WEBVTT

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- So I'd like to call to order this joint meeting of the Board of Directors of the Waste Reduction District

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- of Monroe County and the Citizen Advisory Commission of the Waste Reduction District of Monroe County

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- for July 9th, 2026 at 4.46 p.m. We do have an amended agenda on the website. And the first order of

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- business is Board of Directors attendance roll call.

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- So, Mr. Lawson. Piedmont Smith. Thomas. Yes. Wilts. Yes. Jones. Ellis. Here. Thompson. Here. Madera.

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- Here. You have a quorum, all present in the room. Thank you.

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- have a battery in there I don't know all right the CAC will do a roll call Matt Austin Brad Lucas here

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- Joe Sears Jake Youngblood Allison Sears Elizabeth Carter and the CAC as a quorum wonderful

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- So moving to the heart of today's business is the waste reduction district budget. Twenty twenty seven

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- budget proposals. I believe first up is a twenty twenty seven operating fund budget proposal. Yeah. So the

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- In the joint meeting packet, starting on page two, memo kind of summarizing the basis of predominantly

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- the operating budget, but of all the three budgets and some of the significant changes, increases or

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- decreases from the current year budget to what's proposed for next year.

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- So you would note the state budgeting agency did publish a 6% growth quotient. So that is factored into

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- the property tax revenue.

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- The excise, the two vehicle and the commercial excise tax, those are estimated as indicated in the memo.

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- We have our budget workshop with DLGF scheduled for July 17th, and we will get numbers from them to

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- move forward with. So there may be between now and when it's presented for a vote in August, there may

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- be some slight changes to that. And just in the essence of time,

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- We'll jump right in, I guess. So the first slide just kind of gives you an overview from 26 to what's

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- proposed for 27 for the various revenue categories. You can see at the bottom line we're projecting

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- a little over a $41,000 increase in revenues, the bulk of that being from the growth quotient property

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- tax revenue increase.

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- In the expense categories, the bottom line of just about the same, slightly higher total increase in

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- expenses of $41,753. Getting into the detail of that and I'm in the essence of time, I'm going to go

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- through this pretty quick. Please stop me if you have any questions, either board members or CAC members.

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- So again, for the tax lines, we went over that. The 6 percent growth quotient, the excise taxes are

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- estimated. The only real big significant change here would be in the orange bag sales, just based on,

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- you know, trends over recent years and where we are year to date. We're not going to meet that projected

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- revenue total for 26, so we did drop that down.

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- a little bit, and then I guess the GBN comes up 7,000, and you can see in the comparison spreadsheet

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- or the 26 budget status that's included in the packet, that's in line with where we are year to date

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- this year, and that's based on our current membership.

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- Again, another one, the host fee dropped about $20,000. That's just based on what we've seen over the

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- recent years and where we are here to date. And another decrease in interest rates, unfortunately, have

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- come down from where we've been in recent years. And based on what we're trending to in 26, we had to

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- drop that some.

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- question on the operating budget comparison. 2026 shows 7,000. 2027 is 8,000. And it says it's a $2,000

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- decrease. Not seen. My spreadsheets have been known to have errors. And I'm sorry, where were you on

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- that again? It is on page 5.

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- Second, I guess, second, what do you call this? Grid? The second slide? Yes, second grid, yeah. Under

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- paint disposal. Yeah. Yeah, that's going to be a typo.

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- Yeah, that's the seven thousand for this year is correct. And eight thousand is what is proposed for

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- twenty seven. So the difference is a typo. Just didn't want that to make it into the gateway. And again,

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- we won't be finalized till after our budget workshop. Gotcha. And then

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- The two sale of OCC recycling, sale of paper recycling, there are significant drops, but they're really,

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- they're corrections. In 2026, we budgeted that. We had entering into a new agreement with RUMKEY where

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- they were gonna give us a rebate on that material that we have not received in some time. And I guess, you know,

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- The market has changed some since, you know, those budget projections were put together. Volumes have

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- changed some. And so that's just really, you know, a correction for what we're actually seeing,

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- you know, having about a year of experience now working with Rumpke on that.

