- I'll call to order this little bit of feedback here. This board of directors meeting for the waste reduction
- district of Monroe County. It is Thursday, August 13th, 2026. Mr. McClassen, will you please call the
- roll? Keith Pivon-Smith? Here. Thomas? Wilts? Here. Jones?
- All right thank you. Next I'd like to. Call our public hearing on resolution twenty twenty six oh seven.
- So hereby starts the public hearing on this resolution to
- Mr. McClassen, you want to summarize this for us, please? Certainly. Yeah, so this resolution is to
- make some amendments to the district fee resolution, specifically adding some new fees for damaged,
- defective, and recalled lithium ion batteries and for, sorry, I'm trying to pull it up to get the exact
- terminology.
- and adding fees for ISO canisters, which is the International Organization for Standardization of Cylinders,
- excuse me. Specifically, what we've been receiving are the do-it-yourself at-home spray insulation kits.
- And I think, as we had mentioned before,
- because those are considered a compressed gas cylinder by the vendor with potentially hazardous materials
- in them. They are expensive on our end to get rid of. So what we're asking for specifically for lithium
- ion batteries with a rated capacity of 300 watt hours and greater
- we're asking to implement a fee that would be the lesser of 50 percent of the district's cost or $500
- and that may seem like an excessive amount but you know we were not in a situation where we received
- some EV batteries electric vehicle batteries damaged in accidents and so forth and
- we're looking at about $2,000 a piece on our end to dispose of those. So obviously those are large.
- The smaller batteries price comes down and then probably 90% of the instances for batteries of that
- size that receive 50% of the district's cost is going to be substantially less than the $500. And then
- asking for
- The same 50% up to $500 for damaged, effective or recalled lithium ion batteries. And again, the same
- size implications are going to apply there. The larger that DDR battery is, the more expensive the cost
- is going to be. And also asking for that same 50% of the district's cost
- lesser of 50% of the district cost or $500 for those ISO cylinders. I guess the board will recall when
- we discussed last time a couple of meetings ago we had a hefty HHW disposal bill and I think I'm not
- online yet I don't know if Mr. Long's online but I think we had a
- I think 30, 34 of those ISO cylinders and that shipment at about $1,400 a piece. All right, so this
- is the public hearing on this matter. Is there any member of the public who would like to comment on
- this proposed revision of our fee schedule? Don't see any hand.
- raised on Teams and there's no members of the public here in the room. So I think we can close the public
- hearing. And then this will be on our agenda for approval later on. All right, moving on to Executive
- Committee meeting minutes. Those are in your packages for your information. The meeting from June 2nd.
- I believe there was no executive committee meeting in July, right? Correct. And then for approval, we
- have the board of director meeting minutes from July 9th. So I would take a motion for that. Move approval.
- Second. It's been moved and seconded to approve the board of director meeting minutes from July 9th.
- Since we're all in the room, I will do just a voice vote. All in favor, please say aye.
- Aye. Any opposed? That motion passes. Mr. McClassen, will we be receiving minutes for the joint meeting
- with the CAC as well? Yes, they're not included here. The CAC has not met yet to have a chance to review
- them, so they will review. Historically, we've always let the CAC review them first so that what we
- present to the board has any CAC revisions in it.
- All right, moving on to the controllers report. Could we have the report from Mr. Arnold about cash
- flows? Yes. Included in the meeting packet beginning on page 23 are the cash flow summary and specific
- cash flow statements showing month and balances as of July 31st, 2026. The balances by fund are as follows.
- $5,366,130.47, Bond Dance Service Fund, $241.76, Capital Fund, $46,242.24, and Landvale Post Closure,
- $834,431.66. Are there any questions?
- any questions from board members? I do have a question on revenues. It looks like we have not received
- any CBET funds, the commercial vehicle excise tax, civet funds in the operating fund, but we did receive
- them in the
- in the debt service fund, so I'm a little confused. Correct. And I apologize. This was probably something
- that should have been reported to the board last month after we received the June disbursement. But
- due to a change in the law, the, I guess, taxing entities receiving the excise tax funds are now allowed
- to apply those funds, that money to whichever fund
- it sees fit. They're not dedicated to the operating fund or the debt fund. They can be split as the
- taxing entity sees fit. And given the circumstances with our debt service fund and the loans having
- to be made from the operating fund, we put all of the June disbursement CVET funds into the debt service fund.
