All right, sorry about that, everybody. Commissioner Madeira has joined us. So we are already on number
11 in our agenda. We approved all those minutes, forwarded the board meeting minutes to the next board
meeting, and we're now at resolution 202607 to amend the district's fee resolution. Mr. McClassen.
And if he, I'm going to ask if he can't that Joey long be allowed to share screen and audio to help
with this. So as you can see in the memo in the packet that we're starting to run into some items that
I guess we would not consider traditional household residential items, but, um,
but we're getting them out of residences. The first being lithium ion batteries that have a capacity
in excess of 300 watt hours. And these are going to be from roof installed solar panels. The batteries
for those. I've got generators. Generators. We also currently have
to Prius batteries the fire department brought to us after responding to a vehicle accident,
which a little, that's not quite falling under, that's a little different scenario, but we get those.
And those are substantially more expensive than the button batteries or your standard rechargeable tool
battery. And then also,
costs are just skyrocketing on damaged and defective batteries fall under just a generic DDR category,
damaged, defective and recalled batteries. Is the sound working on there? Can you hear other people?
Yeah, I can hear good.
And Julia can get into some more of the specifics of cost and stuff. But then the other thing that we're
getting into are the spray foam insulation do-it-yourself kits, which are not an aerosol can. And so
our vendors consider them a compressed air cylinder. And then because they still have the residue from
the insulation in them, which could potentially have some hazardous characteristics
Those are awfully expensive on us as well. What's in the fee resolution that's proposed? The only changes
are under the household hazardous waste category. I guess there is a corresponding change on the CESQT.
Basically for those items,
proposing that residents pay the lesser of 50% of the district costs are $500. This kind of gives you
an idea of what our cost is on these things. Those previous batteries are going to cost about two grand
apiece. Or more. Is there any way to recoup those costs? Because that should be
the job of insurance. Well, like I said, the previous batteries are a little bit different scenario.
But, you know, well, you know, in our internal discussions and talking about that, I mean, there's still
a battery and they will limit of lifespan. So how long is it till somebody decides to change their own
battery? You had an engine waste, you can do it. And then they're bringing that battery to us. Yeah.
So my question about the previous batteries, if it's a car accident, that cost should be absorbed by
an insurance company.
because, yeah. And that's something we need to investigate. We don't have the accident report from that
particular case. The fire department just showed up with two burnt batteries in a truck. So we took
them rather than send them back down the road with them not knowing what to do with them. And a scenario
like that is not specifically covered because that's not the resident bringing it to us. And that's
a slightly different scenario.
you know, insurance company, that's something that we need to investigate in instances where you have,
we get something like that out of an auto accident and that's a different scenario. And then the other
corresponding change on the CESQG price list is under batteries adding a call for pricing for lithium
ions in excess of 300 watt hours. Now, why is
on this uh price list it's um over 300 watt hours and in the fee text it's 400 watt hours uh because
i didn't make the correction in the fee text joey 300 watt hour yeah 300 watt hours is what they are
considering residential grade above that is
I'm finding out is more of a commercial grade use. But there's a lot of applications out there. So like
your electric scooters and stuff like that may have a 400 watt hour battery. So we will be getting them
eventually. And right now it's being very hard to find somebody to take them from us. So like the car
batteries, I'm still waiting on a price. I'm still waiting on information on how to package them up safely.
and where I can ship them to. And it's just, you know, it's time for everything to catch up to what's
out there. Yeah. I will offer one caveat with this that we hopefully will be addressing this again sometime
next year. If you'll recall, there was a battery extended producer responsibility legislation that was proposed
this last legislative session that unfortunately had great support but got caught up in just in the
system of how things get processed and had to go to a second committee in the short session, there wasn't
time to do that. But we've been told that that or similar legislation is going to be proposed this next
legislative session. Something like that goes through.
then there's potentially funding available to help us with the cost of dealing with some of those batteries.
But in the meantime, the next bill you see from Argo before the board meeting is going to be eye opening.
I have a question. So a lot of these batteries are really big and heavy. Like, do we have the equipment
to like if the fire department comes and drops one off,
I mean, how big and heavy are these things? They're like a normal car battery. So the reason why the
fire department brought those in was they were still, they didn't know how hot they was and if they
can catch on fire again. And they didn't have no safe way of storing them, which we have an outbuilding
that's designed for that. So that's why we took those. I mean, and that caused us more problems because,
you know, when I was working with the vendors that will take them from us, I can't tell them how many
watt hours they are.
you know, that was the first question is, you know, what size or I don't know because it's melted. So
it's causing a lot of different issues, but we will find a way it's, you know, and going back to insurance,
there is some cases where we do work with different towing companies when they clean up for X, we build
a towing company and the towing company turns it into the insurance. So we have done stuff like that. Gotcha.
Thank you. Because I'm thinking there might be a difference between, say, a Prius battery and a Tesla
battery. I doubt we take Tesla batteries because they're- Not yet. In the first party, but yes, we have
a Forklift, we have a Bobcat, we have Palifant. We have the ability to manage things with- Gotcha. Yeah.
As I'm looking at the fee schedule here and you have
number five and number six under the letter B. They're the same thing, the same feed. They seem to overlap.
It's the same cap, but an undamaged lithium ion battery is going to have a different feed for us than
a damaged one. Okay.
but it's gonna be the same for the customer, for someone bringing it. Well, they depend on the size
of it and what are, I mean, it's capped at 500, but a 500 watt hour lithium ion battery that's not damaged
is gonna cost less than one that's damaged. So that 50%. So I mean, there comes a point where, yeah,
you're gonna reach that $500 cap that's in there and it's gonna be the same.
But depending on the size of the battery and whether or not it's damaged, if it's under 1,000 cost to
us and we aren't at that $500, 50 percent, the cost will be different whether it's damaged or not. Damaged
batteries are going to cost more to recycle. Got it. It has more to do with
safety precautions that have to be taken to transport it. OK. But essentially, no matter what the condition,
it's going to be 50% of the district's costs or up to $500. So for the damage defective recalled,
is there? A minimum size that we would incur that we are charged for. Joey got a little tiny battery
that's defective. Is that yeah, yeah, yeah.
Well, I mean, so to put it in perspective, a cell phone batteries, if you take a cell phone battery
that's undamaged, it's going to cost us, you know, probably less than 10 bucks. You take it for a damaged
ones. I have to buy a five gallon bucket that caught, I would have to look up the price, but I think
it's like $300 right now for a five gallon bucket to package damaged lithium ion batteries that I can
only put 11 pounds of batteries in.
And in that eleven pounds, they got to be packaged a certain way and they cannot touch. So that therefore,
depending on the size, I may not be able to get eleven pounds of batteries in there. What do you put
between them and the buffer? They have a fire retardant material. It's kind of kind of reminds you of
like a vermiculite, but it's not. I mean, vermiculite's kind of reminds you like that. Yeah, OK. So
A cell phone battery that's damaged. Do you? If you would be the cost for disposal would be part of
that $300 for the bucket. Yeah, we would have to see like we would have to assess the size of the battery,
which cell phones not very big. So in weigh it. And you know, we would take that 11 pounds in consideration
of what we're paying for the bucket.
