- All right, I'd like to call to order this meeting of the Board of Directors of the Waste Reduction District
- of Monroe County for Thursday, May 14th, 2026. Mr. McClassen, will you please call the roll?
- Piedmont Smith? Thomas? Wilts? Jones? Here. Ellis? Here. Thompson? Here.
- here. You have a quorum present in the room and commissioners Jones and Madeira online. Thank you very
- much. We'll move right along to approval of minutes from April 9th, 2026. We don't have any executive
- committee meeting minutes because we did not meet April. We did meet
- beginning of May, or was it May 1st? Yeah, it was May 1st. We'll have those next time. But the board
- meeting minutes are here for your approval. Do I have a motion? Second. We have motion and a second
- to approve the April 9th minutes. Any comments or questions? All right, let's do a roll call vote, please. Jones.
- Yes. Ellis. Yes. Piedmont Smith. Yes. Madera. Yes. Thompson. Yes. Wilts. Yes. Motion passes unanimous.
- Do we need to see the people who are online in order for them to vote? Usually only for budget things.
- Oops. Is that only for budget?
- sorry I can I can there understanding is that for all votes need to be seen and heard and for financial
- votes you have to be in the room yeah right
- So I don't know if we want to redo that vote with the commissioner Jones, uh, commissioner Madera. Can
- you also get on camera or for some reason, my camera is sideways. Uh, I did turn on my camera for that
- last vote. Um, this is the far side version. I think we can see that's what counts.
- Do we want to do that vote again? I mean, it did have a majority regardless, but. We can, it would probably
- be cleaner to redo it with everybody visible. So sideways or not, if you could remain visible for the
- vote and we'll do the vote over for the April meeting minutes. Jones. Yes.
- Edmund Smith, Madeira? Yes. Thompson? Yes. Wilts? Yes. All right, next we will go to the controllers
- report, starting with cash flows. And we have Teresa Gones on the team.
- The cash flow summary is on page six of your board packet. Here are the balances as of April 30th. Operating
- is $4,508,039.30. Debt service is $101.46. Capital is $46,201.47. Landfill post closure is $830,206.24.
- The individual cash flow statements are on pages seven through 13. What questions are there on account
- balances? All right. Any questions about cash balances or cash flows? I do have a couple of things I
- wanted to just point out. So looking at the rate of expenses and the operations fund,
- The line for other supplies is largely, is already depleted. There's only 28% remaining. So I wonder,
- is that, do you have any problems with that before the end of the year, or can you move things around
- in the supplies category? We could certainly move things around, but I would,
- would want to look into more to see why the balance is currently where it is. Perhaps there was a beginning
- of the year planned expenditure that was large that's happened. And the remaining budget is what was
- anticipated for the remainder of the year. But regardless, I don't foresee any issues. The worst case
- scenario would be a need to come to the board to move money between categories.
- Is that, I see there was an $89,000 purchase in that line in March. Was that for orange bags? Okay,
- so that is a once a year thing. That's a lot. It is. How many bags is that? Mr. Long? There was a question
- about that $89,000 purchase, how many bags?
- was that how many how many case we ordered by the case. Uh, I could look that up and get it to you.
- But yes, it is a usually a once in the year purchase and we purchase that before the price goes up.
- So right around that time we get a 3% increase every year. So we make our large purchase for the year
- right then that way we avoid that 3% increase.
- And we also agree to buy any of the overage that they run off. So as they're printing them and making
- them, they usually have an overage. We usually buy whatever overage they have. That way we get them
- at a cheaper rate. So this would last us at least a year. Yeah, these will last us until spring of 2027, for sure.
- And I'll place another large order again, depend on the price increase as what we order. And we go from
- there. But yeah, this will run into 2027. Given, you know, recent purchasing data from the retailers,
- yeah, the supply of bags that we have in-house and on order will last us, should last us well into next summer.
- One of the things that we appreciate about the vendor that we currently use is that they allow us to
- order a very substantial quantity of bags and they will hold about half of that for us for six to seven
- months so that we can move what we have and have space to store the remaining part of the order. Do
- you know then what the cost per bag is?
- I don't have it, but I can look it up and get it to you by the time I do my report, I believe. Okay.