- budget. I see. And what was the amount. Was it approximately according to our budget. Well do you want
- to budgeted amount or do you want I mean in the cash flow statement. It would it would show that-
- uh and 79 cents and for the commercial vehicle excise tax 4514 dollars because we have budgeted 7500
- for that so i guess the revenues came in under budget that was the budget in our um operating fund looking
- at the cash flow statement it looks like we had budgeted 7500 dollars
- Um, yeah, but then we also, uh, let me, let me, I apologize. Let me look at that. Cause I'm,
- I'm also seeing, um, uh, between the two $9,400 budgeted, uh, in the, uh, debt service fund. Uh,
- and $16,000 range seems quite high to me for historically what we've received.
- in excise taxes. Let me make sure we don't have any errors on those cash flow statements and we'll report
- back on that next month. So what do we have budgeted? I guess we can, I can ask this later, but I just
- want to make sure our estimates for next year are as accurate as they can be. The estimates comes from
- DLGF. The numbers that are in the 2027 budget were provided at the DLGF workshop.
- Very good. Any other questions about cash flows? We can move on to payroll and claims. Mr. Arnold. Beginning
- on page 31 of the meeting packet are pre-approved claims in the amount of $226,488.58. Email to you
- yesterday were claims processed this week
- for board approval in the amount of $11,161.74. The total amount of claims presented for approval today
- is $243,095.57. Are there any questions from? Are there any questions? About payroll claims?
- have a little tutorial on payroll and claims next week, because this time I had a little more time,
- so I tried to really dig in and understand all those bundles and dockets and all that, but couldn't
- really find a clear way of looking at it. I certainly have looked at all the emails, so I think that
- we're on a
- on it. I will note that you know the LAO system the new accounting software I know we've you know been
- about a year and a half with it now but it the reports that it produces are different than the HERA
- system that we previously used. All right any questions or anything that looks amiss or awry? Let's
- go to the public is there any member of the public who would like to make a comment on the payroll and claims
- Seeing none, can we again do a voice vote, Mr. McClassen? We do not have a motion on the table.
- That is true. I move to approve. The payroll and claims is presented. Second. All right. All those in
- favor, please say aye. Aye. Any opposed? All right. That motion is adopted. And we can move on to something
- that was mentioned earlier at the public hearing, which is
- resolution twenty twenty six oh seven to amend the district fee resolution uh we can go ahead and get
- a motion on the table if i move adoption of the fee resolution as presented i'll send them all right
- we have a motion and a second i'm sorry do you have anything who is the second i'm sorry mr alice thank
- you do you have anything to add
- no I don't I don't think that I do I think that's uh the the three new fees that I described are that
- those are uh the changes uh well no I'm sorry I will note for the record that in the last page of the
- fee resolution which is our CESQG and universal waste um pricing list uh there are um the same uh well
- call for pricing is listed
- um but for so for CESQG entities um you know we would ask them to call for pricing and would expect
- them to pay 100% of the cost um which which will vary from time to time um and remind us CESQG is a
- commercially exempt small quantity generator so it's a commercial entity
- that on I believe a monthly basis produces a volume of hazardous waste below the EPA threshold, which
- makes them exempt from hazardous material disposal regulations. Okay. So these are business clients
- that bring their materials to the district. Okay. Just to summarize, so this fee schedule would add
- fees for disposal of lithium ion batteries for damaged batteries and for what is it called? The cylinder.
- The ISO. ISO. Cylinder. Insulation cylinders. And it also adds the fee for lithium ion batteries in
- excess of 300 watt hours or 300 watt hours or greater in size. And this is to cover the costs or
- more of the costs to the district. A portion of the district's cost, yeah. Exactly. All right. Any questions
- or comments from directors? Are there any comments from the public on resolution 2026-07? All right.
- I think we can do a voice vote once again, all in favor of approving the motion.
- Say aye. Aye. Aye. Any opposed? The motion passes. All right, let's move on to resolution 2026-09, adoption
- of revised internal control policies and procedures. Shall we go ahead and get a motion on the table
- and then we can go to the explanation? Or not? We can do the explanation first. Mr. McClassen.
