I'll call to order this little bit of feedback here. This board of directors meeting for the waste reduction
district of Monroe County. It is Thursday, August 13th, 2026. Mr. McClassen, will you please call the
roll? Keith Pivon-Smith? Here. Thomas? Wilts? Here. Jones?
All right thank you. Next I'd like to. Call our public hearing on resolution twenty twenty six oh seven.
So hereby starts the public hearing on this resolution to
Mr. McClassen, you want to summarize this for us, please? Certainly. Yeah, so this resolution is to
make some amendments to the district fee resolution, specifically adding some new fees for damaged,
defective, and recalled lithium ion batteries and for, sorry, I'm trying to pull it up to get the exact
terminology.
and adding fees for ISO canisters, which is the International Organization for Standardization of Cylinders,
excuse me. Specifically, what we've been receiving are the do-it-yourself at-home spray insulation kits.
And I think, as we had mentioned before,
because those are considered a compressed gas cylinder by the vendor with potentially hazardous materials
in them. They are expensive on our end to get rid of. So what we're asking for specifically for lithium
ion batteries with a rated capacity of 300 watt hours and greater
we're asking to implement a fee that would be the lesser of 50 percent of the district's cost or $500
and that may seem like an excessive amount but you know we were not in a situation where we received
some EV batteries electric vehicle batteries damaged in accidents and so forth and
we're looking at about $2,000 a piece on our end to dispose of those. So obviously those are large.
The smaller batteries price comes down and then probably 90% of the instances for batteries of that
size that receive 50% of the district's cost is going to be substantially less than the $500. And then
asking for
The same 50% up to $500 for damaged, effective or recalled lithium ion batteries. And again, the same
size implications are going to apply there. The larger that DDR battery is, the more expensive the cost
is going to be. And also asking for that same 50% of the district's cost
lesser of 50% of the district cost or $500 for those ISO cylinders. I guess the board will recall when
we discussed last time a couple of meetings ago we had a hefty HHW disposal bill and I think I'm not
online yet I don't know if Mr. Long's online but I think we had a
I think 30, 34 of those ISO cylinders and that shipment at about $1,400 a piece. All right, so this
is the public hearing on this matter. Is there any member of the public who would like to comment on
this proposed revision of our fee schedule? Don't see any hand.
raised on Teams and there's no members of the public here in the room. So I think we can close the public
hearing. And then this will be on our agenda for approval later on. All right, moving on to Executive
Committee meeting minutes. Those are in your packages for your information. The meeting from June 2nd.
I believe there was no executive committee meeting in July, right? Correct. And then for approval, we
have the board of director meeting minutes from July 9th. So I would take a motion for that. Move approval.
Second. It's been moved and seconded to approve the board of director meeting minutes from July 9th.
Since we're all in the room, I will do just a voice vote. All in favor, please say aye.
Aye. Any opposed? That motion passes. Mr. McClassen, will we be receiving minutes for the joint meeting
with the CAC as well? Yes, they're not included here. The CAC has not met yet to have a chance to review
them, so they will review. Historically, we've always let the CAC review them first so that what we
present to the board has any CAC revisions in it.
All right, moving on to the controllers report. Could we have the report from Mr. Arnold about cash
flows? Yes. Included in the meeting packet beginning on page 23 are the cash flow summary and specific
cash flow statements showing month and balances as of July 31st, 2026. The balances by fund are as follows.
$5,366,130.47, Bond Dance Service Fund, $241.76, Capital Fund, $46,242.24, and Landvale Post Closure,
$834,431.66. Are there any questions?
any questions from board members? I do have a question on revenues. It looks like we have not received
any CBET funds, the commercial vehicle excise tax, civet funds in the operating fund, but we did receive
them in the
in the debt service fund, so I'm a little confused. Correct. And I apologize. This was probably something
that should have been reported to the board last month after we received the June disbursement. But
due to a change in the law, the, I guess, taxing entities receiving the excise tax funds are now allowed
to apply those funds, that money to whichever fund
it sees fit. They're not dedicated to the operating fund or the debt fund. They can be split as the
taxing entity sees fit. And given the circumstances with our debt service fund and the loans having
to be made from the operating fund, we put all of the June disbursement CVET funds into the debt service fund.
