part. Also the temporary entry permit 00:08:53.346 --> 00:09:04.211 - We change that because it's better for us in talking to the railroad for us to go for that permit than 00:09:04.211 --> 00:09:15.076 - the contractor. Talk to any of the other users of this contractor, the town of Decatur, Howard County, 00:09:15.076 --> 00:09:23.198 - Fort Hill. I have not, but I'm happy to reach out to them. City of Anderson. 00:09:24.898 --> 00:09:40.634 - Something they completed last year. Yeah, I get concerned about the end of the project and making sure 00:09:40.634 --> 00:09:50.718 - that the end of the project is tied up quickly and taken care of. 00:09:50.914 --> 00:09:58.678 - I'm happy to reach out. We don't want them to drag on for a year and a half or two. And I stress that 00:09:58.678 --> 00:10:06.443 - to the person that I spoke to at DC Construction when he called and told him that this was just to be 00:10:06.443 --> 00:10:14.512 - a 2026. I believe that's also stated in the bid documents construction season because we could be wanting 00:10:14.512 --> 00:10:20.830 - to go for a second phase of this project. But yeah, I'm happy to reach out to you. 00:10:20.930 --> 00:10:30.605 - Why don't we do that, especially since they've got other projects in the area and we don't want to end 00:10:30.605 --> 00:10:39.998 - up. Yeah. And it's, I guess, good to know to any incidents they've had or how the communication has 00:10:39.998 --> 00:10:48.734 - been since they're a new firm. Yeah. And their unit prices in certain aspects are way below. 00:10:48.994 --> 00:10:55.545 - And I'm not questioning other than, oh, that's interesting. And some others, they're competitive, right? 00:10:55.545 --> 00:11:01.909 - They're right there together. So we looked at a lot of the differences. There's some pipe differences 00:11:01.909 --> 00:11:08.647 - and such. And then also, like you'll notice, like the asphalt and everything was a big difference. However, 00:11:08.647 --> 00:11:15.136 - they're going to have to go to an asphalt plant to buy it from them, which increases that price because 00:11:15.136 --> 00:11:17.694 - we have two local plants here that were, 00:11:17.890 --> 00:11:26.413 - two bidders on here. So you see a lot of those discrepancies too, or differences. Working in Bloomington. 00:11:26.413 --> 00:11:34.453 - I don't, he just had told me they were awarded two new projects in the city of Bloomington. So, and 00:11:34.453 --> 00:11:42.493 - I'm happy to reach out to the city of Bloomington and see if they've worked with the company before 00:11:42.493 --> 00:11:45.790 - too. Yeah. Certainly appreciate the bid. 00:11:46.658 --> 00:11:53.497 - Absolutely. Yeah, I mean, bids are all over the place right now. So if I check the references, 00:11:53.497 --> 00:12:00.768 - if I email, get those tomorrow, are you comfortable? If I take it to the commissioners next week, if 00:12:00.768 --> 00:12:08.183 - I get good... If the inquiries you make don't raise any red flags, then I think we're comfortable with 00:12:08.183 --> 00:12:15.166 - it. Yeah, I agree. Okay. And you will need a motion to that effect? I think it's always helpful. 00:12:15.330 --> 00:12:29.482 - Is this the DC? Yes. And I apologize. He's getting in. The record that Randy Cassidy. Can you hear me? 00:12:29.482 --> 00:12:40.062 - Yep. We can hear you, but we cannot see you. No. Okay. I've got my video on. 00:12:43.330 --> 00:12:52.164 - I don't know what the technical going to make a motion here. Yeah. I, uh, I move we, um, I guess we, 00:12:52.164 --> 00:13:00.911 - uh, approved to bring to the commissioners next week. The, um, winning bid was that a second motion 00:13:00.911 --> 00:13:09.745 - and a second to recommend that the commissioners accept the grid, uh, from DC construction, sir. Uh, 00:13:09.745 --> 00:13:11.582 - commissioner Martin. 00:13:12.770 --> 00:13:23.462 - Commissioner Kiesling. I'll mute. Yeah, she'll need to unmute. Yes. Commissioner McCarty. Yes. Commissioner 00:13:23.462 --> 00:13:33.660 - Jones. Yes. Commissioner Cassidy. Oh, it's okay. I found him. Is this for the DC? Yes. Recommendation? 