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- A new one on there. We did a line for grant funds for the past two years. We have applied for and received

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- a waste tire grant from ITEM in the amount of $10,000. I've had tire amnesty events that I believe two

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- to this point that have been very successful. And I think I apologize. We did the department reports

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- got tabled. I believe the

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- The event we did in May, we had some data available for that, and we can certainly present that next

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- month. But the event we did this May brought in more tires than what we did last fall. And we're looking

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- at doing another event in late August, early September of this year. I plan to pursue a grant again

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- next year and continue to do those. As long as the volume of tires is there, we'll pursue that grant

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- and continue to do those events.

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- All right. So in the personnel services category, moving on, I guess, over to the expenses, salaries

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- and wages, we do have a 3.5 percent wage increase in this post in this budget that is based on the CPI

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- wage earner index that we have historically used for 26 over 25.

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- And also proposing office manager position currently is budgeted and scheduled for 30 hours a week,

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- asking to move that up to 35 hours a week. The workload is there to justify that. And it would certainly

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- help the office to have those extra five hours a week from that position. Health insurance, it actually

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- came down quite a bit, but it is an estimate.

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- We can't get renewal quotes on that until late October, early November, because it's a January 1st renewal.

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- But based on what we've done this year to date, what we project our enrollment for next year to be,

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- and kind of estimating a 10 percent rate increase, the amount you'll see is what we calculated.

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- So there are the top two lines. You see the wages with the two increases. You get into the FICA and

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- the Medicare. Those increases are directly rated to the wage increases. There you see the health insurance.

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- Still it is a significant drop, $70,000 in that line with what we calculated. One thing you will see,

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- we did have

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- one employee in the health savings account plan that has dropped off. So we are some of the turnover

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- that we have had. We have lost some people that were on the insurance and they have been replaced by

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- people that aren't taking the insurance because they have other means of coverage.

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- You know, on this on this page, I think the road based material is the only significant increase. And

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- that's just we've got some work that needs to be done at our rural sites and on some of the roads at

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- the landfill. And those are all all gravel. And, you know, we're just cost are going up. So we're trying

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- to appropriate more money to have the funds available to get the work done that needs to be done.

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- Nothing significant on this page. The consultant line, $22,000 drop, but that's, if you'll recall, beginning

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- of this year, the one sustainable Joe that was doing our Back to Earth program, our apartment composting

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- moved and kind of turned that over to us, so we're managing that in-house now.

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- Uh, did increase, uh, the grant program by $10,000. Uh, just when we got through the rest of the budget

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- lines, there was, uh, potential funds available to offer up more money for next year. I would certainly

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- give us cause to be more proactive and pushing and promoting that program as we got toward the end of

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- this year. I have, I have a question on this slide if I might. Sure. Okay. Um, the groundwater well survey.

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- $2,000 increase. Is that just an additional survey or is that the cost has increased? It's an additional

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- survey. It's a survey that we do every three years, I believe, and that is at items request. We do have

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- things are moving out there. So the the top of what's called the top of casing elevation of our groundwater

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- wells are is moving.

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- And so item is asked that we regularly survey those to reestablish the topic casing to confirm that

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- we're getting accurate groundwater elevation data. Okay. Thank you.

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- And so then this one, we are asking for a $5,000 increase in media advertising. We'd like to look to

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- increase our presence on some additional platforms from what we're currently doing. There's things other

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- than radio and TV out there that we think we need to be more visible on, so. That does not include social

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- media, right, because that's the previous line for that.

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- So yeah, there was a previous line for doing. Yeah, this is more traditional advertising media. Yeah.

