WEBVTT 00:00:00.386 --> 00:00:08.684 - It is Wednesday, August 26th at 3.30. I'm sorry, not 3.30, slightly after 3.30, 3.36. So first on the 00:00:08.684 --> 00:00:17.145 - agenda is public input for items not on the agenda. Do you want to acknowledge? Oh, that would be good, 00:00:17.145 --> 00:00:25.525 - too, because. I don't know if we have to do a roll call. No. But that would be good. So present in the 00:00:25.525 --> 00:00:29.918 - Nattie Hill Room is Surveyor Tron and Wright Rondoff. 00:00:30.114 --> 00:00:37.232 - I'm here as Commissioner Jody Madeira and also Commissioner Julie Thomas. So first on the agenda is 00:00:37.232 --> 00:00:44.349 - public input for items not on the agenda. We have no one here in the Natt U Hill Room. Would anyone 00:00:44.349 --> 00:00:51.681 - online like to offer public comment on items not on our agenda? Seeing no hands, I will move on to the 00:00:51.681 --> 00:00:52.606 - second item. 00:00:52.898 --> 00:01:01.640 - item on our agenda. Approval of minutes. I actually have an item. I would actually like to move that 00:01:01.640 --> 00:01:10.295 - we amend our agenda to re insert something that was struck off, which is the long range dream, long 00:01:10.295 --> 00:01:17.566 - range stormwater plan contract award with WSP. Yes. And then also as suggested, but 00:01:17.794 --> 00:01:26.493 - that we should make it contingent to legal's final approver approval prior to final action. That's for 00:01:26.493 --> 00:01:35.446 - emotion. I'm just putting it on the agenda. Okay? Sure. I. That is fine with me. Do you have any comments 00:01:35.446 --> 00:01:44.146 - on putting that back on the agenda? No, I'm happy to voice vote. Yes, let's do a voice vote all on all 00:01:44.146 --> 00:01:47.102 - in favor of putting the long range 00:01:47.618 --> 00:01:56.783 - That is back on our agenda. Would you like to keep it in its original location? It's fine. Okay. 00:01:56.783 --> 00:02:06.515 - All right. So any other modifications on the agenda? Okay. Then we'll move approval, move forward with 00:02:06.515 --> 00:02:15.774 - approval of the minutes for July 22nd, 2026. Any comments or questions on the minutes? All right. 00:02:16.162 --> 00:02:24.367 - I believe we can do a voice vote for that as well. All in favor of approving the minutes for July 22nd, 00:02:24.367 --> 00:02:32.415 - 2026, say aye. Aye. Moving forward to our stormwater expenditure report for May, June, and July 2026. 00:02:32.415 --> 00:02:33.598 - Okay, for May. 00:02:33.794 --> 00:02:47.393 - pipes, we spent $4,084.76, and backfill $5,339.10, and then gas was $5,619.16. That was our main expenditures 00:02:47.393 --> 00:02:59.880 - on that month. Any questions? We need to make that change, too. Yeah. In the minutes. I already made 00:02:59.880 --> 00:03:01.982 - it in my motion. 00:03:05.698 --> 00:03:15.542 - No questions. I don't have any questions. Okay. Pull up the packet. Other one out, so I'm just trying 00:03:15.542 --> 00:03:25.289 - to dig through my email. I had not really planned to attend, but then was trying to make sure we had 00:03:25.289 --> 00:03:35.422 - a... Questions? The packet should be in there. Going through the website. Okay, there's two of them now. 00:03:35.746 --> 00:03:43.386 - I just had to refresh it. Yeah, because I sent the agenda separate, then the packet is a totally separate 00:03:43.386 --> 00:03:50.881 - document. Is there any large expenses that you wanted to bring attention to? If not, then no questions. 00:03:50.881 --> 00:03:55.710 - Not in May. The large ones were the ones I read off. Yeah, summer. 00:03:56.930 --> 00:04:13.502 - And then for June, we had field crew supplies, $5,183.16. And backfill, $22,924. Fuel, $5,978.43. Contractual 00:04:13.502 --> 00:04:26.910 - services, $22,081.35. And that was for traffic control. And we also paid the IU fellows. 00:04:28.002 --> 00:04:37.655 - Close all fees, $4,904.22 cents. That was for street sweeping. And then public education, $1,850. And 00:04:37.655 --> 00:04:47.119 - that was to rent a room for Ivy Tech for the work. Contractors workshop. Contractors workshop. That 00:04:47.119 --> 00:04:57.246 - was back in January. They billed us a little late for that one. Yeah. Yeah, they did. Okay. Any questions? 00:04:57.506 --> 00:05:05.722 - a comment not a question. Just with the out of category transfer from professional fees to backfill 00:05:05.722 --> 00:05:14.513 - slash pavement repair maintenance. Is that a reflection of us taking on some in-house projects and instead 00:05:14.513 --> 00:05:23.222 - of paying those services to contractors? We did have several more projects this spring in-house to repair 00:05:23.222 --> 00:05:24.126 - or replace 00:05:24.226 --> 00:05:30.874 - And so that would be where some of your backfill and the back, the pavement repair is coming from. Yeah, 00:05:30.874 --> 00:05:37.585 - our crew has been very busy this year. So it's not exactly a one-for-one, but it does show our initiative 00:05:37.585 --> 00:05:44.170 - of taking on more in-house projects, which I applaud and are very supportive. So I just wanted to bring 00:05:44.170 --> 00:05:50.628 - that out and bring attention to it, not just for the board, but for the public too. So bravo. They've 00:05:50.628 --> 00:05:54.174 - been very busy replacing and repairing a lot this year. 00:05:59.330 --> 00:06:12.267 - Okay, for July, we had the gas was 7,675.86, professional fees $14,857.51, and then the service, maintenance 00:06:12.267 --> 00:06:21.406 - service, fleet maintenance, 9,520.49, and the grade all needed repair again. 