WEBVTT

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- I'd like to call to order this meeting of the Board of Directors of the Waste Reduction District of

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- Monroe County for July 9th, 2026. Mr. Glasson, would you please call the roll? Piedmont Smith? Thomas?

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- Here. Wilkes? Here. Jones? Ellis? Here. Thompson? Here. Madhu? You have a quorum. Excellent. No members

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- present online currently.

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- First order of business is approving the minutes for May 14th. Can I get a motion for that? I move approval

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- of the minutes as presented. Can I have a second? Second. Excellent. So we have a motion and a second

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- to approve the minutes. Any comments or questions? All right. Can we do a roll call vote on that? Thomas?

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- Yes. Elvis? Yes. Madeira? Yes. Thompson? Yes.

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- Yes. Motion passes unanimously. Excellent. It should be okay. Just move it closer to you, Tom, and you

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- should be fine. Awesome. Let me know if that doesn't improve. Yeah. Yeah. TSC can change out the mic

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- or something if we need to.

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- All right, so the next item of business is we're going to ratify the hiring of our new controller.

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- So Mr. Glasson, I'd like to shoot that one to you. Yeah, that's not working. So maybe you take this

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- one here, this short one, or switch it out with the one. Well, that's not ideal because we've got to

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- hurry through this meeting.

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- Okay. We've got another mic here. Is that one working better? There we go. There we go. We're good.

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- Page seven of the packet. If you recall the May board meeting due to some time constraints with Ms.

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- Gowin's departure date, the board did delegate the authority to make an offer of the controller position

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- to Chairperson Piedmont-Smith.

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- Interviews, you know, were conducted with the full executive committee. And after those rounds, two

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- rounds of interviews, Ms. Piedmont-Smith did offer the position to Mr. John Arnold, who is sitting here

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- with me. He did accept the position and has been with us for a few weeks now, working under Ms. Goin's

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- tutelage. And we are asking the board as a whole to ratify that hiring decision.

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- I make a motion to ratify the decision to hire the new controller, John Arnold. Second. And before we

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- vote, I would just like to say I've worked with John before, so I'm pleasantly surprised to see him

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- as part of this. Wonderful. So we need a roll call vote on that, I would guess. With all members present

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- in the room, I do not believe a roll call vote is necessary. A voice vote would suffice.

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- And that's, we can do, we can vote aye or nay. So all in favor of ratifying the hiring of the new controller,

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- say aye. Aye. Aye. Those opposed say nay. That ratification is unanimously approved. Congratulations,

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- welcome aboard. Next item in the business is the controller's report.

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- First of all, I want to thank you all for offering the position to me, and I'm excited to be here. For

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- the May 2026 cash bounces, see the June 26 board packet. The May meeting was canceled. The cash flow

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- summary memo is on page eight of your board packet. The cash flow summaries were emailed on Wednesday.

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- So here are the balances as of June 30th. Operating $5,452,474.37, debt service $153,301.76,

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- capital $46,228.50, and the landfill post closure was

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- $831,755.99. And the cash flow summaries are in the Wednesday email. Does anyone have any questions

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- about this? I do not. Does anyone else? Excellent. Can we get a motion on the table for the approval

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- of payroll and claims? Excellent.

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- Since there are no questions here, we can go to the public. Is there any member? He didn't go over payroll

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- and claims yet. I'm sorry. I'm jumping ahead of myself. We need to get out of here, so I'm jumping ahead

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- of on the agenda as well. Nail, the next item on the agenda is moving forward to payroll and claims.

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- So back to you.

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- On page 11 of the packet, you have a summary of the pre-approved payroll and claims since our last meeting

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- in the amount of $422,205.16. And the backup for those are on pages 12 through 81. The payroll

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- was $206,735.29. Documentation was included in the Wednesday email.

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- That brings a total of all payroll and claims that we are recommending for approval at $628,940.45.

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- And are there any questions regarding these claims? Any questions? All right. Looks like the board members

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- have no questions about payroll and claims. Now, I believe we shoot this to the public as well.

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- There are no members of the public present in the NatU Hill Room that I can see. Online have any questions?

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- Seeing no hands, we can come back. Since there's no comments or questions, Mr. Blassen, can you call

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- a roll call vote to approve payroll and claims? Ellis? Yes. Thompson? Yes.

