- Okay, are there any comments on the next two items? Board of Director meeting for August and the executive
- session. Those will just go forward to the full board. Just with the. He must have did. There's some
- other type of corrections and identifying. Commissioner Medeiros interns time at the executive session.
- That will be added for what those to the board meeting unless there's objection.
- That's great. Okay, hearing none, those will move forward. We come to the Phillips Services Corporation
- Superfund site cash out settlement agreement. That is masterful. I lost track of page and that's just
- can you number in the back at 25. Mr. Lassen. Does anybody need any rehash refresh of what this is and
- where we are on this?
- And as a result of meeting with legal counsel at the executive session, I guess I thought about the
- instructions were to bring forward a resolution to the board to accept a settlement agreement, which
- could be voted up or down. So that's what's in there. And then also if the board votes to approve the
- settlement agreement, there is a second resolution there. We will have to move money
- between categories to have available to cut that check. Any questions or comments on that or the two
- resolutions? I just have a question. So we have $29,000 in our adopted 2025 budget that we can use.
- I'm surprised.
- Yeah, well, it's in the health insurance line, so we're moving it out of there. And if you'll recall,
- we did, in the next year's budget, that line was reduced by about $33,000. Oh, right. So. See, because
- it had been over. Yeah, it's, yeah, it's, the way that it had been budgeted for with projected increases
- in premiums was off.
- and created an exponential shift year over year over years. We're finally starting to make corrections
- for that. Well, that's good. Good circumstance. Let's cover this. Just don't have one of these next
- year. Alright, any other comments on that?
- move on to resolution 19 to amend the district approved vendor lists of housekeeping here. Yeah this
- is we have made a change in the provider of the portable toilets we use at the rural recycling centers
- so that necessitated pending the vendor list to get them on there. We're taking advantage of it adding
- a couple of other new vendors that we've identified for
- building repair and maintenance. We anticipate using regular make-below services. So those are the changes
- proposed in the vendor list. All right. Any questions or comments on that? I just have a quick question.
- What necessitates removing a vendor? What necessitates? What's the trigger for deciding? We no longer use them.
- The purpose of the vendor list is for vendors that we either have contractual obligations with the regular
- recurring payments that we would make because of the regular use of service for purchases and just to
- expedite being able to pay those, but those vendors, vendors have to be on that list to be on the batch
- of claims that you see in between board meetings. So if,
- keep it from becoming an unwieldy list. If we have somebody we're not using anymore, we can hit them
- off. Okay. Or we can avoid maybe accidentally using the wrong vendors. So are we going to- Technically
- where we have name change. Right. Are we going to see any savings by going to Izzy's rental?
- No, we just hope to get better service. Especially this case. All right. Any other comments on this
- one? We can move on then to amending the collective composting program service agreement. Yeah, so this
- is one where
- I guess if you don't mind, I will let Mr. Winneas, since he's in the room, address these and why we
- need to do this. Yeah, the important relevant context is that I have decided for personal reasons that
- I will be moving out of Burlington around this coming January, which means that I will be able to finish
- up the existing agreement on calendar year, but will not be present to follow through with the sites
- that are established and have
- ongoing partner periods thereafter. So the way the contract was written, there weren't terms for assigning
- that responsibility from one single Joe. So these terms are to both make that possible so that the district
- can assume the responsibility of the service provider after that transition. And also the second item
- on this list is that
- there are, I guess, based on the timing of the way things have unfolded this year, there was originally
- an onboarding deadline for this year's terms, I'm sorry, for this year's participants that was shorter
- than what allowed for the interested properties to onboard. So the proposal is to push back that date
- and it was from original date was. September September 14th, thank you. So changing from September 14th
- to November 14th. So this will allow sustainable Joe to complete the service agreement as it as it's
- written and then provide for the district to
- do the complete department period, ready how much does this get brought on before November the 14th.
- We don't wanna bring somebody on and leave them by and dry because I guess the thought being that when
- we entered into this agreement that it would conclude at the end of this year that we would enter into
- an extension or a new agreement at the beginning of next year.
- I wish now is that it's not possible. Sustainable Joe's indicated that they're not. They're not going
- to be around and fill that so I will say, you know, Mr. Media has met with myself and Kayla's fan and
- we spoke for all of the staff. He's explained program, but the partner period has entailed for the.
- Complexes that have been through that to this point.
- We're making arrangements to transfer all of the documentation of the training materials to district's
- control so that we're in a position to do that. And I think as we get into that and move into next year,
- maybe to make the staff decide what kind of commitment we want to make to continuing the program, growing
- and expanding it.
- at that point that something will address from the next year. I will be sad to see you go. That was
- for one sustainable challenge for our CAC. Yeah. Yeah, that's the news. I will need to break to the
- CAC at our next meeting as well. So there's a typo in the agreement
- Page four of five of the agreement, service provider. It's on page 93 of our packet.