budget. I see. And what was the amount. Was it approximately according to our budget. Well do you want
to budgeted amount or do you want I mean in the cash flow statement. It would it would show that-
uh and 79 cents and for the commercial vehicle excise tax 4514 dollars because we have budgeted 7500
for that so i guess the revenues came in under budget that was the budget in our um operating fund looking
at the cash flow statement it looks like we had budgeted 7500 dollars
Um, yeah, but then we also, uh, let me, let me, I apologize. Let me look at that. Cause I'm,
I'm also seeing, um, uh, between the two $9,400 budgeted, uh, in the, uh, debt service fund. Uh,
and $16,000 range seems quite high to me for historically what we've received.
in excise taxes. Let me make sure we don't have any errors on those cash flow statements and we'll report
back on that next month. So what do we have budgeted? I guess we can, I can ask this later, but I just
want to make sure our estimates for next year are as accurate as they can be. The estimates comes from
DLGF. The numbers that are in the 2027 budget were provided at the DLGF workshop.
Very good. Any other questions about cash flows? We can move on to payroll and claims. Mr. Arnold. Beginning
on page 31 of the meeting packet are pre-approved claims in the amount of $226,488.58. Email to you
yesterday were claims processed this week
for board approval in the amount of $11,161.74. The total amount of claims presented for approval today
is $243,095.57. Are there any questions from? Are there any questions? About payroll claims?
have a little tutorial on payroll and claims next week, because this time I had a little more time,
so I tried to really dig in and understand all those bundles and dockets and all that, but couldn't
really find a clear way of looking at it. I certainly have looked at all the emails, so I think that
we're on a
on it. I will note that you know the LAO system the new accounting software I know we've you know been
about a year and a half with it now but it the reports that it produces are different than the HERA
system that we previously used. All right any questions or anything that looks amiss or awry? Let's
go to the public is there any member of the public who would like to make a comment on the payroll and claims
Seeing none, can we again do a voice vote, Mr. McClassen? We do not have a motion on the table.
That is true. I move to approve. The payroll and claims is presented. Second. All right. All those in
favor, please say aye. Aye. Any opposed? All right. That motion is adopted. And we can move on to something
that was mentioned earlier at the public hearing, which is
resolution twenty twenty six oh seven to amend the district fee resolution uh we can go ahead and get
a motion on the table if i move adoption of the fee resolution as presented i'll send them all right
we have a motion and a second i'm sorry do you have anything who is the second i'm sorry mr alice thank
you do you have anything to add
no I don't I don't think that I do I think that's uh the the three new fees that I described are that
those are uh the changes uh well no I'm sorry I will note for the record that in the last page of the
fee resolution which is our CESQG and universal waste um pricing list uh there are um the same uh well
call for pricing is listed
um but for so for CESQG entities um you know we would ask them to call for pricing and would expect
them to pay 100% of the cost um which which will vary from time to time um and remind us CESQG is a
commercially exempt small quantity generator so it's a commercial entity
that on I believe a monthly basis produces a volume of hazardous waste below the EPA threshold, which
makes them exempt from hazardous material disposal regulations. Okay. So these are business clients
that bring their materials to the district. Okay. Just to summarize, so this fee schedule would add
fees for disposal of lithium ion batteries for damaged batteries and for what is it called? The cylinder.
The ISO. ISO. Cylinder. Insulation cylinders. And it also adds the fee for lithium ion batteries in
excess of 300 watt hours or 300 watt hours or greater in size. And this is to cover the costs or
more of the costs to the district. A portion of the district's cost, yeah. Exactly. All right. Any questions
or comments from directors? Are there any comments from the public on resolution 2026-07? All right.
I think we can do a voice vote once again, all in favor of approving the motion.
Say aye. Aye. Aye. Any opposed? The motion passes. All right, let's move on to resolution 2026-09, adoption
of revised internal control policies and procedures. Shall we go ahead and get a motion on the table
and then we can go to the explanation? Or not? We can do the explanation first. Mr. McClassen.