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- Thomas? Yes. Wilts? Yes. Motion passes unanimously. Excellent. Thank you so much. The next item on our

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- agenda is item five, resolution 2026-07 to amend the district fee resolution.

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- Yeah, this is strictly on for introductory purposes. By rule, we have to introduce a resolution to adjust

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- fees and allow, I think, a minimum of 14 days for public review before we hold a public hearing before the board

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- board votes on it. Historically, when we have done this, we presented at one meeting and then hold the

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- public hearing followed by the vote at the following meeting. So that would be the plan again for this

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- one and bring it back in August for a vote. Just to summarize, what you see in there is specific to

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- our household hazardous waste department.

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- has to do really with two items that we're seeing more of that have a substantial cost to the district.

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- That would be lithium ion batteries, those that are in excess of 300 watt hours, as well as damaged,

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- defective, and recalled lithium ion batteries. And part of this has to do with I think where

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- The system hasn't really caught up with where we are. With the prevalence of scooters and e-bikes and

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- so forth, those batteries in excess of 300 watt hours are more prevalent now and more accessible to

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- the average consumer. We are beginning to see some of those come through our facilities.

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- And then when it comes to the damaged, defective, and recalled ones, size really doesn't matter. The

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- damaged ones are the ones that present a hazard. That's the cause when you see about a semi-truck catching

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- on fire on I-70 east of Indianapolis. So there's a safety concern for our employees as well as our vendors

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- and the drivers that are transporting those. Because of that, there's some additional

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- requirements for packaging those materials that are costly. And on the back end, the cost for us to

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- get those properly managed by the vendor can be substantial. Mr. Long can correct me if I am wrong,

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- but we currently have

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- two EV batteries at our facility that were delivered by the fire department from vehicle accidents that

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- we are still trying to find somebody that will take off of our hands. We are probably looking at $2,000

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- apiece for those. You will note in the fee resolution for even the next material I am going to describe,

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- what we are asking for is that

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- The resident bringing that material to us pay for 50% of the district's cost up to a maximum of $500.

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- So for those really expensive items, we're still willing to bear the brunt of the cost, but we're seeing

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- enough of them now that it is impacting our HHW costs and having a budgetary impact. So you might recall,

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- I think at the last meeting we had a

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- HHW disposal bill that was about $81,000 I think so it does make an impact and So then the third item

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- in there that excuse me that we're seeing are spray foam insulation canisters those are now available

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- at some of the do-it-yourself box stores that For people do their own insulation projects But they're

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- classified as a compressed cylinder

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- by our vendors. They are not an aerosol can, and because of the material that is in them and some of

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- the hazards that it can present, that bears a substantial cost to us, I think Mr. Long said. And that

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- was a big part of that $81,000 bill. I think we had about 34 of them at $1,400 apiece. So again, we

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- are willing to bear the bulk of that cost, but it is getting to the point that

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- You know, we would like the public to assist with that if they're going to bring those to us. So that's

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- the gist of what's in the requested and the amended fee resolution. Excellent. For T to weigh in on

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- that in the August meeting.

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- a public hearing held at the August meeting before the board were to vote on the resolution. Yes. Yes.

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- Any comments from directors? Questions? I just have a quick question. I'm supportive of recouping costs.

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- I am curious if there's any thought that residents may attempt to

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- Dispose of these inappropriately given the fees and do we have any data or any ideas for how to encourage

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- them to continue to dispose of them through the waste reduction district?

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- Well, I mean, for the batteries, the data's out there. The experience is out there. We see on the news

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- all the time where these damaged lithium ion batteries are causing fires and, in some cases, explosions.

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- So that evidence is definitely out there. The spray foam canisters, for us at least, is a newer commodity

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- that we're seeing. There's certainly, I don't know that we have,

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- any data or specific events to point to, but I think we can all imagine what happens if a compressed

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- cylinder winds up in a packer truck that is collecting garbage. So I think the potential hazard is obvious

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- that is there, certainly a concern. And if

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- You know, if we can always, you know, reassess, you know, what we're charging, if we start to, you know,

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- if our compliance department starts finding these things along the side of the road, which would,

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- you know, indicate people aren't willing to pay the expense. And granted, that's, you know, those canisters

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- are going to be $500 through us under this, you know, fee resolution. I get it. That's a substantial fee.