- For the record, if anybody may have caught, we skipped a resolution number there. There is a resolution
- 2026.08 that the executive committee has looked at a couple of times and we have third parties that
- we're waiting for information and documentation from so that that's finalized for the board to consider.
- So resolution twenty twenty six oh nine has to going back I believe to the July meeting we had a situation
- where we had a vendor with a substantial payment due that gets gets paid via ACH and our internal control
- policies and procedures did not address ACH payments in excess of fifty thousand dollars.
- staff is authorized to sign checks and execute electronic payments up to $50,000. So at that meeting,
- the board had to provide specific authorization for staff to execute that electronic fund transfer to
- make that payment. So staff was asked to look at the internal control policies and procedures and try
- to address that scenario for future reference.
- and basically what we've have put in there is that the board chair or their designee can provide written
- authorization to staff on a case by case basis for those large electronic payment claims. So in addition
- to that and as tends to happen when I go through things I found other things that to make changes on. So we did
- also make some additions in there that account for money orders being accepted for payment which which
- we do do. Some clarification on how accounts payable claims to vendors on the approved vendor list are
- processed and approved with respect to the resolution 2022-02.
- provided the same mechanism I just discussed for ACH payments in excess of $50,000. Provided that same
- mechanism for staff to be authorized to sign checks in excess of $50,000 in case there's a situation
- where it's hard to find one of the board officers who are signatories on the bank account to sign a
- check when that needs to be issued.
- Um, and then we, we added a section, uh, that describes how employees paid via direct deposit are provided
- their check stubs. Uh, if you'll, if you'll recall, we, um, year or so ago, uh, switched to an electronic
- timekeeping system, uh, and, uh, so that, that changed the way, um, that, uh, check stubs are provided
- to employees and it's now done electronically through a secured
- document delivery systems. They have online access to those. All right. Are there any questions about
- resolution 2026-09? I have one question. It's only tangentially related, but as we're clarifying claims
- that can be paid,
- And then if they're not authorized by the resolution they must be approved in writing by the
- board chairperson we do that every week with the emails correct but all of those claims still come to
- the board.
- Yes, and that was already originally in the internal controls that all of those all of those claims
- will be presented at the following board meeting for full board review and approval. Where is that in
- the guidelines? I knew you'd ask that.
- with me. I apologize. Stayed in the previous resolutions. I found it. With Councillor Wilson's assistance.
- All right. Good. I just wanted to make sure that was clear. All right.
- Would somebody please make a motion? I move approval of... I can't remember the... 2026.09. 2026.09.
- Second. All right. Is there any member of the public who would like to comment on resolution 2026.09?
- Seeing none.
- We can do a voice vote. All in favor, please say aye. Aye. Any opposed? That motion passes. Thank you.
- And I believe we can move on to the budget proposals. If I could ask tech services for WRDMC to be allowed
- to share screen.
- Okay. So as you can see, as soon as I get there, I can tell you the page number. The memo in the meeting
- packet looks like on page 108. There were some changes made from what was presented in July, predominantly due to
- changes to the estimated tax revenue after the meeting with DLGF we did we did we did according to DLGF
- we saw a thirteen thousand dollar increase in tax revenue from what staff had estimated originally and
- also one other almost like getting additional revenue
- under the personnel services at the bottom of page three, there was an error discovered in the spreadsheet
- calculating the retirement contribution. We had wages included in that for calculation from employees
- that aren't eligible for retirement. So that resulted in a
- a little over or almost $8,500 decrease in the retirement. So we, in essence, saw a $21,000 increase
- in available funds. So we did make some changes to the expense side, taking advantage of that situation.
- And we can go through that.
- as we go through the presentation. So you can see we're now, I think the last presentation we were at,
- I think a $78 deficit. We're now at an $8 deficit on the bottom line of the budget proposal. Any questions
- on that overview? We'll go through the detail here next.
- And again, the taxes, those numbers are all from DLGF at our budget workshop. And just in relation to
- our discussion earlier during the cash flows, I mean, you can see that the combined excise tax and operating
- is substantially less than what we actually received in June, let alone the December disbursement as well.