For the record, if anybody may have caught, we skipped a resolution number there. There is a resolution
2026.08 that the executive committee has looked at a couple of times and we have third parties that
we're waiting for information and documentation from so that that's finalized for the board to consider.
So resolution twenty twenty six oh nine has to going back I believe to the July meeting we had a situation
where we had a vendor with a substantial payment due that gets gets paid via ACH and our internal control
policies and procedures did not address ACH payments in excess of fifty thousand dollars.
staff is authorized to sign checks and execute electronic payments up to $50,000. So at that meeting,
the board had to provide specific authorization for staff to execute that electronic fund transfer to
make that payment. So staff was asked to look at the internal control policies and procedures and try
to address that scenario for future reference.
and basically what we've have put in there is that the board chair or their designee can provide written
authorization to staff on a case by case basis for those large electronic payment claims. So in addition
to that and as tends to happen when I go through things I found other things that to make changes on. So we did
also make some additions in there that account for money orders being accepted for payment which which
we do do. Some clarification on how accounts payable claims to vendors on the approved vendor list are
processed and approved with respect to the resolution 2022-02.
provided the same mechanism I just discussed for ACH payments in excess of $50,000. Provided that same
mechanism for staff to be authorized to sign checks in excess of $50,000 in case there's a situation
where it's hard to find one of the board officers who are signatories on the bank account to sign a
check when that needs to be issued.
Um, and then we, we added a section, uh, that describes how employees paid via direct deposit are provided
their check stubs. Uh, if you'll, if you'll recall, we, um, year or so ago, uh, switched to an electronic
timekeeping system, uh, and, uh, so that, that changed the way, um, that, uh, check stubs are provided
to employees and it's now done electronically through a secured
document delivery systems. They have online access to those. All right. Are there any questions about
resolution 2026-09? I have one question. It's only tangentially related, but as we're clarifying claims
that can be paid,
And then if they're not authorized by the resolution they must be approved in writing by the
board chairperson we do that every week with the emails correct but all of those claims still come to
the board.
Yes, and that was already originally in the internal controls that all of those all of those claims
will be presented at the following board meeting for full board review and approval. Where is that in
the guidelines? I knew you'd ask that.
with me. I apologize. Stayed in the previous resolutions. I found it. With Councillor Wilson's assistance.
All right. Good. I just wanted to make sure that was clear. All right.
Would somebody please make a motion? I move approval of... I can't remember the... 2026.09. 2026.09.
Second. All right. Is there any member of the public who would like to comment on resolution 2026.09?
Seeing none.
We can do a voice vote. All in favor, please say aye. Aye. Any opposed? That motion passes. Thank you.
And I believe we can move on to the budget proposals. If I could ask tech services for WRDMC to be allowed
to share screen.
Okay. So as you can see, as soon as I get there, I can tell you the page number. The memo in the meeting
packet looks like on page 108. There were some changes made from what was presented in July, predominantly due to
changes to the estimated tax revenue after the meeting with DLGF we did we did we did according to DLGF
we saw a thirteen thousand dollar increase in tax revenue from what staff had estimated originally and
also one other almost like getting additional revenue
under the personnel services at the bottom of page three, there was an error discovered in the spreadsheet
calculating the retirement contribution. We had wages included in that for calculation from employees
that aren't eligible for retirement. So that resulted in a
a little over or almost $8,500 decrease in the retirement. So we, in essence, saw a $21,000 increase
in available funds. So we did make some changes to the expense side, taking advantage of that situation.
And we can go through that.
as we go through the presentation. So you can see we're now, I think the last presentation we were at,
I think a $78 deficit. We're now at an $8 deficit on the bottom line of the budget proposal. Any questions
on that overview? We'll go through the detail here next.
And again, the taxes, those numbers are all from DLGF at our budget workshop. And just in relation to
our discussion earlier during the cash flows, I mean, you can see that the combined excise tax and operating
is substantially less than what we actually received in June, let alone the December disbursement as well.
usually a little smaller, but so hopefully that's again a fairly conservative estimate for the other
revenue items. I think there was one change on the revenue for OCC recycling, cardboard recycling.
