WEBVTT 00:00:00.258 --> 00:00:09.332 - Call the order of this meeting, the Executive Committee of the Waste Reduction District of Monroe County. 00:00:09.332 --> 00:00:18.150 - Excellent. In case you're online wondering what we're talking about, our Zoom screen or a Teams screen 00:00:18.150 --> 00:00:26.796 - is bright pink. That's the whole Windows theme. Is that what it looks like through cats as well? No. 00:00:26.796 --> 00:00:29.022 - Okay. All right. Darn it. 00:00:29.474 --> 00:00:39.541 - Is it breast cancer awareness? Is that right? Is that this month? It's October. It's October. Well, 00:00:39.541 --> 00:00:49.708 - there we go. Let's go. It's telling us we're all canuff. Canuff. It's Barbie. Anyhow. All right. Let 00:00:49.708 --> 00:00:59.070 - us do a roll call. Mr. McGlasson, please. Piedmont-Smith. Here. Madeira. Here. Wilkes. Here. 00:01:00.066 --> 00:01:08.242 - All are present in the room. Sweet. Nice. Alright, so we have two sets of minutes that we already reviewed 00:01:08.242 --> 00:01:16.418 - at our last executive committee meeting. So any comments on that? Then we have executive committee meeting 00:01:16.418 --> 00:01:24.517 - minutes from September 1st. I move that we approve the executive committee meeting minutes from September 00:01:24.517 --> 00:01:28.414 - 1st. I second. Hi, how are you? Good, how are you? 00:01:30.370 --> 00:01:39.839 - So I did submit some small corrections to those minutes. Did you see that? Minor, but there seemed to 00:01:39.839 --> 00:01:49.123 - be a lot of them. I apologize. That's okay. Grammar and typography. It's the IT of philosophy. It's 00:01:49.123 --> 00:01:59.614 - us every time. All right. So with those small corrections, can you please call the roll on the minutes approval? 00:02:00.930 --> 00:02:10.336 - Madera? Aye. Yes. Wilts? Yes. Pippa and Smith? Yes. Motion passes unanimously. Thank you. Next we have 00:02:10.336 --> 00:02:19.651 - a resolution 20.608 for a public utility easement that we've talked about several months ago and then 00:02:19.651 --> 00:02:27.870 - we finally have the documentation. Yeah, in the packet attached to the resolution are the 00:02:28.130 --> 00:02:35.202 - the final easement documents prepared by Duke Energy that the board is being asked to approve so that 00:02:35.202 --> 00:02:42.205 - the armory can get electrical service run to their new EV charging stations, which looked very nice. 00:02:42.205 --> 00:02:49.416 - They're all installed and ready to go. Turned by this guy and just like, okay, good. Yeah, I drive past 00:02:49.416 --> 00:02:56.766 - them every day. They're really nice. And then I guess through the process, I actually was not aware until 00:02:56.962 --> 00:03:06.511 - final draft started going around. I guess the city also has to grant an easement as well. But it's basically 00:03:06.511 --> 00:03:15.271 - identical to ours. But just so that everybody's aware that in addition to the board approving this, 00:03:15.271 --> 00:03:24.206 - the city also has to agree to the easement as well. I just have a question on the exhibit A, the map. 00:03:24.206 --> 00:03:26.046 - I was just trying to 00:03:26.914 --> 00:03:38.525 - understand this, are the dark lines the border between their property and ours? Or is it just the little 00:03:38.525 --> 00:03:50.137 - part to the south? This one? Because I thought it was less than. So the dark line, I guess to the north, 00:03:50.137 --> 00:03:55.998 - to the top, is the property boundary. Oh, it is. OK. 00:03:56.130 --> 00:04:04.670 - The one going down the right side would be basically at the edge of the road. The right of way. Yeah. 00:04:04.670 --> 00:04:13.546 - Then the hatched area is the easement area where the utilities will be ran. Okay. Probably that northeast 00:04:13.546 --> 00:04:22.254 - part within the L is what the city has to grant them. Because that's in the right of way. I didn't look 00:04:22.254 --> 00:04:25.854 - that close. The city was asked to approve. 00:04:26.114 --> 00:04:36.714 - It doesn't. Yeah. What else would be? Yeah, I don't know what else would be. Unless because it's crossing 00:04:36.714 --> 00:04:46.914 - the sidewalk or because of where the utility connection occurs in relation to the right-of-way. Okay. 00:04:46.914 --> 00:04:52.414 - I didn't realize that was right up against the street. 00:04:55.010 --> 00:05:03.892 - It's not right up against the street, but it is up against the sidewalk. Is that the sidewalk there 00:05:03.892 --> 00:05:13.129 - to the right? Yeah. Yeah, I think that the heavy line going down to the right looks like that's running 00:05:13.129 --> 00:05:22.366 - through the middle of the sidewalk. Okay. All right. Legal counsel looked at this and said it was data. 00:05:24.194 --> 00:05:32.484 - Any questions or comments on this? No? Anyone come come in? Yep. Sorry, my my eyes are pulling back 00:05:32.484 --> 00:05:40.774 - from the map, but it was. Some of the parts are like really tiny. I know I was doing the old person 00:05:40.774 --> 00:05:49.313 - thing. Take off the glass exactly yeah. I believe I mean if if if he would prefer I put the board back 00:05:49.313 --> 00:05:51.966 - and I can scale those pages up. 00:05:52.738 --> 00:05:59.877 - Oh, no, they're fine. They will fit on one screen and then you'd have to. I'd like you to color them 00:05:59.877 --> 00:06:07.300 - in and then leave them. Can't do that. They're Duke's final versions. I can't change them. I don't think 00:06:07.300 --> 00:06:10.622 - blowing them up will make them any more clear. 00:06:11.330 --> 00:06:19.811 - It's just, you know, it's kind of fuzzy even with this. Well, part of that, I think, is due to me taking 00:06:19.811 --> 00:06:28.130 - the PDF files that I was provided and putting them into the resolution document. I could separate them 00:06:28.130 --> 00:06:36.529 - out. I mean, I guess I wanted them to be a part of the resolution, but I could also attach the original 00:06:36.529 --> 00:06:41.214 - version behind the resolution and the board packet, which 00:06:41.378 --> 00:06:54.448 - would probably be a little cleaner to look at. Do you think it's worth the trouble? No. I don't think 00:06:54.448 --> 00:07:07.902 - anybody's doing it. All right. So consensus, we can move this to the board? Yes. All right. And we have, 00:07:09.698 --> 00:07:18.701 - resolution for leachate hauling, a professional services agreement. Yeah, so I think as everybody's 00:07:18.701 --> 00:07:27.794 - aware, Bynum Fannier Utilities has been hauling our leachate since about 2019. And I believe this is 00:07:27.794 --> 00:07:36.978 - the first time they've asked for a price increase on that. Obviously, diesel fuel hitting $6 a gallon 00:07:36.978 --> 00:07:38.238 - impacts them. 00:07:38.594 --> 00:07:50.239 - They also operate the Ellisville treatment facility where the leachate is disposed of and inflation 00:07:50.239 --> 00:08:02.234 - has also hit operational costs for that facility. I personally don't think it's unreasonable, but just 00:08:02.234 --> 00:08:07.358 - for reference, I did in the memo spell out, 00:08:07.810 --> 00:08:17.144 - what led to us ultimately looking for alternatives to leachate disposal, we used to go to the Doman 00:08:17.144 --> 00:08:26.478 - Road plant and they advised us in 2000. Prior to 2019, City Bloomington Utilities was charging us a 00:08:26.478 --> 00:08:31.518 - residential ring for leachate disposal. In 2019, they 00:08:31.874 --> 00:08:40.393 - If I remember right, they said it was related to their permit renewal that they now had to classify 00:08:40.393 --> 00:08:49.252 - the leachate as industrial waste and would charge us said rates for industrial waste. So I put in there 00:08:49.252 --> 00:08:57.856 - what those rates currently are. And you can see that even with the price increase that Binofania was 00:08:57.856 --> 00:08:58.878 - asking for, 00:08:59.426 --> 00:09:08.049 - based on what we were previously doing, hauling leachate to CVU between disposal and hauling, it's still 00:09:08.049 --> 00:09:16.425 - going to be cheaper than what that was. Or would be based on that private hauling rate we had back in 00:09:16.425 --> 00:09:24.062 - 2019. Because there would be the disposal cost in addition to the haul. Plus the haul, yeah. 00:09:25.026 --> 00:09:32.995 - CBU doesn't haul, so we'd have to have a private hauler, whether it be buying a pannier or like prior 00:09:32.995 --> 00:09:40.808 - to that, we were using child septic service. You can see in there that you're paying $170 per 4,000 00:09:40.808 --> 00:09:48.777 - gallon load to child septic service, which would probably be more now. And so whether it's, you know, 00:09:48.777 --> 00:09:51.902 - and that's not to say that would be the 00:09:52.034 --> 00:09:59.914 - The best price we could get, but I'd say it's in the range of what would be the reason we expect to 00:09:59.914 --> 00:10:07.873 - pay a private hauler to haul to Dillman Road. And then, yeah, on top of that, we've got to pay back. 00:10:07.873 --> 00:10:16.383 - Based on Finofanio's load sizes of 4,200 gallons would be $185, and 5,000 gallons would be $220 in disposal 00:10:16.383 --> 00:10:19.614 - costs on top of that hauling cost. Yeah. 00:10:21.634 --> 00:10:33.086 - Well, thanks for getting those comparison figures from CBU. It does make it clear that this is a better 00:10:33.086 --> 00:10:44.207 - way to stick with blind sanio. I'm trying to see if I missed it, but I'm curious. So this would be a 00:10:44.207 --> 00:10:50.814 - resolution that approves the new rates, but is there a time 00:10:51.554 --> 00:11:02.943 - like a length of contract? Yeah, so on page 36 of the packet is the first page of the actual agreement. 00:11:02.943 --> 00:11:13.894 - It says this would be effective November 1st of this year and would run through October 31st of 27. 00:11:13.894 --> 00:11:20.574 - But then it's renewable by mutual agreement of both parties. 00:11:21.634 --> 00:11:30.474 - And I think that's exactly how the previous or the existing contract was worded. It was annual. So it 00:11:30.474 --> 00:11:39.488 - may have had a three-year initial term and then annual renewals there after. Yeah. Or no, I don't think 00:11:39.488 --> 00:11:48.675 - it was annual. I think it was just said it would be renewable. Similar, like this one says. So it doesn't 00:11:48.675 --> 00:11:51.102 - really have an actual term. 00:11:51.202 --> 00:11:58.343 - You just have, it continues on until one party gives 30 day notice that we want to change things or 00:11:58.343 --> 00:12:05.912 - opt out. So when it says which shall be renewable, if the parties so agree, does that mean if the parties 00:12:05.912 --> 00:12:13.052 - don't say anything to each other, it just renews? That's just kind of a weird. That's what happened 00:12:13.052 --> 00:12:18.622 - with the current tract. Nobody's ever said anything and we've just continued. 00:12:18.882 --> 00:12:27.359 - Yeah. I mean, that's fine, but I would say that's pretty loosey-goosey language if that's what that's 00:12:27.359 --> 00:12:35.669 - supposed to mean. I just shall continue through. The attorney looked at it and didn't say anything. 00:12:35.669 --> 00:12:44.478 - I know in discussions with not just this, but other agreements that we've had with this type of language. 00:12:44.578 --> 00:12:52.617 - The attorney just says, if nobody says anything, there's an implied contract in place and everybody 00:12:52.617 --> 00:13:01.059 - continues to abide by the terms. Is there any reason that we would want to lock in this price for longer 00:13:01.059 --> 00:13:09.500 - than one year? Given the current economic environment, yes, but I don't know that they're going to agree 00:13:09.500 --> 00:13:13.118 - to that. Have you asked? Yeah. Mixed liquor? 00:13:13.954 --> 00:13:22.266 - That's what we call the seed load. When we start our treatment plant up at the landfill, we have to 00:13:22.266 --> 00:13:31.076 - have the biological component of it brought to us. That just comes from an operating wastewater treatment 00:13:31.076 --> 00:13:39.471 - plant. You pull it out of the beginning stages of the treatment process, it's called a mixed liquor, 00:13:39.471 --> 00:13:43.710 - and that's your water that has all the bugs in it. 00:13:44.642 --> 00:13:56.207 - Interesting. Not the type of mixed drink you'd want to. Right. But I mean, I think that this is pretty 00:13:56.207 --> 00:14:07.773 - much the same language that's in the existing contract that we discontinued on until they decided that 00:14:07.773 --> 00:14:14.622 - they needed to raise the rates and not that the economy ever 00:14:14.850 --> 00:14:23.461 - completely swings the other way. But obviously, if that were to happen, we would have the option to 00:14:23.461 --> 00:14:32.331 - say, you know, diesel's gone down X percent. I think we need to reassess that. Okay. So we'll just see 00:14:32.331 --> 00:14:40.942 - this at the regular board meeting. I'm sorry? This is for the regular board. Yes. Yeah. Give up the 00:14:40.942 --> 00:14:42.750 - entire board. Sorry. 00:14:47.810 --> 00:14:58.216 - Yeah. I mean, I guess I would prefer more clear language in item one, but if it's okay, I don't know. 00:14:58.216 --> 00:15:08.622 - It's what the previous agreement has had in it. Our attorney didn't have an issue with it. All right. 00:15:08.622 --> 00:15:11.070 - I guess it's okay then. 00:15:19.426 --> 00:15:27.343 - or questions on this? I just would point out because I don't remember or how other resolution but just 00:15:27.343 --> 00:15:35.183 - for the sake of expediency on page 34 the packet on the resolution of the now therefore it it directs 00:15:35.183 --> 00:15:43.024 - the executive director to execute the agreement so I can just go with me but fine opinions we can all 00:15:43.024 --> 00:15:44.638 - sign it and move on. 00:15:52.578 --> 00:16:00.612 - We've done it that way in the past. There's been other times where the board has asked that the board 00:16:00.612 --> 00:16:08.646 - chair sign things. Let's point that out in case somebody has an issue. All right. Any other questions 00:16:08.646 --> 00:16:16.523 - or comments on that? And we have a consensus to move it to the full board? Yes. Moving right along. 00:16:16.523 --> 00:16:20.382 - We have update on stationary compactor reducing. 00:16:21.154 --> 00:16:29.506 - Uh, yeah, so, um, you can see I have put together, uh, the RFP report. I did either the press for bids, 00:16:29.506 --> 00:16:37.618 - um, because that's the terms used in the, uh, the statute for leasing equipment as bid. Um, but also 00:16:37.618 --> 00:16:46.291 - in the memo on page 39, you can see it, I laid out, um, the lease renewal dates for the existing compactors 00:16:46.291 --> 00:16:49.022 - that we have. Um, and given that, 00:16:50.850 --> 00:17:00.714 - The bulk of them are going to renew in the last quarter of the year. I think that it might be better 00:17:00.714 --> 00:17:11.066 - to wait and issue this in the spring. Otherwise, we're going to wind up replacing a compactor in February 00:17:11.066 --> 00:17:16.926 - and one in May. And then we're going to have a big, big lag 00:17:17.506 --> 00:17:24.482 - until September, October and December when we do the rest. So when I think that it rather than try to 00:17:24.482 --> 00:17:31.458 - get it out now and push because these things are the people that are going to do this aren't going to 00:17:31.458 --> 00:17:38.434 - have these sitting in the yard. These are going to have to be built and it's going to take time to do 00:17:38.434 --> 00:17:45.683 - that. So I think if we wait and release this March or April next year, that would give the winning better 00:17:45.683 --> 00:17:46.846 - adequate time to 00:17:47.042 --> 00:17:55.069 - get the equipment prepared to be delivered when it needs to be delivered. So the idea is to have the 00:17:55.069 --> 00:18:03.017 - new lease start dates all be the same? Well, the start dates wouldn't be, and it makes reference to 00:18:03.017 --> 00:18:11.124 - that in the bid packet that we're asking a successful bidder to be inflexible and negotiable with us. 00:18:11.124 --> 00:18:16.926 - We want them all under one agreement and that's going to ultimately mean 00:18:17.282 --> 00:18:26.826 - that say we're doing a five-year lease. So those first pieces of equipment are going to be five years. 