All right, I'd like to call to order this meeting of the Board of Directors of the Waste Reduction District
of Monroe County for Thursday, May 14th, 2026. Mr. McClassen, will you please call the roll?
Piedmont Smith? Thomas? Wilts? Jones? Here. Ellis? Here. Thompson? Here.
here. You have a quorum present in the room and commissioners Jones and Madeira online. Thank you very
much. We'll move right along to approval of minutes from April 9th, 2026. We don't have any executive
committee meeting minutes because we did not meet April. We did meet
beginning of May, or was it May 1st? Yeah, it was May 1st. We'll have those next time. But the board
meeting minutes are here for your approval. Do I have a motion? Second. We have motion and a second
to approve the April 9th minutes. Any comments or questions? All right, let's do a roll call vote, please. Jones.
Yes. Ellis. Yes. Piedmont Smith. Yes. Madera. Yes. Thompson. Yes. Wilts. Yes. Motion passes unanimous.
Do we need to see the people who are online in order for them to vote? Usually only for budget things.
Oops. Is that only for budget?
sorry I can I can there understanding is that for all votes need to be seen and heard and for financial
votes you have to be in the room yeah right
So I don't know if we want to redo that vote with the commissioner Jones, uh, commissioner Madera. Can
you also get on camera or for some reason, my camera is sideways. Uh, I did turn on my camera for that
last vote. Um, this is the far side version. I think we can see that's what counts.
Do we want to do that vote again? I mean, it did have a majority regardless, but. We can, it would probably
be cleaner to redo it with everybody visible. So sideways or not, if you could remain visible for the
vote and we'll do the vote over for the April meeting minutes. Jones. Yes.
Edmund Smith, Madeira? Yes. Thompson? Yes. Wilts? Yes. All right, next we will go to the controllers
report, starting with cash flows. And we have Teresa Gones on the team.
The cash flow summary is on page six of your board packet. Here are the balances as of April 30th. Operating
is $4,508,039.30. Debt service is $101.46. Capital is $46,201.47. Landfill post closure is $830,206.24.
The individual cash flow statements are on pages seven through 13. What questions are there on account
balances? All right. Any questions about cash balances or cash flows? I do have a couple of things I
wanted to just point out. So looking at the rate of expenses and the operations fund,
The line for other supplies is largely, is already depleted. There's only 28% remaining. So I wonder,
is that, do you have any problems with that before the end of the year, or can you move things around
in the supplies category? We could certainly move things around, but I would,
would want to look into more to see why the balance is currently where it is. Perhaps there was a beginning
of the year planned expenditure that was large that's happened. And the remaining budget is what was
anticipated for the remainder of the year. But regardless, I don't foresee any issues. The worst case
scenario would be a need to come to the board to move money between categories.
Is that, I see there was an $89,000 purchase in that line in March. Was that for orange bags? Okay,
so that is a once a year thing. That's a lot. It is. How many bags is that? Mr. Long? There was a question
about that $89,000 purchase, how many bags?
was that how many how many case we ordered by the case. Uh, I could look that up and get it to you.
But yes, it is a usually a once in the year purchase and we purchase that before the price goes up.
So right around that time we get a 3% increase every year. So we make our large purchase for the year
right then that way we avoid that 3% increase.
And we also agree to buy any of the overage that they run off. So as they're printing them and making
them, they usually have an overage. We usually buy whatever overage they have. That way we get them
at a cheaper rate. So this would last us at least a year. Yeah, these will last us until spring of 2027, for sure.
And I'll place another large order again, depend on the price increase as what we order. And we go from
there. But yeah, this will run into 2027. Given, you know, recent purchasing data from the retailers,
yeah, the supply of bags that we have in-house and on order will last us, should last us well into next summer.
One of the things that we appreciate about the vendor that we currently use is that they allow us to
order a very substantial quantity of bags and they will hold about half of that for us for six to seven
months so that we can move what we have and have space to store the remaining part of the order. Do
you know then what the cost per bag is?
I don't have it, but I can look it up and get it to you by the time I do my report, I believe. Okay.
