- I'd like to call to order this meeting of the Monroe County Soar Motor Management Board. It is Tuesday,
- January 20th, 2026. And this is a beautiful, chilly day. We're at the Nat U Hill meeting room. And the
- first item on the agenda is public input for items not on the agenda. We have no one here in the Nat
- U Hill meeting room.
- Do we have anyone online who wants to offer public comment? Seeing no one, I'd like to go on to the
- second item on the agenda, which is approval of minutes from December 4th, 2025. I move approval of
- the minutes December 24th, 2025. Second. Does anyone have any changes or corrections to the minutes?
- Any public comment? Seeing none.
- I would like to hold a vote. All in favor, say aye. Aye. Moving on to the fourth item on the agenda.
- Are we skipping? Yeah, I'm going to ask because we haven't had officer elections yet this year. So I'm
- going to move to appoint Commissioner Jodi Madeira as chair. And I would like to do one do at all as
- one motion.
- I would like to move to nominate Julie Thomas, Commissioner Julie Thomas as vice chair. And do we need
- a second for that? Second. We have a motion. We have a second. Public comment. Okay. All in favor say aye. Aye.
- No votes against. The fourth item on the agenda is the stormwater expenditure report for October, November
- 2025. I think we agreed to defer that, or are we going to? Let's say if we have time. Maybe let's move
- it to the end of the agenda. OK. We'll move that to the end of the agenda. Is that something that requires
- a vote? All right. New business. 2026 meeting dates. We have agreed on the fourth Wednesday at 330.
- Is that OK with you? Does that work for you? Yeah. They're typically on Wednesday, right? Yeah. Yeah.
- What would be the fourth Wednesday? Yeah. Then we're going to be able to have expenditure reports from
- the previous month. So that's the reason. I don't think I have any standing meeting on Wednesday except
- for this one. OK. Great. All right.
- Seeing as that's an order of committee business, I don't think we need public comment on that. No, we
- sure don't. So I'm going to make a motion to have our meetings in 2026 on the 4th Wednesday at 3.30
- here in the NatU Hill room. All in favor, say aye. Aye. All right. Moving on to the second order of
- new business, HNTB task order number four, developing an RFQ for a long range drainage plan.
- That's exactly what it sounds like. We have our on-call contract with HNTB. This would be task order
- number four, having them put together a request for qualifications so we can get our long-range drainage
- plan process updated. There was a not to exceed amount, correct? No, but I believe the quote was like,
- was $2,300. Yeah. Yeah. And I appreciate what's outlined here. It makes sense. Is there a component
- that your office is doing, Ms. Pena, related to looking at the current
- long-range plan and then looking at what we've accomplished, what's been finished, what's in the works,
- where we're at. Is that something you're doing anyway? So, okay. Yes. And so this is just to get us
- started on receiving firms that can do this kind of work. So the actual process of putting together
- our new plan will follow once we know who can do it. And so you all as the stormwater board will be
- involved. The drainage board will be involved. There will be work sessions with you.
- It's just that typically in the RFQ, there's an outline of what's needed. And so if we can do part of
- that in-house, I think that would be really useful. Seems like it should happen. Okay. Thank you. So
- I'm going to make a motion to approve task order number four with
- HNTB in the amount of $2,300 to develop the RFQ. Second. And I think we can take public comment this
- time. We have no one here in the EHO meeting room. Anyone online have any comments on the HNTB task
- order number four? Seeing no hands, I would like to hold the vote.
- Everyone in favor say aye. Aye. Motion passes. Next matter of business on the agenda are staff reports.
- I have no staff reports at this time. Excellent. Well, then we could do the expenditure reports. How
- about that? What do you all think? Good? Sure.
- Sure, so in October, our biggest expenditures were related to some logjam removals, pipe purchases of
- pipes, general finishing up projects for the fall and gearing into winter. South Shore was underway,
- so you see some expenses related to that. We made a large payment for our OpenGov portion, our software.
- open government cartograph, which is our asset management program. So there's those. And then in November,
- our expenditures were all related to South Shore Drive. And so that project did finish up in November.
- Awesome. Do you have any questions? I didn't really have.
- time to look at this again. I don't think I had questions when I looked at it the first go around last
- week or when you sent it out. If I do, these are already kind of already went through the whole process.
- So I'll just follow up if needed. So that's it. All right. Thanks. So with everything else covered,
- The next item on our agenda is adjournment. Do we have the date on that? Our next meeting date will
- be then the fourth Wednesday of February, which is February 25th at 3.30. Yep. Let me look.
- February 25th? 25th. Not the 25th, the fourth? 25th. 25th, yeah.
- Um, you will see on the next council agenda, um, appropriations it's for two existing projects that
- didn't roll over into 2026. So they were already approved. Um, so we're just re-appropriating those,
- the stiff road to finish it out and then the red bud to start that this spring. So that'll be on the
- council agenda on the 27th for when you see that. Do you anticipate any issues?
- No, I just want you guys aware to secure the stormwater board that it is coming up, but it was things
- that we had appropriated last year. We just need to re-appropriate them because you can't roll them
- over. You can't cover those funds anymore. So we just need to go in and do an additional for those to
- put it back into the account line. Got it. I just want to make sure when you see the council agenda,
- that's what that is. Makes sense. I'm sure you'd be explaining it to them that way as well. But it's
- the same amounts that were remaining in the 2025.
- Cool. Great. Exactly what we had left, I believe, in this dip road and then exactly what we had budgeted
- and contracted for the redbud. Great. Excellent. Move to adjourn. Move to adjourn. You're adjourned.
- Thank you.