WEBVTT 00:00:00.290 --> 00:00:09.163 - I'd like to call this meeting of Monroe County stormwater management board to order. It is Wednesday, 00:00:09.163 --> 00:00:18.384 - October 1st, 2025. It is 332 PM. So first item on the agenda is public input for items not on the agenda. 00:00:18.384 --> 00:00:21.342 - So it does not look like there is 00:00:21.730 --> 00:00:29.908 - There is an abundance of people in the NatU Hill Room. Is there anyone in the NatU Hill Room who would 00:00:29.908 --> 00:00:37.847 - like to provide public commentary for items not on the agenda? Seeing no one. Here, is there anyone 00:00:37.847 --> 00:00:45.787 - online who would like to provide public input for items not on the agenda? I can confirm that those 00:00:45.787 --> 00:00:49.598 - are all county employees except for maybe cats. 00:00:51.170 --> 00:01:01.738 - Yes, so with that, I see no one. So we will move on to the next item on the agenda, which is the approval 00:01:01.738 --> 00:01:11.707 - of the minutes for September 3rd, 2025. So moved. Does anyone? I will second that. The last name of 00:01:11.707 --> 00:01:16.094 - the person speaking and not the first name. 00:01:16.386 --> 00:01:25.663 - only. I actually noticed that. Thank you so much very much for making that comment. And just to note 00:01:25.663 --> 00:01:35.031 - for the record that who's present here. Yes. Yep. And I will go ahead and do that actually right now. 00:01:35.031 --> 00:01:44.400 - We have Commissioner Thomas, Commissioner Madeira, and Surveyor and Wright Randolph present. And also 00:01:44.400 --> 00:01:45.502 - Erica Bina, 00:01:46.306 --> 00:02:05.816 - And we have, yes, I'm sorry, as well, the difficulties of being a new commissioner who remembers faces 00:02:05.816 --> 00:02:12.446 - but not names. Apologies for that. 00:02:13.090 --> 00:02:20.841 - We have a motion for approval of minutes for September 3rd, 2025, and a second. Does anyone have any 00:02:20.841 --> 00:02:28.668 - comments on the minutes for September 3rd, 2025? Since maybe I motion, I'll make sure it's clear that 00:02:28.668 --> 00:02:36.572 - the revisions are a friendly amendment to my motion. I don't know if we need to be that formal or not. 00:02:36.572 --> 00:02:42.558 - I will also note that Ms. Barbrook is online, so I'm sure she'll change that. 00:02:42.722 --> 00:02:53.339 - Thanks for pointing that out. All those in favor of approving the minutes for September 3rd, say aye. 00:02:53.339 --> 00:03:03.748 - Aye. Next item on the agenda is approval of minutes for September 22nd, 2025, which was the special 00:03:03.748 --> 00:03:06.142 - budget update meeting. 00:03:07.394 --> 00:03:14.707 - I'll move approval. I can't say if there's any changes on that one. Were those done more in 00:03:14.707 --> 00:03:22.179 - line, Commissioner Thomas? I'm not sure which set of minutes had the mix up in the last name, 00:03:22.179 --> 00:03:30.287 - first name, but just check them both. It's fine. Yeah, we'll just go ahead and add if they need to be 00:03:30.287 --> 00:03:32.990 - revised, please revise that. Yes. 00:03:33.730 --> 00:03:43.078 - And so is there a second for that? Yes, I second it. OK, perfect. Any more comments on those? All right, 00:03:43.078 --> 00:03:52.069 - then I would like to, all those who would like to, who, I'm sorry, I am tongue tied today. All those 00:03:52.069 --> 00:03:59.102 - in favor of approving the minutes for September 22, 2025, please say aye. Aye. 00:03:59.650 --> 00:04:14.604 - Okay, next item is the stormwater expenditure report for August 2025. We really only had two larger 00:04:14.604 --> 00:04:28.062 - payouts and one was for the backfill $8,133.82 and gas oil and lube $5,356.83. Thank you. 00:04:29.282 --> 00:04:39.110 - Then we can move on to new business. Oh sorry. This might be a little premature because it was a fast-paced 00:04:39.110 --> 00:04:48.484 - discussion yesterday at the council level but they were talking about zeroing out capital expenditures 00:04:48.484 --> 00:04:58.494 - and they referred to a line with one dollar in it and my concern is that might be the street sweeper line and 00:04:59.394 --> 00:05:05.811 - just want to bring