- usually a little smaller, but so hopefully that's again a fairly conservative estimate for the other
- revenue items. I think there was one change on the revenue for OCC recycling, cardboard recycling.
- That did increase $3,000 after we received our rebate in June. Volumes had gone up. Markets had improved
- a little bit. And so we think that we felt comfortable bumping up that estimate for 27 as well. On the
- revenue, is that including what we just approved, new rate schedule?
- on? For the no the the fee schedule the no the the rep the recycling revenue is separate from the the
- fee schedule is applies to what residents and businesses bring to our HHW specific what we specifically
- discussed for HHW also in there are fees related to the green business network copying charges and things
- like that. The recycling rebate is
- that was covered under our contract with Brumke Waste and Recycling for the hauling and management of
- our materials. I don't think on this screen that we had any changes from what was presented in July.
- Obviously, please stop me if anybody has any questions.
- And I think, Mr. Ellis, we did get the years right. The sale of OCC recycling is on the next next slide,
- not this one. Oh, yeah, I guess I was jumping ahead. I'm sorry.
- So yeah, I mean, we increased from what you saw in July. But again, it's still a substantial decrease
- from what was budgeted this year. And that's strictly a function of we entered into the contract with
- Rumpke last June. We had no experience with them. And I think as staff, we were a little overconfident,
- overzealous in what we might get out of those. So we've made what we feel are the necessary corrections there.
- better than nothing. I'm sorry? Still better than nothing, which is what we're getting before this contract.
- This is true. And to make people aware, it's called the fiber market. Cardboard and paper covered under
- the fiber commodities. It's a very volatile market. And we could, next year, we
- we could be in range of what we get. It could be a boom or bust just as easily. So, but we're based
- on where things sit today with our volumes in the market. We're comfortable with that estimate. Then
- you can see that the transfers and we've talked about the loans that the operating fund is having to
- make to the debt service fund.
- when we were going through the budgeting process with DL Jeff at the workshop they said that since the
- loans are dispersed and repaid in the same fiscal year not to budget for those because it would be a
- wash that's what they told us to do so that's why you see zeros there even though I think we currently have
- $24,000 outstanding from operating to debt that will be repaid when we get the December tax disbursement.
- We'll get into that a little more when we do the debt budget. And we know, as you can see in there,
- that after that repayment in December, we still think we're looking at almost a $48,000 loan that will
- have to be made in January to cover that final payment. Sorry, Tom, I didn't track
- what you said about not putting them in the budget because they will be taken out and paid in full the
- same year. In the same fiscal year. That was the instruction from DLGF at the workshop. Understood.
- It just seems to me as if it would be best practice so that especially staff knows they have coverage
- and approval from the board that we do put them in.
- as both income and expense, but I agree. Um, and I, you know, we originally, we didn't know the amount,
- but we originally had that noted. Um, and, um, w w when the DLGF rep started plugging those numbers
- in it, um, gateway didn't like it. So, uh, so we just, we just left it out. Um, and,
- that's those were the instructions from our rep um and then you see we also did um uh add add in some
- revenue uh you know i'm sure that the board's aware we've uh pursued a waste tire grant the past couple
- of years um and fully anticipate uh you know based on the popularity of the tire amnesty day events
- that we've done thus far that we will pursue a grant again next year so
- So we did budget for that revenue. It washes out on the expense side, and we'll show you that when we
- get to that slide. And that is our revenue. Any questions before we move on? Additional questions? Just
- for the benefit of the public, this was all reviewed already at our July joint meeting with the CAC.
- Yeah, correct.
- Minus the handful of changes that I have highlighted and will be highlighting. So moving on to the expense
- side, we start with the personnel services category. As nothing has changed here, again, we're proposing a 3.5%
- cost of living wage increase based on the CPIW Wager Index that we've historically used.
- We are requesting to move the office manager from a 30 hour a week position to 35 hours a week. And
- then the health insurance, you'll see when we get to the slide, substantial decrease, and I'll explain
- where that comes from as well. So there you see the wage increase. The wellness clinic, we're anticipating
- about a 5% increase.
- on the dues for the wellness clinic. So then there you see the health insurance and I'll refer you back
- to the cash flow statements and this is really a function of how we previously budgeted for this and
- the way that the previous accounting software reported the expenses.