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- but that's part of the cost of doing a project yourself. You're doing it yourself to save money because

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- the contractor, that's the type of cost the contractor is looking at when they need to dispose of materials.

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- But if we put this in place and we start to see issues, we can certainly reassess that and consider

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- changes to encourage people to bring it to us so that it's managed properly.

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- Any other comments, questions? So we will hold the vote on this after public comment in August. Yeah,

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- it would be up to the board to decide whether to take it up for a vote after the public hearing at the

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- August meeting. Okay, excellent. Thank you very much. Then moving on, we have the 2026 Community Grant

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- Program Awards.

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- I'm trying to get there. All right. Yeah, so if I guess starting with the memo on page 93 of the packet,

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- if you recall at the March meeting,

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- I believe the CAC actually recommended that the board reopen the grant program for bids as we'd only

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- received one application at the beginning of the year. So staff did do that. And those second round

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- of grant applications, I believe, were due May 15th. We received four. They're all in your packet. They've

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- been reviewed by the CAC as well as the executive committee.

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- They are here for the board's, I guess, consideration. I believe they all all four of them have to do

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- with food waste and efforts to remove food waste from the waste stream. And and with that, I would be

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- happy to let the board discuss or answer any other questions that I have. I believe

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- Uh, we have at least one grant applicant, uh, in attendance online. So that's your questions. Yes. Um,

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- okay. So, um, it would be useful to have the remaining fun total and then to have a list of each of

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- the four funding amounts that are requested.

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- Okay, yeah, I apologize to not put that together and I don't have the numbers off the top of my head,

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- but we did review that with the executive committee and the combined total of the four applications

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- before you plus the one awarded earlier this year, it came out to right around $17,000 and we had $20,000

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- appropriated. I just want to say I'm concerned because really this is one organization.

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- for the funding, in essence, but in four different programs. So it's a little different. Any other comments,

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- questions? Yeah. Well, I noted that as well, that each of these programs is utilizing in various

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- maybe differing ways, the services from one program. That said, the four different applications are

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- applying it in different ways in different environments with different audiences and do offer the kind

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- of impact I think we are looking to make with these grants.

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- Being that it's the first year, I'm hopeful that we will have more diverse applicants perhaps in the

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- future. One of the questions I'd be interested in exploring in the future too is distributing information

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- about this program out in the community so that we do have more

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- Any other comments, questions? Right. Seeing none, do we do a roll call vote on this? We need a motion.

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- We need a motion and then I believe it would be permissible, acceptable. The board could take all four

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- applications as a group.

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- or could vote on them one by one? Excellent. I can see it makes sense to vote on them as a group. I

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- have no objections to that. Yes, Councilor Wilt. I have no objections to that. I do have a question

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- about the Wonderlab application and the application requesting funds for a student intern.

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- I think that the executive committee had asked about perhaps looking more closely into how much of that

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- intern's responsibilities relate to this grant project and considering a partial funding of that position.

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- Mr. McGlasson, was there an update on that?

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- Well, unfortunately, due to lack of forum, the executive committee meeting last week was canceled.

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- I did, prior to that, have some individual conversations with some of the members of the executive committee

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- and similar concerns were expressed.

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- make an attempt to kind of quantify the amount of time and, you know, looked into and the way that the

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- program and the applications are worded, you know, the board would have the discretion to award a lesser

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- amount than what was requested. I believe in the application, Wonder Lab did indicate that if a lesser

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- amount were awarded that they would

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- continue the project, just perhaps at a reduced scope. And, you know, I would offer, you know, in my

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- review of the description for the intern position, and I'm trying to pull it up, I think they asked

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- for $1,250 for the intern. Does that sound right?

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- but, you know, would say that probably, you know, 25% of those duties would not be directly related

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- to the project outlined in the grant application and perhaps it would be reasonable for the board to

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- make, you know, a similar reduction in the dollar amount of the award. I'm curious because what I see

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- from Wonder Lab is a $4,500 request for an actual system.

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- 1250 is the intern seat. I'm sorry. On page 127 of the packet, they do have an itemized outline. Okay.

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- And I guess it was, actually it was 1250 per semester and requesting two semesters. I see it now, thanks.

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- So $2,500, so.

