WEBVTT

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- Okay, seeing as we have a quorum, I'll call to order this meeting of the Waste Reduction District of

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- Monroe County Board of Directors for Thursday, October 8th, 2026. Mr. McClassen, will you please call

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- the roll? Edmund Smith. Thomas? Yes. Wilkes? Here. Jones? L? Thompson?

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- You have a quorum all four present in the room. Thank you. So for your information, we've included the

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- executive committee meeting minutes in the packet from August 4th and September 1st. Are there any questions

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- or comments about those? There's a typo on packet page three. Minor.

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- It's it says insured instead of ensued. It is under. Find it again. It's under the discussion of resolution

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- 2026-09. Yes. And we get that corrected Mr.

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- Do you see it? On page three of the package you said? Yes. That's under the executive committee minutes?

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- Yes. Those minutes are as approved by the executive committee. We didn't catch it. Sorry. I think the

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- meaning can be guessed though.

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- We'll move on to the minutes of the board of directors meeting from August 13th, 2026. We did not have

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- a meeting in September. So these are the most recent board meeting minutes. Are there any comments or

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- corrections? All right. We get a motion please. Move to approve the board meeting minutes.

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- Okay we have a motion and a second. All those in favor please say aye. Aye. Any opposed? All right that

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- passes. Next we'll move on to the controller's report and we'll start with the cash flows that were

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- emailed out yesterday Mr. Arnold. Okay on the operating budget is the end of September

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- $5,163,328.66. The debt service fund was $241.76. And the capital fund was $1,057.03. And the landfill

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- post closure report was $838,048.53. Are there any questions?

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- Are there any questions from members of the board about the cash flow statement? Okay, we can move on

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- to the payroll and claims, please. Okay, on page 25 of the packet, there's a summary of the claims.

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- Since our last meeting, claims of $365,866.73 has been approved. And there was no payroll this last

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- week, but we had claims of $76,012.21 for a total amount of $441.

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- All right, that was seconded by Commissioner Madeira. I don't know if we can hear her from where she's

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- sitting, but thank you for putting that motion on the table. Are there any questions about the payroll

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- and claims? I'll note that

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- The claims that were emailed yesterday included $65,400 for 10 new drop-off containers. So that was

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- a big purchase, but necessary.

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- If there are no comments or questions from board members, we'll go to the public. Is there any member

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- of the public who would like to comment on payroll and claims? There's nobody here in the NatU Hill

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- Room. I don't see any hands raised online. So do we need to do a roll call for this, or can we do a

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- voice vote? The voice vote is fine. All in favor of the motion, which is to approve payroll and claims

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- as presented, say aye.

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- Aye. Any opposed? All right, thank you, Mr. Arnold. We'll move right along to resolution 202608 for

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- a public utility easement. Mr. McClassen. Yeah, I'll refer you to the memo on page 107 of the packet.

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- As you can tell by the number, this is a resolution that's been in the works for a little while now.

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- We've been working with the National Guard Recruiting Office as well as Duke Energy as a part of the

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- recently completed renovations to the recruiting center. They did install four EV charging stations.

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- that the National Guard has indicated will be available to the public. I believe two of them are metered

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- and will be available for public use. But unfortunately, due to the location of those, in order to get

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- electric service to those, they need to cross the northeast corner of our property. So that's what this

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- easement grants is Duke Energy the right to run electrical service through that portion of our property

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- to these EV charging stations.

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- All right, can we get a motion on the table, please? Move that we approve resolution 2026-08. Second.

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- All right, we have a motion and a second. Are there any questions or comments from board members? I

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- have a question. Yes, Commissioner Thomas. Mr. McClassen, this is not going to impact at all any of

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- the current operations at the Waste Reduction District.

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- No, as I mentioned, this is the northeast corner of the property and it is, in essence, a corner of

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- what right now is just a grass field between a creek that runs just to the north of our building and

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- our recycling center and the armory. So it's just wanted to verify. Thank you. Any other questions or comments?

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- Let's go to the public. Is there any member of the public who would like to comment on resolution 2026-08

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- granting a utility easement to Duke for the National Guard EV charging stations? Seeing none. All those

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- in favor, please say aye. Aye. Any opposed? All right. I believe that passes. Was that four ayes? Very good.

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- The next resolution is 2026 13 leachate hauling agreement. Yes, and refer to the memo on page 115 of

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- the packet. As indicated in the memo and since 2019 binafano utilities has been hauling leachate from

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- the landfill that's generated in excess of what we have the capability to treat on site.

