WEBVTT

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- I think we're ready to call this meeting to order. So it is October 28th, 2026 at 3.36 p.m. We are here

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- in the NETU Hill Room and it is the stormwater management board. In attendance are the surveyors, surveyor

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- Tron and Wright Randolph, Commissioner Jody Madeira, Commissioner Julie Thomas. And so,

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- The first order of business is public input for items not on the agenda. I don't see anyone here in

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- person. Anyone on teams? Please raise your hand. Seeing no one. We will move on to approval of the minutes

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- for August 2026. Can I have a motion? Move approval of the minutes for August 2026. Second. Any corrections,

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- additions? All right. All in favor of approving the minutes for August 2026, say aye.

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- motion passes. Next we have the stormwater expenditure report for August and September twenty twenty

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- six. Okay for August we had the gas for July was seven thousand four hundred and fifty one dollars and

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- twenty nine cents. Traffic officers was twenty five thousand eight hundred and thirteen dollars and

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- ninety eight

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- And the great all was repaired again. That was nine thousand four twenty three ten And then for professional

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- fees twenty six thousand one eighty nine ten and that was a I believe a post construction detention

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- basin maintenance assessment And do you have any questions? Thank you And then for September

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- The gas for August was $7,484.41 and traffic officers, $13,531.43. And those are the two big expenditures.

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- Thank you. Any comments or questions from my colleagues? No. All right. Moving on to new business, the

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- Friends of Lake Monroe program report.

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- I'm Maggie Sullivan with Friends of Lake Monroe. I just wanted to give you guys a brief update on the

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- work that we're doing. We just had our 10-year celebration in September, so we spent some time looking

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- back. I wanted to run through some numbers. We've been working on the watershed management plan and

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- its implementation since 2019. And in that time, we've given over 50 educational presentations about

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- protecting Lake Monroe and its watershed. We sent mailers to over 9,000 watershed residents about how

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- to protect

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- water quality through septic maintenance, agricultural conservation, and stream stewardship. We held

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- 10 in-person workshops on topics ranging from cover crops to septic system maintenance to good forestry

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- stewardship, and we've logged over 200 volunteer hours doing trash cleanups around Lake Monroe and its

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- tributaries. Where maybe most

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- of our work installing conservation projects on agricultural and forested land through our conservation

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- cost share program. So we've completed eight projects so far and the models show that we're keeping

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- over 13,000 tons of sediment, 13,000 pounds of phosphorus, and 27,000 pounds of nitrogen out of the

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- lake. Those projects included

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- using cover crops on corn and soybean fields, installing heavy-use area pads where livestock gather,

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- putting in sediment control basins on hilly ground, installing pollinator plantings, and converting

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- cropland to pasture. We have six more projects that we have approved and are in progress, and we have

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- a dozen other farmers who are interested and are going through the design

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- process before we get those formally approved. So really excited about the work that we're doing and

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- thank you so much for all the ways that you have supported us and contributed to that work. Our most

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- recent grant through the 319 program started in December last year and will run through December of

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- 2028. So we're about a third of the way through.

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- And just a reminder that the stormwater board did pledge $25,000 a year through those three years. And

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- so the next payment is coming up this fall that will fund the work we'll do for the next calendar year.

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- Happy to answer any questions, but thank you again for all your support. Any questions, remarks? Yes.

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- Remarks. This is one of the most gratifying kind of

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- roles on this board, even if it's just showing support, not necessarily the boots on the ground, even

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- though I feel like I do my fair share of being knowledgeable in this area and attending a lot of different

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- organizations that kind of support the efforts that you're doing with the watershed.

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- My remarks are, I think we just kind of scratched the surface and we need to continue to work forward

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- or continue to go forward and continue to support these efforts until we really have a solid management

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- plan in place, like with recurring mailers to folks that have septics that need to have them flushed.

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- or just information about the need of making sure they're in good repair or rapport. Also, the fact

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- that the watershed is quite large and a large portion of it is outside of the county, 40% plus in Brown

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- County alone. Looking at a water conservation district, I think,

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- something that could really help with the watershed needs but Lake Monroe is what I'm saying is like

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- because that's in kind of Monroe County and without that collaborative effort we're really limited on

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- what we can do that's kind of hitting the actual body of water so you know to really look at water quality

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- water quantity, you know, we need to continue this effort and this support. So I'm really happy you

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- gave us an update, but I'm also, I guess, asking for you to let us know what your needs are moving forward

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- to really continue to collaborate to preserve our lakes in Monroe County. Sorry, I'm kind of long-winded

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- there, but I hope I was to the point.