That did increase $3,000 after we received our rebate in June. Volumes had gone up. Markets had improved
a little bit. And so we think that we felt comfortable bumping up that estimate for 27 as well. On the
revenue, is that including what we just approved, new rate schedule?
on? For the no the the fee schedule the no the the rep the recycling revenue is separate from the the
fee schedule is applies to what residents and businesses bring to our HHW specific what we specifically
discussed for HHW also in there are fees related to the green business network copying charges and things
like that. The recycling rebate is
that was covered under our contract with Brumke Waste and Recycling for the hauling and management of
our materials. I don't think on this screen that we had any changes from what was presented in July.
Obviously, please stop me if anybody has any questions.
And I think, Mr. Ellis, we did get the years right. The sale of OCC recycling is on the next next slide,
not this one. Oh, yeah, I guess I was jumping ahead. I'm sorry.
So yeah, I mean, we increased from what you saw in July. But again, it's still a substantial decrease
from what was budgeted this year. And that's strictly a function of we entered into the contract with
Rumpke last June. We had no experience with them. And I think as staff, we were a little overconfident,
overzealous in what we might get out of those. So we've made what we feel are the necessary corrections there.
better than nothing. I'm sorry? Still better than nothing, which is what we're getting before this contract.
This is true. And to make people aware, it's called the fiber market. Cardboard and paper covered under
the fiber commodities. It's a very volatile market. And we could, next year, we
we could be in range of what we get. It could be a boom or bust just as easily. So, but we're based
on where things sit today with our volumes in the market. We're comfortable with that estimate. Then
you can see that the transfers and we've talked about the loans that the operating fund is having to
make to the debt service fund.
when we were going through the budgeting process with DL Jeff at the workshop they said that since the
loans are dispersed and repaid in the same fiscal year not to budget for those because it would be a
wash that's what they told us to do so that's why you see zeros there even though I think we currently have
$24,000 outstanding from operating to debt that will be repaid when we get the December tax disbursement.
We'll get into that a little more when we do the debt budget. And we know, as you can see in there,
that after that repayment in December, we still think we're looking at almost a $48,000 loan that will
have to be made in January to cover that final payment. Sorry, Tom, I didn't track
what you said about not putting them in the budget because they will be taken out and paid in full the
same year. In the same fiscal year. That was the instruction from DLGF at the workshop. Understood.
It just seems to me as if it would be best practice so that especially staff knows they have coverage
and approval from the board that we do put them in.
as both income and expense, but I agree. Um, and I, you know, we originally, we didn't know the amount,
but we originally had that noted. Um, and, um, w w when the DLGF rep started plugging those numbers
in it, um, gateway didn't like it. So, uh, so we just, we just left it out. Um, and,
that's those were the instructions from our rep um and then you see we also did um uh add add in some
revenue uh you know i'm sure that the board's aware we've uh pursued a waste tire grant the past couple
of years um and fully anticipate uh you know based on the popularity of the tire amnesty day events
that we've done thus far that we will pursue a grant again next year so
So we did budget for that revenue. It washes out on the expense side, and we'll show you that when we
get to that slide. And that is our revenue. Any questions before we move on? Additional questions? Just
for the benefit of the public, this was all reviewed already at our July joint meeting with the CAC.
Yeah, correct.
Minus the handful of changes that I have highlighted and will be highlighting. So moving on to the expense
side, we start with the personnel services category. As nothing has changed here, again, we're proposing a 3.5%
cost of living wage increase based on the CPIW Wager Index that we've historically used.
We are requesting to move the office manager from a 30 hour a week position to 35 hours a week. And
then the health insurance, you'll see when we get to the slide, substantial decrease, and I'll explain
where that comes from as well. So there you see the wage increase. The wellness clinic, we're anticipating
about a 5% increase.
on the dues for the wellness clinic. So then there you see the health insurance and I'll refer you back
to the cash flow statements and this is really a function of how we previously budgeted for this and
the way that the previous accounting software reported the expenses.
where we were looking at reports that accounted for 100 percent of the health insurance premium costs.