- Yes, Councilor Welch. In the first four months of this year, we brought in almost 80. Is that right?
- Am I looking at that correct?
- That does sound right, and you have to remember that the retail price of that bag also includes
- transportation and disposal of the material that goes into the bag. If you look at the cost we pay per
- bag, we're making money off of those bags, but that sale price also has to include
- account for our cost to haul and dispose of the material right and then the other thing that I noticed
- was we haven't had any insurance workers compensation is that line I'm sorry it's on page eight of the
- packet in the expense table
- there's no expenditures in that. Does that mean we haven't spent anything on the insurance or we haven't
- paid out anything to workers? And those renew in December of every year. Any other comments or questions
- on the cash flows?
- Seeing none, we can move on to claims for approval. Ms. Goins. On page 14 of the packet, you have a
- summary of the pre-approved payroll and claims since our last meeting in the amount of $168,577.57.
- The backup for those numbers are on pages 15 through 52.
- The payroll claims for approval this week were sent in an email on Wednesday in the amount of $103,133.07.
- Documentation was included in the Wednesday email. That brings the total of all payroll claims that
- we are recommending for approval to $271,710.64. What questions are there regarding any of these claims?
- All right. Any questions about payroll and claims? Can we get a motion on the table for approval? I
- move approval. Is there a second? Second. Right. If there are no questions, we can go to the public.
- Is there any member of the public who would like to comment on our payroll and claims?
- here in person, and I don't see any hands raised. So we can come back, and if there are no comments,
- then we can go for a roll call vote. I do apologize. I have lost internet over here, so I can't see
- the team's meeting right now. And that's a little far away from my old eyes. But Jones? Yes. Ellis?
- Madeira? Yes. Wilts? Yes. Tiedemann-Smith? Yes. Thompson? Yes. Motion passes unanimously. Great,
- thank you. Next item is resolution 2026.05, declaration of surplus property. Mr. McGlasson, you want
- to introduce this for us, please?
- And you can see that the vendor does maintenance and repairs on our inventory of roll-off boxes.
- As advised, we have a number of boxes that are in need of some major repairs. Some of these boxes are
- 25, 30-plus years old. And to the point that repair costs are approaching or meeting what it would cost
- to just replace them.
- So we have been able to reallocate existing appropriations to be able to purchase four replacement boxes,
- two of which are already in our possession, and two of which were just recently ordered. In fact, I
- think the payment for that was in the claims that you just approved.
- Having done that, we would like to have four of the boxes that we have deemed un-economical to repair
- declare surplus property so that we can see if there's anybody local interested in purchasing those
- or we can get them scrapped at the local scrap yards. And then there's a truck as well, right?
- Ford F-150 pickup that is it's it's staffs no longer using it for what it was you know for any of its
- intended purposes we've you know over the past couple years have purchased some new trucks and those
- are those are satisfying our needs and so we'd like to give you able to make this truck surplus and
- resell it and get it off of our insurance. Mr. McGlasson I
- I think your microphone is late in turning itself on and I see it, the recording is not capturing the
- first few words you say each time, so maybe you could just tap it next time you speak to make sure it,
- I don't know. Or just say a few fake words before. I don't know. I just noticed it wasn't picking it
- up. This whole I don't know, well, did that come out later, was that his?
- probably me have this one and that one on okay so mr. Ellis is your mic working okay
- Is yours on? See mine just flipped off. Yeah, that's what they do. OK. They won't stay on green. There's
- a certain minimum or maximum I mean that are allowed to be on at the same time. Am I is anybody up there?
- Yeah. OK. What do you think?
- I mean, yeah, just be aware. Don't say anything super important until a few words in.
- We aren't getting.
- Okay, is these working? Yeah. You want me to proceed with me making the resolution? Yes, please. I'll
- make a motion for resolution 2026-05, Waste Reduction District of Monroe County Declaration of Surplus
- Property. Second. That's a motion for adoption. That's correct. All right, we have a motion on the table.
- Jones, did you have a question? No, I didn't. I was just wondering why I wasn't hearing anything. Yes,
- I'm sorry. We had to reboot because our microphones weren't working right. Yep. They weren't.
- She can confirm. All right. Any questions or comments from directors about this resolution?
- go to the public. Is there any member of the public who would like to comment on resolution 2026-25?