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- hauling that and disposing of it at the Ellisville wastewater treatment plant. They have asked for a

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- price increase I think is understandable given fuel costs and the current economic environment. I've

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- provided in there some information on the city of Bloomington's Dillman Road wastewater treatment plant

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- and some of the

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- that were proposed to be imposed on us by CBU back in 2019 that ultimately led us to seek alternatives

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- for managing that leachate and I think you can see that based on the current industrial waste rate that

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- they charge which our leachate would be subject to and the hauling rate we were paying to our previous

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- vendor in 2018

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- Uh, even with the price increases proposed, we're still seeing the cost savings over, uh, that amount.

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- All right. Can we get a motion on the table, please regarding this resolution? We have approval of resolution

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- 20, 26, 13. Second that. Thank you. Are there any comments or questions from directors? I have a question.

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- Yes. Commissioner Thomas.

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- It's a little confusing because it appears that the new price to haul is actually $70 for the 4,200

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- gallon. And then the $200 is the fee that they're charging themselves back to themselves for the actual

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- treatment.

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- is that correct? Because it says on page 118, it says that's the price and it says including disposal

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- fee. But then when you go further into the page 120, it says

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- under item four that the cost is $200. And then it says this cost shall be itemized separately. But

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- if it's included in the price of the hauling, I'm not sure I understand why it would be listed separately.

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- So the hauling is actually 70. So I guess the $270 figure

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- is for hauling and disposal of leachate from the landfill. Under Exhibit A on 120, that $200 is the

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- cost for them to bring us what's called a mixed liquor, which is actually a seed load from the Ellisville

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- treatment plant to the landfill.

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- Like right now, the water. The other side going back, right? The water treatment plants not running

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- right now. So when we start that up, we need a seed load. We need a bloat of water that has the bugs

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- in it for the treatment process. That's that mixed liquor. And that's and that's $200 total, including

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- hauling. Correct. OK, all right. That makes sense. All right. Thank you for that. Thank you for that

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- question. That was a good one. I didn't catch that earlier.

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- Any other questions or comments about the agreement or the resolution? Seeing none, we'll go to the

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- public. Is there any member of the public who would like to comment on resolution 2026-13 and the attached

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- agreement? All right, seeing none, I think we can vote. All those in favor, please say aye. Aye. Any opposed?

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- All right, that resolution is adopted and we'll enter into that new agreement with Bynum-Fanio. I believe

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- next we have departmental reports cruising right along here. Yeah, I'm going to start with the administration

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- report. The memo on page 121 is a report in detail to summarize

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- the budget was presented at a work session to the county council on september the 16th there were some

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- some questions you know regarding potential property tax changes that may come down the pike and what

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- impact that might have on the district's financing and if there would be if the district has considered

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- requesting any local income tax dollars at this point obviously you know we've

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- We have not discussed that as a board. But and then some questions regarding the cost of living adjustment.

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- I believe that we are. Well, I know our budget passed a three point five percent increase. I believe

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- the county is looking at a two percent increase. So there's some questions about that. But ultimately,

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- the budget was as presented was moved forward on a six to one vote from the county council. We did have

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- the public hearing on that on just this past Tuesday the sixth and there was no public comment at the

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- public hearing on the budget and the council does not vote at that public hearing so it was

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- it will it awaits adoption on I believe the 20th that sound right but at this point given we're how

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- things have gone I don't anticipate that there'll be any issues with the budget being adopted

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- I will let Mr. Paulson report on the waste tire amnesty day. The Association of Solid Waste, Indiana

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- Solid Waste Management District is having its annual conference next week. We have a number of staff

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- and CEC members that are planning to attend one or both days of the conference. And then also that last

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- bullet point under the general updates, kind of want to expand on that a little bit. As I did attend,

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- a conference put on by Circular Indiana on Monday, and the entire morning was devoted to battery, was

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- termed EPR, Extended Producer Responsibility, and Representative Miller was in attendance. He has indicated

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- that he does plan to submit another battery recycling EPR bill as he did last session, this upcoming session,

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- and is agreeable and in fact kind of requesting working with a number of you know interested parties

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- including the Association of Solid Waste Districts, Circular Indiana, Professional Battery Manufacturers

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- Association, Waste Haulers Association. On that bill you know there's

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- we've seen a lot of these fires. Aside from the you know the environmental importance of battery recycling,

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- there's a public safety component to this. I think we're of all seen the news reports of some of the

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- fires that have occurred either in facilities or on vehicles traveling on interstates that are loaded

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- with predominantly lithium lithium ion batteries and. They do pose a significant hazard if they're not

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- The bill last year had near unanimous support, really was kind of derailed due to a procedural issue

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- because it was a short session and because it involved funding that the state would have to make available

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- to either the battery service organizations or the collection sites.

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- It needed to go to the Ways and Means Committee, and by the time it got out of the Environmental Affairs

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- Committee, there was not time for that to happen. So we do anticipate another bill coming this next

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- session and are hopeful, confident in its ability to move forward and get passed in some way, shape,

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- or form. Thank you very much for that update.