But in reality, we do an 80-20 split with employees on those premium costs. So the district was truly
only paying for 80 percent of that cost, 20 percent of that was funded from a payroll deductions from
employees. So over the years, the discrepancy in
actual versus budgeted costs kind of exponentially grew. We made I think I think we made about a fifty
or sixty thousand dollar reduction in the twenty twenty six budget and I think if you look at the cash
flow statement we're currently on pace for about two hundred forty thousand dollars of expenses and
health insurance. So I put that budget estimate at three hundred thousand just
to have some cushion there. You never know if somebody is going to have a child to get married. We have
employee turnover and we bring in somebody that signs on to the health insurance, replacing somebody
that wasn't on. So I wanted to have some extra money in there to cover any of those potential scenarios.
And then there you see the retirement. It still goes up due to the cost of living increase, but is down
about $8,500 from what was presented in July due to correcting that formula error in my spreadsheet.
Any questions on personnel services? So in the supplies categories,
look I don't know so we did the fuel increased a thousand dollars from what you saw in July that's strictly
a function of having the extra funding available and looking at where fuel costs are in our trending
and just padding that a little bit under the other line items
And supplies change from what you saw in July. Any questions on supplies? Services and expenses. We
had a few changes in here.
I don't think anything on this slide changed from what was presented in July. On this slide, we did
increase travel by $550 from what was presented in July, and that corresponds to an increase in education
and training that we did. Trying to use some of that extra money we got for the
benefit of our employees and providing some additional training and education. The nothing on here changed
again would just highlight the liability insurance increase and that's related to the three year landfill
pollution prevention policy that will renew on December of twenty seven.
here vehicle repair and maintenance increased $5,000 from what you saw in July and that is specific
to if you'll recall we we have $50,000 budgeted this year to purchase a new vehicle for administration
and that is to put a wrap on that with our logo and website and has not fully designed yet but
I did talk with the local company that does that and told them the vehicle we're looking at getting
and they, you know, they kind of gave me a number that, you know, they were comfortable that they should
be able to do it within $5,000. So we put that in there.
Then there's the training and education. Again, we have a $3,000 increase in that from what you saw
in July. I'd like to use that to provide some more and additional training and education opportunities
for our employees. I don't think that anything on here changed.
from what you saw in July. Just to point out, you know, the pretty good decrease in the hauling contract
and give credit to Joey along and his staff for some of the operational changes they've made at the
recycling centers with
materials are collected and when we're calling in boxes to be hauled and substantially reducing our
hauling costs by doing that. So there in the waste tire processing, you see the increase from the grant
funds that we budgeted for. I think that is that is it for services and charges. Any questions on any of that?
question in category two. I'm sorry. It was a delayed reaction. When we look at the fuel prices, I know
you did factor in an increase, but I wonder how are we doing this year? And I looked at the cash flows.
The cash flow statement is not as detailed as providing the specific line for fuel. So how are we doing
this year as far as the budget for fuel, since the price is going
I'm going to refer you. In the packet. Get there, give you a page number. So on. Looks like page 138
of the packet. You have 2026 budget status report. And it shows as of 630.
We have used 41.3% of our fuel budget. Thank you very much. Sorry, I didn't scroll far enough. It's
a big packet. We're in pretty good shape. We are. And again, we're just looking at where costs are.
get to see you know see the same news articles and reports on trending that everybody else does and
you know obviously hope that we do not expend that budget next year that fuel costs will stabilize.
Any other questions on categories two or three? Mr. McGlasson you want to finish us up with the operating
budget category four?
we're going to be looking at. Um. And in the category for, uh, there is the remainder of the money that
we found and machinery and equipment purchase and lease that increased $12,000 from what you saw.
In July, and that is all money. You'll recall we did additional appropriation earlier this year to start
replacing some of the roll off containers that we
that should be able to get us another compact or container for $12,000 based on current pricing. That
is your operating budget. Thank you very much. So shall we get a motion on the table regarding the operating
fund budget?
