I want to call over this meeting of the Monroe County Redevelopment Commission on Wednesday,
February 18th, 2016. Please call the roll. Commissioner Martin? Yes. Commissioner Kiesling? By video.
Commissioner McCarty? Here. Commissioner Jones? Here. I do not see Commissioner Cassidy or Commissioner
Tucker. If you are here virtually, please raise your hand.
There's no hands raised, so we have a quorum. We have three in person, so we have the ability to have
a meeting. All right, good. Okay, first item on our business agenda today is the Curry Pike reconstruction
bids. Let's begin with this sheet. Okay.
our bid tabulation sheet kind of tells you. Give us kind of a background on your process that you did.
Okay, so we prepared the bids along with Paul Satterly, our highway engineer. We also did some televising
on some of the stormwater structures underneath Curry Pike to get a feel of what we need as part of
the bid and the reconstruction.
We also identified different sidewalk areas that need sidewalk replacement, curb and gutter. Fix this
along that way. This first phase is basically Bloomington City Limits, which is around Beasley Drive
to the state limits or city limits around State Road 48 is just south of State Road 48. So we sent out
the bids. We also put them on, I think it's called reprographics, which goes statewide.
for projects. We received five bids. The sealed bids were opened on February 5th at the County Commissioners
meeting. DC Construction Services was the low bid of $679,428.75. Our engineer estimate at the time
was $609,993.75.
As you can see from the bid tabulations sheets, the highest bid went on up to 1.29 million. Our goal
would be to, with your approval, would be to put this on the commissioner's agenda for next Thursday
for approval.
DC Construction Services has already reached out to see what our process is, what our schedule is, what
our timeline is. Apparently they were just accepted by two projects in city of Bloomington. So they
have a few projects locally. It would be getting a pre-construction meeting going and then getting this
project into their queue for the upcoming construction season.
Um, so we, uh, Paul analyzed all the bids, went through all the quantities, um, and everything was in
order for, to us, uh, to be able to afford it to the low bidder of DC construction services for a 2026
construction. Okay. Right. Uh, does anyone have questions? So this is the first time we've dealt with DC? Okay.
We I talked to them a little bit. Their paperwork was in line. Everything seemed great. They said they're
really eager about coming to Monroe County. I believe they're from the Pendleton area. Also to having
two jobs awarded to them locally to the city of Bloomington. They seem really eager to look forward
to more work in Monroe County.
Yeah, I think it would from talking to them, I think it would be a good partnership. No red flags in
their paperwork, their bid documents, nothing, everything, everything, everything. All the quantities
that Paul had put together, nothing was unreasonable. Yeah, we're comfortable with going with that low
bid. Okay, good. I know originally and putting our numbers together last
I believe we had put in there around 650,000 for this segment of the project. We're also going to have
railroad flagging that will be added into this. With the quote of 690,000 or the bid, you always run
into some issues. You can find areas to save.
I would be comfortable to say that this could run you more in the seven to 750 range when it's all said
and done, when you add on the Indiana Grove Road and everything that we'll have to do around Gifford
Road. But there's places we feel like there might be some areas that we can save money when we mill
the road up to where we won't have to do all the areas of full-depth patching that we noted on there.
Budget-wise, I've looked at the numbers.
the cash balance that I had on, I believe last week when I ran the numbers was 1.12 million. The estimated
revenue, I think in the FSG looks like 2.3, I believe 2025, it was 2.2 when I ran that out of the ledger.
We've already paid the fire truck
first payment. We paid that in January. So I think funding wise that I'm comfortable with the 750 and
being able to still come out ahead at the end of the year after the stem payment fire truck payment.
The only other thing that's that could be outstanding on there to close out the vernal pipe connector
project. There's still an outstanding change order there. I've kind of put that into my numbers and it's
Looking, it could be around 165,000. Then the STEM, the next Ellitsville truck payment, and then the
Curry Pike project. So all those added up come to like a 1.6 million. And your revenue that you bring
in is approximately 2.1. And that's not taken into effect what you have sitting there now,
which is about 1.1. Have you talked with other counties, municipalities who've
who have had completed work with these AIDA? I did not. Them being the low, I guess I've never had a
reason to not go with the low bid, most responsive, responsible bidder and not having any reason. Okay,
that's fine. The amendment number one item on this. There was a dendem on
I think it was full-depth patching. Actually, it's here in the packet, it should be in their packet.
We had one addendum on it, and it was something that we had changed. Actually, it was railroad services,
the flagging services, and something else. I printed that off in here, but we did have one addendum
for the project. It was maintenance of traffic.
concrete curb ramp work that we had changed that we had noticed in the bid and that was what addendum
one was for. I had to do the items that are here. The addendum one. Yes, correct. And that had to do
with the flagging services and the temporary entry permit with the railroad. Now is that so is that
part of that? Different part of the bid. Yes, but it's.
but you were adding something in to the bid amount to cover railroad. Well, that's where we were taking
the railroad. We had built in five days for the railroad flagging services and talking to a couple of
the potential bidders. They were uncomfortable with it stating a specific time because you never know
if you're gonna need longer than the five days. So we eliminated that part. Also the temporary entry permit
We change that because it's better for us in talking to the railroad for us to go for that permit than
the contractor. Talk to any of the other users of this contractor, the town of Decatur, Howard County,
Fort Hill. I have not, but I'm happy to reach out to them. City of Anderson.