00:18:26.826 --> 00:18:36.184 - The later ones might actually be a four and a half year term because they got installed. But for me, 00:18:36.184 --> 00:18:45.635 - I would like to have all of these under one lease agreement that renews, terminates, whatever, at the 00:18:45.635 --> 00:18:46.654 - same time. 00:18:49.986 --> 00:18:57.450 - that way when, you know, and then when we get to the end of that term, you know, we got to be more proactive 00:18:57.450 --> 00:19:04.571 - on it. And, you know, a year plus ahead of time be talking about with whoever the vendor is and amongst 00:19:04.571 --> 00:19:11.898 - ourselves, you know, do we want to renew this lease? Do we want to keep this vendor and upgrade equipment? 00:19:11.898 --> 00:19:18.814 - Do we want to go out for bid? You know, because we'll have to go again, if we're changing equipment. 00:19:19.170 --> 00:19:28.562 - We're going to have to give people time to build these things. How much time? Because it sounds like 00:19:28.562 --> 00:19:37.953 - you're talking about all of them in one year. I mean, all of them coming to us over the course of 12 00:19:37.953 --> 00:19:45.950 - months-ish. Yeah. And that's actually more like nine or 10 months. But I think the... 00:19:46.626 --> 00:19:59.837 - The vendor that we currently use, we have not replaced any of them. That's kind of why we're here. But 00:19:59.837 --> 00:20:13.049 - you're looking at four to six weeks to build one of these. But that's not to say they can't build more 00:20:13.049 --> 00:20:15.614 - than one at a time. 00:20:15.938 --> 00:20:27.717 - The resolution is written. If that's too short of a time frame, we can bring it to the board next week 00:20:27.717 --> 00:20:39.840 - and establish a date for it to be issued. We can do it in a month or two, whatever people are comfortable 00:20:39.840 --> 00:20:43.614 - with. And I don't know that it's 00:20:44.930 --> 00:20:53.419 - I guess my only concern is that if we, is the relationship with the existing vendor, if we release it 00:20:53.419 --> 00:21:01.825 - sooner and award it sooner and the existing vendor does not win the bid, what does that mean for our 00:21:01.825 --> 00:21:10.148 - service? And we're going to wind up, I hope it doesn't mean anything, but we're going to wind up in 00:21:10.148 --> 00:21:11.646 - that position for 00:21:12.098 --> 00:21:19.816 - some period of time regardless, whether it's six months, nine months or a year, if the existing vendor 00:21:19.816 --> 00:21:27.685 - doesn't win the bid, where they know that things aren't renewing, are we going to fall down the priority 00:21:27.685 --> 00:21:35.253 - list when we need service or something? Let me just understand the timing here. For example, there's 00:21:35.253 --> 00:21:40.574 - one at the main recycling center with a lease renewal date of May 1st. 00:21:41.570 --> 00:21:50.084 - So by March 1st, we have to tell them that we're not going to redo that lease, right? 60 days notice. 00:21:50.084 --> 00:21:58.599 - So, but we're not going to issue the request for bid. I think that process won't be finished by March 00:21:58.599 --> 00:22:07.113 - 1st. Under the timeline that I'm proposing, that would be one of the last ones, but that would be the 00:22:07.113 --> 00:22:09.534 - last one that gets replaced. 00:22:09.826 --> 00:22:19.455 - I'm recommending that we start with the one at the main recycling center with a renewal date of September 00:22:19.455 --> 00:22:28.630 - 8th. And that would be the first one to be replaced. So then we would notify them by July 8th. Yeah. 00:22:28.630 --> 00:22:38.078 - And we would choose. So when do you expect to choose a new vendor? When do you expect to issue the RFP? 00:22:38.434 --> 00:22:48.833 - I mean, I'm just saying next spring, maybe have the board address it at the February board meeting, 00:22:48.833 --> 00:22:59.647 - issue at March 1st, by April 30th, we have... 60 days for the... By the May meeting, the award is done. 00:22:59.647 --> 00:23:06.302 - And then we'll probably just turn around at that point and just 00:23:06.786 --> 00:23:14.713 - do a written notice on all of them. It just has a minimum of six days, doesn't say it can't be a year. 00:23:14.713 --> 00:23:22.870 - Okay. And then how are we paying for this? Maybe monthly payments. We have it in the budget for equipment 00:23:22.870 --> 00:23:30.797 - leasing. Okay. We have a budget line for equipment leasing. I guess we'll see when we get the bids how 00:23:30.797 --> 00:23:36.030 - the billing will work, but I'm just wondering if we're getting them 00:23:36.194 --> 00:23:48.051 - Let's say we get three each month for five months. Do we pay less when we only have three or six than 00:23:48.051 --> 00:24:00.024 - we pay when we have all of them? Or is the full fee required? The bid is written so that we have a per 00:24:00.024 --> 00:24:02.814 - compact the cost. Okay. 00:24:03.458 --> 00:24:10.636 - You give me one compactor, it costs X dollars a month. And that's going to replace a compactor that 00:24:10.636 --> 00:24:17.957 - costs Y dollars a month. See that difference in the monthly billing until the next one is done. Okay. 00:24:17.957 --> 00:24:25.134 - It'll be a different. So gradually. Yeah. Oh, sorry, I didn't look at the actual speed. And some of 00:24:25.134 --> 00:24:32.958 - that goes back to the asking for the flexibility for your start dates under the lease agreement for specific 00:24:33.154 --> 00:24:41.398 - specific compactor units based on when they're installed. So the current, so it's a monthly, 00:24:41.398 --> 00:24:50.262 - we pay monthly? We pay monthly. And the current one is also monthly? Yes. And so we would be giving 00:24:50.262 --> 00:24:59.126 - graduated notice, or no, you said notice all at the same time, what would you be like saying? Yeah, 00:24:59.126 --> 00:25:01.342 - once we select a bidder, 00:25:02.402 --> 00:25:11.978 - Obviously, then we need to get an agreement in place with them. And then part of that discussion negotiation 00:25:11.978 --> 00:25:20.762 - would be confirming availability of equipment and timeframes for installation. And then once we can 00:25:20.762 --> 00:25:27.966 - confirm when units will be available to be delivered and installed, then we would 00:25:28.738 --> 00:25:36.477 - start issuing the notices. If we know a unit's going to be replaced, there's no reason in waiting until 00:25:36.477 --> 00:25:44.290 - 60 days before the term date you just issue it once we know what's going to happen. There's no liability 00:25:44.290 --> 00:25:51.731 - on our part for the fact that the lease hasn't run out yet as long as we're giving the right amount 00:25:51.731 --> 00:25:57.758 - of notice. Correct. Minimum amount of notice. It just says a minimum of 60 days. 00:26:02.530 --> 00:26:10.359 - And is there any problem? I guess if that's the way these all work, there really isn't a problem with 00:26:10.359 --> 00:26:18.265 - all of them being on the same lease schedule. Like the beginning of your conversation, you started out 00:26:18.265 --> 00:26:25.940 - saying you wanted them all to kind of end in five years. So there's no reason to stagger when these 00:26:25.940 --> 00:26:31.390 - leasing agreements start. I think there's an argument to go both ways. 00:26:32.162 --> 00:26:41.577 - You can make the argument that staggering them gives you more flexibility if you are going to change 00:26:41.577 --> 00:26:50.992 - things out because you can't just go pick these up off the shelf. I've had some of these discussions 00:26:50.992 --> 00:27:01.246 - with the attorney, questions about what the law requires when you're leasing equipment and if you're leasing, 00:27:01.730 --> 00:27:09.818 - 15 units of whatever from the same vendor, and you have staggered leasing dates, then have you made 00:27:09.818 --> 00:27:18.149 - an attempt to circumvent the threshold that requires a bidding process? Well, there was already a gray 00:27:18.149 --> 00:27:26.561 - area as to whether we have to bid or not, right? Because that's a lease. It can be considered a service 00:27:26.561 --> 00:27:30.686 - agreement. Well, that was a question raised by the 00:27:30.882 --> 00:27:40.448 - existing vendor or an argument raised that this is a service and our attorney didn't buy that. There's 00:27:40.448 --> 00:27:49.735 - a specific section in the statute about leasing equipment that has much lower thresholds than other 00:27:49.735 --> 00:27:59.486 - leasing arrangements like paying rent or something like that. Our attorney was not comfortable. He said, 00:27:59.650 --> 00:28:11.362 - Included maintenance and service would be a service. But the equipment itself, you're leasing equipment. 