- where we were looking at reports that accounted for 100 percent of the health insurance premium costs.
- But in reality, we do an 80-20 split with employees on those premium costs. So the district was truly
- only paying for 80 percent of that cost, 20 percent of that was funded from a payroll deductions from
- employees. So over the years, the discrepancy in
- actual versus budgeted costs kind of exponentially grew. We made I think I think we made about a fifty
- or sixty thousand dollar reduction in the twenty twenty six budget and I think if you look at the cash
- flow statement we're currently on pace for about two hundred forty thousand dollars of expenses and
- health insurance. So I put that budget estimate at three hundred thousand just
- to have some cushion there. You never know if somebody is going to have a child to get married. We have
- employee turnover and we bring in somebody that signs on to the health insurance, replacing somebody
- that wasn't on. So I wanted to have some extra money in there to cover any of those potential scenarios.
- And then there you see the retirement. It still goes up due to the cost of living increase, but is down
- about $8,500 from what was presented in July due to correcting that formula error in my spreadsheet.
- Any questions on personnel services? So in the supplies categories,
- look I don't know so we did the fuel increased a thousand dollars from what you saw in July that's strictly
- a function of having the extra funding available and looking at where fuel costs are in our trending
- and just padding that a little bit under the other line items
- And supplies change from what you saw in July. Any questions on supplies? Services and expenses. We
- had a few changes in here.
- I don't think anything on this slide changed from what was presented in July. On this slide, we did
- increase travel by $550 from what was presented in July, and that corresponds to an increase in education
- and training that we did. Trying to use some of that extra money we got for the
- benefit of our employees and providing some additional training and education. The nothing on here changed
- again would just highlight the liability insurance increase and that's related to the three year landfill
- pollution prevention policy that will renew on December of twenty seven.
- here vehicle repair and maintenance increased $5,000 from what you saw in July and that is specific
- to if you'll recall we we have $50,000 budgeted this year to purchase a new vehicle for administration
- and that is to put a wrap on that with our logo and website and has not fully designed yet but
- I did talk with the local company that does that and told them the vehicle we're looking at getting
- and they, you know, they kind of gave me a number that, you know, they were comfortable that they should
- be able to do it within $5,000. So we put that in there.
- Then there's the training and education. Again, we have a $3,000 increase in that from what you saw
- in July. I'd like to use that to provide some more and additional training and education opportunities
- for our employees. I don't think that anything on here changed.
- from what you saw in July. Just to point out, you know, the pretty good decrease in the hauling contract
- and give credit to Joey along and his staff for some of the operational changes they've made at the
- recycling centers with
- materials are collected and when we're calling in boxes to be hauled and substantially reducing our
- hauling costs by doing that. So there in the waste tire processing, you see the increase from the grant
- funds that we budgeted for. I think that is that is it for services and charges. Any questions on any of that?
- question in category two. I'm sorry. It was a delayed reaction. When we look at the fuel prices, I know
- you did factor in an increase, but I wonder how are we doing this year? And I looked at the cash flows.
- The cash flow statement is not as detailed as providing the specific line for fuel. So how are we doing
- this year as far as the budget for fuel, since the price is going
- I'm going to refer you. In the packet. Get there, give you a page number. So on. Looks like page 138
- of the packet. You have 2026 budget status report. And it shows as of 630.
- We have used 41.3% of our fuel budget. Thank you very much. Sorry, I didn't scroll far enough. It's
- a big packet. We're in pretty good shape. We are. And again, we're just looking at where costs are.
- get to see you know see the same news articles and reports on trending that everybody else does and
- you know obviously hope that we do not expend that budget next year that fuel costs will stabilize.
- Any other questions on categories two or three? Mr. McGlasson you want to finish us up with the operating
- budget category four?
- we're going to be looking at. Um. And in the category for, uh, there is the remainder of the money that
- we found and machinery and equipment purchase and lease that increased $12,000 from what you saw.
- In July, and that is all money. You'll recall we did additional appropriation earlier this year to start
- replacing some of the roll off containers that we
- that should be able to get us another compact or container for $12,000 based on current pricing. That
- is your operating budget. Thank you very much. So shall we get a motion on the table regarding the operating
- fund budget?