And we just do the price that way. So. Still an estimate because you don't know how much you're talking
about the bucket. You know, and if I'm OK, if you feel that we need to do a little more investigation
and. You know. Tweaking on the map on this, I mean, that's we're not. We're not overwhelmed with these
things right now. It's it's it's it's not going to.
Well, a couple more might bankrupt us, but so there is no minimum size or capacity for the damaged batteries.
If it's considered damage, it's a DDR battery and we have to send it out that way. OK. Which means which
means it cannot be packaged with undamaged battery. Can you tell by looking that it's damaged every
time? Oh, yeah. They're usually swollen or
Some of them, we've had a few battery fires come in where people brought them in and they're on fire
in their car. We've had a couple of those. So, I mean, it's pretty easy to tell. In their car on fire?
Wow. Yeah, we've had a couple where we've had to dump them out in the parking lot and get extinguishers
and get them put out. Oh my God. Well, who knew it was so exciting?
And it's coming back to that legislation. I mean, and that's part of it that you have. I mean, the better
manufacturers, the waste haulers, and in many instances, first responders are pushing. These things
are, they're not safe to deal with. I mean, I don't know if you get, there was a couple of weeks ago,
there was a semi with 37,000 pounds of lithium ion batteries in Hancock County that caught on fire and
shut down the highway both directions. That stuff is super toxic.
Yeah, to yeah. OK, so the legislation that was proposed this year and that might come back would make
it the responsibility of the. The product with the battery or whoever made the battery or it well, they
basically put a big chunk of the financial burden on them. So then so state states that have done this,
you know the battery manufacturers put money into a fund and
They have set up what they're terming. Joey, do you remember what BSO stands for? Battery Service
Organization, something to that effect? Yes, something like that. So those BSOs then manage the fund
and create the program within the state to deal with the collection of the lithium ion batteries, damaged
and undamaged, and dispersing those funds to the
people involved in the collection and transportation of the golf set. Well, hopefully they'll come back.
So my other question was, um. Can the district immediately assess how much it's going to cost so that
we somebody owns a big battery? How are you going to know what to target? Well, somebody brings in like
a cell phone battery. We can weigh it and we know, you know, by the poundage, you know,
it's going to fit in with 11 pounds. Now, if somebody brings like an e-bike battery, we have to measure
that and try to figure out how many watt hours it is, whether or not it can go in one of our ways of
recycling it. And, you know, by measuring it, I may only be able to get two or three e-bike batteries
in a five gallon bucket where they don't touch and are safe with packing material around them. So it
really is a case by case kind of
like you're going to have to handle the battery to determine whether you know what the charges. Yeah,
I mean, there's no way of knowing all the batteries out there and the sizes. I mean, there's just like
e-bikes by theirself. There's hundreds of different sizes and stuff of e-bike betters in different shapes.
It's just as labor intensive. Yeah, it's
It's the DDR ones that become tricky. From our vendors for undamaged ones based on dimensions and watt
hours, we can put together some pricing lists and know what it's going to be. But the damaged ones get
tricky because size dictates how many can go in the bucket, weight dictates how many can go in the bucket,
and that's where it gets a little tricky.
an old battery that I find in a remote control under the couch or something that has some crusty stuff
on it, is that considered? That's an alkaline battery. That the Alliance won't have crusty stuff on
it. Yeah. But I will say- That one I can just put in the regular batteries. You can put it in the regular
batteries. This is all talking about lithium-ion. Beyond this, that gets into something that we're also
having to consider moving forward is we just have
to collect batteries at all the sites. And if somebody puts damaged lithium ion batteries in there and
they come in contact with each other or other batteries on the right type, we could have a problem.
What kind of problem? A fire? Yeah, water intensifies the lithium ion battery. That's why the
fire department, you know, I've met with them, done some trainings.
they will actually dig a hole and bury the battery because it's better to smother it out versus spraying
water on it because it just keeps going and intensifies. Has that ever been a problem that somebody's
put Lizzie and I on it? To my knowledge, we have not had an incident at any of our sites except South
Walnut. Yeah, yeah.
The couple where people's pulled into the parking lot. One was something like, uh, they had a bunch
of like watch batteries and some of them can be lithium ion and they was connected and caught on fire.
And one was somebody took two nine boat batteries. So they got that, you know, the more rectangle shape
and hooked them together and threw them in a cardboard box where they got hot enough where they caught
the box on fire.
I feel like there's a public service announcement. Can we get a lease on this? I think it would be kind
of fun to put two 9-well batteries together. And that's another part of that proposed legislation is
education and funding for statewide education.
So right now we're paying $200 per five gallon bucket that holds 11 pounds. And I can buy a 55 gallon
drum that holds more. We actually save a little bit of money by doing that for the bigger batteries.
But again, they only accept up to 300 watt hours. Wait, so the five gallon bucket holds how much? 11 pounds.
It's capped at 11 pounds. Yeah. And I'm sorry. What else did you say, John? A 55 gallon drum is $1,550,
but I can put 400 pounds capped up to there. But again, I can't touch and I got to be packaged a certain
way. And nothing over a 300 watt hour battery.
And you said the five gallon bucket costs $500. What was it? And for, for, for batteries that aren't
damaged and that's, that's part of what we do. We're not proposing to pass any of that cost on to the
residents. Yeah. This is all for the DDR lithium ion batteries. It's not for any damage alkaline. They
don't cost us anymore or something like that.
damaged nickel cadmium or damaged nickel metal. They don't cost us anymore. It's strictly damaged lithium
ion. I mean, it are, you know, just even, even for the undamaged ones, um, our employees that has Matt
spending an ordinate amount of time taping batteries. Taping them? That the terminals can't touch. Okay.
And shipping. So much fun. Um,
So okay so there is a company that takes them and charges us and do we know what happens after that
to the batteries? I don't know what happens to damaged ones because again this is all relatively new
so I haven't got to see or been to one of the facilities of what they do but the other ones get recycled
broken down in commodities
So like your alkaline battery, they're going to separate the little metal around it, recycle that, the
cardboard, all that stuff they're going to try to reuse or separate everything they can and put it back
out. But the DDR batteries, I'm not really for sure. Do we shift these or put them on a truck or who?
Yeah, the vendor comes down with the truck.
I mean, Joey, if you feel like you can do a good estimate, then I'm OK with this. I think it's still
going to be a bargain for people, for the larger ones, the 300. Yeah, the larger ones are the bigger
issue because even the cell phone battery that's swollen is still only going to cost a few dollars.
It's not going to be an exorbitant amount of money that damaged cell phone batteries. It's small enough.
And then that's not necessarily what's hurting us. It's the car batteries, the solar, or I guess the
EV car battery. So how many of those have we collected in the last couple months? The car batteries?
The ones that are number five would apply, the 400 watt hours.
greater. It should be 300, so I need to fix that. Right. 300. I don't know. We've only collected two
car batteries that is right now considered DDR. We have considered taking some solar power powered batteries.
I think we've taken six of those. So not a whole lot, but lithium ion is like the trend that everything's
going to right now. So anything that
It's going to be rechargeable. It's going to be that battery. And the more watt hours means the longer
charge run time. So they're going to be trying to get as much stuff out there as possible. I mean, even
your drill batteries, I've seen them now getting up. They're real close to 300 watt hours, depending
on the size. All the new lawn mowers is going to battery operated. That's what I was going to say. I
have a lawn mower that uses three.