Yes, Councilor Welch. In the first four months of this year, we brought in almost 80. Is that right?
Am I looking at that correct?
That does sound right, and you have to remember that the retail price of that bag also includes
transportation and disposal of the material that goes into the bag. If you look at the cost we pay per
bag, we're making money off of those bags, but that sale price also has to include
account for our cost to haul and dispose of the material right and then the other thing that I noticed
was we haven't had any insurance workers compensation is that line I'm sorry it's on page eight of the
packet in the expense table
there's no expenditures in that. Does that mean we haven't spent anything on the insurance or we haven't
paid out anything to workers? And those renew in December of every year. Any other comments or questions
on the cash flows?
Seeing none, we can move on to claims for approval. Ms. Goins. On page 14 of the packet, you have a
summary of the pre-approved payroll and claims since our last meeting in the amount of $168,577.57.
The backup for those numbers are on pages 15 through 52.
The payroll claims for approval this week were sent in an email on Wednesday in the amount of $103,133.07.
Documentation was included in the Wednesday email. That brings the total of all payroll claims that
we are recommending for approval to $271,710.64. What questions are there regarding any of these claims?
All right. Any questions about payroll and claims? Can we get a motion on the table for approval? I
move approval. Is there a second? Second. Right. If there are no questions, we can go to the public.
Is there any member of the public who would like to comment on our payroll and claims?
here in person, and I don't see any hands raised. So we can come back, and if there are no comments,
then we can go for a roll call vote. I do apologize. I have lost internet over here, so I can't see
the team's meeting right now. And that's a little far away from my old eyes. But Jones? Yes. Ellis?
Madeira? Yes. Wilts? Yes. Tiedemann-Smith? Yes. Thompson? Yes. Motion passes unanimously. Great,
thank you. Next item is resolution 2026.05, declaration of surplus property. Mr. McGlasson, you want
to introduce this for us, please?
And you can see that the vendor does maintenance and repairs on our inventory of roll-off boxes.
As advised, we have a number of boxes that are in need of some major repairs. Some of these boxes are
25, 30-plus years old. And to the point that repair costs are approaching or meeting what it would cost
to just replace them.
So we have been able to reallocate existing appropriations to be able to purchase four replacement boxes,
two of which are already in our possession, and two of which were just recently ordered. In fact, I
think the payment for that was in the claims that you just approved.
Having done that, we would like to have four of the boxes that we have deemed un-economical to repair
declare surplus property so that we can see if there's anybody local interested in purchasing those
or we can get them scrapped at the local scrap yards. And then there's a truck as well, right?
Ford F-150 pickup that is it's it's staffs no longer using it for what it was you know for any of its
intended purposes we've you know over the past couple years have purchased some new trucks and those
are those are satisfying our needs and so we'd like to give you able to make this truck surplus and
resell it and get it off of our insurance. Mr. McGlasson I
I think your microphone is late in turning itself on and I see it, the recording is not capturing the
first few words you say each time, so maybe you could just tap it next time you speak to make sure it,
I don't know. Or just say a few fake words before. I don't know. I just noticed it wasn't picking it
up. This whole I don't know, well, did that come out later, was that his?
probably me have this one and that one on okay so mr. Ellis is your mic working okay
Is yours on? See mine just flipped off. Yeah, that's what they do. OK. They won't stay on green. There's
a certain minimum or maximum I mean that are allowed to be on at the same time. Am I is anybody up there?
Yeah. OK. What do you think?
I mean, yeah, just be aware. Don't say anything super important until a few words in.
We aren't getting.
Okay, is these working? Yeah. You want me to proceed with me making the resolution? Yes, please. I'll
make a motion for resolution 2026-05, Waste Reduction District of Monroe County Declaration of Surplus
Property. Second. That's a motion for adoption. That's correct. All right, we have a motion on the table.
Jones, did you have a question? No, I didn't. I was just wondering why I wasn't hearing anything. Yes,
I'm sorry. We had to reboot because our microphones weren't working right. Yep. They weren't.
She can confirm. All right. Any questions or comments from directors about this resolution?
go to the public. Is there any member of the public who would like to comment on resolution 2026-25?