00:06:29.794 --> 00:06:36.715 - the cost on the repair for the greater. It gets a lot of use. Is was that divided between high that 00:06:36.715 --> 00:06:43.636 - was my question is actually how did that get divided between highway and stormwater or did storm is 00:06:43.636 --> 00:06:50.696 - this storm waters great all. Okay it's not it's not okay got it thank you. Just verify. What was that 00:06:50.696 --> 00:06:57.617 - dollar amount trying to look on my phone it's a little difficult. For the repairs or maintenance of 00:06:57.617 --> 00:06:59.486 - the greater nine thousand. 00:06:59.586 --> 00:07:11.232 - Five hundred and twenty dollars and forty nine cents. Okay, that's A lot of money, but it's a very expensive 00:07:11.232 --> 00:07:22.558 - piece of equipment. So So not as much as you would think Awesome, thank you The questions comments on the 00:07:31.330 --> 00:07:40.236 - to new business. So first item of new business, we have the shoes, very contract amendment number five 00:07:40.236 --> 00:07:48.883 - for the baby Creek redesign. And I'm going to go ahead and make a motion to approve, um, the shoes, 00:07:48.883 --> 00:07:57.962 - very contract amendment number five. I will second that. Um, so I'm sure you have not to exceed on that. 00:07:57.962 --> 00:07:59.518 - What? We can, um, 00:08:03.618 --> 00:08:12.793 - about it first, maybe. So you have all seen projects, design projects related to Baby Creek several 00:08:12.793 --> 00:08:22.519 - times now over the last almost decade. And we hope that this is the final one, the final plan that you'll 00:08:22.519 --> 00:08:28.574 - see. So notably, this plan will include a new schedule down here. 00:08:28.834 --> 00:08:37.558 - partially on pages eight and nine of the packet for the next four years to staggered design and construction 00:08:37.558 --> 00:08:45.562 - of each of these crossings. One of the biggest cost savings that we will see is not including a run 00:08:45.562 --> 00:08:53.645 - around. The replacement method will allow us to keep one lane of traffic open during construction so 00:08:53.645 --> 00:08:54.846 - that residents 00:08:54.946 --> 00:09:04.689 - will still be able to access their homes with very limited interruption. And that also means that we're 00:09:04.689 --> 00:09:14.337 - not disturbing their property or the creek area as significantly as if we did include the run arounds. 00:09:14.337 --> 00:09:23.518 - So you'll see it as a staggered approach with the final construction happening in 2029. Go ahead. 00:09:23.906 --> 00:09:32.384 - I was just going to ask if you could then give us what the change order amount is, because there are 00:09:32.384 --> 00:09:40.778 - things cut off and things added, and what is the outcome of that change order financially? That's a 00:09:40.778 --> 00:09:49.341 - great question. I think that the original, when they bid out the first crossing, the anticipated cost 00:09:49.341 --> 00:09:53.118 - was almost half of what the bids came in at. 00:09:53.634 --> 00:10:01.763 - which I think the beds were close to a million dollars just for one single crossing, which is a lot 00:10:01.763 --> 00:10:09.891 - of money for a single crossing. And so the hope here is that this design will be at least a quarter 00:10:09.891 --> 00:10:18.832 - of that. When we do go to construction, it'll be much in the couple hundred thousand dollars for construction 00:10:18.832 --> 00:10:20.702 - rather than a million. 00:10:22.402 --> 00:10:30.422 - But my question is, when you have a change order, there's usually a dollar amount involved. Is it higher? 00:10:30.422 --> 00:10:38.366 - Is it lower overall? How has the contract changed in terms of the time? It will be lower overall because 00:10:38.366 --> 00:10:46.159 - they've already done a lot of the design work. And so this is just checking to make sure that this new 00:10:46.159 --> 00:10:47.294 - design matches 00:10:47.874 --> 00:10:53.926 - the figures that they've had before. So there will be just a hydraulics check to make sure that things 00:10:53.926 --> 00:11:00.272 - haven't changed since they did their initial hydraulic modeling, and to make sure that these new structures 00:11:00.272 --> 00:11:06.324 - that are going to be part of the design all line up together to adequately convey the drainage and not 00:11:06.324 --> 00:11:12.376 - give us the same problem that we're seeing now. That's it. Thank you. Got it. Perfect. So I don't have 00:11:12.376 --> 00:11:16.254 - exact dollar amounts for you, but we do know that it will be less 00:11:22.626 --> 00:11:30.650 - Well, I guess to that point, the amount that's on here listed, if we put it not to exceed, that's fine, 00:11:30.650 --> 00:11:38.597 - right? Because any change order we would see in the future. Correct. And to be clear, this is only for 00:11:38.597 --> 00:11:42.686 - the first crossing. We don't really want to do that. 00:11:42.914 --> 00:11:50.048 - the hydraulic modeling check and then the design of the first crossing, it doesn't include construction 00:11:50.048 --> 00:11:56.976 - or anything else. So it is limited in what they're giving us with this initial. I would recommend we 00:11:56.976 --> 00:12:04.041 - do not include a dollar amount because it's lower overall and we let this play out and see how it goes 00:12:04.041 --> 00:12:11.175 - because this is something where they are, we're doing something outside of a traditional bridge project 00:12:11.175 --> 00:12:11.998 - here and so 00:12:13.090 --> 00:12:21.037 - Let's see what happens. It doesn't mean then like during each phase the construction phase would be 00:12:21.037 --> 00:12:29.223 - presented with the dollar amount again. Yes. Yes. So this is for the preliminary design. We'll get the 00:12:29.223 --> 00:12:37.409 - final design which would include a quote for the engineers design quote for the construction. And then 00:12:37.409 --> 00:12:42.654 - when we bid it out we'll see what the contractors think. I guess. 