00:28:11.362 --> 00:28:22.517 - There's a specific section of the statute that has to do with leasing equipment. Well, we agreed on 00:28:22.517 --> 00:28:28.094 - that. Continue from Kate's reasoning so that when 00:28:29.762 --> 00:28:36.553 - the five years is up, some of the units won't actually be five years old but quickly. And then let's 00:28:36.553 --> 00:28:43.344 - say we wanted to change vendors, it would have to go through the same process where it would take 10 00:28:43.344 --> 00:28:50.672 - months before they were all replaced. Yeah. That's why I said we'd have to be more proactive if everything's 00:28:50.672 --> 00:28:58.270 - covered under one lease and start like a year and a half advance, an advance of the term to start thinking about 00:28:59.394 --> 00:29:10.117 - Are we continuing with the same vendor? Are we going out for bid? Obviously, continuing with the same 00:29:10.117 --> 00:29:20.630 - vendor. Again, if they're changing equipment, that gets into legal questions of, can you just renew 00:29:20.630 --> 00:29:28.830 - and go or do you have to go out for bid? Because the last thing we want is to 00:29:29.250 --> 00:29:40.943 - have a change occur and we have a facility that goes two months without a contractor. That would be 00:29:40.943 --> 00:29:52.753 - a big problem. Sorry, more questions. So, our current, our current contractors are very old. And I'm 00:29:52.753 --> 00:29:58.366 - curious as to, with a five-year lease, is there 00:29:58.978 --> 00:30:07.295 - Any expectation that we would, even if we step up the same vendor, replace with new equipment after 00:30:07.295 --> 00:30:15.862 - five years? I think the vendors that Joey has talked to about what type of options, types of equipment 00:30:15.862 --> 00:30:24.179 - and stuff are available, that they're saying seven years max before if they're releasing us a piece 00:30:24.179 --> 00:30:27.838 - of equipment, this compactor that currently 00:30:28.066 --> 00:30:35.667 - They're looking at seven years as a maximum lifespan before they would want to replace it. And that 00:30:35.667 --> 00:30:43.572 - kind of gets into the economies of leasing it and the maintenance requirements and all of that and what 00:30:43.572 --> 00:30:51.553 - that means for them. So why are we going for a five-year period? Why don't we go for a seven-year period 00:30:51.553 --> 00:30:54.974 - when that's the expected lifespan? We could. 00:30:56.194 --> 00:31:06.779 - That's the other thing that putting this off a little bit gives me a chance to do is kind of fine tune 00:31:06.779 --> 00:31:17.262 - this. I just don't like the idea of releasing 10 or 15 year old machine, you know? Yeah, we're asking 00:31:17.262 --> 00:31:25.278 - for brand new ones, right? Yeah. So in five years, I'll be looking at it one. 00:31:25.602 --> 00:31:33.099 - Well, who knows what I'll be doing, but we'll be looking at it and hoping that in a couple of years, 00:31:33.099 --> 00:31:41.190 - we'll get a brand new one just out of the kindness of the heart. Oh, no. Again, the way the law is currently 00:31:41.190 --> 00:31:48.836 - written, laws can change. I mean, the way the law is currently written, I guess some things was legal, 00:31:48.836 --> 00:31:53.438 - but I would guess that we would have to go out for bid again. 00:31:54.050 --> 00:32:02.475 - you're going to get new equipment that's going to cost more. But you know, there's nobody is going to 00:32:02.475 --> 00:32:11.147 - sign an agreement with us that says at five years for the same price, we're going to give you the newest 00:32:11.147 --> 00:32:19.407 - piece of equipment on the market. Do we get any depreciation benefits? So less cost as time goes on 00:32:19.407 --> 00:32:23.454 - because it's older. Hey, I just thought. I mean, 00:32:23.810 --> 00:32:32.767 - If we're getting brand new equipment, we've asked for them to specify what types of maintenance and 00:32:32.767 --> 00:32:41.723 - service is going to be part of the lease agreement, which is probably not going to be anything more 00:32:41.723 --> 00:32:51.038 - than routine preventative maintenance. But we do get the benefit of, and I forget exactly what there's, 00:32:52.322 --> 00:33:01.209 - The warranty has three parts to it, one year, two years, and three years. And I forget what components 00:33:01.209 --> 00:33:10.095 - are actually covered by which period of time. It's in the minutes from our last meeting. I just talked 00:33:10.095 --> 00:33:18.896 - about this part. Yes. I think if staff thinks it makes more sense to do it in the spring, let's do it 00:33:18.896 --> 00:33:20.190 - in the spring. 00:33:20.482 --> 00:33:29.404 - Right now, I guess basically, give me a little more time. Let me talk to some other districts, companies 00:33:29.404 --> 00:33:38.156 - I know that are leasing these types of things. Obviously, I don't want to ask a whole lot of questions 00:33:38.156 --> 00:33:43.934 - of vendors to avoid pollution, but I'd like to talk to some people. 00:33:45.314 --> 00:33:52.806 - I think it would benefit us to tweak the RFP a little bit. But yeah, I mean, I may come back at the 00:33:52.806 --> 00:34:00.449 - next executive committee meeting and say, no, let's take it to the board in November and go ahead and 00:34:00.449 --> 00:34:07.941 - get it issued. What is the rationale behind, on page 50, you have delivery and installation and you 00:34:07.941 --> 00:34:12.062 - have the first delivery date as February 15th of 27th? 00:34:12.418 --> 00:34:22.991 - Probably because I didn't update that date when I decided, no, we need to wait till spring. It makes 00:34:22.991 --> 00:34:33.982 - more sense if we're waiting till spring. That's a whole year after we would get busy. No. Oh, I'm sorry. 00:34:34.274 --> 00:34:49.963 - Okay, nevermind. So that, yeah, so that'll be adjusted. Yeah. Well, thank you for doing this work and 00:34:49.963 --> 00:35:03.806 - we'll wait to hear an update next time if you want to post phone or move ahead this year. 00:35:04.258 --> 00:35:12.784 - I would agree. I mean, unless the committee wants to go ahead and take it to the board and go ahead 00:35:12.784 --> 00:35:21.991 - with this, I would ask that we give staff some more time to assess the situation and fine-tune the request, 00:35:21.991 --> 00:35:30.602 - bring it back to the committee. And we think we have a document to move forward with and confirm the 00:35:30.602 --> 00:35:32.478 - recommended timeline. 00:35:35.234 --> 00:35:44.512 - Sounds good to me. Jody, Kate. Yeah, OK, yes. Thank you. Alright. And we have a host fee review that 00:35:44.512 --> 00:35:54.066 - we asked for. Thank you so much. Do you want to walk us through this time? Yeah, this is the same table 00:35:54.066 --> 00:36:02.334 - we looked at before, but to have added in the city and the district tonnage and done some 00:36:03.010 --> 00:36:10.742 - Host fee calculations based on that. And as I said, the memo, the margins, the difference between a 00:36:10.742 --> 00:36:18.784 - calculated and provided and paid host fee are all under 3%. I do think, Joey and I do think we're gonna 00:36:18.784 --> 00:36:27.212 - dig a little bit deeper into it, but nothing is so egregious that I think anybody's, either of the companies 00:36:27.212 --> 00:36:31.774 - are trying to pull a fast one on us or anything like that. 00:36:32.770 --> 00:36:42.575 - You know, Republic pays monthly, you know, and they provide data monthly with those payments, but under 00:36:42.575 --> 00:36:52.285 - the contract, the tonnage is based on the quarterly tonnage report they're required to submit to item. 00:36:52.285 --> 00:36:57.470 - And so there could be some, I can see where they might 00:36:59.298 --> 00:37:07.748 - have some variance on their end in that data between what they calculate monthly and what ultimately 00:37:07.748 --> 00:37:16.113 - goes into that quarterly tonnage report. So under Republic, total host fee for a quarter is a total 00:37:16.113 --> 00:37:24.647 - of the three months. Correct. So it's just a math. Correct. Yes. It's like they're paying us a little 00:37:24.647 --> 00:37:27.742 - bit more than what we charge for it. 00:37:28.578 --> 00:37:38.949 - Error in your favor. This is very interesting. Yeah. I mean, even though the variance is to our benefit 00:37:38.949 --> 00:37:48.922 - in most instances, I would still like to make sure that we're using the same data and the same math 00:37:48.922 --> 00:37:57.598 - just for future reference. Yeah. That's good to spot check this every once in a while. 