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- but that would be the board's decision, the board's discretion as to whether or not to make any changes

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- to that amount. And you said that it's 80% of what they do is related to this project? It's 75, maybe

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- 80% at most, based on my review of the job description. Well, I got my calculator out. That's 1875 for

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- the two, instead of 2500.

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- be like a $625 reduction in the total amount. I would like to move the award amount by $625 for the

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- Wonder Lab application. So that would give us a total of $3,875? Yes, for that application.

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- Second. Right. So all in favor of reducing the amount of the wonder lab grant to thirty eight seventy

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- five. Say aye. Aye. All opposed. Motion passes unanimously. And I believe other than that we can take

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- is there any opposition to taking these grants together with that modification.

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- Okay, so we need a motion to approve the Community 2026 Community Grant Program Awards. How about I

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- just make a motion to approve the Community Grant Awards for 2026 with the amended amount for Wonderlab

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- noted as it appears in our packet.

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- Lasset, would you call the roll? Do you have to take public comment on this? I would. Excellent. So

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- is there anyone in the NatU Hill Room who would like to offer public comment on the 2026 Community Grant

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- Program Awards? Is there anyone online who would like to offer public comment on the 2026 Community

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- Grant Program Awards?

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- Seeing no public comment, Mr. Glesson, would you call the roll? Wills? Yes. Thompson? Yes. Thomas? Yes.

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- Ellis? Yes. Madhu? Motion passes unanimously. Excellent. Thank you so much for that. The next item on

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- the agenda is the request for a new appointment to the CAC. Yeah.

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- I apologize as I try to get there in the packet. But you'll note included in the packet, you do have

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- two different requests for appointment to the CAC. The memo on page 139 summarizing, or I guess identifying

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- the applicants. The first is Allison Sears, who is an employee from Rumpke Waste and Recycling, actually

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- is present in the room with us today.

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- The second is Elizabeth Liz Carter, who is the MS4 coordinator for City of Bloomington utilities.

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- And then, you know, would note additionally to that in the memo, with Mr. Arnold being ratified as the

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- controller for the district,

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- He has indicated he does plan to resign from the CAC. He does not feel it's appropriate for him to hold

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- such a position with the district and also serve on the CAC, which would bring the number of members,

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- I believe, to four with two being representatives of the waste industry.

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- which is the maximum allowable under statute. 50% of the membership is the maximum waste industry

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- representation they could have. So just to make the board aware that if Ms. Sears appointed by herself

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- would exceed the statutory threshold for waste industry representation. Any questions or comments from

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- directors?

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- I move that we approve the two appointments together, as indicated, so appointing Alison Sears and Liz

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- Carter to the CAC. Do I have a second? Second. With a motion and a second, I would like to take public

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- comment on this matter. Anyone in the U-Hill room have any

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- comments on these appointments? Seeing none, would anyone online like to offer comments on

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- these appointments? With no public comment on these appointments, Mr. Glassen, would you like to call

00:28:57.310 --> 00:29:06.846
- the roll? Madera? Yes. Thomas? Yes. Ellis? Yes. Wilts? Yes. Motion passes unanimously. Thank you.

00:29:07.906 --> 00:29:15.038
- I believe the next item is department reports. I would just call to the board's attention that we do

00:29:15.038 --> 00:29:22.170
- have the joint meeting with the CAC that was scheduled, advertised at 430 to immediately follow this

00:29:22.170 --> 00:29:29.231
- meeting. I think it's okay that we're a little past that, but we have concluded the action items on

00:29:29.231 --> 00:29:30.078
- the agenda.

00:29:30.658 --> 00:29:38.075
- It would be you know up to the board if they wish to table any of the Subsequent agenda items in order

00:29:38.075 --> 00:29:45.420
- to start the joint meeting and before I I guess allow the board to make such a decision I at least do

00:29:45.420 --> 00:29:52.694
- want to announce for public information that the district has begun piloting the hefty renew program

00:29:52.694 --> 00:29:55.070
- at our south walnut facility and

00:29:55.714 --> 00:30:02.819
- That is a program that recycles or accepts for recycling hard-to-recycle plastics, like straws,

00:30:02.819 --> 00:30:10.293
- plastic bags, styrofoam egg containers, food containers, things to that effect. In the packet, there

00:30:10.293 --> 00:30:17.768
- is a flyer from HEFTE regarding the acceptable materials. Certainly that information is available on

00:30:17.768 --> 00:30:18.878
- their website.