Seeing none, we can have a roll call vote, please. Ellis. Yes. Thompson. Yes. Jones. Yes. Vera. Yes.
Except we can't see her.
Yes. Yes. Motion passes unanimously. Can we count Commissioner Madeira's vote? No. Right now. We can't
see her right now, so we can't count her vote. Commissioner Madeira. There she is. We can see her on
the big screen. Yeah, I actually might go in and out of range.
Could you cast your vote again, please? Yes. Thank you. All right. Moving right along, we have Resolution
202606 for an additional appropriation. Yeah, and to a degree, this is related to the resolution that
was just passed. As I mentioned, we have a substantial inventory of roll-off
containers, boxes that we use at our collection sites for the materials that we collect. And you can
see, starting on page 58 of the packet, I've pulled off of our asset inventory the roll-off boxes that
we have. The ones highlighted in yellow were just declared surplus property in the previous resolution.
But that was just to kind of show the age of the boxes that were.
that we're dealing with here. And so in addition to the four that we have just replaced, we have a number
of other boxes that are also to the point that repair costs are going to meet or exceed replacement
costs. So the memo on page 56 shows the type and number of
containers that we would like to purchase with the portion of the appropriation for the equipment purchases.
A total of six, nine, 10 boxes for $69,000. And that we would be looking at anywhere for probably from
eight to 12 week delivery on those once they're ordered.
But once those start coming in, we would anticipate coming back to the board with another solution to
declare additional box of surplus property being the ones that those would replace. And additionally,
in this resolution, we're also asking for an appropriation for the roof of the administration building.
With some of the weather that we had this spring, we had some shingles
And while having repair work done on those, we were advised that this is the original roof of the building,
so it's about 30 years old, and it does need to be replaced. So we got quotes from three local roofing
contractors for both shingle and a metal roof. And the lowest received quotes are,
In the memo in the packet, they're on page 57 of the packet. And in discussing this with the executive
committee, there was a preference that we think the best option would be to go with the 29 gauge ribbed
metal panel roof. Would note that the quote for that $45,199
There is sufficient funds in our cumulative capital improvement fund to cover that. But if you'll recall,
for this exact circumstance, DLGF has always advised us to adopt a zero-sum cumulative capital fund
budget. So we have the budget adopted. It just has nothing appropriated. So we need to do this additional
appropriation to appropriate the funds
out of the cumulative capital funds so that they can be used to replace that roof. So that's what we're
asking for in this resolution. Thank you. Can we get a motion on the table, please? Approve resolution
twenty twenty six oh six. Right. Are there any questions from directors on this resolution?
briefly tell us the difference in maintenance and expected life on the three different roof systems.
For my understanding and discussion with roofing contractors is that the metal roofs certainly have
less maintenance. They're not as susceptible to wind damage that shingles would be.
Hale can be an issue. You can get some denting and stuff. But the experience of the contractors I talked
to is that the weather we get in this area does not cause significant damage to those roofs. And,
you know, depending on the conditions, the roof is subject to, you know, a 30 to 50 year lifespan. But
just the metal and how does that compare to the shingle roof?
The single roofs are more susceptible to weather damage and would have higher maintenance costs. And
I've been told we were very lucky to get 30 years out of this one. About 20 years is the expected life
on an asphalt single roof. You may not know this, but do you know if insurance will be slightly less
with a metal roof? I do not.
No, we can certainly inquire about that. I mean, that is, you know, if assuming that this is all approved
and we we make the installation of a different type of roof, we would certainly advise the insurance
company. Yeah, if it can be a couple hundred thousand, not a couple hundred thousand, a couple hundred
things a year. Let's take it. Yeah. The other thing about a metal roof is that at the end of its life,
that metal can be
recycled or an asphalt roof, those shingles go in a landfill. And they're petroleum products, so it's
not a good source either, environmentally. We're using silver, not gold.
I have a question about the containers. Mr. McGlasson, you said, you say 10 containers, but there are
nine listed here. We're talking about nine, right? Did I miscount on the? Well, the last line is shipping,
so. Oh, yes. Yes, nine containers and one item of shipping. Sorry. And you said the lowest quote received
is listed here. So how many quotes did you receive?