Okay. Is there any member of the public who would like to comment on the proposed twenty twenty seven
operating fund budget. All right any final comments or questions from board members.
I just like to say I appreciate how frugal I think you guys have been and on some of these and it seems
cost and efficiency have been a focus for the district and it shows. Thank you to Joey Long for the
efficiencies that have brought down some of our hauling costs.
Let us do a voice vote on. I would recommend roll call vote for the budget, yes. Okay, thank you. We'll
wait for our names to be called. Okay. Wilts? Yes. Thompson? Yes. Piedmon Smith? Yes. Ellis? Yes. Madera?
Yes. Motion passes unanimously. All right, thank you so much for all your hard work, Mr. Arnold, Mr.
McClassen, and the staff.
next we have our debt service budget. Yes and again one more payment to go. That is exciting so again
not withstanding the I guess confusion on how we're budgeting for and dealing with those loan payments.
The estimate from DLGF after we repay the currently outstanding temporary loan at the end of the year,
we will have a fund balance of $89,360. So based on the final payment due in February and the administrative
fees for that fund, the operating fund will have to turn around and loan $47,875.
to the debt service fund in January for that final payment. And then the tax disbursements in June and
December should make that fund whole. Could you review the timing of that again? So we obviously have
a deficit budget here, but it's because of the timing of the
tax revenues which come in when well the the deficit budget there is equal to the anticipated year in
balance for this year because we've we've made it we've made all the debt payments that we're going
to have to make for this year we will get a tax disbursement in December and have to repay the twenty
four thousand dollar
loan that's currently outstanding to operating and based on the tax disbursement estimate for December
we should have that $89,000 balance in the fund carrying over into next year. If you look at the bottom
of the slide that's up on the screen you'll see that we have
anticipated twelve thirty one of twenty six balance in red there of eighty nine thousand three hundred
sixty dollars. The twenty twenty seven budget is a deficit of eighty nine thousand three hundred and
sixty dollars and that is the end of your balance. So your your anticipated balance at the end of twenty
seven is zero.
time next year, we will not need to budget anything for this debt service. That is my hope.
It'll be done, yes. It's been a long 20 years. Unfortunately for Mr. Polson, that doesn't mean that
he's done with the landfill. I think he has some job security there. All right, any questions for directors
about the Debt Service Fund budget
get a motion on the table. I move approval of the debt service budget. Second. That's resolution 2026-11.
Is there any member of the public who would like to comment on this budget proposal? Seeing none, Mr.
McClassen, will you please call the roll? Madera? Yes. Piedmont-Smith? Yes. Ellis? Yes.
Thompson yes motion passes unanimously all right moving on to our final budget proposal which is for
the cumulative capital fund budget uh yeah and so this is um again one um from some time ago advice
by dlgf it's a zero-sum budget um we've at this point i've never had any planned expenditures out of that
they've always recommended that we adopt that zero-sum budget and so in case we run into an event like
we did this year the budget is on record and it's much easier to appropriate funds out of that. That
said you will notice that the balance of that fund is now drastically reduced due to the cost of the
roof so but we do have the thousand anticipated thousand and thirty dollars in there that we'll have
at the end of the year
to begin 27 and would go ahead and adopt the budget the same as we always have not that that's going
to go a long way if we have a capital project but but we have the fund and we should do that and the
board would have the option
I believe I need to research how some of this works, but I believe as we approach the end of this year,
if we have any budget surplus anticipated, there's some limits on what you can do, but the board could
transfer unspent appropriations into the CUME CAP fund. Also moving forward, and there's a percent cap,
but you can budget every year to contribute money to that cumulative capital fund.
So something to think about, you know, moving forward. Of course, the other option would be to just
terminate the QMCAP fund and transfer that money back into the operating reserves. All right. So that's
the conversation we can have in the coming months. That's a future conversation. Yes. All right. Any
questions about the QMCAP fund budget?
a motion please. Move to approve the 2027 QCAP budget as presented. Motion 2020-12. Second. Thank you.