00:12:43.106 --> 00:12:52.164 - I don't see it being problematic having the not to exceed, especially if they're going to come back 00:12:52.164 --> 00:13:01.403 - here for the construction cost. If it creates some difficulties, I would want to know that outside of 00:13:01.403 --> 00:13:09.374 - us needing to approve a higher amount for the same type of work that you just outlined. 00:13:11.778 --> 00:13:22.689 - be able, depending on how the vote goes or the motion, I don't think able to support a not to exceed 00:13:22.689 --> 00:13:34.141 - clause. Also, just it would be nice to have some visualization aids or graphs, maps within this proposal, 00:13:34.141 --> 00:13:37.598 - because when you say structure, 00:13:38.018 --> 00:13:45.579 - 1345, 1349, 1362, you know, that's good because you're reviewing the design plans and things of that. 00:13:45.579 --> 00:13:53.214 - But, you know, unless I come over and ask you to kind of point to these on a map, you know, it doesn't 00:13:53.214 --> 00:14:00.923 - really give me any spatial understanding of where these structures are. So just even like just a simple 00:14:00.923 --> 00:14:04.926 - aerial with some points on it, you know, with labels. 00:14:05.378 --> 00:14:13.372 - would be really nice especially when we're talking about you know a potential over all projects and 00:14:13.372 --> 00:14:21.365 - construction you know million to half a million to a million plus to get this to the finish line so 00:14:21.365 --> 00:14:29.679 - that's just something personally that would be very helpful for me and then just to be very transparent 00:14:29.679 --> 00:14:30.878 - I did have the 00:14:31.330 --> 00:14:39.969 - conversation with our stormwater program manager just a second ago that I think I have confidence in 00:14:39.969 --> 00:14:48.608 - our stormwater program. I think we have a very expert team of people over there. My concern is still 00:14:48.608 --> 00:14:57.504 - some unknowns. So this might be a project I can get behind, but I would really like to see what happens 00:14:57.504 --> 00:15:01.182 - with that reorganization discussion before 00:15:01.538 --> 00:15:09.957 - we potentially commit more money and obligate stormwater dollars to projects without knowing what that 00:15:09.957 --> 00:15:18.131 - impact may be. And I know November's not that far away. So to get behind this, I'm going to, again, 00:15:18.131 --> 00:15:26.386 - have confidence and faith into the program and the program manager and their team. But it'll be hard 00:15:26.386 --> 00:15:31.454 - if we see another project like this come on the agenda before 00:15:31.778 --> 00:15:38.531 - we understand what's going on with that reorganization effort with the town of belts. So that's just 00:15:38.531 --> 00:15:45.485 - a general comment. I know we don't need to get into that or address that. That's just I want to be very 00:15:45.485 --> 00:15:52.238 - transparent and let everyone know kind of work time because it will impact our budget moving forward 00:15:52.238 --> 00:15:58.590 - and also have a long range plan. And I think getting that thing in place will really give us a 00:15:58.754 --> 00:16:05.993 - ability to do a forecast of our expenditures and know where those obligations are going to fall. Our 00:16:05.993 --> 00:16:13.518 - operational costs and our personnel costs. So I recognize that there is no map included with this, which 00:16:13.518 --> 00:16:20.900 - would help clarify some things for you all and the general public. So I hope you can see this map. The 00:16:20.900 --> 00:16:27.422 - first crossing is kind of right here, where this first little bend is past the big bridge. 00:16:27.682 --> 00:16:36.725 - And then there's other crossings. The second crossing is not too far. And then the third one is a little 00:16:36.725 --> 00:16:45.424 - further back, which is the worst one back here. And then there is, right around here, the fourth one 00:16:45.424 --> 00:16:53.950 - is a little further back even. So this final crossing is not part of the scope of this, but these, 00:16:54.786 --> 00:17:05.771 - and they get a little complicated because of the way that the water has winded around the road, crisscrossing 00:17:05.771 --> 00:17:16.157 - it multiple times, and so it's coming in at odd angles. Thank you for showing that. Appreciate it. This 00:17:16.157 --> 00:17:24.446 - first one, yes, is just here at this little bend. Are there questions or comments? 00:17:36.898 --> 00:17:48.192 - I don't know if we got seconded. Yeah, I seconded it. I would like to just put the not to exceed $107,700. 00:17:48.192 --> 00:17:58.852 - Complicating anything. If you're going to do a not to exceed, I'd recommend something like $120,000. 00:17:58.852 --> 00:18:05.502 - There are some things that may change here. Okay, that's fine. 00:18:05.602 --> 00:18:12.991 - even 130 would be okay. You know, I doubt, I doubt they're not, I doubt they're going to go to over 00:18:12.991 --> 00:18:20.527 - 200,000 without coming back and talking to us. But you know, I, I like to make sure we put in some of 00:18:20.527 --> 00:18:28.581 - those parameters also. Can you name a number please for a motion? I would like to offer a friendly amendment 00:18:28.581 --> 00:18:33.310 - to, but not to exceed that 120,000, $25,000. You said 125. Yes. 00:18:35.138 --> 00:18:44.284 - I will second that because it does not matter. Can we do a voice vote on that? We have to do a voice 00:18:44.284 --> 00:18:53.974 - vote to amend the motion. Yes. All right. Voice vote. All those in favor of amending the motion to approve 00:18:53.974 --> 00:19:04.478 - the Shrewsbury contract amendment number 5, Baby Creek redesign, with a not to exceed clause for $125,000, say aye. 00:19:04.898 --> 00:19:16.950 - Aye. That motion passes. So then I believe we can go to the public. We have no one here in the NatU 00:19:16.950 --> 00:19:28.158 - Hill room. Would anyone like to offer public comment on this online? No one? You have to do. 00:19:34.818 --> 00:19:42.472 - Thomas? Yes. Madeira? Yes. Enright Randolph? Yes. Motion. Wonderful. All right, so now we're on our 00:19:42.472 --> 00:19:50.279 - added item of business, bring back the long range drainage plan contract award, which was says on the 00:19:50.279 --> 00:19:58.315 - agenda continue to September 23rd, 2026. But again, we amended the agenda to move that forward to today. 