- 10.1 the red red line text. That says the district should act as the service provider. Oh yeah. I was
- trying to get this out. Okay. Thank you. We will break that. So. You don't anticipate any.
- you know, I'm not sure if there's any sort of workload issues or like that with staff taking on. No,
- that was part of the reason. I mean, just when you come in and be with me, some of those would be the
- two staff members that I would look to take on those duties.
- And okay, at least that will be manageable for one or two complexes, which at this point is well for
- anticipating coming months. Okay, any other questions or concerns on that resolution? Just echoing your
- sense that
- And I hope that we can talk about what continuing the program in some form looks like. Maybe we can
- talk about it before January. Possibly. I did want to reach out to Sean Mia with Citi's Economic Sustainable
- Development Office since they have contributed funding to this program.
- previously or so to see what kind of interest, whether it's financial or service time that, you know,
- the city might be willing to contribute if it's something that, you know, we're going to internalize
- and continue, try to continue and expand on. So, yeah, we can certainly take that discussion up sooner
- than later. I did want to get some input from the city to see what kind of interest there was from them.
- and to what extent or from what perspective they would be interested in participating moving forward.
- And we have funds in our budget for next year to have that grant program. So hopefully there's another
- entity or person or community that might build upon this program. Yeah. And Sean may have.
- connections there to reach out. This might be technical, but it's like your materials. So the educational
- materials in particular, are there intellectual property issues with that? Negative. No, the goal is
- to actually to make them as available as possible. So anybody who wants to use them, I would say is
- welcome to use it. And that is part of all of the data that I've already exchanged as well with downtown
- district staff.
- to make sure that all of the original content is available in case modifications need to be made to
- it. Well, that's lovely. Thank you. That's the goal of the program. Awesome. Do you have some apartment
- complexes that are in the process of getting started? There are, I guess, the two that I've been referring
- to along so far. They're both in the process of reaching out to their residents
- So they haven't confirmed the number of participants yet to ensure that the program is able to start
- at their location of interest, but they're also in the process of trying to determine that. Yeah,
- so I mean, so I guess that so that means that there's no guarantee that that there will be a complex
- that the district has to assume the partner. We I think we do in our discussions do anticipate at least
- one because they're
- It's a management company that has been doing this at one of their other properties for a little over
- a year, almost two years. Okay, so we are confident that they will bring this additional complex into
- the program. But again, there's no guarantees that there's going to be anything for the district to
- assume. That's part of what the next month and a half is for, to try to get that set up.
- And that partner period is, it's like a big window, right? Yeah. And the reason that it's manageable
- for the district staff to take care of is that the vast majority of the work goes there, I guess, time
- goes into creating and installing the equipment and doing the initial setup of everything. After that,
- it's basically a one hour a month meeting with the site lead. So that goes down drastically, usually
- within the first three or four months becomes kind of a formality.
- things usually stay aligned and level out. That's why the goal was to get the installation done upfront,
- and then that's where it would be a consideration for if the district wants to undertake the installation
- going forward. That would be the more significant factor than just following the partner period, and
- the partner period is 12 months after the launch. What about Harmony School? Did they ever follow up?
- I have not heard back from the contacts that I had been
- interacting with originally reached out to them several times, several months apart each. Yeah, just
- didn't get back. Unfortunately, they don't seem to be. I guess I would say at this point, because of
- the amount of changes involved in incorporating a school, I don't think it would be wise to try to undertake
- them right now. OK, any other
- questions or comments on this? Then we come to the part of the agenda where it's referral, deemed appropriate
- for executive committee discussion. So has something to bring forward here. Yes. So this was
- But all along had been planned to be brought to the board at the November board meeting. But in reviewing
- with legal counsel, staff has some changes close to the district's fee resolution. What started as some
- minor changes to our GBM network has turned into a full scale. We're just gonna... There's...
- A lot of fees are changing, but there's not anything, not a whole lot of real significant changes. We're
- pennies of changes. But at any rate, reviewing things with legal counsel, the way that the statute that
- allows us to implement and amend fees requires that the resolution to change the fees be introduced,
- then a public hearing be advertised, then the board can vote on.
- So we- At the public hearing? At the same date as the public hearing? Yeah, yeah. So what Legals propose,
- we need to have the resolution to amend the fee resolution on the agenda for the October meeting just
- to be introduced. And then we will then notice, make the notice to have the public hearing, which will
- be a part of the, it'll be on the agenda for the work. We just need to distinguish at the board meeting
- We're now opening the public hearing under this resolution, and then we close the public hearing, and
- then subsequently later in the meeting, the board can take out the resolution and vote on it. Okay.