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- Are there any questions for Mr. McGlassen about the administration report? All right. We can then move

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- on to the recycling reuse and hazmat report from Mr. Long. Is he online? Make sure to enable him to

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- show his video.

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- It will need Joey Long and Lee Paulson to be able to participate electronically. There is. All right,

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- hi everyone. I will start off with the recycling and reuse report. We've completed completed another

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- clothing shipment to Martin County 3850 pounds of clothing, 412 pounds of shoes.

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- 382 pounds of purses for a grand total of 4,644 pounds. And all that clothing and stuff will be used

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- in Martin County for their area. What is not taken there will then be shipped out to be recycled. Our

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- green business network, been working great with our waste reduction specialist, McKenna Conway.

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- We've had seen an increase in recycling. Some of our businesses are asking for extra pickups throughout

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- the week for the remaining of the year. So that's a plus. She's been doing a good job meeting with everybody

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- and increasing our numbers. Our household hazardous waste, our sharps program has really taken off.

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- We're seeing a lot of people coming in asking for sharps containers for their used needles.

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- And we are getting a lot back, so we're constantly working with people every day on that. So we're very

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- happy to report that the sharps program is increasing a lot. The rural sites, we have received all the

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- new boxes that we paid for. So anybody out of the site should start seeing nice pretty blue boxes showing up.

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- have good reports on the ones that's already there. You know, people have commented how nice they look

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- and it's nice seeing the stuff. And with winter coming, we do have some fall parking lot gravel work

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- planned at the sites. I've been talking to the vendor. We plan on getting the parking lots in the best

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- shape that we can before all the ice and snow is hit. That's all I have. If you have any questions,

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- I'll do my best to answer them.

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- Thank you, Mr. Long. Are there any questions for Mr. Long on the recycling, rural centers, Hazmat? A

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- quick question. When you talk about improving the lots, the drive-through lots at the rural sites in

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- advance of winter, is that just gravel? Yeah, it's gravel. Because the ground is soft, we get potholes

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- quite a bit, so we pack gravel in there.

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- quite a bit. We do try to degrade it in a way to get the drainage to run off. We are working with that.

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- We've met with a couple of different vendors at different sites for drainage as the ice and snow melts

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- where the water's gonna run to. Yes, Councilor Bolts. Thank you. In Martin County, and I think you might

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- have said this at a different meeting,

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- is it or what agency is it that we're delivering to? It's Martin County Solid Waste so we actually don't

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- deliver they come and pick it up so when we have a truckload full they come and pick it up for free

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- because they don't have as many organizations that can get you get clothing like that so they take it

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- and go through it and let the surrounding counties down there go through it

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- And whatever can be reused in that area they take, then they ship off and everything else to be recycled.

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- All right. That's good to know. And do you have any idea how much utilization they have of those items

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- and how much they end up then forwarding off to recycling? I can find out. I honestly don't know on

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- this shipment. This is what the numbers that they reported back to me, but I can ask them how much they

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- actually got to use out of that.

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- Just in general, it would be good to know. I get a lot of questions around fabric and clothing recycling.

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- If it's just not good enough to go to someone else, what do I do with it? Would this be a good option

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- for folks? It may be. We do separate different stuff. So we have one big box that we put clothing in.

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- But inside that box, we separate stuff. So the shoes get separated.

00:23:17.378 --> 00:23:23.144
- the purses get separated, you know, like suspenders or something like that. I know we was separating

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- socks and I think we were separating rags. Now the animal shelter, we do ship to the animal shelter

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- too. They always look for towels, rags and stuff like that for the animals. So we also do that on the

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- side, but I don't track how much we give them because it's kind of like an as needed basis. So when

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- they say we need some, we collect it for them and we get it to them. And they walk down the hill.

00:23:46.594 --> 00:23:55.566
- we take that load to them. So we depend on how much we run a forklift up the hill to them. Okay,

00:23:55.566 --> 00:24:05.001
- thank you. So along those same lines, I'm wondering how long it took to gather all these donations of

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- 4,644 pounds. Is that like over six months or a year? It really depends. This is our, I believe, third shipment.

00:24:16.450 --> 00:24:23.137
- If you count in some from last year, you're probably looking about every four months. It's a lot. Yeah,

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- but that could go up and down like in the wintertime. We're definitely going to slow down. We slow down

00:24:29.824 --> 00:24:36.382
- in the wintertime and some of this stuff. People hold it up and bring us a large amount in the spring

00:24:36.382 --> 00:24:43.326
- so we get it. It's just how often they bring it to us. Alright, thank you. Any other questions or comments?