Is there any member of the public who would like to comment on the cumulative capital fund budget? Seeing
none, Mr. McClassen, will you please call the roll?
Piedmont Smith? Yes. Thompson? Yes. Madera? Yes. Wilkes? Yes. Motion passes unanimously. All right.
Let me get back to the agenda. I think we are ready for department reports. Yeah.
In my memo on page 149 I have put down the county council's budget adoption schedule for your reference.
I would note the first bullet line there are the online we've ended online sales for the compost bins
and rain barrels but would let the public know that we do have
a limited number of compost bins still available for sale through the district office. Anybody that's
interested can contact Elisa Pullcrawl in our office to make arrangements to purchase one or two. The
association's annual conference is scheduled for October 13th and 14th at Spring Mill State Park this
year. And then that last bullet item in the first section
So item recently published a new state materials management plan. This replaces the solid waste management
plan. This is a new plan that shifts the focus of waste management for a recycling and disposal-centered
approach to an approach that aims to reduce the environmental and natural resource impact. So they're
focusing now moving the focus to diversion,
you know reduction reuse composting which is something the district has also been looking at you can
see in there the item did receive an EPA fund or EPA grant funds to do the state plan that also allowed
for pass-through funding to local governments solid waste districts to develop a local
that we're looking at. Um materials management plan based on that state plan. Uh so I have some meetings
scheduled next week with a couple of consultants that do this kind of work and, um, see what kind of
costs that we're looking at. Uh, the, uh, the great past due grant funding available for my item is
limited to $20,000 to any
how far that 20,000, if we get that much, might go. But that's what we're looking at right now. There's
still a lot of uncertainty on what exactly this plan requires of solid waste districts. And we do have
a webinar, ITEMS doing a webinar next week.
that I'll be attending and the association is also having a meeting for association members that we're
going to have some representatives from IDEMAT to get into some more detail of this plan. The grant
funding, the application of the grant fund or application for the grant funds which appears to be subject
to federal grant application requirements because it's a pass-through EPA fund
So it's a little more involved than what we're used to dealing with an item grant. But at any rate,
there's things planned and in the works. We're trying to get as much information as we can. The other,
I guess, challenge in this is that item has set September 14th as a deadline for application. So we'll
see where it all goes and how quickly we can get things together.
So and then the last thing that I would have to report with the new school you're starting, you know,
any educators that might be listening, teachers or school administrators, Ms. Pukral is scheduling in
school and virtual education sessions for local schools, both public, private and charter for all three.
So she can be reached at the district office, epocrawl at mcswmd.com or 812-349-2020. Are there questions
on the administration department report? So I just want to mention in regard to the new state materials
management plan, I'm glad that
there's going to be a webinar to describe in more detail what they want from districts. Depending on
those details, I wonder if we really need a consultant. I don't know how different it'll be from the
plan that we already have, but the last time we updated our own plan, we did it in-house. Yeah, I don't know.
I will let you know, one of the meetings that I have scheduled next week is actually with the consultant
that wrote the state's plan. So hopefully out of that, I can get a better idea of what the state was
looking for, expecting out of localities when they put this plan together and published it. Yeah,
I just, I mean, I know there are grant funds available, but then we have to apply for the grant.
If it's relatively simple, then we could do it ourselves. And I feel like often we make our original
plan in 1991 or whatever. It was way more complicated than it needed to be. Yeah. And at this point,
I've not seen anything that's provided a time frame or even if there's actually a requirement.
for localities to do this materials management. It was, I think, not quite two weeks ago on a Sunday
at 5 PM, I got the email that here's the plan. And then the next day, it showed up on their website.
And so it's all, and for the record, they've been working on this a long time. Last fall, we were told
we would have this plan by the end of last year.
here it is August. So now it's all very rush rush and there's a lot to digest and a lot to figure out
particularly before September 14th if we're going to try to pursue any grant funds. Yes, Councilor Wilts.