00:19:58.315 --> 00:20:00.382 - I'm going to make a motion 00:20:00.514 --> 00:20:08.710 - that we consider the long-range stormwater plan contract award for WSP. Yes. And I was just going to 00:20:08.710 --> 00:20:17.637 - say that that is not the drainage plan. It is the stormwater contract. What is the title? It's the long-range 00:20:17.637 --> 00:20:25.833 - stormwater plan contract award. Yes. And yes, so. Is that going to be the official name, even though 00:20:25.833 --> 00:20:27.294 - it says drainage? 00:20:27.938 --> 00:20:34.082 - Well, it'll be the long range drainage plan. Um, I added contract award because this was, we are awarding. 00:20:34.082 --> 00:20:40.284 - I don't know why, because the drainage board isn't doing it. No, I true. Yeah. I guess it's county drainage 00:20:40.284 --> 00:20:46.026 - in general. So, um, I call it the stormwater long. It's always been a stormwater long range plan as 00:20:46.026 --> 00:20:51.768 - far as I've been like the last one we did. And the last one was to, we can just rename it. We don't 00:20:51.768 --> 00:20:56.190 - have to do it. No, no, no. Yeah. No issue with us renaming it to stormwater. 00:20:57.570 --> 00:21:06.533 - Okay, good. Okay. So, uh, Yeah, I guess that's a shilling question. No, no, I'm just saying he can give 00:21:06.533 --> 00:21:15.151 - us information about this contract. Do we have to vote on that? Okay. Yeah. All right. Mr. Dilling. 00:21:15.151 --> 00:21:24.286 - Thank you very much. Uh, the, um, I understand that the stormwater board met with Debbie SP and others to 00:21:24.418 --> 00:21:32.712 - do interviews and selected WSP. So the WSP sent us a project or some proposed contracts. One is the 00:21:32.712 --> 00:21:41.172 - master services agreement which would apply to any type of contract we have with WSP and then there's 00:21:41.172 --> 00:21:50.047 - the work order contract which is the specific one for consulting services. So the master service agreement 00:21:50.047 --> 00:21:52.286 - is written as if it covers 00:21:52.418 --> 00:22:02.048 - construction design construction documents and so forth so it's not really applicable to what we're 00:22:02.048 --> 00:22:11.775 - doing here and so if my feeling is if the county were ever desirous of hiring WSP to do construction 00:22:11.775 --> 00:22:21.502 - or design work that I would I would not recommend signing this master service agreement because it's 00:22:21.602 --> 00:22:29.704 - It limits their liability to $50,000. It requires the county to fully indemnify them, even against the 00:22:29.704 --> 00:22:38.120 - contributory negligence actions, which the Tort Claim Act gives us coverage on. So I would never recommend 00:22:38.120 --> 00:22:41.502 - signing that. But if you are going to just 00:22:41.634 --> 00:22:49.299 - have them do a consulting contract where the likelihood of damages are minuscule. I think it's okay 00:22:49.299 --> 00:22:53.438 - with a few corrections, and I shared what I suggested 00:22:53.538 --> 00:23:02.289 - with Erica, she sent it to WSP, and they sent us revised contract back. And those changes basically, 00:23:02.289 --> 00:23:11.213 - they have a, the contract starts out and it refers to WSP, then it shifts to consultant, but there was 00:23:11.213 --> 00:23:20.137 - nothing that really tied consultant to WSP, so we made that connection. Then, let me see if I can find 00:23:20.137 --> 00:23:22.910 - my email to make sure my, yeah. 00:23:23.458 --> 00:23:31.172 - get this a lot where companies say that the documents produced are professional services, and we always 00:23:31.172 --> 00:23:38.588 - have to change it to work for hire. And that's a copyright thing, which means we own the documents, 00:23:38.588 --> 00:23:46.302 - we can do whatever the heck we want with them, and you can't stop them. But we did put in there that if 00:23:46.786 --> 00:23:55.462 - if the contract ever involves construction documents or estimates, that we would not use them on any 00:23:55.462 --> 00:24:04.224 - other project without WSB's approval. And that seems fair to me, because if they design a project and 00:24:04.224 --> 00:24:13.502 - they construct it, and then we have somebody else come in to do an addendum or an amendment or an addition, 00:24:13.634 --> 00:24:24.414 - and they refer to those plans, and they make a mistake that creates problems. WSP just wants to be off 00:24:24.414 --> 00:24:35.194 - the hook, and that's reasonable. Then, let me see. Okay. Finally, we just said, let's make this master 00:24:35.194 --> 00:24:37.182 - services agreement 00:24:37.314 --> 00:24:45.175 - contract good for two years. That will cover the 15-month projected time for the consulting contract 00:24:45.175 --> 00:24:52.957 - to be completed. And then if in the future we ever wanted to hire WSP to do construction design and 00:24:52.957 --> 00:25:01.129 - so forth, we would enter into a new master services agreement. But we'd have to wait two years for that. 00:25:01.129 --> 00:25:06.110 - So those are the changes. And with those understandings, I feel 00:25:06.434 --> 00:25:14.114 - about it, but you know, it's the kind of contract we see all the time now from engineering companies 00:25:14.114 --> 00:25:21.719 - where they just, it seems like they don't want to take any responsibility for anything