- Okay. Is there any member of the public who would like to comment on the proposed twenty twenty seven
- operating fund budget. All right any final comments or questions from board members.
- I just like to say I appreciate how frugal I think you guys have been and on some of these and it seems
- cost and efficiency have been a focus for the district and it shows. Thank you to Joey Long for the
- efficiencies that have brought down some of our hauling costs.
- Let us do a voice vote on. I would recommend roll call vote for the budget, yes. Okay, thank you. We'll
- wait for our names to be called. Okay. Wilts? Yes. Thompson? Yes. Piedmon Smith? Yes. Ellis? Yes. Madera?
- Yes. Motion passes unanimously. All right, thank you so much for all your hard work, Mr. Arnold, Mr.
- McClassen, and the staff.
- next we have our debt service budget. Yes and again one more payment to go. That is exciting so again
- not withstanding the I guess confusion on how we're budgeting for and dealing with those loan payments.
- The estimate from DLGF after we repay the currently outstanding temporary loan at the end of the year,
- we will have a fund balance of $89,360. So based on the final payment due in February and the administrative
- fees for that fund, the operating fund will have to turn around and loan $47,875.
- to the debt service fund in January for that final payment. And then the tax disbursements in June and
- December should make that fund whole. Could you review the timing of that again? So we obviously have
- a deficit budget here, but it's because of the timing of the
- tax revenues which come in when well the the deficit budget there is equal to the anticipated year in
- balance for this year because we've we've made it we've made all the debt payments that we're going
- to have to make for this year we will get a tax disbursement in December and have to repay the twenty
- four thousand dollar
- loan that's currently outstanding to operating and based on the tax disbursement estimate for December
- we should have that $89,000 balance in the fund carrying over into next year. If you look at the bottom
- of the slide that's up on the screen you'll see that we have
- anticipated twelve thirty one of twenty six balance in red there of eighty nine thousand three hundred
- sixty dollars. The twenty twenty seven budget is a deficit of eighty nine thousand three hundred and
- sixty dollars and that is the end of your balance. So your your anticipated balance at the end of twenty
- seven is zero.
- time next year, we will not need to budget anything for this debt service. That is my hope.
- It'll be done, yes. It's been a long 20 years. Unfortunately for Mr. Polson, that doesn't mean that
- he's done with the landfill. I think he has some job security there. All right, any questions for directors
- about the Debt Service Fund budget
- get a motion on the table. I move approval of the debt service budget. Second. That's resolution 2026-11.
- Is there any member of the public who would like to comment on this budget proposal? Seeing none, Mr.
- McClassen, will you please call the roll? Madera? Yes. Piedmont-Smith? Yes. Ellis? Yes.
- Thompson yes motion passes unanimously all right moving on to our final budget proposal which is for
- the cumulative capital fund budget uh yeah and so this is um again one um from some time ago advice
- by dlgf it's a zero-sum budget um we've at this point i've never had any planned expenditures out of that
- they've always recommended that we adopt that zero-sum budget and so in case we run into an event like
- we did this year the budget is on record and it's much easier to appropriate funds out of that. That
- said you will notice that the balance of that fund is now drastically reduced due to the cost of the
- roof so but we do have the thousand anticipated thousand and thirty dollars in there that we'll have
- at the end of the year
- to begin 27 and would go ahead and adopt the budget the same as we always have not that that's going
- to go a long way if we have a capital project but but we have the fund and we should do that and the
- board would have the option
- I believe I need to research how some of this works, but I believe as we approach the end of this year,
- if we have any budget surplus anticipated, there's some limits on what you can do, but the board could
- transfer unspent appropriations into the CUME CAP fund. Also moving forward, and there's a percent cap,
- but you can budget every year to contribute money to that cumulative capital fund.
- So something to think about, you know, moving forward. Of course, the other option would be to just
- terminate the QMCAP fund and transfer that money back into the operating reserves. All right. So that's
- the conversation we can have in the coming months. That's a future conversation. Yes. All right. Any
- questions about the QMCAP fund budget?
- a motion please. Move to approve the 2027 QCAP budget as presented. Motion 2020-12. Second. Thank you.
