Call the order of this meeting, the Executive Committee of the Waste Reduction District of Monroe County.
Excellent. In case you're online wondering what we're talking about, our Zoom screen or a Teams screen
is bright pink. That's the whole Windows theme. Is that what it looks like through cats as well? No.
Okay. All right. Darn it.
Is it breast cancer awareness? Is that right? Is that this month? It's October. It's October. Well,
there we go. Let's go. It's telling us we're all canuff. Canuff. It's Barbie. Anyhow. All right. Let
us do a roll call. Mr. McGlasson, please. Piedmont-Smith. Here. Madeira. Here. Wilkes. Here.
All are present in the room. Sweet. Nice. Alright, so we have two sets of minutes that we already reviewed
at our last executive committee meeting. So any comments on that? Then we have executive committee meeting
minutes from September 1st. I move that we approve the executive committee meeting minutes from September
1st. I second. Hi, how are you? Good, how are you?
So I did submit some small corrections to those minutes. Did you see that? Minor, but there seemed to
be a lot of them. I apologize. That's okay. Grammar and typography. It's the IT of philosophy. It's
us every time. All right. So with those small corrections, can you please call the roll on the minutes approval?
Madera? Aye. Yes. Wilts? Yes. Pippa and Smith? Yes. Motion passes unanimously. Thank you. Next we have
a resolution 20.608 for a public utility easement that we've talked about several months ago and then
we finally have the documentation. Yeah, in the packet attached to the resolution are the
the final easement documents prepared by Duke Energy that the board is being asked to approve so that
the armory can get electrical service run to their new EV charging stations, which looked very nice.
They're all installed and ready to go. Turned by this guy and just like, okay, good. Yeah, I drive past
them every day. They're really nice. And then I guess through the process, I actually was not aware until
final draft started going around. I guess the city also has to grant an easement as well. But it's basically
identical to ours. But just so that everybody's aware that in addition to the board approving this,
the city also has to agree to the easement as well. I just have a question on the exhibit A, the map.
I was just trying to
understand this, are the dark lines the border between their property and ours? Or is it just the little
part to the south? This one? Because I thought it was less than. So the dark line, I guess to the north,
to the top, is the property boundary. Oh, it is. OK.
The one going down the right side would be basically at the edge of the road. The right of way. Yeah.
Then the hatched area is the easement area where the utilities will be ran. Okay. Probably that northeast
part within the L is what the city has to grant them. Because that's in the right of way. I didn't look
that close. The city was asked to approve.
It doesn't. Yeah. What else would be? Yeah, I don't know what else would be. Unless because it's crossing
the sidewalk or because of where the utility connection occurs in relation to the right-of-way. Okay.
I didn't realize that was right up against the street.
It's not right up against the street, but it is up against the sidewalk. Is that the sidewalk there
to the right? Yeah. Yeah, I think that the heavy line going down to the right looks like that's running
through the middle of the sidewalk. Okay. All right. Legal counsel looked at this and said it was data.
Any questions or comments on this? No? Anyone come come in? Yep. Sorry, my my eyes are pulling back
from the map, but it was. Some of the parts are like really tiny. I know I was doing the old person
thing. Take off the glass exactly yeah. I believe I mean if if if he would prefer I put the board back
and I can scale those pages up.
Oh, no, they're fine. They will fit on one screen and then you'd have to. I'd like you to color them
in and then leave them. Can't do that. They're Duke's final versions. I can't change them. I don't think
blowing them up will make them any more clear.
It's just, you know, it's kind of fuzzy even with this. Well, part of that, I think, is due to me taking
the PDF files that I was provided and putting them into the resolution document. I could separate them
out. I mean, I guess I wanted them to be a part of the resolution, but I could also attach the original
version behind the resolution and the board packet, which
would probably be a little cleaner to look at. Do you think it's worth the trouble? No. I don't think
anybody's doing it. All right. So consensus, we can move this to the board? Yes. All right. And we have,
resolution for leachate hauling, a professional services agreement. Yeah, so I think as everybody's
aware, Bynum Fannier Utilities has been hauling our leachate since about 2019. And I believe this is
the first time they've asked for a price increase on that. Obviously, diesel fuel hitting $6 a gallon
impacts them.