they do, and 00:25:21.719 --> 00:25:29.475 - if they can get away with that, good for them, but we hope that we can not agree to those things. And 00:25:29.475 --> 00:25:34.494 - WSP agreed to those changes that you've outlined here? Yes. Okay. 00:25:34.818 --> 00:25:47.606 - that. Okay so I'm good with that in this contract will then go to now it's had legal review. It will 00:25:47.606 --> 00:26:00.266 - now come to the commissioners for final approval. Yes. Yeah. I guess. When said and I guess there's 00:26:00.266 --> 00:26:04.318 - probably some subjectivity. Um. 00:26:04.450 --> 00:26:17.576 - you know, to maybe recommended practices or solutions. And I guess what I'm trying to get at is let's 00:26:17.576 --> 00:26:31.216 - say there's a project that is recommended and they provide some best practices and we have the capability 00:26:31.216 --> 00:26:33.790 - to do that in-house 00:26:34.882 --> 00:26:43.400 - and we're not gonna maybe contract that work out, where does that line come from us being able to use 00:26:43.400 --> 00:26:52.503 - the document to execute that project and it not be considered them actually almost providing us construction 00:26:52.503 --> 00:27:00.854 - plans? I mean, there's some ambiguousness there or uncertainty of what a full on engineering shovel 00:27:00.854 --> 00:27:04.862 - ready project within this plan to what is just, 00:27:05.090 --> 00:27:14.118 - best practices? Well, I would say best practices are best practices, but construction design would have 00:27:14.118 --> 00:27:22.885 - measurements, specifications, things that relate exactly to the project site. So yeah, I don't see a 00:27:22.885 --> 00:27:31.913 - lot of opportunity for confusion there. Okay. And then just to drill in a bit more, we couldn't utilize 00:27:31.913 --> 00:27:34.430 - those for in-house purposes? 00:27:34.882 --> 00:27:40.855 - I feel like if we're going to pay for that, they're going to provide it, and we have the means to do 00:27:40.855 --> 00:27:46.947 - it in-house, that seems fair. As you stated, that if we were going to do contractual services, we need 00:27:46.947 --> 00:27:53.038 - to get their approval, but like... Yeah, if we're doing it in-house, we're doing it on our own design, 00:27:53.038 --> 00:27:56.350 - okay? Our staff is going to go out there and figure out 00:27:56.610 --> 00:28:03.321 - how to install this pipe, you know, what size pipe they need to order and so forth. So that's all done 00:28:03.321 --> 00:28:09.837 - in house. So that wouldn't be something that WSP is providing us. That kind of... And they wouldn't 00:28:09.837 --> 00:28:16.744 - have to kind of give us the thumbs up approval like if we were going to... Okay, I just wanted to clarify 00:28:16.744 --> 00:28:23.391 - that because I understand using another company's work to, you know, offset some of your own time and 00:28:23.391 --> 00:28:25.150 - effort if you're a private 00:28:25.506 --> 00:28:32.692 - service provider, but using that internally for us, the stormwater program to tackle some of these issues. 00:28:32.692 --> 00:28:39.743 - And if you don't see the issue for us being able to do that, then yeah, everything's good. I just wanted 00:28:39.743 --> 00:28:46.660 - to clarify that a bit. So if that makes sense. Yeah. Okay. Well, and within the scope of what the plan 00:28:46.660 --> 00:28:53.443 - that they provide us is they're not giving us any plans. They're going to outline potential projects 00:28:53.443 --> 00:28:55.390 - for us and give us a ranking 00:28:55.618 --> 00:29:01.470 - based on the criteria we all established with them, but they're not giving us any plans. The plans will 00:29:01.470 --> 00:29:07.152 - come at a later date. Even if it is like a recommendation, like replace this pipe, that's gonna need 00:29:07.152 --> 00:29:12.892 - to have specifications as Dave said. So we don't expect to have- They go from a six to eight inch, is 00:29:12.892 --> 00:29:18.574 - that that measurement? Is that the ambiguity? It would probably be increase this pipe size. It would 00:29:18.574 --> 00:29:23.582 - be more generic. Be determined? Yeah. Okay. Yeah. So we don't expect them to give us any 00:29:23.682 --> 00:29:31.606 - specific plans that say you need to redesign it in this way. It just says redesign this intersection 00:29:31.606 --> 00:29:39.530 - for drainage. And that's what I'm anticipating. I just wanted to drill in that we had the liberty to 00:29:39.530 --> 00:29:47.611 - execute things within that document. So thank you. I have one final question on this. Is two years too 00:29:47.611 --> 00:29:52.318 - long from your perspective as a stormwater program manager? 00:29:52.674 --> 00:29:59.107 - No, I mean, there's always delays that can happen with the getting the plan together. So, you know, 00:29:59.107 --> 00:30:05.797 - we've got our 15 months ideal situation for getting the plan to us. But as we know, there's just delays 00:30:05.797 --> 00:30:12.423 - that could happen on our end on their end. But I mean, seven months. So if we end in 15 months on time 00:30:12.423 --> 00:30:16.862 - and we want to use them, we can't use them for another seven months. 