- Is there any member of the public who would like to comment on the cumulative capital fund budget? Seeing
- none, Mr. McClassen, will you please call the roll?
- Piedmont Smith? Yes. Thompson? Yes. Madera? Yes. Wilkes? Yes. Motion passes unanimously. All right.
- Let me get back to the agenda. I think we are ready for department reports. Yeah.
- In my memo on page 149 I have put down the county council's budget adoption schedule for your reference.
- I would note the first bullet line there are the online we've ended online sales for the compost bins
- and rain barrels but would let the public know that we do have
- a limited number of compost bins still available for sale through the district office. Anybody that's
- interested can contact Elisa Pullcrawl in our office to make arrangements to purchase one or two. The
- association's annual conference is scheduled for October 13th and 14th at Spring Mill State Park this
- year. And then that last bullet item in the first section
- So item recently published a new state materials management plan. This replaces the solid waste management
- plan. This is a new plan that shifts the focus of waste management for a recycling and disposal-centered
- approach to an approach that aims to reduce the environmental and natural resource impact. So they're
- focusing now moving the focus to diversion,
- you know reduction reuse composting which is something the district has also been looking at you can
- see in there the item did receive an EPA fund or EPA grant funds to do the state plan that also allowed
- for pass-through funding to local governments solid waste districts to develop a local
- that we're looking at. Um materials management plan based on that state plan. Uh so I have some meetings
- scheduled next week with a couple of consultants that do this kind of work and, um, see what kind of
- costs that we're looking at. Uh, the, uh, the great past due grant funding available for my item is
- limited to $20,000 to any
- how far that 20,000, if we get that much, might go. But that's what we're looking at right now. There's
- still a lot of uncertainty on what exactly this plan requires of solid waste districts. And we do have
- a webinar, ITEMS doing a webinar next week.
- that I'll be attending and the association is also having a meeting for association members that we're
- going to have some representatives from IDEMAT to get into some more detail of this plan. The grant
- funding, the application of the grant fund or application for the grant funds which appears to be subject
- to federal grant application requirements because it's a pass-through EPA fund
- So it's a little more involved than what we're used to dealing with an item grant. But at any rate,
- there's things planned and in the works. We're trying to get as much information as we can. The other,
- I guess, challenge in this is that item has set September 14th as a deadline for application. So we'll
- see where it all goes and how quickly we can get things together.
- So and then the last thing that I would have to report with the new school you're starting, you know,
- any educators that might be listening, teachers or school administrators, Ms. Pukral is scheduling in
- school and virtual education sessions for local schools, both public, private and charter for all three.
- So she can be reached at the district office, epocrawl at mcswmd.com or 812-349-2020. Are there questions
- on the administration department report? So I just want to mention in regard to the new state materials
- management plan, I'm glad that
- there's going to be a webinar to describe in more detail what they want from districts. Depending on
- those details, I wonder if we really need a consultant. I don't know how different it'll be from the
- plan that we already have, but the last time we updated our own plan, we did it in-house. Yeah, I don't know.
- I will let you know, one of the meetings that I have scheduled next week is actually with the consultant
- that wrote the state's plan. So hopefully out of that, I can get a better idea of what the state was
- looking for, expecting out of localities when they put this plan together and published it. Yeah,
- I just, I mean, I know there are grant funds available, but then we have to apply for the grant.
- If it's relatively simple, then we could do it ourselves. And I feel like often we make our original
- plan in 1991 or whatever. It was way more complicated than it needed to be. Yeah. And at this point,
- I've not seen anything that's provided a time frame or even if there's actually a requirement.
- for localities to do this materials management. It was, I think, not quite two weeks ago on a Sunday
- at 5 PM, I got the email that here's the plan. And then the next day, it showed up on their website.
- And so it's all, and for the record, they've been working on this a long time. Last fall, we were told
- we would have this plan by the end of last year.
- here it is August. So now it's all very rush rush and there's a lot to digest and a lot to figure out
- particularly before September 14th if we're going to try to pursue any grant funds. Yes, Councilor Wilts.
- Okay, so I've heard you say you haven't seen anything with respect to the plan
- requirement or timing, would it be reasonable for the state to expect a plan be created in 2027 when
- we've already passed a budget that doesn't include resources for creating the plan?