They also operate the Ellisville treatment facility where the leachate is disposed of and inflation
has also hit operational costs for that facility. I personally don't think it's unreasonable, but just
for reference, I did in the memo spell out,
what led to us ultimately looking for alternatives to leachate disposal, we used to go to the Doman
Road plant and they advised us in 2000. Prior to 2019, City Bloomington Utilities was charging us a
residential ring for leachate disposal. In 2019, they
If I remember right, they said it was related to their permit renewal that they now had to classify
the leachate as industrial waste and would charge us said rates for industrial waste. So I put in there
what those rates currently are. And you can see that even with the price increase that Binofania was
asking for,
based on what we were previously doing, hauling leachate to CVU between disposal and hauling, it's still
going to be cheaper than what that was. Or would be based on that private hauling rate we had back in
2019. Because there would be the disposal cost in addition to the haul. Plus the haul, yeah.
CBU doesn't haul, so we'd have to have a private hauler, whether it be buying a pannier or like prior
to that, we were using child septic service. You can see in there that you're paying $170 per 4,000
gallon load to child septic service, which would probably be more now. And so whether it's, you know,
and that's not to say that would be the
The best price we could get, but I'd say it's in the range of what would be the reason we expect to
pay a private hauler to haul to Dillman Road. And then, yeah, on top of that, we've got to pay back.
Based on Finofanio's load sizes of 4,200 gallons would be $185, and 5,000 gallons would be $220 in disposal
costs on top of that hauling cost. Yeah.
Well, thanks for getting those comparison figures from CBU. It does make it clear that this is a better
way to stick with blind sanio. I'm trying to see if I missed it, but I'm curious. So this would be a
resolution that approves the new rates, but is there a time
like a length of contract? Yeah, so on page 36 of the packet is the first page of the actual agreement.
It says this would be effective November 1st of this year and would run through October 31st of 27.
But then it's renewable by mutual agreement of both parties.
And I think that's exactly how the previous or the existing contract was worded. It was annual. So it
may have had a three-year initial term and then annual renewals there after. Yeah. Or no, I don't think
it was annual. I think it was just said it would be renewable. Similar, like this one says. So it doesn't
really have an actual term.
You just have, it continues on until one party gives 30 day notice that we want to change things or
opt out. So when it says which shall be renewable, if the parties so agree, does that mean if the parties
don't say anything to each other, it just renews? That's just kind of a weird. That's what happened
with the current tract. Nobody's ever said anything and we've just continued.
Yeah. I mean, that's fine, but I would say that's pretty loosey-goosey language if that's what that's
supposed to mean. I just shall continue through. The attorney looked at it and didn't say anything.
I know in discussions with not just this, but other agreements that we've had with this type of language.
The attorney just says, if nobody says anything, there's an implied contract in place and everybody
continues to abide by the terms. Is there any reason that we would want to lock in this price for longer
than one year? Given the current economic environment, yes, but I don't know that they're going to agree
to that. Have you asked? Yeah. Mixed liquor?
That's what we call the seed load. When we start our treatment plant up at the landfill, we have to
have the biological component of it brought to us. That just comes from an operating wastewater treatment
plant. You pull it out of the beginning stages of the treatment process, it's called a mixed liquor,
and that's your water that has all the bugs in it.
Interesting. Not the type of mixed drink you'd want to. Right. But I mean, I think that this is pretty
much the same language that's in the existing contract that we discontinued on until they decided that
they needed to raise the rates and not that the economy ever
completely swings the other way. But obviously, if that were to happen, we would have the option to
say, you know, diesel's gone down X percent. I think we need to reassess that. Okay. So we'll just see
this at the regular board meeting. I'm sorry? This is for the regular board. Yes. Yeah. Give up the
entire board. Sorry.
Yeah. I mean, I guess I would prefer more clear language in item one, but if it's okay, I don't know.
It's what the previous agreement has had in it. Our attorney didn't have an issue with it. All right.
I guess it's okay then.
or questions on this? I just would point out because I don't remember or how other resolution but just
for the sake of expediency on page 34 the packet on the resolution of the now therefore it it directs
the executive director to execute the agreement so I can just go with me but fine opinions we can all
sign it and move on.