Yeah. Okay. Well. It is what it is. I guess we we put this out there just I mean, obviously it's it's
the board's decision. But the costs are getting to the point that particularly not knowing what is going
to happen with revenue for 2027, but it's a concern. Mm hmm.
I think it's page, yeah, the last, it says page six of six. So it's right after the, it's part of the
fee schedule. So it's the last page of the fee schedule stuff. Is that from the- The CESQG universal
waste prices? That one. Yeah. What is the CESQG? Commercially Exempt Small Quantity Generator. So that's
a commercial entity of business. Yeah.
That's right. There, there's, you know, in the DOT and the EPA regulations, you know, depending on the
volume of past or this, of what's defined as hazardous material that you generate, you know, you could,
if you're below a threshold, you're considered a commercially small quantity generator, and we can deal
with those entities without jeopardizing our record exemption.
So would their pricing be the same as residential or are we going to charge them the full price of what
it costs to displace these? Full price. Full price, okay. Yeah. That's why it just says on there, the
call for pricing.
And you'll see in there under the paints and flammables, that last one is a foaming aerosol can, and
that's like your track seal that's in an aerosol can. The ones that we're trying to address with the
change in here, then you go to your home improvement store and get the three to five gallon canister.
That's what's considered a compressed cylinder, and we would not take those.
from a commercial entity. If you're doing installation as part of your job, you're probably not a CESQG.
Right. So if someone brought it in, is that on this list? No, not on the CESQG list. That's in the text under HHW
Part B, because we have seen those. Last invoice we got, those were $1,400 apiece. Did you suppose that?
Yeah. How big are they? Joey, how big were those foaming insulation canisters? So anywhere from maybe
like a football size up to most common is like your helium tank. Have you seen the pink helium tanks?
That's what the most that's what the most common is. And you can go buy those at your big box stores.
Yeah. It's like a do it yourself kit. It's part A and part B. Yeah. Well, it makes sense to all the
logic makes sense to me.
So this is gonna go to the board. That's up to you. So in the actual resolution, it says. The last whereas
clause. The board was noticed and conducted a public meeting on July 9th. Yes, so so we can't vote on
the resolution has to be introduced at one meeting. And then you.
I think you only have to wait like two weeks, but you have to do it and you have to introduce it. And
then wait at least two weeks and do a public hearing and then you can vote on it. So the last time we
introduced it at one meeting at the next meeting, we did the public hearing and then turned around and
had to vote on it. All right, so.
with bringing this to the full board? Mm-hmm. I am. All righty then. Thanks, Mr. Long. He's not done.
Oh, okay. Thanks for this item. Well, here you want some others, probably. Let's see, going back to
the agenda, we've got public utility easement. Oh, yeah. From the National Guard.
from the National Guard. Yeah. The National Guard. That's what it says. I didn't catch that. It's GERD.
GERD, well. Sorry, it's making me laugh. It's been a busy couple of weeks. No judgment. So at any rate,
yeah, so I'm on page 29. So people are probably aware the National Guard Recruiting Office next door
to us recently went through a pretty substantial renovation.
Uh, Joey and I actually got to go in and tour the new building and it was, they completely gutted it.
It's all new inside and it's, it's not, it's very nice. Um, but at any rate, uh, so as a part of this,
uh, they wanted, want to install four EV charging stations that would be the southeast corner of their
lot, which is what abuts against our property. Um,
And then right off the parking lot is the concrete pad where a transformer would have to be installed.
And so Duke needs to traverse our property to run the electrical lines to the EV charging station. So
Duke's saying, until the property owner gives us an easement, we can't do anything. And that's for the
property owner. So the armory in Florida, they told us that it's an open parking lot.
and they would be metered, but they intend for the charging stations to be open to the general public
when not in use by National Guard. They do have, Joey, do you remember, did they say three or four cars,
cars they use for recruiting business that are gonna be EV vehicles? I do not, but they said that they
was investing and slowly going that way. They was moving to more electric vehicles.
And then the one caveat with this one is, if you'll notice, attached to the resolution, the easement
documents say draft. I am still waiting for Duke Energy is supposed to be providing the documents to
describe the easement that they need to do this. And so if the committee approves moving this to the board,
It's still kind of on hold because if I can't get those documents before the board packet goes out Friday,
then I'll have to pull this off the agenda. Is this going to impact any trees on our property? Not in
that area, no. I'm trying to picture, is this behind the administration building or? It's north of the
administration building. Coming off of Walnut Street.
It's about 20, it's about 20 foot off their parking lot. So if you look at a National Gardens parking
lot, it's about 20 foot and about 10 foot from the road or 15 foot from the road somewhere like there.
So it's just a open grass area that we currently mow. So the behind to the north of our administration
building, there's the creek that runs that we've kind of let go back to a natural habitat. And this
is probably
100 feet north of that. Yeah. And that's all just a grass field right now. And is there actually going
to be dirt moved in that area, or is it just access in case they need it? The armory's contractor may
have inadvertently installed the conduit already. Oh, oops.
Wow. It didn't disturb your operations, I guess. No, and even if they had to trench it all out, it wouldn't
impact our operations. Oh, I see.
The easement is permanent. It's not just for the construction. The easement will be Duke Energy's easement.
It will be a permanent utility easement. How many square feet is it on our property? Off the top of
my head, I don't know. Is it running from this walnut to
parking lot kind of area. Yeah, you can kind of see on page 33, they'll come off Walnut going due west
and then we'll go due north. And it says 15 foot proposed electric one way and 40 foot. The other, I
don't know, there's a few different measurements in here, but we can get to square foot. We can, I mean,
we can get that square footage. But Joanne, Dan, and I reviewed this with, one was from the Indian National
Guard and one was from the feds. So we didn't mess with them too much. What do you mean one was? Well,
they had two representatives there to explain to how
to explain to us and show us the area, infected area, you know, what it was that was being proposed
and what Duke was supposed to be drafting up. And one was from Indian National Guard and the other was
from federal, was a federal employee. I don't know exactly how that all fits. But I, you know,
and I have, Legal has reviewed all of this and, you know,
that are much legal issue there other than what the easement means to our deed. But he didn't see any
problems. He and I kind of agreed that it doesn't impact us. There's not really any reason to not grant
it. And if the EV stations are going to be available to the general public, then it supports our mission.
Yeah, that's true.
So are we okay with moving this to the full board provided we have all the legal necessary documents?
Yeah, that would be my caveat. Yeah, it sounds like yes. And then if I don't get them to the committee
comfortable with. Be making the decision to not put this on the agenda. Yeah. All right, next we have.
The community grant program applications. I believe we have $17,000 left. Yes, and I am sorry I forgot
to put that in the memo. I crunched those numbers and it is. I did too. All programs do not exhaust
exhaust the appropriation. They come to 13,741 dollars.
Right. So have committee members had a chance to take a look at these? Any. Things that stand out questions
comments. I just and just for information, I would know.
that Ellie Spire from Garden Quest and Matthew Austin from our CDC, who also is from Garden Quest, do
appear to be on the team's meeting. They have a specific, a grant specific to Garden Quest, and I believe
Garden Quest is also a component of the other three grant applications. Yes. So. Great.