that to your attention if that's the council's desire that's fine but if we're able 00:05:05.811 --> 00:05:12.227 - to keep that dollar in there then we don't have to go through the whole process of creating a line and 00:05:12.227 --> 00:05:18.582 - then simultaneously asking for additional appropriation and it just kind of makes things a bit smooth 00:05:18.582 --> 00:05:25.310 - easier and more in a timely manner so I just want to bring that to your attention like I said it was a very 00:05:25.730 --> 00:05:35.031 - fast-paced discussion, and I wasn't able to track it 100 percent, but I do think that's what the dollar 00:05:35.031 --> 00:05:44.154 - was that they referred to. Commissioner Thomas? Okay. Moving on to new business, we have a Memorandum 00:05:44.154 --> 00:05:48.894 - of Understanding with the Indiana Curse Conservancy. 00:05:52.386 --> 00:05:59.961 - Yes, we have been working with the Indiana Cave Survey on a memorandum of understanding to be able to 00:05:59.961 --> 00:06:07.461 - utilize some of their information during our plan reviews. We use several different data sources for 00:06:07.461 --> 00:06:15.185 - our reviews that are publicly available at the state level, but with this being a private organization, 00:06:15.185 --> 00:06:16.670 - we needed to have a 00:06:16.802 --> 00:06:24.666 - a clear and defined way that that information was going to be used, who would have access to it and 00:06:24.666 --> 00:06:32.609 - just general terms of that agreement. We do have one representative here with the the CAVE survey if 00:06:32.609 --> 00:06:40.474 - you have any questions for them as well. I think it would be great and maybe even a better value of 00:06:40.474 --> 00:06:43.934 - your time by if you just wanted to come and 00:06:44.066 --> 00:06:50.428 - introduce yourself and you know speak maybe to this agreement but anything else you would love to share 00:06:50.428 --> 00:06:57.035 - that could be beneficial to the public or us. Okay I am a board member and I do want to make one correction 00:06:57.035 --> 00:07:03.336 - of the agenda. The organization is that should be the Indiana cave survey. I was gonna ask. The Carr's 00:07:03.336 --> 00:07:09.760 - Conservancy is a sister organization but they do have two different boards and agreements with the caves 00:07:09.760 --> 00:07:12.574 - Indiana cave survey as you see on the screen. 00:07:12.802 --> 00:07:20.409 - at least the agreement there is correct. Yeah, the agreement's right. It was just the agenda listing. 00:07:20.409 --> 00:07:28.090 - And basically, we're a private organization that collects data. We've been around for almost 40 years. 00:07:28.090 --> 00:07:35.921 - And we like to collect it, but we also want to utilize appropriately and protect the caves. And it seems 00:07:35.921 --> 00:07:42.782 - like a good match with, we've talked to both the stormwater people and the county planning. 00:07:42.914 --> 00:07:51.452 - and they had interested in utilizing it. So we came up with the agreement and what else other questions 00:07:51.452 --> 00:07:59.909 - you would have? No, I think it's great. Sometimes it's a hot mic. I think it's great. I was happy that 00:07:59.909 --> 00:08:09.022 - I got here just a bit earlier to chat with you. And I'm just really curious if you would like to share with us 00:08:09.250 --> 00:08:17.226 - a success story by these collaborations and how these protect these very sensitive and vulnerable resources 00:08:17.226 --> 00:08:24.759 - across the state? If one pops out, I don't want to put you on the spot, but I would be so thrilled to 00:08:24.759 --> 00:08:32.440 - hear anything such as a success story. We have had a data sharing agreement with Lockbueller consulting 00:08:32.440 --> 00:08:38.718 - for a number of years. We provide a lot of information on I-69, so they had all that 00:08:39.010 --> 00:08:45.749 - information as they were doing the environmental studies for I-69. And they did do some in the tier 00:08:45.749 --> 00:08:52.556 - one, tier two, steering away from known cars features. That's awesome. Thank you so much. And I know 00:08:52.556 --> 00:08:59.430 - you have to be very sensitive of not like talking about location, but thank you for sharing. I really 00:08:59.430 --> 00:09:06.237 - appreciate it. And I'm just really happy to give you the opportunity to kind of express some of what 00:09:06.237 --> 00:09:08.798 - is very valuable with this agreement. 