Um, we had, we had three roofing contractors looked at it, look, look at it, and they were asked to
provide quotes for both shingle and metal roofs. No, I mean the containers. Oh, the containers. Um,
uh, Mr. Long, he was the one that did that. Okay. I have two quotes back and I have another quote where
they referred me to the lowest quote. That's who they buy them from.
and I've got two other quotes out and haven't got no response back yet. Or I've talked to two other
people asking for a quote and haven't got no response yet. Okay, thank you. Do we have a policy we have
to take the lowest of the submitted quotes or is there a minimum quote number?
Our policy just refers to the state statute, so we have to seek three quotes. And there certainly have
been instances in the past where we have requested quotes from three suppliers and not received all
of them back, and we can't do much about that. But we would go with the lowest and most responsive quote
that we received on the
Criteria put forth in the request. So are the three codes required even for this dollar amount with
each one less than $10,000? For the individual containers, they would not be. But because we were looking
at a bulk purchase, in essence, we looked at what the total we estimated what the total cost would be
and exceeded $50,000. So we went ahead since we were buying multiple containers.
50,000 you said? I believe 50,000 is the threshold to see quotes. Thank you for clearing that. All right.
If there are no other questions from board members, we can go to the public. Is there any member of
the public who would like to speak on this resolution for additional appropriation of funds? I assume
I would see something on this screen if somebody raised a hand.
I keep looking, I was like, I can't even see the two. I would have to scroll to see the bottom attendee,
but. All right, it looks like we don't have any then. So if there are no final comments, we can go to
a roll call vote, please. I would note based on the discussion we had earlier regarding online participation,
this is a financial vote. And so only those in the room.
to be voting on that. That's a I would say that's a conservative interpretation of the rule, but let's
go with it. The boards wish we can do. It's not a budget item, but it is not a budget item. Yeah, let's
let's go with the conservative approach. OK. Thompson. Yes. Wills. Yes. Edmonton Smith. Yes. Ellis.
Yes. Motion passes 40.
Thank you very much. We now will have a brief report about board action on filling the controller position.
Yeah, so I believe as everybody is aware at this time, Ms. Collins did tender her resignation some time
ago at this point, but her last day is scheduled to be June 19th.
myself and the Executive Committee have been reviewing and interviewing controller candidates.
We unfortunately are not in a position at this time to recommend a candidate to the board, but I guess
would ask and have reviewed this process with legal. I get the request.
The member executive committee members are here can correct me if I'm wrong, but the request would be
for the board to delegate slash authorize the board chair or the executive committee to make the offer
to the selected candidate so that we can get that process completed and have somebody in place to help
out for some overlap with Miss Cohen's for training purposes.
and then would bring that back, that offer back to the board at the June meeting for the full board
to ratify that appointment with the district. And Mr. Ellis, for your benefit, so the way that
our organization is set up, the controller is supervised on a daily basis
day-to-day operations basis by the executive director, but as a direct report to the board. So the controller
is the board's hire. Yes, Councilor Wilson, please. I think Mr. McGlasson's of what might work best
is accurate to reflect what we had discussed as executive committee and I would be in favor of the board
for delegating, delegating, making the offer and working that out to the board president.
than bringing it back at the next meeting. Is that a motion? Well, it's not, no. I just wanted to make
sure people were thinking about it, but I can make it into a motion. People seem, I was just. I would
vote for that motion if you made it. Okay, I move that we delegate hiring authority to the resident
of our board with the request that
the report back at our next meeting. I'll second. All right. And I will just add that it has been the
executive committee did four interviews. So it has not been solely myself up to this point. And I
intend to continue, of course, consulting with the executive committee as much as I'm allowed under
open door law. And of course, with Mr. McClassen and with the current. Oh, I mean, it's been great.
Yeah, it's been a great process so far. We're not right there. It's just taken a little longer than
we anticipated.