Something they completed last year. Yeah, I get concerned about the end of the project and making sure
that the end of the project is tied up quickly and taken care of.
I'm happy to reach out. We don't want them to drag on for a year and a half or two. And I stress that
to the person that I spoke to at DC Construction when he called and told him that this was just to be
a 2026. I believe that's also stated in the bid documents construction season because we could be wanting
to go for a second phase of this project. But yeah, I'm happy to reach out to you.
Why don't we do that, especially since they've got other projects in the area and we don't want to end
up. Yeah. And it's, I guess, good to know to any incidents they've had or how the communication has
been since they're a new firm. Yeah. And their unit prices in certain aspects are way below.
And I'm not questioning other than, oh, that's interesting. And some others, they're competitive, right?
They're right there together. So we looked at a lot of the differences. There's some pipe differences
and such. And then also, like you'll notice, like the asphalt and everything was a big difference. However,
they're going to have to go to an asphalt plant to buy it from them, which increases that price because
we have two local plants here that were,
two bidders on here. So you see a lot of those discrepancies too, or differences. Working in Bloomington.
I don't, he just had told me they were awarded two new projects in the city of Bloomington. So, and
I'm happy to reach out to the city of Bloomington and see if they've worked with the company before
too. Yeah. Certainly appreciate the bid.
Absolutely. Yeah, I mean, bids are all over the place right now. So if I check the references,
if I email, get those tomorrow, are you comfortable? If I take it to the commissioners next week, if
I get good... If the inquiries you make don't raise any red flags, then I think we're comfortable with
it. Yeah, I agree. Okay. And you will need a motion to that effect? I think it's always helpful.
Is this the DC? Yes. And I apologize. He's getting in. The record that Randy Cassidy. Can you hear me?
Yep. We can hear you, but we cannot see you. No. Okay. I've got my video on.
I don't know what the technical going to make a motion here. Yeah. I, uh, I move we, um, I guess we,
uh, approved to bring to the commissioners next week. The, um, winning bid was that a second motion
and a second to recommend that the commissioners accept the grid, uh, from DC construction, sir. Uh,
commissioner Martin.
Commissioner Kiesling. I'll mute. Yeah, she'll need to unmute. Yes. Commissioner McCarty. Yes. Commissioner
Jones. Yes. Commissioner Cassidy. Oh, it's okay. I found him. Is this for the DC? Yes. Recommendation?
Yeah. I would vote no. But obviously you can't see me. The motion passes four to one.
Okay. Order one. Correct. Okay. There it is. Now I see you, Randy. Okay. There we go. Next item on our
agenda. Oops, this goes back up into there. Our minutes. And we have before us the minutes of the meeting of
Wednesday, January 21st. I will ask a question before we get started on this. At our last meeting, we
did the minutes for September and October of 25. This is January 26th. What are we going to do about
November and December of 25 minutes? We didn't have a meeting. No meetings? We didn't have a meeting
in November or December. Right. Do we need to note that somewhere?
I don't think we have to because on our calendar, when we cancel a meeting, it gets canceled through
our framework. All right. I just want to make sure that if we need to put that in these minutes,
we do so. Okay. All right. Does anybody have any questions or comments about these minutes for the January
21st meeting? No. I will accept a motion to approve.
We have approval of the minutes as presented. Second. We have a motion to approve the minutes of the
meeting of January 21. Commissioner Martin. Yes. Commissioner Kiesling. Commissioner McCarty.
Yes. Commissioner Jones. Yes.
Commissioner Cassidy. Yes. Motion is approved, four to zero. And I will note that the Commissioner Kiesling
has dropped out of the meeting. We'll see if she returns. Hammer's still on, but she's not there. I
see her back. All right, next item on the agenda, public comment. I see no one from the public in the
room. Is there anyone online from the public which wishes to speak?
we will move on with our agenda to staff comment. Lisa, you wanna start? I don't really have a lot.
The only thing I think I could put out there, we did have a meeting with Ellitsville yesterday, Mike
Farmer and Kip Hetty to discuss Richland, the merger that's being proposed. We did express to them and
I've discussed this with commissioners and such that
Monroe County would not be interested in doing an interlocal agreement for the maintenance of the roads
that would be merged into the town. That also raises the concern of moving forward to the next phase
of Curry Pike for consideration in 2027, because that would go to their jurisdiction. So I just wanted
to put that out there. I know in the past,
when we did the city of Bloomington and the annexation was out there, we had that discussion at the
board. So I just wanted to put that out there that that's kind of in the air, so. I do have a question
in that regard. Does the reorganization that they're contemplating constitute a? Can't hear you Richard.
incorporation maybe? Because there are rules about who is responsible for roads under certain circumstances.