00:38:01.154 --> 00:38:11.784 - OK, any questions or comments on that? No, appreciate it though. OK, we're ready for the proposed new 00:38:11.784 --> 00:38:22.205 - claims docket report format. So I don't know, John or Tom wants to start us. Yeah, we presented one 00:38:22.205 --> 00:38:30.334 - at the last meeting and had some feedback on some additional information that 00:38:30.562 --> 00:38:42.138 - the committee thought would be beneficial to have in there for the board when they're reviewing it. 00:38:42.138 --> 00:38:54.062 - So, John, put together what's on the last page of your packet. Does that look like all the information 00:38:54.062 --> 00:38:59.966 - you'd want to have? I think so. My experience with 00:39:00.642 --> 00:39:09.887 - investing in stocks and if you have reports that are concise and not all detailed and it's easier to 00:39:09.887 --> 00:39:19.223 - do research and I would try to apply that to this and the bundles are a little bit cumbersome to read 00:39:19.223 --> 00:39:28.926 - and I just think it would be better if you had one report which is all the expenses and you don't have to 00:39:29.314 --> 00:39:37.963 - Try to find stuff in a bunch of bundles and because I've worked with the bundles and I'm getting used 00:39:37.963 --> 00:39:46.781 - to them, but they're a little bit cumbersome, but it's better to have a simple report that you can kind 00:39:46.781 --> 00:39:49.918 - of look at and have a glance, right? 00:39:50.082 --> 00:39:57.399 - I want to look at it at a glance, and I don't have much time to read and do research. That's why we're 00:39:57.399 --> 00:40:04.503 - here, having reports that you can look at at a glance and get a good picture of what's going on and 00:40:04.503 --> 00:40:11.821 - where we list what each invoice is paying for. So that's why I came up with the idea for this. I tried 00:40:11.821 --> 00:40:19.422 - to apply it in my practical experiences, other experiences, and how we can help you understand better what 00:40:19.650 --> 00:40:30.408 - What is occurring? Is that? Is this completely made up? Yes and no. Those are actual charges, but they're 00:40:30.408 --> 00:40:40.760 - not all necessarily paid out of the same bundle or in the same week. So we did get 10 new containers? 00:40:40.760 --> 00:40:47.966 - Yes, you'll approve that at the board meeting. That's a big one. Also, 00:40:48.866 --> 00:40:57.532 - German-American, that's a bank. That's our credit card. That's the credit card. I see. So we're just 00:40:57.532 --> 00:41:06.284 - paying the credit card bill because we charged. Right. The most part of the mediation. Yes. Where was 00:41:06.284 --> 00:41:15.294 - the last fret? The landfill. Really? And by remediation, are we really talking about something else? No. 00:41:18.562 --> 00:41:25.539 - Belocation might be a term you could use. It might be. Would you want me to list and then report what 00:41:25.539 --> 00:41:32.447 - bundle they would be in if we were using bundles? I mean, we can do anything. I don't even know what 00:41:32.447 --> 00:41:39.355 - a bundle is. Yeah, I don't think the bundle numbers won't mean anything to the board. No. So this is 00:41:39.355 --> 00:41:46.469 - great. I think the payment date is more applicable. The payment date. Which is on there. It's on there, 00:41:46.469 --> 00:41:47.358 - right? Yeah. 00:41:47.714 --> 00:41:56.769 - Add is the totals. Is what? Totals. Totals. So. Yeah, we can do that too because. So it matches up because 00:41:56.769 --> 00:42:05.485 - you always have a memo and this is like the backup for the memo. So. Yeah. That way we could make sure 00:42:05.485 --> 00:42:14.878 - the totals. Yeah, because you can do all of them in totals. Yeah. So one question that I had, you know, so if, 00:42:15.842 --> 00:42:24.209 - If we're going to move over to this, this is what will be sent out weekly for review and approval. And 00:42:24.209 --> 00:42:32.576 - so then when it comes to putting it all in the board packet, because we're dealing with a spreadsheet, 00:42:32.576 --> 00:42:41.106 - it would be easy to combine it all into one document. But then that would be one document that contained 00:42:41.106 --> 00:42:42.974 - the four or five weeks 00:42:44.994 --> 00:42:51.966 - Do you want them separated out? Do you want four or five different sheets like this, because this was 00:42:51.966 --> 00:42:59.211 - approved in the third week of the month, the fourth week of the month, in between board meetings? Because 00:42:59.211 --> 00:43:06.592 - that's going to be your time period. Or do you want them combined into one statement and in a chronological 00:43:06.592 --> 00:43:11.582 - order or something like that? And then we would still have all the email 00:43:12.194 --> 00:43:20.862 - documentation behind it showing that everything was reviewed and approved by the board chair. I would 00:43:20.862 --> 00:43:29.614 - prefer it separate. Makes more sense. I think it's just. So you want me to do send the spreadsheet out 00:43:29.614 --> 00:43:33.438 - every week that was what was paid that week. 00:43:33.794 --> 00:43:39.819 - And then for the board meeting, all of those separate ones will just go in the packet. So it's going 00:43:39.819 --> 00:43:45.903 - to be just like what we've been doing. Instead of the bundles, we're going to use the spreadsheet. At 00:43:45.903 --> 00:43:51.928 - the spreadsheets every week, keep them all separate, and then we'll still bundle it all together for 00:43:51.928 --> 00:43:54.910 - the board packet as separate weekly transactions. 00:43:55.586 --> 00:44:05.019 - I'm probably not sounding too very neutral at the dentist. I was concerned I might not make this meeting, 00:44:05.019 --> 00:44:14.274 - but I told the dentist you have to be done with the procedure by 430. So anyway, so now should we list? 00:44:14.274 --> 00:44:23.262 - I'm just trying to get information to have to do this. I'm excited to get to do this for you people. 00:44:23.746 --> 00:44:30.531 - about this would be a good thing to do. Should we list? We're not going to put the bundles number, 00:44:30.531 --> 00:44:37.589 - but we're, but do we list all the claims and all the bundles? Because right now we would just send the 00:44:37.589 --> 00:44:44.785 - B and the A. Yeah, so if you look at, if you look at what's in front of you, so the bottom half of that, 00:44:44.785 --> 00:44:51.912 - you see claims authorized by resolution 2022. That is not something the board normally sees every week. 00:44:51.912 --> 00:44:53.694 - That's something that you 00:44:53.794 --> 00:45:03.101 - that gets bundled into that payroll and claims portion of the forward packet. And then that cover sheet 00:45:03.101 --> 00:45:12.319 - on that is where you see on this week, we did these claims under the resolution, if there was payroll, 00:45:12.319 --> 00:45:21.447 - and then the claims that were pre-approved by the board chair. But we can include it on the week, but 00:45:21.447 --> 00:45:23.774 - it doesn't really matter. 00:45:24.258 --> 00:45:31.583 - just know that we have that resolution that says that staff's already authorized to issue this payment. 00:45:31.583 --> 00:45:38.627 - I mean, we've done it or are going to do it and not wait for any questions or board chair approval. 