Okay, so I've heard you say you haven't seen anything with respect to the plan
requirement or timing, would it be reasonable for the state to expect a plan be created in 2027 when
we've already passed a budget that doesn't include resources for creating the plan?
we had a board meeting for the association today. And that was a big question is, you know, well, if
we put this plan together and we have all these goals and objectives, you know, where's the money come
from to implement this stuff? Because our budgets are done and being presented for adoption.
So and so that's, you know, one of the questions that will be put to item when we have a chance to meet
with them. And it is pretty clear that
the grant funds that are available are pretty much restricted to the development of a local plan. You
can't put your plan together and say, you know, we're going to put a MRF in and then use these grant
funds to go by bailers. They're not eligible for that grant funding. So it's a lot to digest and wrap
my head around in a short period of time right now.
We'll get there. All right. Any other questions for Mr. McClassen about administration? All right. We
can move on to the next report. Mr. Joey Long. And we have the bells chiming here at the courthouse.
I know we're going to need Joey Long and Lee Paulson to be able to
Activate camera and mic, please. Okay. Hi, everyone. I will start off with the recycling and reuse.
Staff partnered with the Monroe County Fair to offer recycling to all the vendors for cardboard. We
successfully received 504 pounds of cardboard from that one week from the food vendors at the Monroe
County Fair, so that was really good.
The household hazardous waste, I don't know if it's students moving in or what, but we've had a lot
of people bringing in stuff from basements and garages. So we've seen a lot of business in our household
hazardous waste, which results in, you know, we're going to have some shipments coming up, but we also
have a lot of free stuff in our has-been room that the public can come and pick up. So I want to get
that out there.
Our sites, we have been doing parking lot maintenance at all five sites. That includes some new striping
at the South Walnut location. That includes gravel and grade work at the four rural sites. With the
rain that we keep getting, the ground's going to soften. We have plans to keep adding some gravel and
packing it in, and hopefully we can get everything fixed for the wintertime. That's really all I have.
If you have any questions, I'll do my best to answer them.
Thank you, Mr. Long. Are there any questions on the recycling sites, hazardous materials, anything under
Mr. Long's purview? All right. Well, that's great. I'm so happy that you were able to collect all that
recyclable material at the county fair.
It's increased slowly. We started doing this a couple years ago, and it's increased slowly. The vendors
are starting to be more active in it, so it's paying off. Awesome. All right. Let's move on to Mr. Paulson
then. Good afternoon. I'm Lee Paulson with Landfill and Environmental Compliance.
The report speaks for itself pretty much. The only thing I'd like to really highlight is that the first,
after those early tornadoes at the end of July, end of June, first part of July, we had the landfill
open for the emergency management to bring tornado debris. So we've got five or six large, large piles of
tornado debris out there waiting to see what the emergency management group wants to do with that. And
the only other thing is still waiting for our report from the groundwater from May. And we should have
that first part of next week so that we can get that reviewed and send that on to item. Other than that,
the treatment plan is shut down right now because it got real dry and it seems to be a knock on wood.
The weather that's come is
This landfill, so I'm happy about that. So if you guys have any questions, I'll be happy to answer.
Thank you very much, Mr. Paulson. Any questions about landfill and environmental compliance? If I could,
Ms. Piedmont, to clarify one thing, Mr. Paulson's report that the debris brought to the landfill is
strictly tree, woody and vegetative debris. We weren't dealing with any
you know, trash, construction debris, anything like that. It was strictly vegetative material that we've
staged out there, and we'll be working with EMA on how we're going to manage that. Working with whom?
I'm sorry, who are you working with on it? Emergency management. Oh, OK. The county? Yes. All right.
So any questions for Mr. Paulson?
Thank you so much. The rain event did not avoid us. We had a downpour here outside of our windows. But
it seems to be clearing up again. All right. Mr. McClassen, I wonder, we don't have a CAC report. Are
they going to be able to meet soon?
they had unfortunately were unable to get a quorum together last month so they did not meet last month
their next scheduled meeting is next Thursday and to my knowledge they're still planning to meet so
okay great I think what is our next agenda item is a general public comment yes does anybody in the
public want to make a general comment for the board of directors
Is there any member of the board who would like to make a comment? Right, well, I think that's it for
our business today, so we are adjourned.