00:09:12.578 --> 00:09:20.554 - comment is I'm glad you're here today and thank you for doing this on a make the motion to accept the 00:09:20.554 --> 00:09:26.654 - memorandum of understanding between Indiana cave survey and the Monroe County 00:09:27.554 --> 00:09:35.431 - I think there's one note it's it's going to be going to the commissioners right because it's a the agreement 00:09:35.431 --> 00:09:43.235 - is with the county commissioner so it's coming here first because we are the office that's kind of managing 00:09:43.235 --> 00:09:50.750 - the agreement to pass this on to the commissioners with positive recommendation okay yes be thrilled to 00:09:51.330 --> 00:09:58.595 - recommend this in a very favorable way to the board of commissioners. And I'm also just thrilled to 00:09:58.595 --> 00:10:06.006 - be able to have the ability for a favorable recommendation. Excited to be included. Is that a second? 00:10:06.006 --> 00:10:13.489 - And a second. I thought it was. Excellent. We have a motion and a second. Is there any public comment? 00:10:13.489 --> 00:10:21.118 - Obviously, we don't have anyone here. Members of the public, are there any members of the public online? 00:10:21.698 --> 00:10:30.183 - or anyone who would like to offer commentary on this agenda item. Seeing no one, I would actually like 00:10:30.183 --> 00:10:38.833 - to hold a vote on the memorandum of understanding with the Indiana cave survey. Although just as a note, 00:10:38.833 --> 00:10:47.319 - it does say on the agenda, Indiana curse conservancy that should say Indiana cave survey. All in favor 00:10:47.319 --> 00:10:49.790 - say aye. Aye. Aye. Thank you. 00:10:50.114 --> 00:10:57.818 - This brings us to the second item of new business, the HNTB assignment number two, post-construction 00:10:57.818 --> 00:11:05.599 - attention, basin maintenance assessment. So I will start this by showing you the map of the location. 00:11:05.599 --> 00:11:07.582 - So we're old Vernal Pike. 00:11:07.842 --> 00:11:15.461 - comes around Loesch Road and Vernal Pike. There are two county-owned detention basins there, which from 00:11:15.461 --> 00:11:23.227 - the aerials you might not be able to tell that they are any kind of detention areas. They're very wooded. 00:11:23.227 --> 00:11:28.062 - The infrastructure that's in place is very old and broken in some 00:11:28.322 --> 00:11:37.668 - parts or just very filled in with silt and debris so it's not holding back water as it should. So this 00:11:37.668 --> 00:11:43.838 - task order with HNTB, we have an on-call contract with them, is for 00:11:44.450 --> 00:11:51.601 - evaluation of the current state of both of those basins and putting together a maintenance plan for 00:11:51.601 --> 00:11:58.894 - tree removal, regrading, and then revegetation as well as potential infrastructure replacement. So as 00:11:58.894 --> 00:12:06.474 - you know the stormwater program we should be managing our detention basins to the standard that we expect 00:12:06.474 --> 00:12:09.406 - others to be maintaining theirs as well. 00:12:12.962 --> 00:12:19.859 - had a question, and that's just how often is this maintenance needed? I guess it's a fairly routine 00:12:19.859 --> 00:12:26.826 - item. There's typical things that happen on a seasonal basis, so kind of in the spring and the fall, 00:12:26.826 --> 00:12:33.999 - other things that happen just annually, and then other larger things that might happen less frequently. 