00:45:38.627 --> 00:45:45.812 - I mean, I think it would be the most helpful to have the claims that are authorized by the resolution 00:45:45.812 --> 00:45:52.926 - to have a sheet just like this. Just itself. And then the first time you send it out, you could just 00:45:53.026 --> 00:46:00.400 - explain or including those so that you're aware, but they're pretty good. We can tweak that cover sheet 00:46:00.400 --> 00:46:07.632 - to include the same breakdown that you see on the board packet cover sheet. We can just put that same 00:46:07.632 --> 00:46:15.005 - breakdown on there, claims paid under the resolution, payroll, claims for board approval, and then have 00:46:15.005 --> 00:46:19.614 - a sheet. I was also talking about the email that John sends out. 00:46:19.874 --> 00:46:28.060 - here are the claims for approval. At least the first time he sends it out, he could say, you'll see 00:46:28.060 --> 00:46:36.245 - that on this summary also have the claims authorized by the resolution. That's just FYI. Have it be 00:46:36.245 --> 00:46:44.758 - like it's listed on there. We list the ones that are pre-authorized separate. You're just going to have 00:46:44.758 --> 00:46:49.342 - a little more body to the text of your email explaining 00:46:50.242 --> 00:46:58.655 - why the sheets look different and what's different. Yeah. Because the notes I made to, for the preliminary 00:46:58.655 --> 00:47:06.595 - notes I made, I put B and B, A is at the top and then the ones that's authorized, pre-authorized, is 00:47:06.595 --> 00:47:15.008 - down the bottom. So I separated, you can separate it out, that way you can tell which ones. So internally, 00:47:15.008 --> 00:47:16.030 - B is checked 00:47:16.546 --> 00:47:24.786 - Claims by check for board approval, VA's claims by ECH report. And those are the ones we send on the 00:47:24.786 --> 00:47:32.944 - report. And then R is by resolution. R is resolution by check, RA is resolution by ECH. And then we 00:47:32.944 --> 00:47:41.266 - also have you get a D which has to be handled very carefully because of past issues and so that's the 00:47:41.266 --> 00:47:43.550 - RD bundle. Okay, well those 00:47:43.714 --> 00:47:52.125 - Bundle numbers don't really mean anything. Yeah, I know they don't mean anything. But that's how I make 00:47:52.125 --> 00:48:00.455 - up the reports. I go with the B and the B-A is what I'm going to get now. That's how I go about making 00:48:00.455 --> 00:48:08.543 - up the reports. See, that's what I mean about simplicity. You don't need to know what bundle it was 00:48:08.543 --> 00:48:09.918 - in. It was four. 00:48:10.018 --> 00:48:16.616 - under claims authorized by resolution. Yeah, it's a utility, but because if we had a Duke payment, it 00:48:16.616 --> 00:48:23.343 - would be on this second list here, right? Yeah, but because of the way that Duke does their ACH claims, 00:48:23.343 --> 00:48:30.070 - we have to process them separate from everything else all by themselves. Yeah, I know you told me about 00:48:30.070 --> 00:48:36.797 - that, but we would still see them here. He was still, yeah, they would be in the board packet. It would 00:48:36.797 --> 00:48:39.902 - be included in the bundles in the board packet. 00:48:40.130 --> 00:48:47.802 - We're not going to have bundles anymore in the board pack here. Yeah, so it will just, whatever week 00:48:47.802 --> 00:48:55.853 - the bill comes in and we pay it, you'll now see it every week. It'll just be under that section of claims 00:48:55.853 --> 00:49:03.449 - approved by the resolution. So we process claims today and then we process tomorrow so we can start 00:49:03.449 --> 00:49:08.158 - this with those claims. Well, I was thinking about that and I 00:49:08.258 --> 00:49:16.146 - And I mean, my thought was that we start this, start using this the week after the board meeting and 00:49:16.146 --> 00:49:23.956 - that way everything that goes in the meeting packet looks the same. Because we already have half of 00:49:23.956 --> 00:49:31.922 - the month between meetings processed using those bundles. And that's what got sent out for the weekly 00:49:31.922 --> 00:49:35.358 - approval. So I think we'll keep doing that. 00:49:35.746 --> 00:49:42.631 - through the board meeting, and then after the board meeting, we'll start using this. Well, now, wouldn't 00:49:42.631 --> 00:49:49.189 - you want me to stand out, and in addition to the bundles, a spreadsheet like we're talking about to 00:49:49.189 --> 00:49:55.878 - you three, and then you can kind of see what it's like in advance of the whole board scene. We can do 00:49:55.878 --> 00:49:59.550 - both, if you'd like. That would be helpful. Yeah. Sure. 00:50:02.242 --> 00:50:12.205 - That's going to be a big meeting packet for next week, isn't it? Since we didn't have a meeting in September. 00:50:12.205 --> 00:50:21.805 - For claims, yeah. For claims, yeah. So one other comment I had on this example, under pack right rentals, 00:50:21.805 --> 00:50:26.334 - it just says- That's repair. That's a typo. Okay. 00:50:26.594 --> 00:50:34.653 - I was like, what is compact or repaid? What does that mean? I saw that too. Repair. What did I say? 00:50:34.653 --> 00:50:42.793 - It says repaid. Oh, repair. It should be repaired. That's a typo. Yeah, I didn't proofread that real 00:50:42.793 --> 00:50:51.174 - good, I guess. That's all right. No worries. She's on top of the proofreading. Eagle-eyed pink monster. 00:50:51.174 --> 00:50:56.574 - I love it. Well, I hope the whole world likes this because this is 00:50:57.250 --> 00:51:04.647 - Something I think that they would benefit from. Yeah. Yeah. Thank you so much. I really appreciate it. 00:51:04.647 --> 00:51:12.187 - Try to be a creative thinker. Don't be home. Sometimes time, sometimes it works better than other times. 00:51:12.187 --> 00:51:19.440 - Yeah, sometimes it works. Sometimes it's too creative. All right. Well, I'll try and get it just the 00:51:19.440 --> 00:51:26.334 - way you want it, and I'll send the sample for you three, and then you can kind of look it over. 00:51:26.978 --> 00:51:33.033 - You can share it with the other board members at the next meeting, if you like, and then kind of transition 00:51:33.033 --> 00:51:38.696 - them into it easy and whatever you want to do with it. Okay, awesome. That would be great. Thank you 00:51:38.696 --> 00:51:44.415 - so much. Yeah, and I would, you know, if, you know, we'll send tomorrow's claims out like we normally 00:51:44.415 --> 00:51:50.750 - do, and then John will send the three of you the spreadsheet for those claims and any feedback is welcome. Andy? 00:51:50.946 --> 00:51:58.743 - And I finally have, and I finally have learned how to fight out on the computer. Because, you know, 00:51:58.743 --> 00:52:06.541 - we white out some stuff so you won't be confused. I finally learned how to do that on the computer. 00:52:06.541 --> 00:52:14.416 - I'm excited about all the new things I'm learning here. Because at first I didn't know how to do it, 00:52:14.416 --> 00:52:20.030 - but now I know how to do that. All right. We're on to the catch all of. 00:52:20.162 --> 00:52:29.198 - Any other items deemed appropriate? Does anybody have anything else to talk about? Maybe. Is it appropriate? 00:52:29.198 --> 00:52:37.903 - It depends on your definition. Last month, we talked about the situation with health insurance and there 00:52:37.903 --> 00:52:46.193 - were new clients. I'm still discussing what we do all that with JAA benefits, but did meet with all 00:52:46.193 --> 00:52:49.758 - the effective employees and they are aware 00:52:50.594 --> 00:53:02.478 - of the situation that we're in and we're still looking for options. What we can do to provide insurance, 00:53:02.478 --> 00:53:14.022 - lessen the impact, offset additional costs, that everything is on the table. I did want to update you 00:53:14.022 --> 00:53:19.454 - on that. We have our new van. What color is it? 00:53:20.258 --> 00:53:30.052 - Officially Cyprus, not far from your shirt. Nice. Sounds good. But like I said early on, I mean the 00:53:30.052 --> 00:53:39.747 - intent is to get a wrap on it that's district-themed locos and what not. But in the meantime, yes, 00:53:39.747 --> 00:53:47.582 - it's green, which is better than some of the other color options with regard to 00:53:48.034 --> 00:54:00.527 - relating to the district and what we do. Yeah, it's nice. It's a hybrid. It's got a phone app with it. 00:54:00.527 --> 00:54:12.656 - Oh, crazy. And I'm just aware that the Association of Solid Waste Districts annual conference is in 00:54:12.656 --> 00:54:17.022 - two weeks at Spring Mill, as usual. 