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- I do want to pass along thanks to the Friends Lake Monroe. I'm on the steering committee and the watershed

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- program. And it's really exciting to see these single projects with such a big impact. So thank you

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- for all the work in advertising it and getting those things together. I really appreciate it. And it

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- is true that we only control so much of the watershed.

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- I'm just so impressed with the septic program, the work being done to try to limit animal waste that

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- runs off into the lake, and efforts to try to reduce erosion, which our hands have been tied by the

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- state in a lot of this, unfortunately. But I really, really do appreciate the efforts, the ongoing education

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- of the entire community, because I heard people talking about

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- the septic program, even though they weren't in the watershed. And I thought, that's what we need, right?

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- So we did our own sort of small version of that. Well, it was not so small, but with the ARPA funds

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- elsewhere in the county. So this is really the start of something great. And we want to see it continue.

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- And we're here for you. If you need anything, let us know.

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- Thank you so much. Just one last plug for anyone who might be listening in is we are funding septic

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- system maintenance throughout the watershed. If there's anyone listening who needs the tank pumped,

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- we do have funding for that right now. Thank you. Great. That's awesome. Thanks. Thank you so very much.

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- Thank you for this critical work. So we are on to resolution 2026-1, South Roger Street Drainage Improvements

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- Project. But we don't have anything in our packet.

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- that we can look at. So is there something we can look at. Because it's not in our packet. Yes, it wasn't.

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- I didn't send the packet to you. No, it just really has. It starts at item. See the country club. Yeah.

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- Number 1 resolution B resolution. She's doing that with Dave. Okay, we were just discussing that. Okay,

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- because it's not in our packet. It's in there. I'm it says it's between him. It says SWMB resolution.

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- It's not in our packet from the web.

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- So we're going to table that portion anyway, because our contracts need to go first. And that's my error

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- for getting it on here. And then once we have the plans, the specifications and everything, then we'll

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- develop the resolution. We just had that out of sequence. So I'm going to move to continue resolution

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- 2026-1. I will second. All in favor of moving to continue, of continuing item B resolution 2026-1, say aye.

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- I that item is continued moving on to see country club manner drainage improvement project phase 3.

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- I make a motion. I'm sorry, yes, I like to make a motion for country club manner drainage improvement

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- project phase 3 proposal for land survey and civil engineering services not to exceed $47,000. Yes, second.

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- So we have a drainage project that we want to take on in the Willow Creek area, Roger Street area. We

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- have broke it down into three, basically three phases for this project because we believe part of it

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- we can do in-house, part of it we will not, part of it we have an HOA involved. So this portion is for

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- phase three of the project. And then you can see,

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- on the proposal for land surveying, civil engineering services for this portion of the project. So this

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- is trying to get that project started before we try and set up to pave that subdivision eventually.

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- We want to get all the drainage concerns fixed. And this is our first step. Quick question.

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- And I guess I'm going to start with a comment. I've noticed that some of the efforts with the stormwater

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- rate fee in the city are being shift to kind of help address more historic neighborhoods that have had

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- a HOA that are in good standing or can't really take on the obligation to deal with some of what they

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- need. I'm only saying that because this is going to help out that neighborhood and

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- potentially get the HOA in a better position to manage it moving forward. My question is after we put

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- in these investments and then one step of many, is there a way where we can work with the HOA to get

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- them committed to maintaining these neighborhoods so we don't have to come back after the fact again?

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- I don't know what that would look like from a commitment from an HOA or even just have them attend some

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- of these educational courses we offer so they understand what they need to do to have a long-term maintenance

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- plan for these areas. I'm just trying to figure out what's the best way to maximize our dollars when

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- we have these issues and these

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- more historic neighborhoods that you know we need to come in and help because it's just not doable from

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- you know a cost standpoint for the HOA. Correct so I think that's why our and I can't speak for Erica

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- I know she has been very involved in the project I know she has been involved with the HOA and they're

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- very interested in help and and getting this problem fixed. What we're finding sometimes when you have

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- the HOAs involved again they don't have the money to bring it up to

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- get it working condition. That's where I feel like we're stepping in. We're going to take it on to get

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- it to it's fixing these problems and then train the HOAs to take them over. I think that's part of our

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- contract with HNTB also is getting HOAs more involved in taking care of their drainage or their detention

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- areas in their subdivisions. I definitely think that this is a good way to really address

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- issues that are going to just stay present if we don't take action. I guess, sorry, Director Ridge,

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- that you're taking in extra duty as our project managers on leave. So I guess my comments or questions

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- are really meant to kind of stir that discussion up on your side.