We've done it that way in the past. There's been other times where the board has asked that the board
chair sign things. Let's point that out in case somebody has an issue. All right. Any other questions
or comments on that? And we have a consensus to move it to the full board? Yes. Moving right along.
We have update on stationary compactor reducing.
Uh, yeah, so, um, you can see I have put together, uh, the RFP report. I did either the press for bids,
um, because that's the terms used in the, uh, the statute for leasing equipment as bid. Um, but also
in the memo on page 39, you can see it, I laid out, um, the lease renewal dates for the existing compactors
that we have. Um, and given that,
The bulk of them are going to renew in the last quarter of the year. I think that it might be better
to wait and issue this in the spring. Otherwise, we're going to wind up replacing a compactor in February
and one in May. And then we're going to have a big, big lag
until September, October and December when we do the rest. So when I think that it rather than try to
get it out now and push because these things are the people that are going to do this aren't going to
have these sitting in the yard. These are going to have to be built and it's going to take time to do
that. So I think if we wait and release this March or April next year, that would give the winning better
adequate time to
get the equipment prepared to be delivered when it needs to be delivered. So the idea is to have the
new lease start dates all be the same? Well, the start dates wouldn't be, and it makes reference to
that in the bid packet that we're asking a successful bidder to be inflexible and negotiable with us.
We want them all under one agreement and that's going to ultimately mean
that say we're doing a five-year lease. So those first pieces of equipment are going to be five years.
The later ones might actually be a four and a half year term because they got installed. But for me,
I would like to have all of these under one lease agreement that renews, terminates, whatever, at the
same time.
that way when, you know, and then when we get to the end of that term, you know, we got to be more proactive
on it. And, you know, a year plus ahead of time be talking about with whoever the vendor is and amongst
ourselves, you know, do we want to renew this lease? Do we want to keep this vendor and upgrade equipment?
Do we want to go out for bid? You know, because we'll have to go again, if we're changing equipment.
We're going to have to give people time to build these things. How much time? Because it sounds like
you're talking about all of them in one year. I mean, all of them coming to us over the course of 12
months-ish. Yeah. And that's actually more like nine or 10 months. But I think the...
The vendor that we currently use, we have not replaced any of them. That's kind of why we're here. But
you're looking at four to six weeks to build one of these. But that's not to say they can't build more
than one at a time.
The resolution is written. If that's too short of a time frame, we can bring it to the board next week
and establish a date for it to be issued. We can do it in a month or two, whatever people are comfortable
with. And I don't know that it's
I guess my only concern is that if we, is the relationship with the existing vendor, if we release it
sooner and award it sooner and the existing vendor does not win the bid, what does that mean for our
service? And we're going to wind up, I hope it doesn't mean anything, but we're going to wind up in
that position for
some period of time regardless, whether it's six months, nine months or a year, if the existing vendor
doesn't win the bid, where they know that things aren't renewing, are we going to fall down the priority
list when we need service or something? Let me just understand the timing here. For example, there's
one at the main recycling center with a lease renewal date of May 1st.
So by March 1st, we have to tell them that we're not going to redo that lease, right? 60 days notice.
So, but we're not going to issue the request for bid. I think that process won't be finished by March
1st. Under the timeline that I'm proposing, that would be one of the last ones, but that would be the
last one that gets replaced.
I'm recommending that we start with the one at the main recycling center with a renewal date of September
8th. And that would be the first one to be replaced. So then we would notify them by July 8th. Yeah.
And we would choose. So when do you expect to choose a new vendor? When do you expect to issue the RFP?
I mean, I'm just saying next spring, maybe have the board address it at the February board meeting,
issue at March 1st, by April 30th, we have... 60 days for the... By the May meeting, the award is done.
And then we'll probably just turn around at that point and just
do a written notice on all of them. It just has a minimum of six days, doesn't say it can't be a year.
Okay. And then how are we paying for this? Maybe monthly payments. We have it in the budget for equipment
leasing. Okay. We have a budget line for equipment leasing. I guess we'll see when we get the bids how
the billing will work, but I'm just wondering if we're getting them
Let's say we get three each month for five months. Do we pay less when we only have three or six than
we pay when we have all of them? Or is the full fee required? The bid is written so that we have a per
compact the cost. Okay.