00:24:47.074 --> 00:24:57.286
- Thank you, Mr. Long. We can move on to Mr. Paulson's report, Landfill and Environmental Compliance.

00:24:57.286 --> 00:25:08.009
- Good afternoon. Lee Paulson, Environmental Compliance Landfill Director. The report is what it is. We're

00:25:08.009 --> 00:25:16.894
- still waiting for items response to our May 26 groundwater sampling event, which is an

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- Unusual usually we get it anytime from this time to the end of the month before we start on November

00:25:23.824 --> 00:25:30.594
- sampling event. There wasn't anything that was out of line or anything like that that would have raised

00:25:30.594 --> 00:25:37.233
- any eyebrows or anything like that. So it's just more of them taking the time to get through a pretty

00:25:37.233 --> 00:25:43.742
- lengthy report before they report back to us. But I would anticipate that document coming any time.

00:25:45.154 --> 00:25:51.191
- in the next couple of weeks, so we'll kind of go from there, but pretty much operation is normal here.

00:25:51.191 --> 00:25:57.286
- We've been shut down at the landfill, so we've been trying to spot clean the weeds that are in the pond

00:25:57.286 --> 00:26:03.557
- a little bit here or there, Marybeth and I, while the pond is still low. Our plan is to turn the treatment

00:26:03.557 --> 00:26:09.594
- plan on next week. We have a new computer system that we're putting online that is just different than

00:26:09.594 --> 00:26:10.942
- what we've had before.

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- So we're going to try to go slow and play with it, make sure we understand it before the weather gets

00:26:19.492 --> 00:26:27.796
- pretty ugly and need it, need it. And then Tom had mentioned the tire amnesty numbers. Those are the

00:26:27.796 --> 00:26:36.017
- last page of my part of the report. We saw less people this time around, but we still took out over

00:26:36.017 --> 00:26:37.086
- 1,200 tires.

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- Any tire we're taking off the side of the road or somebody's property that's not ending up that we have

00:26:44.039 --> 00:26:51.024
- to go pick up somewhere is an extremely positive thing. It was still a nice day, which may have contributed

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- to not as many people coming just because it had been not good. Then it was a beautiful day out that

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- Saturday. But we're still pleased with the turnout. I still think it's a very positive thing for the

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- community.

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- As long as we can keep getting that grant money, I know the core of us are all happy to do the work

00:27:12.023 --> 00:27:19.117
- to make it happen. If you guys have any questions, I'm happy to answer. Let me know. Thank you very

00:27:19.117 --> 00:27:26.352
- much, Mr. Paulson. Yeah, it is great that we can offer that event to preempt some of the cleanup that

00:27:26.352 --> 00:27:33.374
- you would have to deal with later. Yeah. Yeah. Are there any questions or comments on this report?

00:27:43.170 --> 00:27:55.954
- I think then we can go on to general public comment. Does any member of the public want to give a general

00:27:55.954 --> 00:28:08.255
- comment? I don't see anybody. All right. Comments from directors. I just wanted to mention, we talked

00:28:08.255 --> 00:28:12.958
- about this in the executive committee,

00:28:13.314 --> 00:28:20.590
- Starting at our next board meeting, we'll have our, and actually probably sooner than that, we'll have

00:28:20.590 --> 00:28:27.796
- our claims in a new easier to read format. So both the claims that are emailed each week and then the

00:28:27.796 --> 00:28:35.143
- summary of claims for the next board meeting. So thank you to Mr. Arnold for working on the new format.

00:28:35.143 --> 00:28:41.854
- I think it'll be. You're welcome. I enjoyed doing it. I think it'll be much easier for us all.

00:28:42.850 --> 00:28:51.026
- Yeah, we show templates, examples to the executive committee. We do think that it will be simpler to

00:28:51.026 --> 00:28:59.283
- read and understand. But obviously, if any board members have any questions or problems understanding

00:28:59.283 --> 00:29:07.459
- it, feel free to reach out to John or myself. And then I wanted to ask, is the CAC scheduled to meet

00:29:07.459 --> 00:29:12.478
- this month? Yes. We haven't heard from them in a while. Yeah.

00:29:13.058 --> 00:29:20.685
- They have not said anything to me about canceling next Thursday's meeting. I'm not sure what they have

00:29:20.685 --> 00:29:28.386
- planned as far as an agenda, but I have asked them to meet because we still have not approved the joint

00:29:28.386 --> 00:29:36.087
- meeting minutes from July. They need to get that done so they can be presented to the board. All right,

00:29:36.087 --> 00:29:42.974
- so hopefully we'll have a CAC update next time. Any other notes or questions from directors?

00:29:45.986 --> 00:29:50.366
- Seeing none, we can adjourn.
