I'd like to call to order this meeting of the Monroe County Soar Motor Management Board. It is Tuesday,
January 20th, 2026. And this is a beautiful, chilly day. We're at the Nat U Hill meeting room. And the
first item on the agenda is public input for items not on the agenda. We have no one here in the Nat
U Hill meeting room.
Do we have anyone online who wants to offer public comment? Seeing no one, I'd like to go on to the
second item on the agenda, which is approval of minutes from December 4th, 2025. I move approval of
the minutes December 24th, 2025. Second. Does anyone have any changes or corrections to the minutes?
Any public comment? Seeing none.
I would like to hold a vote. All in favor, say aye. Aye. Moving on to the fourth item on the agenda.
Are we skipping? Yeah, I'm going to ask because we haven't had officer elections yet this year. So I'm
going to move to appoint Commissioner Jodi Madeira as chair. And I would like to do one do at all as
one motion.
I would like to move to nominate Julie Thomas, Commissioner Julie Thomas as vice chair. And do we need
a second for that? Second. We have a motion. We have a second. Public comment. Okay. All in favor say aye. Aye.
No votes against. The fourth item on the agenda is the stormwater expenditure report for October, November
2025. I think we agreed to defer that, or are we going to? Let's say if we have time. Maybe let's move
it to the end of the agenda. OK. We'll move that to the end of the agenda. Is that something that requires
a vote? All right. New business. 2026 meeting dates. We have agreed on the fourth Wednesday at 330.
Is that OK with you? Does that work for you? Yeah. They're typically on Wednesday, right? Yeah. Yeah.
What would be the fourth Wednesday? Yeah. Then we're going to be able to have expenditure reports from
the previous month. So that's the reason. I don't think I have any standing meeting on Wednesday except
for this one. OK. Great. All right.
Seeing as that's an order of committee business, I don't think we need public comment on that. No, we
sure don't. So I'm going to make a motion to have our meetings in 2026 on the 4th Wednesday at 3.30
here in the NatU Hill room. All in favor, say aye. Aye. All right. Moving on to the second order of
new business, HNTB task order number four, developing an RFQ for a long range drainage plan.
That's exactly what it sounds like. We have our on-call contract with HNTB. This would be task order
number four, having them put together a request for qualifications so we can get our long-range drainage
plan process updated. There was a not to exceed amount, correct? No, but I believe the quote was like,
was $2,300. Yeah. Yeah. And I appreciate what's outlined here. It makes sense. Is there a component
that your office is doing, Ms. Pena, related to looking at the current
long-range plan and then looking at what we've accomplished, what's been finished, what's in the works,
where we're at. Is that something you're doing anyway? So, okay. Yes. And so this is just to get us
started on receiving firms that can do this kind of work. So the actual process of putting together
our new plan will follow once we know who can do it. And so you all as the stormwater board will be
involved. The drainage board will be involved. There will be work sessions with you.
It's just that typically in the RFQ, there's an outline of what's needed. And so if we can do part of
that in-house, I think that would be really useful. Seems like it should happen. Okay. Thank you. So
I'm going to make a motion to approve task order number four with
HNTB in the amount of $2,300 to develop the RFQ. Second. And I think we can take public comment this
time. We have no one here in the EHO meeting room. Anyone online have any comments on the HNTB task
order number four? Seeing no hands, I would like to hold the vote.
Everyone in favor say aye. Aye. Motion passes. Next matter of business on the agenda are staff reports.
I have no staff reports at this time. Excellent. Well, then we could do the expenditure reports. How
about that? What do you all think? Good? Sure.
Sure, so in October, our biggest expenditures were related to some logjam removals, pipe purchases of
pipes, general finishing up projects for the fall and gearing into winter. South Shore was underway,
so you see some expenses related to that. We made a large payment for our OpenGov portion, our software.
open government cartograph, which is our asset management program. So there's those. And then in November,
our expenditures were all related to South Shore Drive. And so that project did finish up in November.
Awesome. Do you have any questions? I didn't really have.
time to look at this again. I don't think I had questions when I looked at it the first go around last
week or when you sent it out. If I do, these are already kind of already went through the whole process.
So I'll just follow up if needed. So that's it. All right. Thanks. So with everything else covered,
The next item on our agenda is adjournment. Do we have the date on that? Our next meeting date will
be then the fourth Wednesday of February, which is February 25th at 3.30. Yep. Let me look.
February 25th? 25th. Not the 25th, the fourth? 25th. 25th, yeah.
Um, you will see on the next council agenda, um, appropriations it's for two existing projects that
didn't roll over into 2026. So they were already approved. Um, so we're just re-appropriating those,
the stiff road to finish it out and then the red bud to start that this spring. So that'll be on the
council agenda on the 27th for when you see that. Do you anticipate any issues?
No, I just want you guys aware to secure the stormwater board that it is coming up, but it was things
that we had appropriated last year. We just need to re-appropriate them because you can't roll them
over. You can't cover those funds anymore. So we just need to go in and do an additional for those to
put it back into the account line. Got it. I just want to make sure when you see the council agenda,
that's what that is. Makes sense. I'm sure you'd be explaining it to them that way as well. But it's
the same amounts that were remaining in the 2025.
Cool. Great. Exactly what we had left, I believe, in this dip road and then exactly what we had budgeted
and contracted for the redbud. Great. Excellent. Move to adjourn. Move to adjourn. You're adjourned.
Thank you.