- Seeing none, we can have a roll call vote, please. Ellis. Yes. Thompson. Yes. Jones. Yes. Vera. Yes.
- Except we can't see her.
- Yes. Yes. Motion passes unanimously. Can we count Commissioner Madeira's vote? No. Right now. We can't
- see her right now, so we can't count her vote. Commissioner Madeira. There she is. We can see her on
- the big screen. Yeah, I actually might go in and out of range.
- Could you cast your vote again, please? Yes. Thank you. All right. Moving right along, we have Resolution
- 202606 for an additional appropriation. Yeah, and to a degree, this is related to the resolution that
- was just passed. As I mentioned, we have a substantial inventory of roll-off
- containers, boxes that we use at our collection sites for the materials that we collect. And you can
- see, starting on page 58 of the packet, I've pulled off of our asset inventory the roll-off boxes that
- we have. The ones highlighted in yellow were just declared surplus property in the previous resolution.
- But that was just to kind of show the age of the boxes that were.
- that we're dealing with here. And so in addition to the four that we have just replaced, we have a number
- of other boxes that are also to the point that repair costs are going to meet or exceed replacement
- costs. So the memo on page 56 shows the type and number of
- containers that we would like to purchase with the portion of the appropriation for the equipment purchases.
- A total of six, nine, 10 boxes for $69,000. And that we would be looking at anywhere for probably from
- eight to 12 week delivery on those once they're ordered.
- But once those start coming in, we would anticipate coming back to the board with another solution to
- declare additional box of surplus property being the ones that those would replace. And additionally,
- in this resolution, we're also asking for an appropriation for the roof of the administration building.
- With some of the weather that we had this spring, we had some shingles
- And while having repair work done on those, we were advised that this is the original roof of the building,
- so it's about 30 years old, and it does need to be replaced. So we got quotes from three local roofing
- contractors for both shingle and a metal roof. And the lowest received quotes are,
- In the memo in the packet, they're on page 57 of the packet. And in discussing this with the executive
- committee, there was a preference that we think the best option would be to go with the 29 gauge ribbed
- metal panel roof. Would note that the quote for that $45,199
- There is sufficient funds in our cumulative capital improvement fund to cover that. But if you'll recall,
- for this exact circumstance, DLGF has always advised us to adopt a zero-sum cumulative capital fund
- budget. So we have the budget adopted. It just has nothing appropriated. So we need to do this additional
- appropriation to appropriate the funds
- out of the cumulative capital funds so that they can be used to replace that roof. So that's what we're
- asking for in this resolution. Thank you. Can we get a motion on the table, please? Approve resolution
- twenty twenty six oh six. Right. Are there any questions from directors on this resolution?
- briefly tell us the difference in maintenance and expected life on the three different roof systems.
- For my understanding and discussion with roofing contractors is that the metal roofs certainly have
- less maintenance. They're not as susceptible to wind damage that shingles would be.
- Hale can be an issue. You can get some denting and stuff. But the experience of the contractors I talked
- to is that the weather we get in this area does not cause significant damage to those roofs. And,
- you know, depending on the conditions, the roof is subject to, you know, a 30 to 50 year lifespan. But
- just the metal and how does that compare to the shingle roof?
- The single roofs are more susceptible to weather damage and would have higher maintenance costs. And
- I've been told we were very lucky to get 30 years out of this one. About 20 years is the expected life
- on an asphalt single roof. You may not know this, but do you know if insurance will be slightly less
- with a metal roof? I do not.
- No, we can certainly inquire about that. I mean, that is, you know, if assuming that this is all approved
- and we we make the installation of a different type of roof, we would certainly advise the insurance
- company. Yeah, if it can be a couple hundred thousand, not a couple hundred thousand, a couple hundred
- things a year. Let's take it. Yeah. The other thing about a metal roof is that at the end of its life,
- that metal can be
- recycled or an asphalt roof, those shingles go in a landfill. And they're petroleum products, so it's
- not a good source either, environmentally. We're using silver, not gold.
- I have a question about the containers. Mr. McGlasson, you said, you say 10 containers, but there are
- nine listed here. We're talking about nine, right? Did I miscount on the? Well, the last line is shipping,
- so. Oh, yes. Yes, nine containers and one item of shipping. Sorry. And you said the lowest quote received
- is listed here. So how many quotes did you receive?