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- internally and, you know, thank you for addressing that. I think it's also something that as you're

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- aware that we have started. So we've set up the interviews for our long range stormwater plan. So I've

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- been involved with WS WSP on that one. Yes, trying to remember which contract consultant. So I've been

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- very involved with Heather Williams and getting getting that set up getting the interview started. But

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- I think that's also something that can play into our long

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- long range storm plan of getting these HOA is involved and having race showing responsibility, and I

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- think in my opinion, just my opinion that will be in my interview. That that needs to play a part in

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- that long range plan and that needs to be included and maybe even trying to map out some of

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- the infrastructure so they can be more. You know, due diligent on the needs that they need to maintain.

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- Sorry, the mapping the GIS data.

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- And the, the training and education for a choice is already part of what we've talked about with them.

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- So it's already something we talked about him playing national the time. So I don't know that we're

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- broaching a new topic here, but certainly there.

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- their support to continue down that road. I think it's just an unknown for some of the HOAs. They didn't

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- know what they're responsible for. And I don't know how an HOA works. I've never belonged to an HOA.

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- I don't know how informative they are. But I think it's our duties at this point, being Plain Commission,

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- being stormwater, that we get that education to them of what is their responsibility.

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- Absolutely. And I applaud Commissioner Thomas's effort on the HOA issue. I feel like we've kind of looked

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- at this very similar over the years. And I think this is a nice reflection of a lot of effort over a

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- lot of years and seeing things kind of come together. So this is kind of the first stormwater project

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- I've seen with us outside of a filled stone dam that we're helping with.

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- I guess, you know, kudos, and it's awesome to kind of see things come together after so much time and

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- effort. I think my big concern, and this is something we can't control for, is when we create HOAs,

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- create subdivisions, create PUDs that have HOAs, the problem is whether or not they have sufficient

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- funding to do what they have to do and whether that's a priority. And that's not something we can control.

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- And so I still think we need a legal answer as to what we're going to do, because I don't think it's

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- fair to the residents of Monroe County who pay the stormwater fee to have to see this kind of thing

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- happen in a project when an HOE should be managing something. They can come to us for guidance. That

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- would be great, because then we can really make sure things are done right.

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- But it's going to come down to money, and it's going to come down to how bad it gets before we have

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- to step in, and if that's going to cost us more money, because we waited. And this one is a little trickier,

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- just because it's actually different names of different subdivisions here that connect. So you don't

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- have an HOA through this whole subdivision. So that's kind of why we broke it down. And HOA is only

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- going to be as good as it is educated, and its members are educated. And so there needs to be a continuity plan.

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- I agree with what my colleague said. It's not fair to offload these costs onto taxpayers. And part of

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- that should be, frankly, education on how to fund this moving forward. And just for all those citizens

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- out there who wonder, why is a stormwater department so essential? This is one of those reasons why.

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- Yeah. Yeah. I think the education on stormwater, and even for myself, has grown so much over the last

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- 10 years, and the importance of it.

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- And this has been a problem area for a long time. So we've completed the step road project and such.

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- But it's an area that needs attention. It needs paving. It needs curb work. It needs a lot of attention.

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- So I'm thrilled to be able to take this project on and get it started. And we've done other projects

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- in this area, too. Pardon me? We've done other projects in this area as well. Yes. Yes. That's what

00:19:03.357 --> 00:19:05.086
- I thought. OK. Excellent.

00:19:05.794 --> 00:19:13.614
- public comment. Yes. Any members of the public who would like to comment on this proposal? I don't see

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- anyone here in the Nightingale room. Is there anyone present online? Just raise your hand. We will call

00:19:21.510 --> 00:19:29.103
- on you. Seeing no one, I think we're moving forward to a vote. Roll call since it has money. That's

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- what I was going to ask. Can we do a roll call vote? Oh, sure.

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- I was waiting to see how Enright Randolph was going to translate on this. I've just never done this

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- before, so I'm sorry. No, it's fine. Yes. Commissioner Madeira? Yes. And Commissioner Thomas? Yes. You're

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- going to have to do this again. A unanimous vote? So the contract passes. Excellent. Can't wait for

00:20:02.714 --> 00:20:07.582
- Erica to be back. Can we go make a motion on the next item?

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- I move approval of Country Club Little Creek HOA drainage improvement project, land serving and civil

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- engineering services not to exceed $58,260. I will second that. So this is the other portion that we

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- will be working on. I believe this is the HOA area. Basically a different phase of it that we're looking

00:20:34.059 --> 00:20:36.190
- at goes in hand with the

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- that you just approved for continuing of this drainage improvement in this area. Excellent. I don't

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- have any comments. Do you, Mike? Mine is I'm completely supportive of getting us to like this, you know,

00:20:54.132 --> 00:21:02.438
- first step of like having something that is functional and, you know, supporting these, I guess.