There's a motion on the floor. Can I ask a question? What has been the practice for interviewing if
interviews have been conducted? Has the whole executive committee or various members of the executive
committee been involved in that? The full executive committee and the executive director have been involved
in the interviews at the camp. And is it intended that that will continue with any potential future
interviews?
Yes. Yeah. All right. Any other comments or questions on the motion? The motion is to delegate to the
board chair. The authority to offer a position would then be ratified by the full board in June. Mr.
McGlasson, will you please call the roll? Willed. Yes.
Yes. Yes. Yes. Yes. Yes. Yes. Yes. Motion passes unanimously. Thank you very much for your confidence.
Next, we will go to a request for appointment to the CAC.
Yeah, so in your packet on page 64 is the actual letter of interest submitted by Jacob Youngblood, who
was recently hired into a district manager position for Rumpke Waste and Recycling. We've based out
of the Monroe County Resource Recovery Facility and currently resides in Monroe County, so it's eligible to serve.
saw the application email in our packet. How can we get that needs to have a vote, right? Yeah, there
would be a need a motion to appoint and a vote. I'll move to appoint Jacob Youngblood to the CAC. Okay.
We have a motion and a second. Any comments or questions?
Any comments from the public? Right, we can have a roll call vote on that appointment, please. Madera?
Yes. Jones? Yes. Kidman-Smith? Yes. Ellis? Yes. Wilts? Yes. Thompson? Yes. Motion passes unanimously.
Thank you. And I assume there is no CAC report. Have they met? They did not meet in April. However,
they are planning to meet in May in the anticipation of having grant applications to read. Great. We
can move on to departmental reports. Back to you, Mr. McClassen. Okay. Yeah.
My first bullet item, I was all prepared to come up here and tell you that we're anticipating grant
applications tomorrow, but hadn't had any yet, but I got one just before the meeting started. So we
have our first grant application. And I think that I have mentioned before, we have had a number of
inquiries about this second round of applications. So we do anticipate that we will receive
multiple applications this time again the deadline is 4 p.m. tomorrow and kind of previously mentioned
those would then be forwarded to the CAC for review at their meeting next next month and then presented
to the board at the meeting with any patients from the CAC.
Also want to point out that although the ordering deadline for the rain barrels and compost bins has
passed, we do have we just sold the last rain barrel today, but we do still have compost bins that had
been delivered that are available for purchase. And anybody can contact at least a pull crawl at our
office to make arrangements to purchase those.
Waste Tire Amnesty Day scheduled for Saturday the 16th at the Monroe County Fairgrounds, 9 a.m. to 2 p.m.
And then we were able to have a presence at two different Earth Day events this year. One held on Dunn
Meadow on the IU campus sponsored by the American Conservation Coalition at IU and the city's Earth
Day at Switchyard Park.
event that they do every year. So we're happy to be able to be present at two events that doesn't we
don't have that opportunity a whole lot because of scheduling and and then we will again this year be
present at the Monroe County Fair in the commercial building. That'd be happy to answer any questions.
Thank you. Any questions on the administration department report?
We will move on to Joey Long and the Recycling Reuse and Recycling Center's report. All right, I will
start off with answering Mr. Ellis's question about the orange bags. We buy them by the case.
We pay 47.92 per large case, which is 10 rows of bags, and there's 100 bags per case. We're paying 48
cents a bag for those.
The small bags we pay $41.41 per case, 20 rows per case, which is 400 bags. We're paying about $0.10
a bag for those. And like I said, I order those once a year unless they call me and say, you know, they
have overreached them. Usually I agree to buy them because we're buying them at a discount price. And
with the recycling and reuse, we sent out 13 Gaylords of clothing to Martin County
average about 322 pounds of clothing per box and they send those out through different organizations
that helps their community down there. So all that gets recycled and all that's from Monroe County residents.
The materials for the arts we had a very nice thank you letter from Rebecca Fidget for Clear Creek Christian
School. It's always nice when they come in and show us what they've done and how they used stuff and you know
It makes everybody feel good. We pass that on to the residents also that come in and we show them that
what they're dropping off does get reused and different people like it. The hazardous materials, it's
operating as normal right now. They're going through getting shipments ready, so we will be having some
shipments going out real soon of different stuff. And the real recycling centers, they're operating
as normal. And we've got a lot of compliments on the two new 42 yard
compact receiver boxes. Everybody likes seeing the new shiny stuff. That's all I have for you guys.