- Um, we had, we had three roofing contractors looked at it, look, look at it, and they were asked to
- provide quotes for both shingle and metal roofs. No, I mean the containers. Oh, the containers. Um,
- uh, Mr. Long, he was the one that did that. Okay. I have two quotes back and I have another quote where
- they referred me to the lowest quote. That's who they buy them from.
- and I've got two other quotes out and haven't got no response back yet. Or I've talked to two other
- people asking for a quote and haven't got no response yet. Okay, thank you. Do we have a policy we have
- to take the lowest of the submitted quotes or is there a minimum quote number?
- Our policy just refers to the state statute, so we have to seek three quotes. And there certainly have
- been instances in the past where we have requested quotes from three suppliers and not received all
- of them back, and we can't do much about that. But we would go with the lowest and most responsive quote
- that we received on the
- Criteria put forth in the request. So are the three codes required even for this dollar amount with
- each one less than $10,000? For the individual containers, they would not be. But because we were looking
- at a bulk purchase, in essence, we looked at what the total we estimated what the total cost would be
- and exceeded $50,000. So we went ahead since we were buying multiple containers.
- 50,000 you said? I believe 50,000 is the threshold to see quotes. Thank you for clearing that. All right.
- If there are no other questions from board members, we can go to the public. Is there any member of
- the public who would like to speak on this resolution for additional appropriation of funds? I assume
- I would see something on this screen if somebody raised a hand.
- I keep looking, I was like, I can't even see the two. I would have to scroll to see the bottom attendee,
- but. All right, it looks like we don't have any then. So if there are no final comments, we can go to
- a roll call vote, please. I would note based on the discussion we had earlier regarding online participation,
- this is a financial vote. And so only those in the room.
- to be voting on that. That's a I would say that's a conservative interpretation of the rule, but let's
- go with it. The boards wish we can do. It's not a budget item, but it is not a budget item. Yeah, let's
- let's go with the conservative approach. OK. Thompson. Yes. Wills. Yes. Edmonton Smith. Yes. Ellis.
- Yes. Motion passes 40.
- Thank you very much. We now will have a brief report about board action on filling the controller position.
- Yeah, so I believe as everybody is aware at this time, Ms. Collins did tender her resignation some time
- ago at this point, but her last day is scheduled to be June 19th.
- myself and the Executive Committee have been reviewing and interviewing controller candidates.
- We unfortunately are not in a position at this time to recommend a candidate to the board, but I guess
- would ask and have reviewed this process with legal. I get the request.
- The member executive committee members are here can correct me if I'm wrong, but the request would be
- for the board to delegate slash authorize the board chair or the executive committee to make the offer
- to the selected candidate so that we can get that process completed and have somebody in place to help
- out for some overlap with Miss Cohen's for training purposes.
- and then would bring that back, that offer back to the board at the June meeting for the full board
- to ratify that appointment with the district. And Mr. Ellis, for your benefit, so the way that
- our organization is set up, the controller is supervised on a daily basis
- day-to-day operations basis by the executive director, but as a direct report to the board. So the controller
- is the board's hire. Yes, Councilor Wilson, please. I think Mr. McGlasson's of what might work best
- is accurate to reflect what we had discussed as executive committee and I would be in favor of the board
- for delegating, delegating, making the offer and working that out to the board president.
- than bringing it back at the next meeting. Is that a motion? Well, it's not, no. I just wanted to make
- sure people were thinking about it, but I can make it into a motion. People seem, I was just. I would
- vote for that motion if you made it. Okay, I move that we delegate hiring authority to the resident
- of our board with the request that
- the report back at our next meeting. I'll second. All right. And I will just add that it has been the
- executive committee did four interviews. So it has not been solely myself up to this point. And I
- intend to continue, of course, consulting with the executive committee as much as I'm allowed under
- open door law. And of course, with Mr. McClassen and with the current. Oh, I mean, it's been great.
- Yeah, it's been a great process so far. We're not right there. It's just taken a little longer than
- we anticipated.