00:30:17.826 --> 00:30:29.371 - We could use them for additional consulting. I just wouldn't use them for construction or design. We 00:30:29.371 --> 00:30:40.916 - have other firms. Thank you for entertaining my questions and answering them. I would hate to have a 00:30:40.916 --> 00:30:44.574 - contract that's too short, too. 00:30:45.602 --> 00:30:54.502 - I have two questions. The first one is, do you feel like the milestone points are specific enough within 00:30:54.502 --> 00:31:02.978 - the contract term that we are very clear about, you don't get paid until this happens, you get paid 00:31:02.978 --> 00:31:11.879 - this percent, then you write. So you feel comfortable with all of that, right? And Mr. Schilling? That's 00:31:11.879 --> 00:31:13.150 - something that 00:31:14.178 --> 00:31:21.863 - I mean, you're talking about the task payments? Yeah, these are just estimates, and I don't have any 00:31:21.863 --> 00:31:29.701 - feel for what stuff costs or what might be involved. There is a provision in the contract that I don't 00:31:29.701 --> 00:31:37.311 - think is applicable here that I didn't like, and that was if each of the stages has a not to exceed 00:31:37.311 --> 00:31:40.126 - clause, that they could exceed those 00:31:40.226 --> 00:31:46.693 - as long as they didn't exceed the final amount, which I would not recommend agreeing to, because they 00:31:46.693 --> 00:31:53.033 - can just push it off to the very end, and then walk away, and there you are. But that's not part of 00:31:53.033 --> 00:31:59.373 - this that I can see. I guess that's why I'm asking, because we've had difficulty with contracts and 00:31:59.373 --> 00:32:05.839 - planning relating to consultation services over a long period of time, and that's why I'm asking. And 00:32:05.839 --> 00:32:07.678 - I'm going to ask a question. 00:32:08.354 --> 00:32:15.234 - as well about GIS data and whether that becomes ours. And I just wanted to verify that that is in the 00:32:15.234 --> 00:32:22.316 - new, because I don't have the contract in front of me. So I just want to make sure that that's in there. 00:32:22.316 --> 00:32:29.129 - Yes. We did work with Tron and John, the GIS coordinator, to include the correct language so that we 00:32:29.129 --> 00:32:36.211 - would know that we were getting our GIS data from them in the correct format. OK. So yes. And it's ours? 00:32:36.211 --> 00:32:38.302 - Yes. OK. Thank you. That's it. 00:32:49.090 --> 00:33:01.097 - We have no one here in the Nattie Hill room. Any public comment online on this issue? Seeing no one. 00:33:01.097 --> 00:33:15.006 - I will do a roll call. Okay. Did we need a not to see. There'll be information on the at the commissioners contract. 00:33:15.170 --> 00:33:24.053 - we're really just, we're just really recommending to the commissioners and commissioners approved this. 00:33:24.053 --> 00:33:32.681 - I think we have to approve it too, but let's for another day. Okay. Um, so all in favor of approving 00:33:32.681 --> 00:33:41.308 - the, uh, WSP long range stormwater plan scope and a master service agreement, uh, that legal, uh, is 00:33:41.308 --> 00:33:43.614 - that how we were doing it? 00:33:44.258 --> 00:33:51.430 - we're not doing the master service agreement, right? Just the. Well, the work plan is attached to the 00:33:51.430 --> 00:33:58.813 - master service agreement. Oh, so. Would approve the master service agreement and the work plan. Oh yeah, 00:33:58.813 --> 00:34:05.914 - and you're OK with that. Yes, OK, I mean, it doesn't sound. It doesn't sound advisable like what you 00:34:05.914 --> 00:34:13.438 - wanted. Yeah, yeah, it sounded to me like we could separate them and you're saying we can't separate them. 00:34:13.602 --> 00:34:20.100 - But that's why you're saying, don't do any construction design with this particular company until this 00:34:20.100 --> 00:34:26.409 - contract lapses. Yeah, I mean, the only reason you're doing the master service agreement is because 00:34:26.409 --> 00:34:32.844 - of the work plan. But the work plan is a separate agreement of itself. So you'd really need to do the 00:34:32.844 --> 00:34:39.152 - master work service agreement and the work plan component. I'll buy that. Feel comfortable making a 00:34:39.152 --> 00:34:42.622 - motion? Do you want to? I feel like there's some legal 00:34:42.818 --> 00:34:50.425 - that needs to be. Well added in this. So like, how would we go about they did? David provided the comments 00:34:50.425 --> 00:34:57.534 - and we sent it to them and they incorporated his comments already. No, I meant from our motion. No, 00:34:57.534 --> 00:35:04.857 - because what? Yeah, I understand your question. So yes, it's already been revised and accepted by WSP. 00:35:04.857 --> 00:35:12.606 - So those revisions from legal review have already been made and accepted. So at this point, it just goes to. 00:35:12.738 --> 00:35:19.387 - the commissioners. Yes. And you got another bite at the apple if anything comes up. Yes, Mr. Schilling 00:35:19.387 --> 00:35:26.037 - was just, I think, walking us through what had been problematic. Yes. OK. All right. Sorry. I just was 00:35:26.037 --> 00:35:32.493 - like, what? Yeah. All clear? Yeah, I want to make sure you know what you're voting on. We're clear. 00:35:32.493 --> 00:35:39.271 - Thank you. I'm glad you said it, actually. Thank you. Yeah, it was a great clarification. OK. So Thomas? 00:35:39.271 --> 00:35:41.918 - Yes. Madira? Yes. Enright Randolph? Yes. 00:35:42.146 --> 00:35:52.394 - Excellent, thank you so much. Thank you. And the last item of new business is the Curry Pike Phase 2 00:35:52.394 --> 00:36:02.946 - Televising Contract with Groundbreakers LLC. I'm going to make a motion to approve the Curry Pike Phase 00:36:02.946 --> 00:36:08.222 - 2 Televising Contract with, is this? Wait a second. 00:36:08.738 --> 00:36:18.949 - I don't have the contract here. It's the last one. It's not, because that says Hydrovac and West Third. 00:36:18.949 --> 00:36:28.963 - It's a CCTV. It is. It's West Third Street. It's Groundbreakers. That's their contract. OK, sorry. So 00:36:28.963 --> 00:36:35.934 - the Curry Pike phase two, televising contract with Groundbreakers LLC. 00:36:36.098 --> 00:36:44.516 - in an amount of $28,489.80. So this is phase two. Phase one is nearing completion. So if you drive on 00:36:44.516 --> 00:36:53.016 - Curry Pike and head south from third slash west 48, you should see some nice freshly paved road there. 