And under annexation, you are responsible for all the roads that adjoin the annexed property. So if
this is annexed truly, then they are responsible for the roads through that process. If it's some other
kind of structure, then it's unclear to me how that would work.
And I think that's probably where we're at. There has been so few of these throughout the state. I think
as it was presented at their kickoff meeting, it certainly seemed like the direction they were going
was to do, it's not an annexation, but it's akin to it, right? So they would get the jurisdiction over
that. Again, until they finished with what they started, you really don't know
what it's gonna look like at the end of it. According to their timeline that they presented to us yesterday,
they hope to have their plan finished in March and then send it to the state for their blessing by May
and get it turned around so they can get a election ballot in November. That's kind of what they explained
to us was their timeline.
Yeah, they said they're having a lot of meetings. That's a big task. And if they can get that accomplished
by March, that's kudos to them. So some of that area would be area where we now have a TIF. But it wouldn't
affect that TIF in any way. It should not.
does happen, we probably need to have a conversation and probably need to start the conversation sooner
on the career profile TIF because it's and we'll get into a lot of this and working on paying off that
debt. And if if it's treated as an annexation under the redevelopment code, then that our jurisdiction
over that property would end.
that's something we should probably think about and have a plan for. Anything else? Just real quickly,
I met with Steve Crider and the financial solutions group. He was interested in, he intends to build
Hunter Valley Road this year. I think he indicated that he had all the permits necessary and that he
was planning on
going through with that, clearly when we approved that bond and now the price of construction has gone
up. And so he was making inquiries on whether there was a way that we could utilize the revenue to pay
for some of those increase in costs. So I think report that to you with the understanding that we get
our annual month and that's probably a conversation not to be had before we see the annual report.
There is we have been collecting funds in for that we had a we have about 2.2 million cash balance in
that fund and we are collecting approximately 500,000 a year and so I Let the financial solutions group
guys do the math and so they You think that there would be coverage if we wanted to supplement a little
And we approved an amount for that project? Well, the bond that it was issued, I think, was $4.5 million.
Right. Oh, it would be, it's the bond limit that he would be worried about. So are they looking at eating
the bond limit that we've already approved, Jeff?
I would think that any change in the bond would only occur under the terms of the original bond. Yeah,
and I'm not sure. I guess if I was asked the direction to go, that would probably be the easiest and
cleanest. It would be maybe looking at some of their costs that would not be the engineering costs.
I think it's what's coming to mind that if we if we find it's our cash and then use
the bond money to pay for the actual bond, not change the bond amount, it might be a cleaner way to
do it because I don't know how you change the bond amount. I don't know how you would pay a good chunk
of engineering costs. From the bond. And out of that, we've got two and a half minutes that elections.
I'm sorry, I didn't hear the question.
there's two and a half million setting accruing and a increase of a half a million each year. I think
it's a little better. I don't think it's two and a half, but it's over two, right? So it's somewhere
between two and two and a half. Um, and that is, yeah, that was the assumption we were working on when
we were meeting with financial solution group and Mr. Crider. Okay. And finance financial. They'll have
a report to us. Yes.
that's the time to have the discussion once we identify how much longer that bond is it goes till the
end of the tiff district so i believe it's 2032 another three million in it
Anything else? That's all I have. OK. OK, let's get to Commissioner comments. Do you have any comments?
No, I don't, but I'm glad my sewer is finally working. Randy, any comments? No, not this evening. Look
forward to seeing the financials on that, though.
Okay, Mr. Jones, any comments? That's what he has. McCarty? No. Okay. And I have the only comment I
have is that I'm still trying to identify something that might be suitable for a residential TIF. Good.
Stars don't align very well in that respect. I have noted that and I will
statement. The word out of New York in their efforts to find affordable housing is that they're going
to start looking for publicly owned lands that are underutilized and use those lands for essentially.
And that's essentially what we had kind of learned that the cost of the land and that part of it is
a significant portion of the development cost.
And if we can find ways to reduce that portion of the development cost, we have a much better chance
of achieving some kind of affordability in the housing stock. We just don't have a lot of public assets
that are sitting out there that we might be able to use. I would say when I had my conversation with
Mr. Kreider, the residents, when opposed to it,
Richard or Tiff, have we identified land owned by Monroe County individually? Did we what? Have we identified
anything to bring up that Tiff basis of public lands? Do we have an inventory of what is owned by Monroe
County that could be potential for your Tiff?
utilizing that New York. It's pretty easy to find. You go to the GIS and just search for it. The problem
is there are no big tracks. The county owns a lot of land but it's mostly in right-of-ways along roads
and you need to make a successful TIF residential project you need a significant amount of contiguous
land and we just don't have it at this point. And I guess I could
Our GIS person put something like that together a few years ago. I think the problem with going to the
GIS and doing it on your own is the naming is not consistent. So maybe if I can have him pull that together,
I can afford it. Okay. Thank you. That was my only comment. Is there any other business today? Anybody
got anything else? If not, I will entertain a motion for adjournment.
Motion and a second second to adjourn. Thank you.