00:13:33.660 --> 00:13:42.174 - Yeah. I would vote no. But obviously you can't see me. The motion passes four to one. 00:13:44.962 --> 00:13:58.486 - Okay. Order one. Correct. Okay. There it is. Now I see you, Randy. Okay. There we go. Next item on our 00:13:58.486 --> 00:14:12.798 - agenda. Oops, this goes back up into there. Our minutes. And we have before us the minutes of the meeting of 00:14:13.410 --> 00:14:20.482 - Wednesday, January 21st. I will ask a question before we get started on this. At our last meeting, we 00:14:20.482 --> 00:14:27.485 - did the minutes for September and October of 25. This is January 26th. What are we going to do about 00:14:27.485 --> 00:14:34.488 - November and December of 25 minutes? We didn't have a meeting. No meetings? We didn't have a meeting 00:14:34.488 --> 00:14:39.134 - in November or December. Right. Do we need to note that somewhere? 00:14:40.194 --> 00:14:48.273 - I don't think we have to because on our calendar, when we cancel a meeting, it gets canceled through 00:14:48.273 --> 00:14:56.032 - our framework. All right. I just want to make sure that if we need to put that in these minutes, 00:14:56.032 --> 00:15:04.591 - we do so. Okay. All right. Does anybody have any questions or comments about these minutes for the January 00:15:04.591 --> 00:15:08.830 - 21st meeting? No. I will accept a motion to approve. 00:15:10.434 --> 00:15:23.633 - We have approval of the minutes as presented. Second. We have a motion to approve the minutes of the 00:15:23.633 --> 00:15:35.917 - meeting of January 21. Commissioner Martin. Yes. Commissioner Kiesling. Commissioner McCarty. 00:15:35.917 --> 00:15:39.838 - Yes. Commissioner Jones. Yes. 00:15:40.226 --> 00:15:48.691 - Commissioner Cassidy. Yes. Motion is approved, four to zero. And I will note that the Commissioner Kiesling 00:15:48.691 --> 00:15:56.529 - has dropped out of the meeting. We'll see if she returns. Hammer's still on, but she's not there. I 00:15:56.529 --> 00:16:04.524 - see her back. All right, next item on the agenda, public comment. I see no one from the public in the 00:16:04.524 --> 00:16:09.854 - room. Is there anyone online from the public which wishes to speak? 00:16:15.714 --> 00:16:23.628 - we will move on with our agenda to staff comment. Lisa, you wanna start? I don't really have a lot. 00:16:23.628 --> 00:16:31.621 - The only thing I think I could put out there, we did have a meeting with Ellitsville yesterday, Mike 00:16:31.621 --> 00:16:39.772 - Farmer and Kip Hetty to discuss Richland, the merger that's being proposed. We did express to them and 00:16:39.772 --> 00:16:43.966 - I've discussed this with commissioners and such that 00:16:45.346 --> 00:16:53.319 - Monroe County would not be interested in doing an interlocal agreement for the maintenance of the roads 00:16:53.319 --> 00:17:01.061 - that would be merged into the town. That also raises the concern of moving forward to the next phase 00:17:01.061 --> 00:17:08.958 - of Curry Pike for consideration in 2027, because that would go to their jurisdiction. So I just wanted 00:17:08.958 --> 00:17:12.254 - to put that out there. I know in the past, 00:17:12.578 --> 00:17:21.834 - when we did the city of Bloomington and the annexation was out there, we had that discussion at the 00:17:21.834 --> 00:17:31.367 - board. So I just wanted to put that out there that that's kind of in the air, so. I do have a question 00:17:31.367 --> 00:17:41.086 - in that regard. Does the reorganization that they're contemplating constitute a? Can't hear you Richard. 00:17:42.338 --> 00:17:50.923 - incorporation maybe? Because there are rules about who is responsible for roads under certain circumstances. 