If we have questions, they are present. The review rubric that the three members of the CAC used. The
last item is cash or in-kind matches, but that doesn't have a score. Is that just an FYI or?
In the rubric that was generated, and this is the same rubric that we used in January for the first
grant award, it was not given a numerical score. It was just noting that either they proposed a cash
dollar amount match or contribution or in-kind contribution of labor or something. Then at that point,
it's up to the applicant to
assign a dollar value to that based on wages or however they want to calculate that. So did they assign
a dollar amount? I guess some of them did and some of them didn't. And I would also note for the record
for the committee's information that I mentioned, Matt Austin, who's our current CAC chair,
is affiliated with Garden Quest. He was in attendance at the CDC meeting where they discussed this,
but he did not. He recused himself from the discussion and voting on the grant applications. He recused
himself from the discussion as well? Yes. Okay. Yes. Due to Garden Quest's involvement with all of the
applications.
We don't have like a minimum score that they have to get to get funded. No, we never established anything
like that. It's just more of a reference point.
This is very minor, just a clarification on when the application from Garden Quest itself refers to
Waste Reduction District of Monroe County Fermentation Bucket Systems. Yeah. What is that?
Allow to have audio visual, please. I mean, I guess I'm just wondering, are they going to be branded
that or is it just referring to? A year or so ago, they came and we didn't have a grant program at the
time, but they came with a proposal seeking some funding assistance from the district to do the Wakashi
fermentation bucket systems that are
district-branded, and that they made available on a trial basis to Grove County residents. I remember.
We can see you, Ellie, but we can't hear you. Okay. Hi. Can you hear me now?
Yeah, so what Tom said is exactly correct. We applied for funding for 50 buckets. They are non spigoted
buckets and they have waste Monroe County Waste Reduction District, the logo saying thank you right
on front and center on the buckets. And so what this grant will take these same buckets and convert them to
the highest demand bucket in our Try It program, which is with a spigot. So all community members will
have the opportunity to try both a non, a bucket without a spigot, and a bucket with a spigot, because
we also have 50 non-spigoted buckets from IDEM as well.
And we're just saying that there's a wait list now. So yeah, we're just taking the ones that the district
already are requesting that the ones that the district already funded, we now convert upgrade by adding
in the spigoted parts and the extra, there's additional things. There's a sieve, there's O-rings, there's
other things that we have to add to make them spigoted. Okay.
we can put yeah and so those they'll still have the waste reduction district logo on them. Honestly
the main reason I don't have a whole lot of questions is because I did hear all the presentations last
year and I saw what you all did and you know all of these are some form of utilizing your same approach
and implementing your program. So I mean that is like my only question.
talking about the specific thing. So that's great. And just to let you know, we had our first program
of the year and we have one coming this Saturday and we don't have any spigoted buckets to give it to.
Basically when people ask, we're going to say you have to go on a wait list. So we see the demand, we
see the need to convert. We have lots of non-spigoted ones, but people want to try both.
What is the benefit of the spigot? The benefit of the spigot is that you are able to capture the fertilizer
out of it. It also makes the force taking after you ferment the food waste, it's an easier way if there's
excess liquid to siphon that off whether you're using the fertilizer or not.
Um, but a lot of people have gardens or they want to fertilize their yard or this actually, this liquid
can be used in septic systems. It can be used to clean out your sinks, your toilets. So a lot of people
are going, wow, there's another thing that I can, that another benefit to this, even if I don't have
a garden and I want to try it. Um, but then there's extra so said, but then there are some, um,
we're seeing sort of like a 90% of people want to, in their households, continue with spigoted buckets,
but we do see 10% do not like the spigots and they like the simplicity of the non-spigots. It's just
a little, there's a little extra work that you have to do with the non-spigoted buckets to take care
of the proportion of liquid to,
fermented food waste. Yeah, I guess I don't know why anybody would want one without a spigot. We do
have some people. Yeah. Well, it's space. It's less expensive if they're going to go ahead after the
Try It program. They're half the price because you don't have all those working parts. So there's also,
you know, long time down the road, you have more things to deal with. If you have a kindergartener who
knows how to turn,
turn the spigot, you may have more messes. Like there's, there's things like that. Um, so some people
choose that they don't want the spigot, but yes, in our household, we'd like the spigot at once. So
you at Garden Quest, um, let people have them for free for a trial period. And then if they want to,
uh, continue, they have to pay for them. Is that how you work?
So they the try it program is for four months we found that people develop habits of within four months
and they can decide that they like it or they don't four months also
is what we find is it takes one to four months to ferment food waste in the ground where it's gone.
So they're gonna see the entire cycle. Then after that, they turn the buckets back in and they can say,
where do I get these buckets? And there's plenty of vendors out there that sell buckets. We also, they
can choose to purchase them as a fundraiser for Garden Quest.
So, but they have the options and we tell them even, you know, here's, if you wanna make your own,
go for it. So we provide everyone the route that they wanna go, but do they have to buy it from us?
No, but a lot of people say, where do we get it? We like how you have created your bucket systems. So
let's support local and let's support the organization that's giving us the free educationals.
But we, we do offer them, you know, you don't have to get it from us. So I had a question on the wonder
lab application because part of it, this is more for Tom, probably than Ellie. Okay. Part of it is,
uh, funds for an intern. Um, what 12, 1250. No.
$2,500 for an intern or two semesters of an intern to help with a program. Is that an expense we're
allowed to cover? I thought when we established the program, there was something about not paying personnel.
We didn't have a conversation. I don't remember saying we weren't going to do it though.
either what the outcome of the negotiation was. Okay. The only specific thing in here is grant funds
may not be used for payment of waste disposal or recycling services, i.e. hauling disposal fees.
advertising, installation services, or administrative expenses. What's an administrative expense? Yeah,
what's an administrative expense? And then how would we provide money? Because isn't it on a reimbursement
basis? How would we provide money for an interchange? Well, I mean, it's
For something like that, it's one thing. If the grant is set up for materials and supplies, the preference
is that they give us the list of what they need and place it in potential vendors, and then we will
go and purchase those using our tax exemption. Otherwise, they get reimbursed minus the sales tax,
that we don't pay. An intern is a temporary thing, but we obviously couldn't pay that until we saw a
W2, 1099. I mean, we'd have to have proof that the expense was incurred.
So like at the end of the year, we would pay for all the wages of that year for that person. I mean,
it's the water lab. So I would guess they could float somebody for a few months without reimbursement,
but just trying to think through. I mean, yeah, the other degree area is, you know, where does a temporary
internship fall?
under the term administrative services. I can seek a legal opinion if you want. I can ask Wonder Lab
for more information about what is this proposed internship and what would be the duties. I would also
question is the intern doing things other than
program this grant is supporting. Yeah. Yeah, I would want to understand how many hours a week they're
working so that see if it would logically match. Get a legal opinion of how this fits into the criteria
of the grant. And then, yeah, and then we need a job description, proposed hours.
I can certainly request that from Wonders. Maybe we can ask Ellie if she's still there. I mean, it depends
on the organization.