00:54:18.018 --> 00:54:27.204 - sending a number of employees and some CDC members down. Cool. Do you all stay or is it found back for 00:54:27.204 --> 00:54:36.123 - a day? The way that our policy is written, it's not far enough away for the district to pay for it. 00:54:36.123 --> 00:54:45.398 - I'm staying. I bought my own motel room. I'm doing that drive. Others are driving back and forth. Yeah, 00:54:45.398 --> 00:54:47.806 - I've done work down there. 00:54:48.130 --> 00:54:57.429 - It was the same with IU. It was like, all right. Yeah. Yeah. Yeah, maybe one day we'll revisit those 00:54:57.429 --> 00:55:06.911 - policies. They just redid their big hotel lodges, moving home lodges. Lodge. Yeah. Yeah. No, I haven't 00:55:06.911 --> 00:55:16.670 - been down there since. Yeah, I think we were down there in March. Yeah. It looked new. Yeah, it was nice. 00:55:16.802 --> 00:55:28.746 - And then McKenna and I, McKenna is our new waste reduction specialist, are going to the circular Indiana 00:55:28.746 --> 00:55:40.689 - conference on Monday, which is going to focus predominantly on battery extended producer responsibility. 00:55:40.689 --> 00:55:45.694 - There was legislation proposed last session 00:55:46.434 --> 00:55:53.699 - that ultimately didn't get to a vote because of some procedural stuff, because it was a short session, 00:55:53.699 --> 00:56:01.388 - and there was funding involved. So it had to go through the Ways and Means Committee after the Environmental 00:56:01.388 --> 00:56:08.442 - Affairs Committee, and there wasn't time to do all that. But the representative, Doug Miller, as he 00:56:08.442 --> 00:56:10.558 - introduced it, he is going to 00:56:10.658 --> 00:56:21.023 - introduce it again, but there's working groups, the dissociations involved in, and we're working to 00:56:21.023 --> 00:56:31.802 - improve the proposed legislation. The specifics and details of it, who knows how it falls out, but it's 00:56:31.802 --> 00:56:35.326 - going to look very similar to the 00:56:35.458 --> 00:56:45.416 - battery EPR bills that have been done in Nebraska, Illinois, Colorado, I think. What does the EPR stand 00:56:45.416 --> 00:56:49.150 - for? Extended producer responsibility. 00:57:15.778 --> 00:57:25.429 - or maybe the CAC or maybe both start thinking about the materials management plan? Well, I've been thinking 00:57:25.429 --> 00:57:34.545 - about it since. You know, like, I haven't looked at what's even required. So maybe it would be if you 00:57:34.545 --> 00:57:41.694 - could for the next EC meeting, maybe show us what the template is or something. 00:57:45.346 --> 00:57:52.542 - We asked them. It's like it's done with a lot of things. The state puts this plan out that says here's 00:57:52.542 --> 00:57:59.878 - the state's goals and doesn't say how we're going to meet those goals. So this locality's responsibility 00:57:59.878 --> 00:58:07.143 - to come up with a plan for the local level that says how we're going to meet the state's goals and what 00:58:07.143 --> 00:58:14.270 - we're going to do to meet the state's goals. Our plan is to let Indianapolis take care of everything. 00:58:14.270 --> 00:58:15.038 - Thank you. 00:58:15.522 --> 00:58:24.054 - It's never too early to start thinking about it. But in all honesty, before I can personally devote 00:58:24.054 --> 00:58:33.013 - a lot of time to it, it probably won't happen until after we get through end-of-year reporting and stuff 00:58:33.013 --> 00:58:41.801 - early next year. Yes, through what reporting? End-of-year reporting, all of the budget reconciliations 00:58:41.801 --> 00:58:44.958 - and the recycle or retract recycling 00:58:45.058 --> 00:58:55.408 - an HHW reporting that we have to do. Okay, just wanted an update on that. As far as timeline, and we 00:58:55.408 --> 00:59:06.270 - have a year and a half. Well, I mean, that's, you know, I think I talked before, like, was that a webinar 00:59:06.270 --> 00:59:14.366 - item did about the pass-through grant application stuff where they spelled out 00:59:14.466 --> 00:59:22.832 - You know, applications were due last week, and they participate doing the grant awards on December the 00:59:22.832 --> 00:59:31.117 - 15th, and then they said 18-month timeline for MMP development and implementation at the local level. 00:59:31.117 --> 00:59:39.321 - From that point, from December? That's how I interpret it, from the point of award. So we have time. 00:59:39.321 --> 00:59:40.702 - So we have time. 00:59:42.434 --> 00:59:53.078 - And like we talked before, we did the five-year plan. I think the bulk, if not all, of the MMP we can 00:59:53.078 --> 01:00:03.617 - do. If we get stuck somewhere, I think we can find $5,000 to pay somebody to get us over the hump on 01:00:03.617 --> 01:00:12.382 - a specific topic or section. Yep. I am not worried. Anything else? Has the CIC met? 01:00:12.578 --> 01:00:23.056 - CAC, have they met this month or are they meeting? What's going on? They don't have agenda items. I 01:00:23.056 --> 01:00:33.639 - said I need to get the minutes approved. Can we give them an agenda item? I told the chair that they 01:00:33.639 --> 01:00:40.030 - have to meet in October because we need to get those minutes 01:00:40.674 --> 01:00:50.589 - approved and to the board so that we can get that done and uploaded. All approved minutes have to be 01:00:50.589 --> 01:01:00.603 - uploaded to the Gateway website, so we need to get that done. And whatever happened to the composting 01:01:00.603 --> 01:01:09.438 - task force or that group that we had last year? Well, Joe Winian moved out of town. Yeah. 01:01:11.938 --> 01:01:21.846 - Uh, yeah. And it, yeah, it's, um, we had, uh, we had monthly virtual meetings that we were doing. And, 01:01:21.846 --> 01:01:31.659 - um, I say, I started like the two meetings after Joe left and nobody jumped on and I never heard from 01:01:31.659 --> 01:01:40.990 - anybody. And so it's too bad. And it is, but you know, at the same time, we'll, I think we just, 01:01:41.442 --> 01:01:49.777 - We'll let it go. We'll put an MMP together and the way the state's done, the state MMP organics have 01:01:49.777 --> 01:01:58.360 - to be a focus of this. So we'll get our MMP together and hopefully have better direction and more clear 01:01:58.360 --> 01:02:06.860 - goals. We can get a task force or a community together to start pushing toward. I'm concerned that the 01:02:06.860 --> 01:02:10.078 - CAC doesn't have anything to do. Yeah. 01:02:11.298 --> 01:02:21.619 - What would you like them to do? Well, I don't know. I mean, is there something they could help with? 01:02:21.619 --> 01:02:32.144 - They could advise on? They couldn't? What about new community projects? The grantees will have to turn 01:02:32.144 --> 01:02:37.662 - in reports at some point, right? Yeah. I mean, I know 01:02:38.786 --> 01:02:45.866 - Garden Quest over the past few weeks has been doing their portion for the different grant recipients. 01:02:45.866 --> 01:02:52.946 - So I was going to follow up with them beginning of October and see where things are with the project. 01:02:52.946 --> 01:03:00.027 - If there's anything that we need to do, we need to get reimbursement requests submitted and tell them 01:03:00.027 --> 01:03:07.454 - that the board will probably like to have a report or an update at the November or December board meeting. 