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- Big increase in the liability line, but that is, as most of you, I think, are aware. And Mr. Ellis,

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- for your benefit, we at the landfill were required to have a pollution prevention policy, and that is

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- a three year term. And that will be up for renewal next December or December of twenty twenty seven. And

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- hefty price tag because it's a three-year policy. The water and sewer, I think we all know that the

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- CBU recently got a rate increase, so we're anticipating higher water bill than we've had in recent years.

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- Vehicle repair and maintenance went up. That's just kind of based on experience that we've had in recent

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- years and year to date. Same with machinery and equipment repair and maintenance. Snow removal gets

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- zeroed out. If you'll recall, we did purchase snow plows and we've brought that in-house with our own

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- equipment. And the Bethel Lane site lease has an annual 5% increase in that.

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- So machinery increment rental is going up. This is something we've been having some discussions with

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- the executive committee. Our equipment is aging well past what the industry standard is for useful life.

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- And we are talking with potential vendors, considering options to purchase, put it out for bid, renew

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- with the current vendor.

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- But at any rate, it is something that one way or another we need to start replacing that equipment and

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- it's gonna cost us more money. And we get leachate disposal up 10,000. They're just, I think we're almost

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- at $90,000 already this year.

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- Right now is generally a dry time that we're not hauling in historically, but that's not where we're

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- at. That's where the past few years have gone. So we just, we want to make sure we have funds available

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- to manage that leachate if the volumes continue to stay where they are. HHW disposal going up. Again,

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- I earlier referred to the most recent HHW bill that was $80,000.

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- Unfortunately, in addition to the lithium ion batteries and the spray foam canisters, other costs are

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- just going up like with everything else. We do have a good decrease in the hauling contract, $35,000.

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- You can look at where we are year to date this year.

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- You know, we're well under budget projection at this point for the year and we, you know, made some

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- changes in the way that we, you know, manage the boxes on the sites and how and when that they're hauled

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- and that's reducing the number of hauls. And we think that that cost will continue to stay down. The

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- waste tire processing, you know, it goes up, but that's the grant. We put the grant funds in there.

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- That's where that cost come from, comes from, excuse me. Recycling fees, you know, similar to where

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- we were on the revenue side with the cardboard and the paper revenue, that's the recycling fees are

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- all the plastics that we collect and, you know, it was budgeted conservatively going into 26 with the

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- new contract with Rumpke and the year of experience shows us that we can probably

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- You know, manage that at a lower dollar amount. For some reason, that's on there twice. I apologize.

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- So. I'm sorry? The same as stormwater fees or? Stormwater fees is at the, it's the landfill. No, I'm

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- saying it's on there twice. Oh, it's on there twice? Yeah. I apologize. Just want to make sure they're

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- not added into the totals twice. Yeah.

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- We will confirm that and try to have everything on there only once, I guess, before you vote. But I

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- think the bolded totals at the bottom match my spreadsheet, so I don't think things are double counted

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- there. I had math, but mileage may vary there. And then for capital outlays,

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- The $10,000 other improvements is just that's we do this every year that is that is a landfill appropriation

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- as adjusting case. If something were to happen out there where we had to rebuild a pump box,

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- purchase a pump, we need the funds available to do that. Yes, ma'am. Have we used that this year? Not

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- this year, no.

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- The vehicle purchase zeros out. We don't have any vehicle purchases planned for 2027. And if you'll

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- recall from the May meeting with our additional appropriation request, we're appropriating funds to

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- continue to replace the aging inventory of roll-off boxes. And that wraps up the operating fund budget.

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- I can go through the debt and capital real fast or if you would rather pause and have a discussion on

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- the operating that is

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- Board and CAC's call. Comments on the operating? Let's proceed with the 2027 service bond budget. CAC

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- has questions. Oh, sorry. Any comments or questions on the operating or I can go through the other two

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- and then we can look at them all and just you guys can discuss. All right, so the debt service bond.