- So which fees are we talking about? Orange bag? Orange bags, no. Our fees, well,
- We added the tires to the fee resolution in 2022, but that was the only change we made. The fees themselves
- have not changed since 2019 or before, in some cases, depending on what we're talking about. So, our
- copy service fees for somebody that wants physical copy of a bit packet or something, it's four cents a page.
- That's well below what anybody else in the world is doing. That's how long it's been since that's been
- updated. Does that get requested very often? No. Generally, we do it electronically. We wouldn't charge
- for an electronic copy of something. Then with the bulk of it, the bulk of the change that really had
- to do with the household has this waste and what we charge to businesses and out of county residents.
- Previously, there was kind of a formula indicated in the fee resolution that hasn't been modified over
- time. But Joey and I, Mr. Long and I looked at, we just need to scrap the formula, basically use it
- as a basis, and
- put in what the fees are we want to charge. And then if our costs change, if labor changes or something
- changes and we need to amend the fees, we bring it to the board and say, hey, we need to bump this one
- up. That's a pound or whatever it is based on the change that's occurred. So the formula is not kept
- up with the cost. Not kept up with. And I think a lot of it had to do with, you know, with our efforts
- pre-COVID where we were
- bumping our minimum rate of pay up. Our labor costs increased significantly and that kind of got some
- things out of whack and I don't know that we necessarily made all the changes that we could have made
- at that time that would have really inflated our prices. And the purpose is not to make money here.
- The purpose is to help offset the costs so we don't go bankrupt providing these services. And I think
- the other thing that
- And that price list has not historically been a part of the fee resolution. It's now a part of the fee
- resolution. What's being proposed is actually puts that commercially exempt small economy generator
- price list out there in the fee resolution. So I think that also gives everybody, the borrower,
- the residents, businesses, an idea of what it costs us to provide all these things that we're not charging
- the residents.
- Because what we're charging the business for a smoke detector, that's what we're, you know, the smoke
- detector costs the same whether it came out of a business or a household to us. So, it gives you an
- idea of what, you know, what it costs, what it does cost us, what the tax dollars are going to work.
- This is what it costs us to provide these services to residents.
- So that'll be in the meeting packet. So it'll be in the meeting packet to be introduced. And of course,
- obviously, public hearing occurs, which gives the public a chance to provide input. And the board can
- suggest, recommend changes to what's been proposed. But what's there is not necessarily set in stone.
- It could be amended before it's voted on.
- the tax. Do you expect to increase fees to residential households? No, nothing. Nothing. There are no
- new fees or increases to existing fees in the proposed that affect. Perhaps in the household.
- specifically to the commercial businesses and personally that small quantity generators. And then we
- do take something from our county residents. They make needs in their tax dollars. All right, any questions on that?
- sense to do that, to reflect what it actually costs us, especially, you know, for people who are not
- paying into our property tax face. Even though the businesses do pay their taxes, but they also have
- the ability to generate revenue to offset those costs, and the average household does not.
- Yes, I should tell us. I have two things. Where are we at with the Rocky Mountain Institute? What are
- they waiting on? What do we need to provide them? I am trying to get information or response from from
- key specifically, but you know other potential locations. They talked about trying to find other locations
- that we could
- solar panels, basically as a part of one larger project that would increase the power available for
- off-takers. I think that was looking to increase the potential off-takers to offset that $50,000 Duke
- fee that gets split amongst the off-takers. So we don't have, at this point, don't have any response
- from Rumpy or any other potential identified
- or locations where additional solar panels could be installed. That's kind of where I am with it.
- We do have, if everybody saw, there is a webinar tomorrow that they're putting on in conjunction with
- the state of Indiana, an item on what bright fields
- landfills and brownfields that now have energy production on them. So there is a webinar on that tomorrow.
- I think they're up to 74 or 75 registered attendees on that. Hopefully, after that, we can start to
- zero in on what are we going to do at our facility and is it going to be in conjunction with anybody
- else or not and hope things work.
- The other thing I have is I wanted to see if there is an update on the hefty plastics recycling program.
- Renew program? The hefty renew program? Right. No, I apologize. There is not. I think that kind of fell
- off the radar, but we can pick that back up and look at options for that locally.
- to get that program in place here. Yeah, I would really like to see what we can do. There's just so
- much that we're not recycling right now in the world of plastics. So thank you. OK, I had a couple of
- questions that came up while I was reading the minutes. Is Republic Services now up to date on paying
- the host fee?
- So they got caught up. Yeah, they got caught up. OK, great. And then there was a request during the
- last meeting for a report on a collection of recycling costs for smoke detectors. I know he's going
- to look into the piece, getting that together and plans to report it. OK. Anything else for the good
- of the order?
- Thank you. Thanks, everyone. Thank you.