I can ask a question. So the idea of what I've discussed with Ella, who's the experience director and
who manages right now all the food waste that goes into their worm composting systems is this in turn
will now be functioning as
their main waste, food waste reduction person. So managing their in-ground worm composting systems,
collecting, dealing with everything in the wonder lab to get students to collect the food waste. So
I'm not sure in terms of
what the the intern will be doing. I'll take that back. I don't know exactly what the intern's going
to be doing to help Ella with school groups and camp groups that are going to be going through Wonder
Lab. Is she helping with marketing materials. Is she going to be teaching school groups as they come
this person as they come through. But what I do know is this person is going to be in charge of all
of the food waste
once it gets into the buckets and bearing it at both that wonder lab and then being part of the, or
being the person who then transports it out to Will Dettmer community gardens and is trained by, um,
by myself to bury it at Will Dettmer gardens. And so we, there's a partnership that has, will evolve
through this and they will,
make sure that it is done appropriately, responsibly, so that Will Dettmer Gardens gets soil. Okay.
It also looks like, I guess, page 66 of the packet, you know, in their answer to question A, you know,
the $4,500 for Bokashi composting system and accompanying supplies, but then it goes on to say that this
will increase the amount of items to be composted, reducing museums overall waste while serving Wonder
Labs core pillars. So I get that in a broader context, I think the grant involves more than just Okashi.
Yeah. And so, you know, as I said, that if part of it is taking the fermented food waste out to Weldetner
to be buried, I mean, I think that still fits into what they proposed in the grant.
Yeah, and then I don't want to speak for Ella in terms of everything that they're going to do with all
the groups that are coming through. But what I saw them do as school groups were coming in is they all
have their lunch bags. They go into some of their meeting rooms. They have recycling trash. And now
we'll have food waste set up. And they always train all the teachers and whoever's the parents who are
assisting. This is what we do at Wonder Lab with our waste.
So how that intern will be involved, I'm not sure in that component. But that's what Ella and I, or
that's what Ella sort of showed me. That's in general what we discussed. And it also, the last sentence
of the third paragraph on that same page, request funds for an intern to collect food waste for the
Wilkoshe buckets and maintain the Vermicost bins. So the Vermicost bins. That's exactly what I highlighted.
Yeah, and with the Vermicost bins, that's a separate,
process in the Bokashi. It's actually going to be the same thing. So they're converting their vermicomposting
bins over into Bokashi bins. So it's the same thing. They're vermicomposting bins with Bokashi being
used as the substrate for the worms. OK. Thanks, Ellie. There you go. OK. That gets pretty involved.
At least it sounds like it.
Yeah, so Tom, if you could check with Wonderlab about how many hours these interns will work and what
their rate of pay would be, and then check with legal if we are allowed to reimburse that and help.
Yeah, exactly. We can do that. Do you think, would it help if I asked Wonderlab to have somebody attend
the board meeting?
I mean, I would never tell a grand advocate that they can't attend the board meeting where their application
is being considered, but as it stands right now, there's no requirement for them to be present when
the application is considered. Let them know and extend the invitation. Yeah, I would let all four of
them know, extend an invitation. I don't want to single them out. If the committee agrees to move all
four forward to the full board, I can certainly
reach out to all the applicants tomorrow and let them know that they will be on the agenda for the board
meeting next Thursday that they're welcome to attend and be available to answer any questions. I do
have another question about this one that I don't expect anyone here to really have an answer to that
maybe we could find out because $500 is for the one and a half hour training
And one year of support for wonder lab staff and volunteers. And I just don't know what that really
means. I need a year of support. Oh, what page 72 packet? Sure. So, so yeah, I can answer that because
we've been doing the, um,
that with our triad program and with all of our educational. So that means that after any household
or any group goes through the training, we wanna, we're trying to build the confidence for them to know
and understand what to do with their food waste. So let's go to Wonder Lab, for example. So they're
in the triad program right now. They have two buckets and they sent me pictures of
what it looked like after they opened up their bucket and they had concerns about white fuzzy mold.
And I said, so they're texting me, so this is the support. They text me, they say, what's going on?
I said, don't worry, this white fuzzy mold is actually a beneficial mold. This is actually a visual
indicator that you are doing a fantastic job, keep it up.
Next thing, well, why do I have oil in my fertilizer? Oh, and I explained that. So this is the kind
of support we give if someone wants to bring their bucket to us and we do a pH test because they're
concerned that it's not acidic enough, we're gonna pH test their ferment, their fertilizer. So if a
part breaks, we're going to help them problem solve or fix it for them. That's the kind of support we're
talking about.
Mm hmm. Anything else? Um, no. So what you're saying is that they would be paying you a kind
of a subscription fee for technical assistance. Yeah. Yeah. And if anything goes wrong with the buckets,
yeah, we're, we're taking care of it. Okay. And the training is done by you. Yes. Yes.
question. Jody, do you have any concerns or questions? No, just listening in because it's the first
time I've been through this process. Well, it's the first time we've been through it too.
Do you find it interesting that the parks scored lower than the other ones? I mean, I think there's
some variation on how people have gauged the number of participants impacted. So 60 residents or 50
Okashi systems.
I mean, you could have estimated 150. That's the household of three for each one. I think they were
kind of conservative. I don't know if that was one they scored lower transferability. I think, I don't
know why they only got a three.
Maybe because they've already been doing it. So it's not as innovative because that was one of the scores.
But I mean, transferability, maybe city parks and recreation could do. Yeah, I think these are all good
applications. I do too.
I mean, they certainly helped to support the mission and they're all composting food waste related,
which is something that we have previously identified as something that we need to focus more on. Ellie
has her hand up. Do you have something to add? Yeah, I just wanted to add that Will Dettmer Gardens
has only so far in terms of their
Bokashi exploration. They have provided the land for the pits and we have done, we've completed two
educationals out there. This would be now engaging. Like if you are a gardener at Will Dettmer gardens
with that plot, you get two buckets. If you no longer rent that plot, the buckets stay with that. So
this is a whole new level of, um,
into making it, this is what Monroe County residents do when they garden at Will Dettmer Gardens. So
this is a whole new level. And as well as all these partnerships that are starting to develop. Exciting.
Yeah, where Will Dettmer is paying for soil. They are super excited about this concept of, oh, if people,
Wonder lab has food waste and they want to get rid of it. And they want to teach all these school groups,
but they don't have the place at wonder lab to bury all this. And we'll Detmer is begging for more soil.
They'll take wonder labs, food waste. Um, so that, that's, that's the idea of, of all these, um, is
taking it to another level, another stop. So,
There seems to be a discrepancy in the Monroe County Parks and Rec dollar amount for their requests.
So when I look at page 57, their supply list, the total is 49, 22, 33. Is there something to be added
to that? Because on their application, they asked for 5,082. So where are you?
Do we have to add the five? 52, page 52 of the packet, where they just did the total funds requested,
49, 22, 33. It's page 57 on their supply list. Okay, so now our supplies. It's 49, 22.
How is there a discrepancy? Because on their application form they say 5082. Where? Number seven. On
their application form. Are you sure? Page 52? I see 49, 22, 33. Say what? 5082.
Well, mine, ours have been like, whited out and corrected, it looks like. Look at mine. Look. You see
how it's cut? Yeah. You know what I mean? Mine's mine different than yours. I sent the same packet to
everybody. What the heck? OK. Are you on the 622 or 6226 ECM packet amended? Mm-hmm. Yes.