You give me one compactor, it costs X dollars a month. And that's going to replace a compactor that
costs Y dollars a month. See that difference in the monthly billing until the next one is done. Okay.
It'll be a different. So gradually. Yeah. Oh, sorry, I didn't look at the actual speed. And some of
that goes back to the asking for the flexibility for your start dates under the lease agreement for specific
specific compactor units based on when they're installed. So the current, so it's a monthly,
we pay monthly? We pay monthly. And the current one is also monthly? Yes. And so we would be giving
graduated notice, or no, you said notice all at the same time, what would you be like saying? Yeah,
once we select a bidder,
Obviously, then we need to get an agreement in place with them. And then part of that discussion negotiation
would be confirming availability of equipment and timeframes for installation. And then once we can
confirm when units will be available to be delivered and installed, then we would
start issuing the notices. If we know a unit's going to be replaced, there's no reason in waiting until
60 days before the term date you just issue it once we know what's going to happen. There's no liability
on our part for the fact that the lease hasn't run out yet as long as we're giving the right amount
of notice. Correct. Minimum amount of notice. It just says a minimum of 60 days.
And is there any problem? I guess if that's the way these all work, there really isn't a problem with
all of them being on the same lease schedule. Like the beginning of your conversation, you started out
saying you wanted them all to kind of end in five years. So there's no reason to stagger when these
leasing agreements start. I think there's an argument to go both ways.
You can make the argument that staggering them gives you more flexibility if you are going to change
things out because you can't just go pick these up off the shelf. I've had some of these discussions
with the attorney, questions about what the law requires when you're leasing equipment and if you're leasing,
15 units of whatever from the same vendor, and you have staggered leasing dates, then have you made
an attempt to circumvent the threshold that requires a bidding process? Well, there was already a gray
area as to whether we have to bid or not, right? Because that's a lease. It can be considered a service
agreement. Well, that was a question raised by the
existing vendor or an argument raised that this is a service and our attorney didn't buy that. There's
a specific section in the statute about leasing equipment that has much lower thresholds than other
leasing arrangements like paying rent or something like that. Our attorney was not comfortable. He said,
Included maintenance and service would be a service. But the equipment itself, you're leasing equipment.
There's a specific section of the statute that has to do with leasing equipment. Well, we agreed on
that. Continue from Kate's reasoning so that when
the five years is up, some of the units won't actually be five years old but quickly. And then let's
say we wanted to change vendors, it would have to go through the same process where it would take 10
months before they were all replaced. Yeah. That's why I said we'd have to be more proactive if everything's
covered under one lease and start like a year and a half advance, an advance of the term to start thinking about
Are we continuing with the same vendor? Are we going out for bid? Obviously, continuing with the same
vendor. Again, if they're changing equipment, that gets into legal questions of, can you just renew
and go or do you have to go out for bid? Because the last thing we want is to
have a change occur and we have a facility that goes two months without a contractor. That would be
a big problem. Sorry, more questions. So, our current, our current contractors are very old. And I'm
curious as to, with a five-year lease, is there
Any expectation that we would, even if we step up the same vendor, replace with new equipment after
five years? I think the vendors that Joey has talked to about what type of options, types of equipment
and stuff are available, that they're saying seven years max before if they're releasing us a piece
of equipment, this compactor that currently
They're looking at seven years as a maximum lifespan before they would want to replace it. And that
kind of gets into the economies of leasing it and the maintenance requirements and all of that and what
that means for them. So why are we going for a five-year period? Why don't we go for a seven-year period
when that's the expected lifespan? We could.
That's the other thing that putting this off a little bit gives me a chance to do is kind of fine tune
this. I just don't like the idea of releasing 10 or 15 year old machine, you know? Yeah, we're asking
for brand new ones, right? Yeah. So in five years, I'll be looking at it one.