00:17:50.923 --> 00:17:58.799 - And under annexation, you are responsible for all the roads that adjoin the annexed property. So if 00:17:58.799 --> 00:18:06.989 - this is annexed truly, then they are responsible for the roads through that process. If it's some other 00:18:06.989 --> 00:18:12.030 - kind of structure, then it's unclear to me how that would work. 00:18:12.546 --> 00:18:20.339 - And I think that's probably where we're at. There has been so few of these throughout the state. I think 00:18:20.339 --> 00:18:27.835 - as it was presented at their kickoff meeting, it certainly seemed like the direction they were going 00:18:27.835 --> 00:18:35.479 - was to do, it's not an annexation, but it's akin to it, right? So they would get the jurisdiction over 00:18:35.479 --> 00:18:41.342 - that. Again, until they finished with what they started, you really don't know 00:18:42.242 --> 00:18:49.773 - what it's gonna look like at the end of it. According to their timeline that they presented to us yesterday, 00:18:49.773 --> 00:18:56.889 - they hope to have their plan finished in March and then send it to the state for their blessing by May 00:18:56.889 --> 00:19:04.282 - and get it turned around so they can get a election ballot in November. That's kind of what they explained 00:19:04.282 --> 00:19:06.078 - to us was their timeline. 00:19:13.474 --> 00:19:21.356 - Yeah, they said they're having a lot of meetings. That's a big task. And if they can get that accomplished 00:19:21.356 --> 00:19:29.311 - by March, that's kudos to them. So some of that area would be area where we now have a TIF. But it wouldn't 00:19:29.311 --> 00:19:32.478 - affect that TIF in any way. It should not. 00:19:44.802 --> 00:19:53.287 - does happen, we probably need to have a conversation and probably need to start the conversation sooner 00:19:53.287 --> 00:20:01.691 - on the career profile TIF because it's and we'll get into a lot of this and working on paying off that 00:20:01.691 --> 00:20:10.094 - debt. And if if it's treated as an annexation under the redevelopment code, then that our jurisdiction 00:20:10.094 --> 00:20:12.542 - over that property would end. 00:20:16.194 --> 00:20:25.598 - that's something we should probably think about and have a plan for. Anything else? Just real quickly, 00:20:25.598 --> 00:20:34.820 - I met with Steve Crider and the financial solutions group. He was interested in, he intends to build 00:20:34.820 --> 00:20:44.041 - Hunter Valley Road this year. I think he indicated that he had all the permits necessary and that he 00:20:44.041 --> 00:20:45.502 - was planning on 00:20:45.826 --> 00:20:52.773 - going through with that, clearly when we approved that bond and now the price of construction has gone 00:20:52.773 --> 00:20:59.721 - up. And so he was making inquiries on whether there was a way that we could utilize the revenue to pay 00:20:59.721 --> 00:21:06.600 - for some of those increase in costs. So I think report that to you with the understanding that we get 00:21:06.600 --> 00:21:13.278 - our annual month and that's probably a conversation not to be had before we see the annual report. 00:21:14.306 --> 00:21:23.307 - There is we have been collecting funds in for that we had a we have about 2.2 million cash balance in 00:21:23.307 --> 00:21:32.485 - that fund and we are collecting approximately 500,000 a year and so I Let the financial solutions group 00:21:32.485 --> 00:21:41.662 - guys do the math and so they You think that there would be coverage if we wanted to supplement a little 00:21:44.130 --> 00:21:55.690 - And we approved an amount for that project? Well, the bond that it was issued, I think, was $4.5 million. 00:21:55.690 --> 00:22:07.249 - Right. Oh, it would be, it's the bond limit that he would be worried about. So are they looking at eating 00:22:07.249 --> 00:22:12.702 - the bond limit that we've already approved, Jeff? 00:22:17.186 --> 00:22:24.839 - I would think that any change in the bond would only occur under the terms of the original bond. Yeah, 00:22:24.839 --> 00:22:32.343 - and I'm not sure. I guess if I was asked the direction to go, that would probably be the easiest and 00:22:32.343 --> 00:22:39.773 - cleanest. It would be maybe looking at some of their costs that would not be the engineering costs. 00:22:39.773 --> 00:22:46.014 - I think it's what's coming to mind that if we if we find it's our cash and then use 00:22:46.210 --> 00:22:54.779 - the bond money to pay for the actual bond, not change the bond amount, it might be a cleaner way to 00:22:54.779 --> 00:23:03.606 - do it because I don't know how you change the bond amount. I don't know how you would pay a good chunk 00:23:03.606 --> 00:23:12.432 - of engineering costs. From the bond. And out of that, we've got two and a half minutes that elections. 