00:36:53.016 --> 00:37:01.517 - And so that's the goal with this is to televised those pipes before we pave it to make sure we replace 00:37:01.517 --> 00:37:05.726 - anything and make any drainage improvements before 00:37:06.242 --> 00:37:15.015 - it gets nice and freshly paved. Any questions? No. Just for the public, if they look at this, it is 00:37:15.015 --> 00:37:24.052 - very confusing because it says hydrobreakers doing business as groundbreakers. Hydrovac services. Yes, 00:37:24.052 --> 00:37:28.702 - hydrovac services. But yes, the contract is actually 00:37:28.802 --> 00:37:35.726 - on the agenda as Groundbreakers LLC. But if you look for this on the agenda, it says Hydro-Vac Services, 00:37:35.726 --> 00:37:42.385 - LLC, DBA, or doing business as Groundbreakers LLC. Yes. So this is what you're looking for if you're 00:37:42.385 --> 00:37:49.045 - looking at this online at home. So I do actually, I just want to note that I did ask Ms. Ridge about 00:37:49.045 --> 00:37:55.705 - this because this is actually on the commissioner's agenda tomorrow morning because we had done this 00:37:55.705 --> 00:37:56.958 - before and I said, 00:37:57.090 --> 00:38:04.700 - wait a minute, Curry Pike televised, I remember this. And she said, look, it's a different contract, 00:38:04.700 --> 00:38:12.234 - it's a different phase, it's a different company, in fact. So I just wanted to explain the question 00:38:12.234 --> 00:38:20.521 - and the answer I got, and I'm satisfied with that answer. Thank you. Yep. And I think, yes, that's definitely 00:38:20.521 --> 00:38:26.398 - important to emphasize that it's a different phase. This is a multiple phase. 00:38:26.562 --> 00:38:34.973 - project. So I always like to kind of make sure that we bring a little bit of awareness that this is 00:38:34.973 --> 00:38:43.637 - one of those proactive measures and one of those things that we are now kind of working in tandem with 00:38:43.637 --> 00:38:50.366 - highway to do. So like we're actually making sure that all of these underground 00:38:50.562 --> 00:38:57.711 - issues, pipings, water conveyance measures are upkept before we finish the road so we don't have to 00:38:57.711 --> 00:39:05.432 - come back after the fact and tear up a new road and then dig down and unclog something and then reconstruct 00:39:05.432 --> 00:39:12.867 - that road. So I just wanted, I always kind of try to make note of where that partnership and where that 00:39:12.867 --> 00:39:18.014 - collaboration and where that benefit does come into play. So thank you. 00:39:18.850 --> 00:39:28.744 - Something else that I found really cool in a nerdy fashion was that the mapping files are accurate to 00:39:28.744 --> 00:39:38.540 - the sub-centimeter. GPR is pretty cool. Yeah. That is really cool. Any comments or questions on this 00:39:38.540 --> 00:39:46.494 - contract? All right. We have no members of the public here in the NatU Hill Room. 00:39:46.722 --> 00:39:54.967 - Would anyone online like to offer any comments on this matter of new business? Seeing no one No roll 00:39:54.967 --> 00:40:03.293 - call votes to approve the contract with the groundbreakers for televising curry bike phase two Thomas 00:40:03.293 --> 00:40:08.926 - yes, Madeira. Yes, and right Randolph always a yes to maintenance. I 00:40:17.154 --> 00:40:24.673 - and we have one item remaining, and that is staff reports, emergency watershed protection program, litter 00:40:24.673 --> 00:40:32.476 - of intent has been submitted following the June 17th, 2025 tornado damage. Yes, so we had another significant 00:40:32.476 --> 00:40:39.570 - weather event in Monroe County, and I was actually contacted by my contacts with the NRCS asking if 00:40:39.570 --> 00:40:46.238 - we were going to apply for the same funding, this funding again, and I hadn't anticipated it, 00:40:46.338 --> 00:40:53.270 - this due to the scale. But they encouraged me to get our letter together. And then we're going to meet 00:40:53.270 --> 00:41:00.068 - with them on Monday to narrow down some of the locations for the maintenance and potential log jams. 00:41:00.068 --> 00:41:07.471 - We just know that the amount of debris that's coming through some of these valleys is going to be significant 00:41:07.471 --> 00:41:12.990 - after every single rain event we have for the foreseeable future. So we're trying 00:41:13.442 --> 00:41:21.779 - narrow that down to the ones that are going to be most impactful to our roadways or residences and or 00:41:21.779 --> 00:41:30.525 - residences so Look for an update on that in the coming months after we get our feedback from them Probably 00:41:30.525 --> 00:41:39.025 - not until November or December so the the partner agency is For this we're not doing this alone because 00:41:39.025 --> 00:41:41.886 - there's other work getting done so 00:41:43.074 --> 00:41:52.531 - Well, the review and the funds are passed through the NRCS, our local chapter, so the Indiana NRCS and 00:41:52.531 --> 00:42:02.263 - USDA, because it is federal funds. So then it comes down through them to us. But we don't have a partner. 00:42:02.263 --> 00:42:10.526 - We are the applicant, but they work with us to make sure that we have a feasible project. 