00:21:02.438 --> 00:21:06.206
- Long term, and that's a weird thing to say,

00:21:06.466 --> 00:21:12.461
- serving in an elected role, but you know, it will really be the track record. And it's if we can get

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- these HOAs up to a good standing and they maintain it, great, but let's say we do this and then we're

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- back in the same conversation seven years from now, which I can't say I'll be in the same role, but

00:21:24.450 --> 00:21:30.682
- just if I am, you know, that's when I'll start to have to figure out like where I waver on these efforts

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- because I wanna make sure that the money we're investing gives them

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- we empower them to be able to maintain it moving forward. And we don't just have to go through and recycle

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- these, just to kind of close the loop on my stance on this effort, which I do support. Thank you. Any

00:21:49.346 --> 00:21:56.274
- other comments? All right. Sending this out to public. Comment. No one here in the Nattie Hill room.

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- Anyone online that would like to offer comment? Seeing no one, I think we're ready for the roll call vote.

00:22:06.626 --> 00:22:16.173
- Ron. I don't think you're both going the same order, so I'll say yes. Commissioner Thomas. And Commissioner

00:22:16.173 --> 00:22:25.456
- Madeira. Unanimous vote. And so it passes. Motion passes. Excellent. Thank you so much. This is my first

00:22:25.456 --> 00:22:33.854
- public meeting. You host the MPO and you do an amazing job at it. I don't know why I'm just so

00:22:34.338 --> 00:22:43.517
- staff reports. Um. Don't have early a lot, Um, Stip road. We are finishing up just making we have probably

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- one more. Um. And voice that we will be paying about. I've requested that to be in before the middle

00:22:52.181 --> 00:23:01.102
- of November so we can take it out of 2026 budget. We don't have to take anything into 2027. The project

00:23:01.102 --> 00:23:04.190
- has turned out great. We walked the

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- So very, very happy to have that done. Erica, as you know, is on maternity leave, and her son was born on 9-11.

00:23:15.298 --> 00:23:23.199
- a week early. I will say kudos to Erica. She was sending out emails right and left on 9-11 before she

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- left at the end of the day. And then we got an email over the weekend that Sal was born. And it seems

00:23:31.100 --> 00:23:39.234
- like everything is going great. So we want to wish her and her new family the best. And she is scheduled

00:23:39.234 --> 00:23:41.790
- to be back December 7th with us.

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- But other than that, I think that's all I have unless you have any questions on anything. Just one comment

00:23:50.638 --> 00:23:58.683
- that Ross and Greg have done a tremendous job with the drainage board in Erica's stead as well. Just

00:23:58.683 --> 00:24:06.729
- wanted to give a shout out. I'm glad you mentioned that, Tron. I couldn't be taking over some of the

00:24:06.729 --> 00:24:09.278
- duties that I have done without

00:24:09.378 --> 00:24:17.550
- Tina, Adam, Ross, and Greg. They are doing what they can to keep me in line and not forget anything.

00:24:17.550 --> 00:24:25.640
- We actually did finish the log jam removal that we had the grant for. Worked really close. NCRS was

00:24:25.640 --> 00:24:33.812
- great to work with. Bluestone came in last week, had it done in, I think, three and a half days. Our

00:24:33.812 --> 00:24:36.158
- crew went back in on Friday.

00:24:36.546 --> 00:24:43.860
- was a little bit of running from the equipment. Worked with the property owners. I've heard no complaints.

00:24:43.860 --> 00:24:50.900
- I walked the project when they were down there, it looks 100% better. And NCRS said, you know, they've

00:24:50.900 --> 00:24:58.283
- already. We've gotten invoice processed up for payment and they've already submitted for our reimbursement.

00:24:58.283 --> 00:25:05.118
- City of Bloomington's already been, I think, invoiced for their portion for that part of the grant.

00:25:05.346 --> 00:25:11.538
- that we were able to work with a grant to work so easy in a week's time. Um but we did, uh,

00:25:11.538 --> 00:25:18.471
- got that done. So I was glad we didn't lose that. Um because the deadline for that to be done, I think

00:25:18.471 --> 00:25:25.740
- was November 16th. So yeah. So that did get completed in the last week. I've been there and it's beautiful.

00:25:25.740 --> 00:25:32.807
- It's very much an improvement. Thank you so much for all of the hard work there and the real improvement

00:25:32.807 --> 00:25:35.230
- will come when we get lots of rain,

00:25:35.394 --> 00:25:43.891
- Yes. Literally a lifesaver. Yes. Absolutely. I'm flooded with tears. Nah. Flushed with success.

00:25:43.891 --> 00:25:52.920
- Wrong pun. All right. Any other staff reports updates? All right. Any other comments from colleagues?

00:25:52.920 --> 00:26:02.302
- If not, I believe we're adjourned. Our next meeting is November 18th, 2026. Thank you so much. Thank you.