I am. That is super weird. I don't know how that could happen. Well, you did send an amended packet.
All the change on the amended packet was the date on the agenda. It said Wednesday instead of Tuesday.
That's so weird. If I click view, is there something show high?
Yeah. Okay. Well, nevermind. There's no discrepancy, apparently. That's so strange. That's really bizarre.
I'm baffled by that. But yours where it says 4922, it kind of has a dark line under it, like it was
maybe... Right, like it's a pretty heavy line, but it's like they typed with underline on, on top of
where you already had a blank space underlined.
Oh, I trust you. Now I'm typing the wrong amount in here. It's a ghost in the machine. We're all looking
at the same thing. Oh, wait a minute. I know why. Because I filtered the comments to just have my comments.
What if I turn on this thing? No, I did turn on that thing, didn't I? Now it's showing all comments.
Any people make comments? There's some AutoCAD text in the Eastman thing. I don't know. Well.
There it is. Okay. What? I did. There was also, okay, it was a comment. It was a correction on a PDF.
that I had turned off because I only wanted to see my comments. Okay. Sorry about that. So it is. I'm
glad there was an explanation. Okay. I'm glad I'm not just going nuts. They corrected it though. They
corrected it. Okay. That's bizarre. Right. And, and the, the comments are by blank. Like it's, it says,
you know, you can filter the comments and I'm just blank. Okay. Wild. All right. Okay. So that's a question
for Jacob.
She's the one that did it. OK. All right. So are we OK forwarding these to the full board? And Tom will
ask more questions for Wonderlife. Yes. Very good. Well, then we can move on to appointment to the CAC.
So that's all.
Allison Sears, who's an employee of Rumpke Waste and Recycling, submitted a request through our website
to be on the CAC, as you can see in the memo. That would bring the total number of members to six, with
three being representatives from the industry, which is the max under state statute, 50%.
Runky has a representative already. That would give Runky two representatives. Two from Runky, and what
are the other two representing? The other one. The other one, sorry. It's Joe Sears from the public
service. But we'd have two Sears, two members of the Sears family.
Yes, I believe Allison has children with daughter-in-law. We need some female representation on that.
I have one. I have a cousin who works at CBU and
We were at a family function recently, and so now it all came up. And she, what can I be on? I say,
well, sure. So I am waiting for her letter of interest that she has, except she intends to seek application,
or to seek appointment to the CHC. Right. Well, that's great. Are we OK forwarding this? Allison Sears.
to the floor. Then I think we are down to the catch all of all other items teams itself. I might have
some items. Are they appropriate on your perspective? So I think it was last month.
We were talking about the situation with the compact releases. Oh, great. And, you know, if we're looking
at renewing with the current vendor or there was some question about was there a need under the statute
to go out for bid because it was an equipment lease or, you know, did it fall as a service? But anyway,
one of the things staff was asked to look at pricing out purchasing the compact.
So we did get a quote from the MAC Corporation, which the MAC 400 four yard stationary compactor, which
is everybody we've talked to, that's the unit we want, that's the comparable, the newer version comparable
to what we had. So we got a quote with the unit itself, and then a list of the options, which Zoe and
I went through,
to the best we could to say, yep, we got this, we got this, we got this, we want this, which would be
a block here to keep the hydraulic flow from increasing in the winter, which would be a big help. And
we're looking at $29,775 per compactor. $29,000, what? $775 per compactor. And we have 13? 15. $446,625.
You said 15?
We have 15. And that does not include installation, delivery, any potential electric work that might
need to be done. Does it have to come with some sort of service contract, or is that something that
we would be able to? That would cost extra. I'm sure that's available. Is that something we would need,
or do we have
We don't have our own mechanics. We can't wiggle his nose and make it all better. The one thing that
we didn't get as a part of the quote would be, I assume there's some sort of warranty with the things.
one year or something, but we did not get that information. What's the lifespan in one of those? In
going through all of this and talking with vendors that sell and lease these things, the industry standard
on them is five to seven years.
And but that's not necessarily a lifespan. You know, with the comeback that we're running right now,
we're 20 years old. What? Yeah. 20 compared to five to seven. Well, that's the industry standard is
five to seven is when the maintenance costs start to become, I guess, get to the point that you should
consider replacing the equipment. That's not to say that some don't last 10 to 15 years or some don't
only last two years.
A lot of it depends on the environment there and what materials you're dealing with. I think Joey talked
about some of that last time. But trash can have anything and everything in it that can impact the metal
and cause corrosion and stuff like that. But we didn't get that number as requested. And yet the other
thing that we don't have, obviously,
Nobody's going to have 15 of these things sitting on the lock that they can deliver tomorrow. And we
also don't have $460,000 that we're going to donate to that. Yeah. Snap your fingers. That's not what's
available today. Bippity boppity boo. But we got that information before we do.
And then I'm looking at the packet from our last meeting. What was the cost of the leases? So I was
just trying to find. Well, what we're currently paying, because the leases are all over the place as
far as when they started, one compact or two compactors. But I think that we're 300, 350 is the lowest.
475 or so is the highest per month. Yeah, I believe so. I want to say it's like 450 is the highest one
that we're paying right now. But whether, you know, if we renew with the existing company, they're going
to they want to update these things because their guys are down here too much working on.
So it's going to go out. If we go out for bid, whoever bids on it is going to offer newer, better equipment
than what we currently have. It's going to cost more. So let's even say that it was $1,000 per month.
It's still $12,000 per year. For what? For one. Times 15.
Is any of these leases offer, maybe even a little closely, do they offer a guarantee that your equipment
isn't going to be over 10 years old? I mean, I would just hope that if I'm paying per month. No, because
you're going to get an agreement in place that's not going to extend beyond what they think is
the serviceable lifespan of that equipment. If they say in five years, it's going to need to be replaced
or upgraded, they're not going to do a service agreement longer than five years. How are we in this
position of 20-year-old things that release it? Because we turned into this agreement with a local vendor
out of ND. I mean, they're Mac pieces of equipment,
It was when we entered into these agreements with them, they were not a part of them. National corporation.
What did they like stagger their placement? So like. We don't do all of them at once, but we. Yeah,
if we purchased. I mean, even their legs. Well, either. Yeah, either way that's you're doing one or
two at a time. I mean, because that's these things have to be built. What's the lead time on them? Do we know?
I do not. I do know there's a few on hand, but say to have one built, I don't know what the lead time
is, but ideally, you know, we would try to schedule it on days when we're shut down. So like, you know,
if we can get one switched out on a Thursday when the sites are closed is how we would attempt to do
this. So it would take us a little bit of time to switch them out. And the other aspect of that is that
if we, if we buy or we, or we lease with a different vendor,
You know, we also have to deal with terminating the existing leases that all have the same termination
terms in them, but staggered dates. I mean, you got to do the 90, you know, the 90-day or 180-day notice.
You know, but we got to do one now for the ones that expire in September, and then in a couple months,
do another one for the ones that expire in November.