00:42:11.138 --> 00:42:20.060 - Yes. Initially you had mentioned some work with Morgan Monroe State Forest. Can you explain that part 00:42:20.060 --> 00:42:28.981 - of it? Yes. NRCS has also been working with DNR at Morgan Monroe because they have significant damage 00:42:28.981 --> 00:42:36.766 - and debris there as well. And so we're exploring the possibility of partnering with them 00:42:36.866 --> 00:42:44.675 - that we will be able to partner with someone on some of that joint jurisdiction area. But we know that 00:42:44.675 --> 00:42:52.712 - there will be other areas that are Monroe County only. Um so we'll see how that all pans out. It's always 00:42:52.712 --> 00:43:00.294 - great to be able to partner with someone. But I know that the scope of this is much larger than the 00:43:00.294 --> 00:43:06.814 - Clear Creek project that is hopefully finishing up the within the next month as well. 00:43:06.946 --> 00:43:16.330 - assigned or divided or we don't have any idea yet. It's we're just applying for us. But we do recognize 00:43:16.330 --> 00:43:25.534 - that there may be a cooperative relationship with DNR in the areas where we intersect with the Morgan 00:43:25.534 --> 00:43:34.558 - Monroe. Thank you. Thank you. We did sign to approve that letter. The commissioners. Yes. So, okay. 00:43:36.898 --> 00:43:44.585 - certification. There is nothing formal to approve yet because we're not accepting any funding yet. It's 00:43:44.585 --> 00:43:52.197 - just preliminary. Do we know what the time frame will be, by the way? So we had 60 days from the event 00:43:52.197 --> 00:43:59.884 - to submit our letter, and then they have 270 days, I believe, from our letter submittal to give us back 00:43:59.884 --> 00:44:03.358 - a damage survey report and the recommendation. 00:44:04.098 --> 00:44:12.959 - So hopefully it can be a little bit shorter than that, but it is a significant area. So they may need 00:44:12.959 --> 00:44:21.994 - that full, the full timeline. And in the meantime, if something comes up like it's going to rain today, 00:44:21.994 --> 00:44:30.942 - tonight something comes up and we end up having to do some remediation work as a result of a big rain. 00:44:31.394 --> 00:44:38.139 - in that specific area, we're logging that. We're logging it, sorry. Sorry for the pun. We are keeping 00:44:38.139 --> 00:44:45.017 - track of those expenses and can potentially use that as maybe part of an offset or a match or something 00:44:45.017 --> 00:44:52.225 - like that because we're already doing the work if we have to do it. It's a little tricky with work performed 00:44:52.225 --> 00:44:59.036 - already. So we'd have to be careful about that. But yes, we are tracking all of it, especially to know 00:44:59.036 --> 00:45:01.086 - the areas that are going to be 00:45:01.282 --> 00:45:08.330 - the impacted the most. So yes, we may not be able to be reimbursed for anything, but we're tracking 00:45:08.330 --> 00:45:15.731 - it to show we're already doing all this work and it's going to end up costing us quite a bit, especially 00:45:15.731 --> 00:45:22.920 - the channels into a jam that our crew cannot, doesn't have the equipment to access. And we don't know 00:45:22.920 --> 00:45:30.814 - anything yet about whether there'd be a match required or a local match or anything. We don't know any of that. 00:45:31.330 --> 00:45:40.421 - there is a match requirement. So the funding would pay for I believe 75 70% 70 75% of the project. Um, 00:45:40.421 --> 00:45:49.248 - and then so we would bring the remaining portion of that. That's what I'm asking about. Can that go 00:45:49.248 --> 00:45:56.574 - toward a match potentially if you're already doing some work in that area? Because 00:45:56.962 --> 00:46:03.676 - I know that we can use man hours towards the match, but I don't know if it's retroactive. Got it. Well, 00:46:03.676 --> 00:46:09.873 - that'll be a good question when we get there. Thank you. That's on my list for Monday. Perfect. 00:46:09.873 --> 00:46:16.651 - Thank you, ma'am. Appreciate it. Hopefully we'll have cause to address that. Yeah. Yeah. That'd be nice. 00:46:16.651 --> 00:46:22.526 - It's not related to that. I just had a quick announcement. I want to bring some awareness. 00:46:22.978 --> 00:46:34.066 - The GIS division has launched Monroe County Precipitation Viewer, and I know that Ms. Pennell has seen 00:46:34.066 --> 00:46:44.832 - it. You can check that out. If the public wants to see it, it tracks the precipitation. And we also 00:46:44.832 --> 00:46:51.614 - created flow lines from derived contour data, from LIDAR data. 00:46:51.746 --> 00:46:57.865 - So you can actually like kind of see where the water flows. Yeah. If you want to bring it up. So you 00:46:57.865 --> 00:47:03.500 - just I think this is kind of unfortunately a good time to bring awareness because of what we 00:47:03.500 --> 00:47:09.438 - just experienced. But you know if the public is kind of interested of trying to track some of the 00:47:10.082 --> 00:47:18.118 - precipitation, look at different hooks. And also when you zoom into a certain scale, it'll show different 00:47:18.118 --> 00:47:26.229 - flow lines, it'll show different critical watersheds. And this is something that we just recently deployed 00:47:26.229 --> 00:47:33.810 - and made. I just thought it would be a good time to plug it. And thank you for showing it online as 00:47:33.810 --> 00:47:35.326 - well to the public. 00:47:37.986 --> 00:47:44.535 - And thank you for being so innovative with everything you guys do see the flow lines. I had someone 00:47:44.535 --> 00:47:51.150 - Well, this was our GIS technician Nick and Angelo's and I he Created those I actually had someone in 00:47:51.150 --> 00:47:57.830 - my office just the other day that was experiencing a little bit of flooding and ponding and you know, 00:47:57.830 --> 00:48:01.694 - you can tell what's going on with contour lines, but these 00:48:02.786 --> 00:48:11.761 - arrows make it so easy, and they were able to visualize it instantly and was super happy and impressed 00:48:11.761 --> 00:48:21.260 - by these flow lines or flow indicators. Thank you. That's it. That's wonderful. Thank you. Yeah. Absolutely. 00:48:21.260 --> 00:48:28.318 - And speaking of flow, we have flowed to the end of our... So any other business? 00:48:29.378 --> 00:48:33.246 - Alright, then I believe we are adjourned until September 23rd, 2026.