00:30:19.042 --> 00:30:26.302
- Unfortunately, because it is not an established program in this area, not aware of any local retailers

00:30:26.302 --> 00:30:33.420
- that have those bags in the store. So those materials would have to be delivered to the South Walnut

00:30:33.420 --> 00:30:40.468
- facility in an actual hefty renew bag. I do know that they are available online through Amazon, the

00:30:40.468 --> 00:30:43.358
- Walmart website, and the Target website.

00:30:43.458 --> 00:30:51.876
- We are looking if we find other options. We will certainly get those posted to our website, but all

00:30:51.876 --> 00:31:00.631
- of that information as well as a link to the Hefty Renew page is on the home page of our website. We're

00:31:00.631 --> 00:31:09.217
- certainly excited to pilot this and hope it goes well and appreciate Romkey's cooperation and support

00:31:09.217 --> 00:31:13.342
- in letting us do this. Thanks for pursuing this.

00:31:13.474 --> 00:31:22.191
- I will just note Amazon does not have the bags right now, but Target Walmart does online. And they also

00:31:22.191 --> 00:31:30.825
- have a line of trash bags called Renew that are not orange. So don't get those. It has to be the hefty

00:31:30.825 --> 00:31:39.710
- Renew. So confusing. It is an orange bag, unfortunately, like our orange bag and household trash program.

00:31:39.842 --> 00:31:47.729
- If this is something that works and we are able to expand it, we will certainly work through the issues

00:31:47.729 --> 00:31:55.616
- with the similarity in the bags. But the official bags are an orange bag with white lettering that says

00:31:55.616 --> 00:32:03.351
- hefty renew on it. And these go in with the plastic? They will go in with our regular plastics in the

00:32:03.351 --> 00:32:09.342
- same container. And we need the bag to survive intact to the sorting facility.

00:32:10.050 --> 00:32:18.058
- Great, thank you, thank you, thank you. Please tie them well, secure them tightly so that the tops don't

00:32:18.058 --> 00:32:25.685
- come open. They will be compacted in our machine, transported and dumped a couple times before they

00:32:25.685 --> 00:32:33.465
- get pulled out of the line to be sent to Hefty for recycling. Okay, awesome, got it. Do we anticipate

00:32:33.465 --> 00:32:37.278
- local retailers selling these at some point soon?

00:32:37.442 --> 00:32:43.998
- Immediately, I would not suspect so. If this is something that works and Rumpke agrees to let us to

00:32:43.998 --> 00:32:50.555
- expand the program to the other sites, at that point, we could probably pursue getting local stores

00:32:50.555 --> 00:32:57.374
- to stock the bags. Great. Thank you. I think we also, I mean, if I'm understanding this correctly, that

00:32:57.374 --> 00:33:02.750
- people need to specify not just the name we knew, but if someone comes out with a

00:33:03.138 --> 00:33:09.897
- you know, a generic brand or a different company that's doing a program that does similar, this is just

00:33:09.897 --> 00:33:11.262
- for the hefty brand.

00:33:16.706 --> 00:33:23.819
- The hefty renew bags are not currently available on Amazon, but I do know Amazon just does have generic

00:33:23.819 --> 00:33:30.727
- orange trash bags that are available to purchase through them. So yes, and staff will be watching to

00:33:30.727 --> 00:33:37.567
- make sure that the bags that are brought are the hefty bags with the white lettering that say hefty

00:33:37.567 --> 00:33:45.022
- renew on them. Excellent. Thank you so much for that information. It sounds like that project is in the bag.

00:33:45.346 --> 00:33:53.429
- Yes, yes, I'll try to trash it. So my fellow directors, are you comfortable tabling the rest of those

00:33:53.429 --> 00:34:01.592
- to proceed with the joint meeting? Yes, please. All right. Then I think we're. Yes, we do need we need

00:34:01.592 --> 00:34:09.834
- to adjourn this meeting, probably take four to five minute break for TSD to queue up. The joint meeting

00:34:09.834 --> 00:34:12.766
- is under a separate team's link, so.

00:34:13.474 --> 00:34:19.250
- Well, then to facilitate that, consider this meeting adjourned and then we can proceed with the joint

00:34:19.250 --> 00:34:20.382
- meeting. Thank you.