01:03:07.682 --> 01:03:19.824 - Did the CAC help, oh my gosh, what's her name, Elise? No, Elisa, overall. Was there any education stuff, 01:03:19.824 --> 01:03:31.503 - outreach stuff? I can ask her. She's in schools a lot right now. Schools are picky about who gets in 01:03:31.503 --> 01:03:37.054 - the building these days. Oh, that's true, yeah. 01:03:38.434 --> 01:03:46.959 - Well, but at some point, I don't know, it wasn't Elisa, it was our waste reduction specialists had some 01:03:46.959 --> 01:03:55.484 - meetings with local businesses and. Yeah, McKenna is actually interested entities. It's getting started 01:03:55.484 --> 01:04:02.206 - on. Actually, we were talking about that yesterday and today, I mean, identifying 01:04:02.370 --> 01:04:10.090 - Uh, businesses to reach out to about the GVN network, visiting existing clients and introducing yourself, 01:04:10.090 --> 01:04:17.446 - checking in on things. And, you know, is there something we need from them? Is there anything we can 01:04:17.446 --> 01:04:25.384 - do to improve the service? Uh, we have a couple of clients that are, uh, asking to increase pickup frequency 01:04:25.384 --> 01:04:28.734 - or scheduling those. Um, I mean, I, you know, 01:04:29.954 --> 01:04:40.785 - We could ask the CAC to go over the state MMP and start putting notes and things together to help us 01:04:40.785 --> 01:04:52.474 - when we get ready to sit down and start drafting ours. Is there any community input requirement or component 01:04:52.474 --> 01:04:59.230 - for the MMP? I don't believe so, but I'm not positive on that. 01:05:00.322 --> 01:05:13.720 - If there were, it would be a part of the adoption process. So I could. I wonder too, if they might just 01:05:13.720 --> 01:05:27.118 - look at it and then either be prepared to brainstorm around, you know, what, what actions or priorities 01:05:27.118 --> 01:05:29.566 - we could put under 01:05:30.562 --> 01:05:39.527 - the different, I haven't looked at it, obviously, so I'm barely able to talk about it, but. Well, 01:05:39.527 --> 01:05:49.041 - I mean, organics are our priority. And I think we have previously identified that, but we unfortunately 01:05:49.041 --> 01:05:56.542 - haven't made a whole lot of headway in that area. I guess you count our grants to 01:05:56.866 --> 01:06:05.926 - Well, yeah, we do that when we've done the, you know, the, well, what started off as the apartment composting 01:06:05.926 --> 01:06:14.492 - has kind of expanded to churches. But, uh, they're not making a huge dent in it. It's something though. 01:06:14.492 --> 01:06:22.975 - Whatever happened to the neighborhood composting program, there was a pilot in one neighborhood. Yeah. 01:06:22.975 --> 01:06:26.846 - And then we, we could not get other people to. 01:06:27.010 --> 01:06:36.215 - The idea was good. The issues became finding somebody that was willing to let other people come onto 01:06:36.215 --> 01:06:45.694 - their property to dump there or to be able to deal with managing, meeting people. The real hang up came 01:06:45.694 --> 01:06:55.902 - with, okay, I'm going to host it, but what control do I have over what and how people are bringing stuff to me? 01:06:58.146 --> 01:07:06.772 - Did you go to any neighborhood association meetings to try to find people? I did not. I think Joe went 01:07:06.772 --> 01:07:15.231 - to a couple. People were receptive to it, but then nobody ever came back and said, OK, this is who's 01:07:15.231 --> 01:07:24.192 - going to post it in our neighborhood, and how do we get it going? Because I know somebody who's informally 01:07:24.192 --> 01:07:27.710 - doing that in Broadview. Oh, that's cool. 01:07:28.930 --> 01:07:37.357 - I feel like my neighborhood, maybe Bryant Park neighborhood, there might be people interested. That's 01:07:37.357 --> 01:07:45.867 - something McKenna can take on. She's probably not familiar with the program, but we can show it to her 01:07:45.867 --> 01:07:55.038 - and ask her to pick that back up. The CAC members talk to their neighbors and their neighborhood associations. 01:07:55.298 --> 01:08:05.967 - They're not so common at the outside city limits. This is not a negative. With Matt being the chair 01:08:05.967 --> 01:08:17.170 - of the CAC and his involvement with GardenQuest and the Bokashi method, he gets pulled in two directions 01:08:17.170 --> 01:08:23.998 - if we're saying, this is what we want the CAC to help us go do. 01:08:24.642 --> 01:08:34.560 - It's not completely apples and oranges, but it's still a little bit different. Yeah, I understand. I 01:08:34.560 --> 01:08:44.379 - have an answer to that. I'm not feeling very charitable apparently. I mean, you know, but you know, 01:08:44.379 --> 01:08:51.646 - we could we could ask them to do it. I just I don't. I guess I guess the. 01:08:53.506 --> 01:09:01.281 - Concern is that we get into a position where it appears our CAC is out there promoting garden quest. 01:09:01.281 --> 01:09:09.210 - All right. I think that's the first thing to my. What does that have to be in that quest to bring that 01:09:09.210 --> 01:09:17.600 - to CAC? It was just a question anyway. I was just we're just spitballing here so. But yeah, the neighborhood 01:09:17.600 --> 01:09:22.142 - composting program. I don't think we should give up on it. 01:09:22.242 --> 01:09:31.065 - We've still got all the literature and the material on it. I can give that to McKenna and go over that 01:09:31.065 --> 01:09:39.889 - with her and try to identify some neighborhood associations, HOAs, that she can start to reach out to. 01:09:39.889 --> 01:09:48.455 - We've been collecting officials on the board so we know what neighborhood associations there are so 01:09:48.455 --> 01:09:51.710 - we could hook her up. Be happy to get 01:09:51.906 --> 01:09:59.928 - you know, HOA or Neighborhood Association contacts for her to reach out to. All right, just let us know. 01:09:59.928 --> 01:10:07.950 - I'm assuming that Hand still has a list or somebody does. Hand has a list. I know Hand has a list, yeah. 01:10:07.950 --> 01:10:15.972 - Yeah, and I don't know if it includes HOAs. Yeah. HOAs have their own rules that may not include like... 01:10:15.972 --> 01:10:20.862 - And then there's renegade neighborhoods that don't have either. 01:10:22.690 --> 01:10:31.287 - Oh, yeah. I have a big swath of my district has none. Just living on the edge. I like it. Yeah. 01:10:31.287 --> 01:10:40.600 - Fewer roots. Yeah. And what you often have, you know, things like gigantic composting bins and chickens 01:10:40.600 --> 01:10:49.555 - and crazy things because we don't have any of those. Chickens are all around the city. Yes. They're 01:10:49.555 --> 01:10:52.062 - not by all HOAs. Oh, right. 01:10:52.162 --> 01:11:00.031 - I can also, you know, ask the CAC, you know, part of the whole statute and purpose of the CAC is, 01:11:00.031 --> 01:11:08.463 - you know, they have the ability to bring things to the board that they'd like to do. Ask them, you know, 01:11:08.463 --> 01:11:16.734 - what do you guys want to do? What do you think would be appropriate and worthwhile project? They could 01:11:16.734 --> 01:11:21.150 - have a brainstorm session. Propose it to the board and 01:11:22.050 --> 01:11:33.603 - They'll say yes or no. Yeah, I hope they can meet soon. They have six or seven now. Six. Six. 01:11:33.603 --> 01:11:46.016 - It's not well, I know that the last meeting was canceled because they've had a lack of agenda items. 01:11:46.016 --> 01:11:50.686 - It wasn't for lack of a quorum. Yeah. 01:11:50.850 --> 01:12:01.808 - And I was like, but you got these minutes. Pick up an agenda item. You had $20,000. What would you do? 01:12:01.808 --> 01:12:12.446 - Reduce waste in my account. Do you, prior to bringing something to the board, do you run it through 01:12:12.446 --> 01:12:20.638 - them at all ever? Just like normal stuff like what we've talked about today. 01:12:22.914 --> 01:12:31.219 - not stuff like we've done today. And I guess it's things are different with with Joe, because Joe was 01:12:31.219 --> 01:12:39.443 - very involved and was on the CAC. So, you know, the neighborhood composting program, well, that went 01:12:39.443 --> 01:12:47.586 - through the CAC and brought to the board because Joe was so heavily involved in helping to put that 01:12:47.586 --> 01:12:49.214 - together. So that's 01:12:51.266 --> 01:13:01.655 - comparing the way things are done out of the way things were done under the previous CAC chair is not 01:13:01.655 --> 01:13:12.248 - really fair and it's hard to do because- He was exceptional. Yeah. Yeah, absolutely. I do wonder though 01:13:12.248 --> 01:13:20.702 - if our agenda could drive their advisory vote, if he sought an advisory- Based on- 01:13:21.314 --> 01:13:31.694 - how we move through drafting the five-year solid waste management plan. I think the MMP is, I would 01:13:31.694 --> 01:13:42.074 - assume and think would be done much the same way, which would heavily involve the CAC. Again, if we 01:13:42.074 --> 01:13:48.094 - can get them to commit the time to do that. Joe had time. 01:13:48.546 --> 01:14:04.425 - Right, right. And we're talking about these issues. So that certainly, you know, helped, but. All right, 01:14:04.425 --> 01:14:14.558 - anything else? All right, let's adjourn then. Thank you very much.