00:12:33.999 --> 00:12:41.310 - But if you're doing that maintenance in the spring and fall, those larger maintenance items do tend to be 00:12:41.666 --> 00:12:50.019 - more spread out between frequencies. So I don't think that there's been any maintenance performed on 00:12:50.019 --> 00:12:58.456 - these. I know that they serve their regional detention for the commercial and industrial areas to the 00:12:58.456 --> 00:13:05.982 - west of them. I couldn't find very much information about any maintenance records on them. 00:13:06.850 --> 00:13:16.473 - So if you guys have more information at the commissioner level or at the stormwater management board 00:13:16.473 --> 00:13:26.286 - level, I would love to see it. That would be helpful for us. Any comments? Commissioner Thomas? I just 00:13:26.286 --> 00:13:36.766 - want to note that the fees don't include any plans, construction oversight. So I'm assuming if the issues are 00:13:37.218 --> 00:13:44.283 - severe that we're going to have to get another entity unless we can do it. Yes, depending on the scale 00:13:44.283 --> 00:13:51.691 - of what needs to be done and what our crews are already maybe planning to do next year, it may be something 00:13:51.691 --> 00:13:58.688 - we can complete using our crews or it's something we would have to contract out. Great. Thank you for 00:13:58.688 --> 00:14:05.616 - the clarification. Thank you. Yes, and I just assumed that obtaining permits would be kind of like a 00:14:05.616 --> 00:14:06.782 - de minimis cost. 00:14:08.098 --> 00:14:17.267 - Actually, I had kind of the same question, so I'm good on that one. I also kinda just want to understand, 00:14:17.267 --> 00:14:26.696 - and you might have already expressed your limitations of kind of knowing some of how this all came together, 00:14:26.696 --> 00:14:34.654 - but a lot of times there's these type of detentions, but they're more managed by, you know, 00:14:35.618 --> 00:14:45.459 - non-government entity, right? How did these regional detention ponds become county owned and maintained? 00:14:45.459 --> 00:14:54.926 - I am not entirely sure about that. Julie might know. I do know. I see Lisa's hand is raised as well. 00:14:54.926 --> 00:14:58.206 - She might be able to. Yeah, and so 00:14:58.370 --> 00:15:06.879 - One of the things I would suggest for further information is to talk to Kelly Whitmer in parks since 00:15:06.879 --> 00:15:15.304 - we put a trail in on one of them. So I think the other is likely attached to that purchase right of 00:15:15.304 --> 00:15:24.318 - way. But I would check with her because she would have all of the construction information in those areas. 00:15:27.042 --> 00:15:37.738 - Excellent. Any more comments or questions? I had three, but somehow the last one. I was just wondering, 00:15:37.738 --> 00:15:48.126 - since Ms. Ridge rose her hand virtually, if she wanted to add on to that at all. Hello. Can you hear 00:15:48.126 --> 00:15:49.566 - me? Yes. Yes. 00:15:49.826 --> 00:15:57.221 - Okay now Julie's right we would have construction plans because what that was cars trail phase to be 00:15:57.221 --> 00:16:04.689 - and I think that was constructed around 2016 through the TIF district I believe it was funded through 00:16:04.689 --> 00:16:12.158 - that program so and then also I wanted to point out on the maintenance and everything and possibly if 00:16:12.158 --> 00:16:16.990 - we can do the work in-house luckily in this last legislative they 00:16:17.346 --> 00:16:24.410 - increase the amount that we can do in-house. It used to be, I believe, a $250,000 cap. That has increased 00:16:24.410 --> 00:16:31.275 - to be able to let in-house be able to do more. Then also the quoting and bid process, they've actually 00:16:31.275 --> 00:16:38.206 - increased that threshold for us to be able to do quotes versus bids, saving costs to the county. I just 00:16:38.206 --> 00:16:45.004 - want to throw that in, but yeah, we should have construction plans on most of the information that we 00:16:45.004 --> 00:16:47.070 - would need. Thank you so much. 00:16:47.266 --> 00:16:55.333 - glad you were able to add some fun facts in there too about our abilities to do larger projects in-house. 00:16:55.333 --> 00:17:02.944 - That's incredible. I can't wait to see some success stories on that front, too. I remembered what I 00:17:02.944 --> 00:17:09.945 - was going to say. It wasn't a question. It was just a comment. And just due to maintenance, 00:17:09.945 --> 00:17:16.414 - yearly maintenance, backup maintenance, I'll say. And then I also think there is the 00:17:16.514 --> 00:17:24.957 - unforeseen like weather storm event impacts that would need maintenance as well. So I just wanted to 00:17:24.957 --> 00:17:33.399 - mention that there's a lot of circumstances that we need to get in there and maintain these. Also, I 00:17:33.399 --> 00:17:41.758 - just want to share one other comment is this is from a session I attended at the in Assam, Indiana. 