00:23:12.432 --> 00:23:15.774 - I'm sorry, I didn't hear the question. 00:23:16.002 --> 00:23:22.688 - there's two and a half million setting accruing and a increase of a half a million each year. I think 00:23:22.688 --> 00:23:29.309 - it's a little better. I don't think it's two and a half, but it's over two, right? So it's somewhere 00:23:29.309 --> 00:23:36.060 - between two and two and a half. Um, and that is, yeah, that was the assumption we were working on when 00:23:36.060 --> 00:23:42.877 - we were meeting with financial solution group and Mr. Crider. Okay. And finance financial. They'll have 00:23:42.877 --> 00:23:44.254 - a report to us. Yes. 00:23:46.402 --> 00:24:01.069 - that's the time to have the discussion once we identify how much longer that bond is it goes till the 00:24:01.069 --> 00:24:11.998 - end of the tiff district so i believe it's 2032 another three million in it 00:24:17.058 --> 00:24:28.633 - Anything else? That's all I have. OK. OK, let's get to Commissioner comments. Do you have any comments? 00:24:28.633 --> 00:24:40.097 - No, I don't, but I'm glad my sewer is finally working. Randy, any comments? No, not this evening. Look 00:24:40.097 --> 00:24:45.662 - forward to seeing the financials on that, though. 00:24:45.890 --> 00:24:56.605 - Okay, Mr. Jones, any comments? That's what he has. McCarty? No. Okay. And I have the only comment I 00:24:56.605 --> 00:25:07.749 - have is that I'm still trying to identify something that might be suitable for a residential TIF. Good. 00:25:07.749 --> 00:25:15.678 - Stars don't align very well in that respect. I have noted that and I will 00:25:18.658 --> 00:25:27.361 - statement. The word out of New York in their efforts to find affordable housing is that they're going 00:25:27.361 --> 00:25:36.064 - to start looking for publicly owned lands that are underutilized and use those lands for essentially. 00:25:36.064 --> 00:25:44.596 - And that's essentially what we had kind of learned that the cost of the land and that part of it is 00:25:44.596 --> 00:25:48.606 - a significant portion of the development cost. 00:25:48.802 --> 00:25:56.315 - And if we can find ways to reduce that portion of the development cost, we have a much better chance 00:25:56.315 --> 00:26:04.051 - of achieving some kind of affordability in the housing stock. We just don't have a lot of public assets 00:26:04.051 --> 00:26:11.564 - that are sitting out there that we might be able to use. I would say when I had my conversation with 00:26:11.564 --> 00:26:15.134 - Mr. Kreider, the residents, when opposed to it, 00:26:17.602 --> 00:26:29.792 - Richard or Tiff, have we identified land owned by Monroe County individually? Did we what? Have we identified 00:26:29.792 --> 00:26:41.428 - anything to bring up that Tiff basis of public lands? Do we have an inventory of what is owned by Monroe 00:26:41.428 --> 00:26:46.526 - County that could be potential for your Tiff? 00:26:47.010 --> 00:26:54.819 - utilizing that New York. It's pretty easy to find. You go to the GIS and just search for it. The problem 00:26:54.819 --> 00:27:02.479 - is there are no big tracks. The county owns a lot of land but it's mostly in right-of-ways along roads 00:27:02.479 --> 00:27:10.065 - and you need to make a successful TIF residential project you need a significant amount of contiguous 00:27:10.065 --> 00:27:14.974 - land and we just don't have it at this point. And I guess I could 00:27:15.362 --> 00:27:23.297 - Our GIS person put something like that together a few years ago. I think the problem with going to the 00:27:23.297 --> 00:27:31.694 - GIS and doing it on your own is the naming is not consistent. So maybe if I can have him pull that together, 00:27:31.694 --> 00:27:39.629 - I can afford it. Okay. Thank you. That was my only comment. Is there any other business today? Anybody 00:27:39.629 --> 00:27:45.022 - got anything else? If not, I will entertain a motion for adjournment. 00:27:45.378 --> 00:27:51.486 - Motion and a second second to adjourn. Thank you.