- There's a motion on the floor. Can I ask a question? What has been the practice for interviewing if
- interviews have been conducted? Has the whole executive committee or various members of the executive
- committee been involved in that? The full executive committee and the executive director have been involved
- in the interviews at the camp. And is it intended that that will continue with any potential future
- interviews?
- Yes. Yeah. All right. Any other comments or questions on the motion? The motion is to delegate to the
- board chair. The authority to offer a position would then be ratified by the full board in June. Mr.
- McGlasson, will you please call the roll? Willed. Yes.
- Yes. Yes. Yes. Yes. Yes. Yes. Yes. Motion passes unanimously. Thank you very much for your confidence.
- Next, we will go to a request for appointment to the CAC.
- Yeah, so in your packet on page 64 is the actual letter of interest submitted by Jacob Youngblood, who
- was recently hired into a district manager position for Rumpke Waste and Recycling. We've based out
- of the Monroe County Resource Recovery Facility and currently resides in Monroe County, so it's eligible to serve.
- saw the application email in our packet. How can we get that needs to have a vote, right? Yeah, there
- would be a need a motion to appoint and a vote. I'll move to appoint Jacob Youngblood to the CAC. Okay.
- We have a motion and a second. Any comments or questions?
- Any comments from the public? Right, we can have a roll call vote on that appointment, please. Madera?
- Yes. Jones? Yes. Kidman-Smith? Yes. Ellis? Yes. Wilts? Yes. Thompson? Yes. Motion passes unanimously.
- Thank you. And I assume there is no CAC report. Have they met? They did not meet in April. However,
- they are planning to meet in May in the anticipation of having grant applications to read. Great. We
- can move on to departmental reports. Back to you, Mr. McClassen. Okay. Yeah.
- My first bullet item, I was all prepared to come up here and tell you that we're anticipating grant
- applications tomorrow, but hadn't had any yet, but I got one just before the meeting started. So we
- have our first grant application. And I think that I have mentioned before, we have had a number of
- inquiries about this second round of applications. So we do anticipate that we will receive
- multiple applications this time again the deadline is 4 p.m. tomorrow and kind of previously mentioned
- those would then be forwarded to the CAC for review at their meeting next next month and then presented
- to the board at the meeting with any patients from the CAC.
- Also want to point out that although the ordering deadline for the rain barrels and compost bins has
- passed, we do have we just sold the last rain barrel today, but we do still have compost bins that had
- been delivered that are available for purchase. And anybody can contact at least a pull crawl at our
- office to make arrangements to purchase those.
- Waste Tire Amnesty Day scheduled for Saturday the 16th at the Monroe County Fairgrounds, 9 a.m. to 2 p.m.
- And then we were able to have a presence at two different Earth Day events this year. One held on Dunn
- Meadow on the IU campus sponsored by the American Conservation Coalition at IU and the city's Earth
- Day at Switchyard Park.
- event that they do every year. So we're happy to be able to be present at two events that doesn't we
- don't have that opportunity a whole lot because of scheduling and and then we will again this year be
- present at the Monroe County Fair in the commercial building. That'd be happy to answer any questions.
- Thank you. Any questions on the administration department report?
- We will move on to Joey Long and the Recycling Reuse and Recycling Center's report. All right, I will
- start off with answering Mr. Ellis's question about the orange bags. We buy them by the case.
- We pay 47.92 per large case, which is 10 rows of bags, and there's 100 bags per case. We're paying 48
- cents a bag for those.
- The small bags we pay $41.41 per case, 20 rows per case, which is 400 bags. We're paying about $0.10
- a bag for those. And like I said, I order those once a year unless they call me and say, you know, they
- have overreached them. Usually I agree to buy them because we're buying them at a discount price. And
- with the recycling and reuse, we sent out 13 Gaylords of clothing to Martin County
- average about 322 pounds of clothing per box and they send those out through different organizations
- that helps their community down there. So all that gets recycled and all that's from Monroe County residents.
- The materials for the arts we had a very nice thank you letter from Rebecca Fidget for Clear Creek Christian
- School. It's always nice when they come in and show us what they've done and how they used stuff and you know
- It makes everybody feel good. We pass that on to the residents also that come in and we show them that
- what they're dropping off does get reused and different people like it. The hazardous materials, it's
- operating as normal right now. They're going through getting shipments ready, so we will be having some
- shipments going out real soon of different stuff. And the real recycling centers, they're operating
- as normal. And we've got a lot of compliments on the two new 42 yard
- compact receiver boxes. Everybody likes seeing the new shiny stuff. That's all I have for you guys.