00:17:43.810 --> 00:17:52.381 - Association of Stormwater and Floodplain Management. Geez. It was all about maintenance and building 00:17:52.381 --> 00:18:00.783 - the worth of maintenance and the cost of sitting on what needs to be maintained starts to increase 00:18:00.783 --> 00:18:09.694 - dramatically. And I'm very excited to be presented with something that focuses on maintenance as much as 00:18:09.794 --> 00:18:17.627 - other things that we do that benefit stormwater. So I just wanted to share that the cost of doing it 00:18:17.627 --> 00:18:25.073 - now outweighs the cost of doing it later. Excellent. Any more comments or questions? All right. 00:18:25.073 --> 00:18:33.294 - I'd like to, since we don't have any members of the public here, see if there's any members of the public 00:18:33.294 --> 00:18:38.878 - online with any comments about HNTB assignment number two. Seeing none. 00:18:39.522 --> 00:18:50.994 - I believe we have a motion in a second, so. I don't think we have the motion. No. I move to approve 00:18:50.994 --> 00:19:02.810 - the HNTB assignment to post-construction detention basin maintenance assessment. And I'll also, if you 00:19:02.810 --> 00:19:06.366 - zoom in, put the not to exceed 00:19:06.818 --> 00:19:16.953 - on here. That's typically what the commissioners want. Do you feel like that is a good amount to add 00:19:16.953 --> 00:19:27.189 - in my motion? Not to exceed $28,500. Not to exceed $28,500. That's my motion. Second. So all in favor 00:19:27.189 --> 00:19:35.518 - of approving HNTB assignment number 2. Not to exceed $28,500. Please say aye. Aye. 00:19:36.770 --> 00:19:44.520 - All right, motion passes. Moving on to staff reports. I have nothing else for you today, so. Excellent. 00:19:44.520 --> 00:19:51.898 - Then moving on to the last item on the agenda, which is adjournment. Oh, Lisa has her hand raised. 00:19:51.898 --> 00:19:59.798 - I'm sorry. Thank you so much for pointing that out. Lisa. Sorry, I'll be really quick. I know the council 00:19:59.798 --> 00:20:00.990 - met last night. 00:20:01.090 --> 00:20:09.199 - Tron mentioned that a little bit. I do expect our budget to change. I do believe we'll go farther under 00:20:09.199 --> 00:20:16.995 - budget from some of the cuts that possibly could be taking place. They have their next meeting next 00:20:16.995 --> 00:20:25.026 - Wednesday, October 8th. We are following it so we can stay up to date on how it affects the stormwater 00:20:25.026 --> 00:20:29.470 - budget. We will keep you informed. Some of the cuts were 00:20:29.890 --> 00:20:36.476 - Uh, like I don't understand cutting the stormwater budget when we're already at or under budget. That 00:20:36.476 --> 00:20:42.933 - doesn't make sense to me because those monies don't flow anywhere else. No pun intended. So I don't 00:20:42.933 --> 00:20:49.454 - know that there'll be changes because to me it doesn't really make sense. I do that. It's a separate 00:20:49.454 --> 00:20:55.911 - fund. It's a separate fee. So it's not part of the levy. I don't get it. So I'm not sure that there 00:20:55.911 --> 00:20:58.558 - will be, but thank you for raising that. 00:20:58.658 --> 00:21:06.632 - Yeah, and the only the only thing that I want to raise on that and most of the highway budgets are in 00:21:06.632 --> 00:21:14.683 - that same category that were outside the levy and it's our own funds. I think some of the changes that 00:21:14.683 --> 00:21:22.657 - I'm hearing is across the board where it involves employees and treating everybody the same there so. 00:21:22.657 --> 00:21:27.582 - Excellent, thank you so much. Thanks for the update. Yes. And. 00:21:28.258 --> 00:21:34.862 - With that, I think we are good to adjourn. The date of our next meeting is November 5th, 2025. 00:21:34.862 --> 00:21:36.670 - Thank you all. Thank you.