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- Our final payment is due in February. Yay. But unfortunately, the way that that all works out is that

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- because the tax disbursements in June and December of 27 are there to cover the February payment,

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- And I think we've discussed this previously because we're in the same position in 26. The operating

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- fund is having to make temporary loans to the debt service fund because those payments come due and

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- have to be made. In fact, we just approved one at the previous meeting. And so for 27, you know, we

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- won't know the amount that needs to be loaned until we get the December tax disbursement.

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- But it'll probably be a hefty amount because it's got to cover, the payment is going to be, the revenue

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- for that payment is going to come in June and again in December. And the way the DLGF explained it last

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- year, it will be under full tax disbursement. So we will get the December disbursement

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- We will repay the currently outstanding temporary loan that was issued to cover the payment that was

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- approved earlier. And then calculate how much we need to loan in January to cover the February payment.

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- And all this will be discussed with DLGF on our meeting on the 17th. And they had indicated that that

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- will all be taken into account when they determine the levy.

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- for the debt service and that when we receive the December disbursement, that that fund should be made

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- whole and the operating fund should be repaid. But at any rate, you see we have $136,485 is the final payment.

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- The to be determined there under the proposed budget is that unknown, the amount that the operating

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- fund will have to loan. And but it's going to be nice to be out from under that and moving forward.

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- But that's, so that's where we sit on the debt service budget. The cumulative capital fund,

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- You know, we do we'll have a beginning balance of just over a thousand dollars once the additional

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- appropriation that was approved comes out of that, which is to replace the roof on the administration

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- building. As we always do, it's a zero sum budget. DLGF has always advised us to go ahead and adopt

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- the zero sum budget so that it's on file. So in the event that what we just went through happens,

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- when we seek that additional appropriation, it eliminates a couple of steps in getting that processed

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- by having the adopted budget on record. And then I would also note that, you know, the taxing units

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- do have the option to budget for, you know, contributions on an annual basis to a mutual capital fund.

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- And given that with the appropriation that we just did,

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- that the balance of our cumulative capital fund is down around $1,000 that I think the board should

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- consider whether or not it wants to transfer that money back to the operating fund and be done with

00:24:15.590 --> 00:24:24.030
- the cumulative capital fund or is it something we want to look at trying to budget to rebuild that for

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- any potential future projects or events?

00:24:31.970 --> 00:24:46.178
- that takes care of the budgets. Any comments or questions from directors? Yes. I have what is probably

00:24:46.178 --> 00:25:01.214
- a pretty dumb question. But the debt service is being paid from disbursements in 27 from these it looks like

00:25:02.114 --> 00:25:11.265
- several taxes what happens to that tax revenue in 28 and 28 I'm not sure it goes away I believe it's

00:25:11.265 --> 00:25:20.325
- a separate tax levy from you know our general operating fund tax levy from the county tax levy city

00:25:20.325 --> 00:25:23.134
- tax it's a completely separate

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- levy and it you know it doesn't it doesn't get to get absorbed by the district's operating fund or the

00:25:32.213 --> 00:25:40.954
- county or the city or Ellisville or anybody is my knowledge so it goes away goes away and so for the

00:25:40.954 --> 00:25:49.695
- excise tax commercial vehicle excise tax and presumably a component of county property tax will be a

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- reduction and potentially seen by

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- county residents. For property I believe so. One of the questions I'm glad you mentioned that because

00:26:00.992 --> 00:26:09.245
- one of the questions I'm going to have for DLGF when we have our meeting that there was a recent change

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- made regarding the excise taxes and they are not specific to any fund or purpose now that the unit I

00:26:17.259 --> 00:26:22.814
- guess has more discretion in what those excise tax funds go to and so

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- I need to clarify with TLGF if, you know, are the excise tax funds for operating and debt separate or

00:26:30.925 --> 00:26:38.747
- are they split between the two funds because we have the debt service fund and so that's, you know,

00:26:38.747 --> 00:26:46.725
- that and that's part of the reason that those numbers are estimated in the current budget projections

00:26:46.725 --> 00:26:51.966
- and we'll get more clarity on that after our workshop on the 17th.