- I'll do my best to answer any question that you have. Thank you, Mr. Long. Are there any questions for
- Mr. Long today? I want to thank Mr. Long for getting that information so quickly. No problem.
- Thank you. I just had a question about the clothing.
- I'm glad that it can be reused, but I'm wondering why it goes to Martin County. Is there no organization
- here in Monroe County that would take it? We always tell him to take it to different places, but I don't
- know the rules and regulations on different organizations and what they will and will not accept. So
- we always try to tell people take stuff there and we usually take what they won't take and Martin County
- takes it free of charge for us and they go through everything. So instead of it being thrown away,
- you know, we try to be like another option if, you know, Goodwill or Salvation Army or some
- other organization won't take it. I would just, Martin County has some, works with a lot of mission
- groups and so like the things that go down there, as Mr. Long said, generally are things that have been
- rejected by some of the local services and so they,
- we send them to martin county and they get taken by mission groups uh who overseas uh to people in need
- okay well i'm glad that they're not going to landfill so that's the main thing um councillor welts so
- are these clothing items brought in by individuals or are they they brought in by the
- donation agencies having rejected them. It's brought in by residents. Okay. All right. Any other questions?
- Thanks, Mr. Long. We can move on to report from environmental compliance and landfill with Mr. Paulson.
- Good afternoon, Lee Paulson here. Just want to highlight on the report there that a couple of weeks
- ago we received the response from ITEM for the November 2025 groundwater sampling event, which basically
- told us to do the same thing that we've been doing. The statistics and the numbers of those things were
- consistent with previous events and
- continue as we have. We actually just got finished with that. The May event yesterday, Marybeth and
- I got weather was good, equipment was good, so we're able to get through all that stuff. Cases are down
- a little bit because we've been down a vehicle, which makes it difficult for three people with one of
- the trucks being damaged.
- But that is back now, so we're hoping to next week get back into a rhythm with the three of us getting
- out to get these numbers up and addressing roadside conditions. Adopt-a-Road has had a banner month,
- end of April into May is usually a pretty good month just with the IU organizations that want to take
- care of and do their community events so that they have stuff to post within their
- public organizations and stuff like that. But the information is there. If you guys have any questions,
- I'm happy to answer. Thank you, Mr. Paulson. Any questions on that report? I'm glad to see also that
- you have started remediating some invasive plant species.
- Yeah, yeah, we've kind of had since we started planting the trees out there, we've kind of been trying
- to put it on our radar to try to get out there and do it. Marybeth and I are trying to, you know, add
- another thing to our schedule, you know, trying to do it little by little and trying to address one
- section because it's a very large landfill and if you can drive yourself crazy pretty quick trying to
- find it all. So we've been trying to like section off little pieces and trying to like focus on
- the type of rose that grows wild and the blackberry things that grow that are all thorny and kind of
- choke out everything else. So we're trying to start with that kind of stuff so we can get closer to
- the pears and some of those other things that don't need to be there either. So we were out there again
- today and it just again it just weather time and other commitments you know that's on our list but it
- just doesn't always work out the way that we want it to. So
- We're trying to capture the good weather and that we've kind of got some windows here with good southern
- Indiana weather right now where it's not too hot, it's not too cold, and it's not wet to get out before
- the weeds get too tall and destroy us. But we're trying, we're trying. We appreciate the effort.
- Thank you. Right, if there are no other questions, who's next? Open public comment.
- public who would like to comment about anything related to the waste reduction district? Doesn't look
- like it. All right. Are there any comments from directors? I would just like to thank our controller
- for her service. Where she retires and really appreciate the great communication and
- tracking of all the pluses and minuses on those sheets. Thank you. Yes, and I wanted to specifically
- thank you, Ms. Goins, for the Rumpke charts where we had what we're spending on the hauling and on the
- recycling contracts and then what rebates we're getting back. So it's very useful to have that. Thank you.
- We'll still have you for one more board meeting. Yes. Any other comments? Right, then we are adjourned.
- Thank you.