Well, who knows what I'll be doing, but we'll be looking at it and hoping that in a couple of years,
we'll get a brand new one just out of the kindness of the heart. Oh, no. Again, the way the law is currently
written, laws can change. I mean, the way the law is currently written, I guess some things was legal,
but I would guess that we would have to go out for bid again.
you're going to get new equipment that's going to cost more. But you know, there's nobody is going to
sign an agreement with us that says at five years for the same price, we're going to give you the newest
piece of equipment on the market. Do we get any depreciation benefits? So less cost as time goes on
because it's older. Hey, I just thought. I mean,
If we're getting brand new equipment, we've asked for them to specify what types of maintenance and
service is going to be part of the lease agreement, which is probably not going to be anything more
than routine preventative maintenance. But we do get the benefit of, and I forget exactly what there's,
The warranty has three parts to it, one year, two years, and three years. And I forget what components
are actually covered by which period of time. It's in the minutes from our last meeting. I just talked
about this part. Yes. I think if staff thinks it makes more sense to do it in the spring, let's do it
in the spring.
Right now, I guess basically, give me a little more time. Let me talk to some other districts, companies
I know that are leasing these types of things. Obviously, I don't want to ask a whole lot of questions
of vendors to avoid pollution, but I'd like to talk to some people.
I think it would benefit us to tweak the RFP a little bit. But yeah, I mean, I may come back at the
next executive committee meeting and say, no, let's take it to the board in November and go ahead and
get it issued. What is the rationale behind, on page 50, you have delivery and installation and you
have the first delivery date as February 15th of 27th?
Probably because I didn't update that date when I decided, no, we need to wait till spring. It makes
more sense if we're waiting till spring. That's a whole year after we would get busy. No. Oh, I'm sorry.
Okay, nevermind. So that, yeah, so that'll be adjusted. Yeah. Well, thank you for doing this work and
we'll wait to hear an update next time if you want to post phone or move ahead this year.
I would agree. I mean, unless the committee wants to go ahead and take it to the board and go ahead
with this, I would ask that we give staff some more time to assess the situation and fine-tune the request,
bring it back to the committee. And we think we have a document to move forward with and confirm the
recommended timeline.
Sounds good to me. Jody, Kate. Yeah, OK, yes. Thank you. Alright. And we have a host fee review that
we asked for. Thank you so much. Do you want to walk us through this time? Yeah, this is the same table
we looked at before, but to have added in the city and the district tonnage and done some
Host fee calculations based on that. And as I said, the memo, the margins, the difference between a
calculated and provided and paid host fee are all under 3%. I do think, Joey and I do think we're gonna
dig a little bit deeper into it, but nothing is so egregious that I think anybody's, either of the companies
are trying to pull a fast one on us or anything like that.
You know, Republic pays monthly, you know, and they provide data monthly with those payments, but under
the contract, the tonnage is based on the quarterly tonnage report they're required to submit to item.
And so there could be some, I can see where they might
have some variance on their end in that data between what they calculate monthly and what ultimately
goes into that quarterly tonnage report. So under Republic, total host fee for a quarter is a total
of the three months. Correct. So it's just a math. Correct. Yes. It's like they're paying us a little
bit more than what we charge for it.
Error in your favor. This is very interesting. Yeah. I mean, even though the variance is to our benefit
in most instances, I would still like to make sure that we're using the same data and the same math
just for future reference. Yeah. That's good to spot check this every once in a while.
OK, any questions or comments on that? No, appreciate it though. OK, we're ready for the proposed new
claims docket report format. So I don't know, John or Tom wants to start us. Yeah, we presented one
at the last meeting and had some feedback on some additional information that
the committee thought would be beneficial to have in there for the board when they're reviewing it.
So, John, put together what's on the last page of your packet. Does that look like all the information
you'd want to have? I think so. My experience with
investing in stocks and if you have reports that are concise and not all detailed and it's easier to
do research and I would try to apply that to this and the bundles are a little bit cumbersome to read
and I just think it would be better if you had one report which is all the expenses and you don't have to
Try to find stuff in a bunch of bundles and because I've worked with the bundles and I'm getting used
to them, but they're a little bit cumbersome, but it's better to have a simple report that you can kind
of look at and have a glance, right?
I want to look at it at a glance, and I don't have much time to read and do research. That's why we're
here, having reports that you can look at at a glance and get a good picture of what's going on and
where we list what each invoice is paying for. So that's why I came up with the idea for this. I tried
to apply it in my practical experiences, other experiences, and how we can help you understand better what
What is occurring? Is that? Is this completely made up? Yes and no. Those are actual charges, but they're
not all necessarily paid out of the same bundle or in the same week. So we did get 10 new containers?