- we had a board meeting for the association today. And that was a big question is, you know, well, if
- we put this plan together and we have all these goals and objectives, you know, where's the money come
- from to implement this stuff? Because our budgets are done and being presented for adoption.
- So and so that's, you know, one of the questions that will be put to item when we have a chance to meet
- with them. And it is pretty clear that
- the grant funds that are available are pretty much restricted to the development of a local plan. You
- can't put your plan together and say, you know, we're going to put a MRF in and then use these grant
- funds to go by bailers. They're not eligible for that grant funding. So it's a lot to digest and wrap
- my head around in a short period of time right now.
- We'll get there. All right. Any other questions for Mr. McClassen about administration? All right. We
- can move on to the next report. Mr. Joey Long. And we have the bells chiming here at the courthouse.
- I know we're going to need Joey Long and Lee Paulson to be able to
- Activate camera and mic, please. Okay. Hi, everyone. I will start off with the recycling and reuse.
- Staff partnered with the Monroe County Fair to offer recycling to all the vendors for cardboard. We
- successfully received 504 pounds of cardboard from that one week from the food vendors at the Monroe
- County Fair, so that was really good.
- The household hazardous waste, I don't know if it's students moving in or what, but we've had a lot
- of people bringing in stuff from basements and garages. So we've seen a lot of business in our household
- hazardous waste, which results in, you know, we're going to have some shipments coming up, but we also
- have a lot of free stuff in our has-been room that the public can come and pick up. So I want to get
- that out there.
- Our sites, we have been doing parking lot maintenance at all five sites. That includes some new striping
- at the South Walnut location. That includes gravel and grade work at the four rural sites. With the
- rain that we keep getting, the ground's going to soften. We have plans to keep adding some gravel and
- packing it in, and hopefully we can get everything fixed for the wintertime. That's really all I have.
- If you have any questions, I'll do my best to answer them.
- Thank you, Mr. Long. Are there any questions on the recycling sites, hazardous materials, anything under
- Mr. Long's purview? All right. Well, that's great. I'm so happy that you were able to collect all that
- recyclable material at the county fair.
- It's increased slowly. We started doing this a couple years ago, and it's increased slowly. The vendors
- are starting to be more active in it, so it's paying off. Awesome. All right. Let's move on to Mr. Paulson
- then. Good afternoon. I'm Lee Paulson with Landfill and Environmental Compliance.
- The report speaks for itself pretty much. The only thing I'd like to really highlight is that the first,
- after those early tornadoes at the end of July, end of June, first part of July, we had the landfill
- open for the emergency management to bring tornado debris. So we've got five or six large, large piles of
- tornado debris out there waiting to see what the emergency management group wants to do with that. And
- the only other thing is still waiting for our report from the groundwater from May. And we should have
- that first part of next week so that we can get that reviewed and send that on to item. Other than that,
- the treatment plan is shut down right now because it got real dry and it seems to be a knock on wood.
- The weather that's come is
- This landfill, so I'm happy about that. So if you guys have any questions, I'll be happy to answer.
- Thank you very much, Mr. Paulson. Any questions about landfill and environmental compliance? If I could,
- Ms. Piedmont, to clarify one thing, Mr. Paulson's report that the debris brought to the landfill is
- strictly tree, woody and vegetative debris. We weren't dealing with any
- you know, trash, construction debris, anything like that. It was strictly vegetative material that we've
- staged out there, and we'll be working with EMA on how we're going to manage that. Working with whom?
- I'm sorry, who are you working with on it? Emergency management. Oh, OK. The county? Yes. All right.
- So any questions for Mr. Paulson?
- Thank you so much. The rain event did not avoid us. We had a downpour here outside of our windows. But
- it seems to be clearing up again. All right. Mr. McClassen, I wonder, we don't have a CAC report. Are
- they going to be able to meet soon?
- they had unfortunately were unable to get a quorum together last month so they did not meet last month
- their next scheduled meeting is next Thursday and to my knowledge they're still planning to meet so
- okay great I think what is our next agenda item is a general public comment yes does anybody in the
- public want to make a general comment for the board of directors
- Is there any member of the board who would like to make a comment? Right, well, I think that's it for
- our business today, so we are adjourned.