You know, if we renew with the current vendor, some of that becomes a lot easier because they're going
to be more amenable to working with us on entering into the new leases. And you know, they'll let us
terminate an existing lease without notice if they have the unit ready and they're ready to replace
it today. If we're purchasing our own or going with a competing vendor, then we have to
schedule the installs and make sure we have notes of when we need to issue a termination of this. It's
all doable. And I don't think any of that means that if there's an opportunity to get a better deal,
that we shouldn't pursue that opportunity to get a better deal. And I would say we are, you know,
I think regardless of who, if we're gonna lease, regardless of who we're leasing from, we're probably
into five to $600 per month range per unit. Is that all? No, that's better than I thought.
And the recollection I have from last time is there's like three that need to be
replaced pretty quickly. We're currently having one breakdown every so often. We have one I have been
told is somewhere in the neighborhood 30 to 50 years old from their mechanic and it's there's only two
of them known in existence and we have one.
So I just want to, there's a combination that can be done where over time we purchase one or two per
year to get to that longer term. You know, so if we did, and I don't know what financially we're just
sending money aside for a second, but if you did two per year, then you'd have like maybe a seven or
eight year, you know,
or even 10-year kind of replacement. If you're telling me that they might last that long, you could
get into that sort of thing where you're replacing two per year forever. So every seven, eight years,
everything's being updated. Right. Right. And then you're kind of budgeting it, plan for it, obviously
costs change. But in the meantime, the ones that you still would have to be having
them replay, you know, new ones put on lease until we fill it out, but fewer and fewer on lease.
I don't know. I think there's probably an analysis that could be done, but not right here in my head.
And I, you know, I think it's, um, so if we're saying,
We need to know the cost of a maintenance agreement. Well, and that's part of it. I mean, with under
under a lease, some maintenance is included, but not all, but not all me. I mean, yeah, I mean, they're
obviously far operator gets mad and slams the button real hard for any exceptional, you know, but as
far as coming down and inspecting it,
you know, topping off the hydraulic things like that are going to be included. So the math I just did
was $600 per unit times 15 units times 12 months is $108,000 per year times seven year lifespan gets
us to $756,000 for the lease or lifespan of all of our contractors.
Whereas if we purchase for 30K each, 15 units, $450,000, but that doesn't include maintenance. Right.
So I just question from a little different perspective. Yeah. If we say 600 per month for a unit times
12 months times five years, that's $36,000, at least that unit per five years. And that would include
a lot of the maintenance
as opposed to spending $30,000 for that unit for that same five-year period. So you calculate $36,000
for one unit for five years? Yeah. So can we get a vote for the maintenance cost, maintenance contract,
I'm sure I can reach out to Mac and say, you know, if we send them what we have put together here, what
would the maintenance be per year on it? And again, you know, that wouldn't cover the parts and all
that, but we can get a general idea of what maintenance would be per hour, I'm sure. Which would yeah.
Well, the technician's going to come down. It's going to cost you $75 an hour for that technician to
come and do that. So that's not included in the maintenance agreement? Well, that's what would be quoted
in the maintenance agreement. And then on top of that, you're going to, well, we need a new hydraulic
hose. That's another $125. That doesn't even seem like a maintenance agreement. That doesn't seem like
a maintenance agreement. That seems like it's calling the standards appliances and having them come out.
You want a maintenance agreement that you can ask. I don't know if they're going to be part of that.
I don't know. What kind of maintenance agreement we have now, I'd like to get a quote on that for if
we purchased. I guess the only thing that might be different is if it locks us into a certain rate for
a certain period of time. If it's no other benefit, but it holds the rate,
the hourly rates steady for three years or whatever. Yeah. You understand what they're asking for?
I think so. And I could do that and I could see, you know, like what the warranty says and what the
extended warranty would be and what it would cover. Yes. We don't know that information right now. And
if we lease, we don't really get the benefit of warranty, right? Cause that would see with them.
One of the vendors I talked to has told us that they would do general maintenance like every three or
four months, which we currently don't have. And they have somebody local that is here that could,
you know, within an hour or two be working on the machines. So that was something else I would have
to look at is how far, you know, out of Indy, what, you know, Mac, who they use to maintenance the machines,
you know, how long would it take to get somebody here to work on them?
Because I don't. Yeah, yeah. How urgent is this like? It's not a one break. So are we? Joey, are we
saying that one breaks like once a month, once every two months?
We have small issues probably once every six or eight weeks. You know, nothing major. The one that we're
worried about is the really old one that, you know, I've been told is somewhere between 30 and 50 years.
You know, I've tried to get them to give me a price to replace it. And, you know, they're like, well,
you're under contract with this machine. I don't know, you know,
A couple of years ago I was with this same compactor and it went down and it was down for four or five
months because they had to rebuild rams and cylinders because they didn't have no parts for it. So that's
where we're at is eventually they don't make parts for this machine no more. So everything's got to
be rebuilt. It's like a bad deal to be paying to leave something that's so old. That's the $300 a month one. Yep.
Can we go forward with getting rid of that lease, at least? Or should, that thing should be,
should we? Yeah, should we? So that's, that's, that's a standalone lease with a different company. Wouldn't
we have leased it to pay for it by now? Like, isn't there a leased loan program or something?
You're right. I mean, yeah, because the department is using five years. But if we're keeping them for
so much longer. Well, that should have been based on
you know, that the vendors were talking to saying every five to seven years, they need to be updated.
Well, every five to seven years, is this lease going to then automatically get us a brand new thing?
Not at the same rate. I mean, we could build that into the lease, but I doubt anybody's going to agree
to give us the newest, most updated equipment at the same rate. Yeah. Yeah. Well, I wouldn't.
Necessarily. And with regard to the one, I mean, yeah, because it's under a different agreement with
a different company, there's other options there. But if we're going to lease, I would prefer to get
all 15 of them under one agreement. 15. Five sides, three per side.
Well, so if we could get that information about maintenance agreement, we could maybe make a decision
next month. I don't know. Do you feel strongly that we should do this? Are you leaning strongly,
both of you, one way or the other, lease or own? I think I would prefer to lease.
takes a little bit of the responsibility off us for service and maintenance. But if we buy something
and there's a viable service agreement option out there, then that alleviates some of that need. What's
the cost of that? And you've got to build that into this half-million-dollar figure we got right here.
What did the legal counsel say about whether we have to put a request for proposals out there for the
lease? It's been a few weeks. His response was asking him about making the argument that this is a service
contract because maintenance is included.
He said something to the effect that the district could make that argument. Would he back us? Well,
yeah. He would make that argument on our behalf if it came to that. I think in last month's packet,
I cited there was a separate part of the statute that was specific to equipment leases.
that had much lower thresholds for when you have to go out for bed. If you're going to say that the
service is secondary or auxiliary to the primary focus of this is the piece of equipment and you're
subject to this statute, we don't have a choice but to go out for bed. Like I said last time, I think
we should put it out for bed.
Yeah, last time you said something better safe than sorry or whatever and yeah. And I, you know,
I think that. Doing doing something.
takes us down a path with a different vendor is going to present some logistical challenges because
of the way that the leases are all staggered and stuff like that. But I mean, I think Joey and I have
investigated enough at this point that I think there's options, other options out there that are worth
considering. And we can take all that into account. I mean, our current vendor,
can respond to the bid. Oh, and I would expect that they will if we did. And then we can compare everything,
the ease of staying with the same members. And the way that we purposely word those things, that we
are not stuck taking the bottom dollar. OK. Particularly since service would be included in this. So
there are other factors that can be factored into.