I'll do my best to answer any question that you have. Thank you, Mr. Long. Are there any questions for
Mr. Long today? I want to thank Mr. Long for getting that information so quickly. No problem.
Thank you. I just had a question about the clothing.
I'm glad that it can be reused, but I'm wondering why it goes to Martin County. Is there no organization
here in Monroe County that would take it? We always tell him to take it to different places, but I don't
know the rules and regulations on different organizations and what they will and will not accept. So
we always try to tell people take stuff there and we usually take what they won't take and Martin County
takes it free of charge for us and they go through everything. So instead of it being thrown away,
you know, we try to be like another option if, you know, Goodwill or Salvation Army or some
other organization won't take it. I would just, Martin County has some, works with a lot of mission
groups and so like the things that go down there, as Mr. Long said, generally are things that have been
rejected by some of the local services and so they,
we send them to martin county and they get taken by mission groups uh who overseas uh to people in need
okay well i'm glad that they're not going to landfill so that's the main thing um councillor welts so
are these clothing items brought in by individuals or are they they brought in by the
donation agencies having rejected them. It's brought in by residents. Okay. All right. Any other questions?
Thanks, Mr. Long. We can move on to report from environmental compliance and landfill with Mr. Paulson.
Good afternoon, Lee Paulson here. Just want to highlight on the report there that a couple of weeks
ago we received the response from ITEM for the November 2025 groundwater sampling event, which basically
told us to do the same thing that we've been doing. The statistics and the numbers of those things were
consistent with previous events and
continue as we have. We actually just got finished with that. The May event yesterday, Marybeth and
I got weather was good, equipment was good, so we're able to get through all that stuff. Cases are down
a little bit because we've been down a vehicle, which makes it difficult for three people with one of
the trucks being damaged.
But that is back now, so we're hoping to next week get back into a rhythm with the three of us getting
out to get these numbers up and addressing roadside conditions. Adopt-a-Road has had a banner month,
end of April into May is usually a pretty good month just with the IU organizations that want to take
care of and do their community events so that they have stuff to post within their
public organizations and stuff like that. But the information is there. If you guys have any questions,
I'm happy to answer. Thank you, Mr. Paulson. Any questions on that report? I'm glad to see also that
you have started remediating some invasive plant species.
Yeah, yeah, we've kind of had since we started planting the trees out there, we've kind of been trying
to put it on our radar to try to get out there and do it. Marybeth and I are trying to, you know, add
another thing to our schedule, you know, trying to do it little by little and trying to address one
section because it's a very large landfill and if you can drive yourself crazy pretty quick trying to
find it all. So we've been trying to like section off little pieces and trying to like focus on
the type of rose that grows wild and the blackberry things that grow that are all thorny and kind of
choke out everything else. So we're trying to start with that kind of stuff so we can get closer to
the pears and some of those other things that don't need to be there either. So we were out there again
today and it just again it just weather time and other commitments you know that's on our list but it
just doesn't always work out the way that we want it to. So
We're trying to capture the good weather and that we've kind of got some windows here with good southern
Indiana weather right now where it's not too hot, it's not too cold, and it's not wet to get out before
the weeds get too tall and destroy us. But we're trying, we're trying. We appreciate the effort.
Thank you. Right, if there are no other questions, who's next? Open public comment.
public who would like to comment about anything related to the waste reduction district? Doesn't look
like it. All right. Are there any comments from directors? I would just like to thank our controller
for her service. Where she retires and really appreciate the great communication and
tracking of all the pluses and minuses on those sheets. Thank you. Yes, and I wanted to specifically
thank you, Ms. Goins, for the Rumpke charts where we had what we're spending on the hauling and on the
recycling contracts and then what rebates we're getting back. So it's very useful to have that. Thank you.
We'll still have you for one more board meeting. Yes. Any other comments? Right, then we are adjourned.
Thank you.