00:26:52.610 --> 00:27:10.703
- I'm just very appreciative of all the work that Tom does to make this so clear and the fact his breadth

00:27:10.703 --> 00:27:17.662
- of knowledge that enables him to really

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- Once again, make this clear, I was surprised at the increase in the grant funds, and I think it would

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- make sense to get back to the awardees and maybe have a social media post where each one is interviewed

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- so that marketing, because what my experience has been with a two-year pilot program in a neighborhood

00:27:41.073 --> 00:27:47.486
- with TerraCycle, I am really excited about the hefty, is that people need education.

00:27:47.650 --> 00:27:53.463
- that education is very important. People need it over and over again. And back to the grant is that

00:27:53.463 --> 00:27:59.451
- marketing will hopefully help other potential applicants see that, especially because with Will Detmer

00:27:59.451 --> 00:28:05.671
- Community Gardens, with Wonder Lab, these entities that are already well known, I feel like that marketing

00:28:05.671 --> 00:28:11.600
- is very important to get more applicants for next year, because then they can actually see the impact

00:28:11.600 --> 00:28:12.414
- of the grant.

00:28:12.642 --> 00:28:24.263
- So, but once again, thank you for all that you do and making this very clear for somebody who is not

00:28:24.263 --> 00:28:35.998
- fiscally educated on this type of stuff. I'm wondering, just following along that same vein, if there

00:28:35.998 --> 00:28:41.406
- could be credit to the grant program available

00:28:41.666 --> 00:28:50.419
- that on site during a program or somehow available for, especially some place that has public visitation

00:28:50.419 --> 00:28:58.921
- like Wonder Lab, could there be a little sign next to the barrel or, you know? There is a requirement

00:28:58.921 --> 00:29:07.674
- in the grant program that, you know, materials purchased with the grant funds are to have the district's

00:29:07.674 --> 00:29:09.758
- name attached to it, so.

00:29:09.922 --> 00:29:15.579
- But not the idea about the grant specifically, and I think... A little yard signs? Is that what you

00:29:15.579 --> 00:29:21.237
- mean? Like having a little yard sign out or something? Yeah, sure. Or stickers. Or eight and a half

00:29:21.237 --> 00:29:27.007
- by 11 or, you know, it could be anything. I just think it's an opportunity. And we can certainly work

00:29:27.007 --> 00:29:32.382
- with, you know, the awardees from this year and look at their projects and, you know, see what

00:29:32.514 --> 00:29:39.573
- you know, what would make sense to help promote the grant program, you know, and the district, you know,

00:29:39.573 --> 00:29:46.430
- being a part of getting this whatever project program they're doing going. The envision like this was

00:29:46.430 --> 00:29:53.153
- provided by what grant and maybe a QR code so they can scan it and give them more information about

00:29:53.153 --> 00:30:00.414
- the grant. Yeah, I got you. So just a note on that, that's going to cost extra money, which is not included

00:30:00.514 --> 00:30:07.527
- in the grant at this point. I will say on the food waste funding agreement that happened last year with

00:30:07.527 --> 00:30:14.271
- Garden Quest, they did have stickers on every single bucket that said the waste reduction district,

00:30:14.271 --> 00:30:21.217
- and it did have a QR code, but that was more towards direction. So I think it's a great idea. But just

00:30:21.217 --> 00:30:24.926
- once again, realize that those funds are not allotted.

00:30:25.090 --> 00:30:36.352
- Right. Well, I think it would, you know, particularly when you're only talking about, you know, five

00:30:36.352 --> 00:30:47.614
- grant recipients, it was, you know, it would be a minimal cost that I'm sure that the district could

00:30:47.614 --> 00:30:51.294
- absorb. The comments, questions?

00:31:03.842 --> 00:31:17.086
- Seeing that and with those items covered, I don't see any other items on our agenda. Thank you so much.