You know, we'll say lowest and most responsive bid, which doesn't necessarily mean it's the bottom dollar.
Okay. What was that terminology? Responsive and? Lowest and most responsive. Some of that is dependent
on how you word request.
So we need to work toward that request carefully so we can consider multiple facets. Yeah, because you
can get someone who prices it low, but it's not very responsive. Yeah, we go down and we have to wait
two weeks to get a technician. Well, if they can't work with installing right when we need, you know,
this lease ends, you know, that's that convenience factor. And that's the lead time acquired. Initially,
that's going to be the biggest challenge is these things have to be billed and we have to provide so
much notice to get out of the lease automatically renewed. What is the notice period for the current
license for the majority? It's either 90 or 100 days. I forget which it is.
There's a few things that we're interested in noticing our way out of, and they all have different notice
periods. We can certainly grab a couple of the contracts. Does anybody have a hard stock coming up?
This meeting is running longer than normal. I am supposed to be watching a webinar on local income tax
changes. Pretty exciting stuff. The district doesn't get income tax, so that's not pertinent to your
position. It is not. Continue, I will catch up.
that I did want to, and I think I've told Thomas, to let you all know that I will be unable to come
over to the next, I'll be able to attend the June board meeting remotely, but then the next Executive
Committee and the next board meeting in July, I will not be able to attend.
fun reason. So hopefully both of you can attend the next executive committee meeting. Which would be
the 7th of July? I think it's June 30th. Yeah, June 30th.
July 9th. Oh no, it is. Okay, I'm maybe coming back from Colorado at that time because I have to drop
my kid off at Air Force Academy. In June? That's so soon. June 24th. Well, we can. Okay, all right.
Did he stand up when Mr. Stark asked students? He did.
Oh, the North graduation was Saturday. Yeah. I can't pull. I'm not connected to the internet right now.
I can't pull up that. Oh, that's OK. But we can. Yeah, I feel kind of bad leaving this up in the air.
Well, it is what it means. The units are working right now. And I mean, well, I missed my mention.
I mean, it's a little nervous, but they're working right now. I mean, obviously the rep for the current
vendor is pushing, but we, I mean, this is potentially a half a million dollar decision. We kind of
hit it right. So. New diligence. So I think it's fine. And the worst case scenario is, we don't come
to a decision
soon enough to start initiating the opt-out notices for the current leases and we have to wait another
year. Oh, can we get a month-to-month? I'm sorry. On something that old, we can't get a month-to-month
lease. Not the way the lease agreements that were signed about 13 years ago. Can we do an opt-out of
the current and say, hey, like on the ones that are coming up,
If they'll agree to it. I would ask. Cause I'm for Marie that way. Yeah, I mean, it's the same ancient
equipment. So yeah, I mean, I can, I can, I can ask the rep what are, you know, what our options are
to alleviate some of the logistics. But I don't know that that's the only, it only alleviates the logistics.
that are involved with going to a different vendor because they'll alleviate them all for themselves.
Yeah, that's true. Can we get a list of the compactors and how old they are and when they're there at
least dates around. That's a good idea. I might actually have that somewhere. OK, so.
We need to go check. I honestly put things on my calendar incorrectly. I just moved it to the 30th.
Well, do we need to look to reschedule that executive committee meeting? We need people to attend in
person. Correct? Good. I can dial in. We need two in the room. Yeah. Yeah. I can be in the room, but
that's not two people.
I need myself an eye. Can't you throw your voice? We can confuse the owl and it'll look like there's
two. I forgot to tell you that once a meeting has lasted longer than it's supposed to and I might become
very, very... We're already running long enough. We can reschedule that via email. As we need to. Late
next week when I get back in town. And like I said, I will
check my email periodically on vacation, but I would really rather not have a meeting to go to at a
certain time. Anything else to bring up in the category of all other items?
I don't know if Teresa's still with us or did we lose her? I think she just left. OK, that's all right.
I mentioned earlier that the Arkwood bill that's normally would be paid under the resolution. That's
our HHW vendor.
Normally, there's a service agreement in place that would be in the resolution. However, the current
bill is $91,000. Do what now? Yeah. That covers how many months of collected stuff? Joey? That's about
three months, and it's because of all the foaming cylinders. The foaming cylinders was over half the
bill. Oh my, who brought those in? We actually got
42 of them, I believe, was the number. And a lot of them was dropped off at our sites, you know, illegally
dumped. But we still have to do the right thing with them. We had a couple brought in the hazmat over
the time. OK. So at any rate, so that amount under our internal controls, Teresa and I can't do that.
It takes a board member.
but our quote is also a vendor we pay via ACH. So what Teresa and I discussed is we're gonna hold that
out so that it is a part of the claims to be approved at the board meeting. So that way, and since we're
not writing a check, but then that way we will have the board vote approving it and then Teresa and
I will have to
turn around the day after and work with the bank to get an exception on the limits that are placed on
our ACH transactions. We'll do a one-time exemption for us and we'll process that after board meeting.
I told you it'd be eye-opening. Normally, if we pay by check, you would need a signature. One of the
officers would have to sign. Yeah. What is the internal control for
um, ACH. This was not a foreseen circumstance. Yeah. So we need to, that's coming up too. With that
in our internal controls mechanism. But I think, I think given where we sit right now, that if it's,
if it's treated just, I guess, in essence, we're treating it as a vendor who's not on the vendor list.
So that way it gets presented to the board at the board meeting to be approved at the board meeting.
And that majority vote approval at the board meeting, we're accepting as authorization for Theresa and
I to transact that amount. We may even make mention of that at the board meeting and ask that part of
the vote to approve be to authorize.
to control an executive director to execute that ACH transaction in that amount. To have that be a separate?
Wait, to put that in the motion that we usually do for verbal claims? Right. Okay. You could write that
out, make sure we get the motion right. Well, yeah, we will single that particular payment out
when we present the claims for approval and explain why it's being singled out and what authority we
need upon the approval to get it executed. Wow. It's expensive to clean up messes. Now you understand
where we brought the fee resolution to.
Yes, I'm clear. And yeah, and that's just like said, it's, you know, it's become a do it yourself thing.
And I get it. And I think even if you're paying us $500 to get rid of it, there's still saving money
versus hiring the contract or if that's the route you want to go.
the remote for next week's meeting. Can one of you meet the meeting? It's chairing a meeting remotely
is difficult. Will you be there? That's why sure. Oh, this is the. The June board meeting on the next
week. Yeah, yeah. Thank you.
I will be. Secretary. All right, anything else for the good of the order? You want to. Do I want to
what? Oh, that's right. So. After all these.
Interviews as was evidenced by the many minutes of executive sessions. We have offered the controllers
position. Since that was that was delegated to me as board here to do so, I did offer that position.
Today, and I believe the official letter still needs to go out verbally accepted, but we haven't got
the letter. That's wonderful so.
That person should be able to start soon. I'll get that to the board confirmation vote next week. Yes.
Yeah. And everything should be barring any unforeseen circumstances in place by the board meeting. Awesome.
Yep. Very good. Thank you for taking that responsibility. Oh, yes, 100%. And thank you.
Thank you both for your help. Well, I think that is it for us today. So we are adjourned.