Yes, you'll approve that at the board meeting. That's a big one. Also,
German-American, that's a bank. That's our credit card. That's the credit card. I see. So we're just
paying the credit card bill because we charged. Right. The most part of the mediation. Yes. Where was
the last fret? The landfill. Really? And by remediation, are we really talking about something else? No.
Belocation might be a term you could use. It might be. Would you want me to list and then report what
bundle they would be in if we were using bundles? I mean, we can do anything. I don't even know what
a bundle is. Yeah, I don't think the bundle numbers won't mean anything to the board. No. So this is
great. I think the payment date is more applicable. The payment date. Which is on there. It's on there,
right? Yeah.
Add is the totals. Is what? Totals. Totals. So. Yeah, we can do that too because. So it matches up because
you always have a memo and this is like the backup for the memo. So. Yeah. That way we could make sure
the totals. Yeah, because you can do all of them in totals. Yeah. So one question that I had, you know, so if,
If we're going to move over to this, this is what will be sent out weekly for review and approval. And
so then when it comes to putting it all in the board packet, because we're dealing with a spreadsheet,
it would be easy to combine it all into one document. But then that would be one document that contained
the four or five weeks
Do you want them separated out? Do you want four or five different sheets like this, because this was
approved in the third week of the month, the fourth week of the month, in between board meetings? Because
that's going to be your time period. Or do you want them combined into one statement and in a chronological
order or something like that? And then we would still have all the email
documentation behind it showing that everything was reviewed and approved by the board chair. I would
prefer it separate. Makes more sense. I think it's just. So you want me to do send the spreadsheet out
every week that was what was paid that week.
And then for the board meeting, all of those separate ones will just go in the packet. So it's going
to be just like what we've been doing. Instead of the bundles, we're going to use the spreadsheet. At
the spreadsheets every week, keep them all separate, and then we'll still bundle it all together for
the board packet as separate weekly transactions.
I'm probably not sounding too very neutral at the dentist. I was concerned I might not make this meeting,
but I told the dentist you have to be done with the procedure by 430. So anyway, so now should we list?
I'm just trying to get information to have to do this. I'm excited to get to do this for you people.
about this would be a good thing to do. Should we list? We're not going to put the bundles number,
but we're, but do we list all the claims and all the bundles? Because right now we would just send the
B and the A. Yeah, so if you look at, if you look at what's in front of you, so the bottom half of that,
you see claims authorized by resolution 2022. That is not something the board normally sees every week.
That's something that you
that gets bundled into that payroll and claims portion of the forward packet. And then that cover sheet
on that is where you see on this week, we did these claims under the resolution, if there was payroll,
and then the claims that were pre-approved by the board chair. But we can include it on the week, but
it doesn't really matter.
just know that we have that resolution that says that staff's already authorized to issue this payment.
I mean, we've done it or are going to do it and not wait for any questions or board chair approval.
I mean, I think it would be the most helpful to have the claims that are authorized by the resolution
to have a sheet just like this. Just itself. And then the first time you send it out, you could just
explain or including those so that you're aware, but they're pretty good. We can tweak that cover sheet
to include the same breakdown that you see on the board packet cover sheet. We can just put that same
breakdown on there, claims paid under the resolution, payroll, claims for board approval, and then have
a sheet. I was also talking about the email that John sends out.
here are the claims for approval. At least the first time he sends it out, he could say, you'll see
that on this summary also have the claims authorized by the resolution. That's just FYI. Have it be
like it's listed on there. We list the ones that are pre-authorized separate. You're just going to have
a little more body to the text of your email explaining
why the sheets look different and what's different. Yeah. Because the notes I made to, for the preliminary
notes I made, I put B and B, A is at the top and then the ones that's authorized, pre-authorized, is
down the bottom. So I separated, you can separate it out, that way you can tell which ones. So internally,
B is checked
Claims by check for board approval, VA's claims by ECH report. And those are the ones we send on the
report. And then R is by resolution. R is resolution by check, RA is resolution by ECH. And then we
also have you get a D which has to be handled very carefully because of past issues and so that's the
RD bundle. Okay, well those
Bundle numbers don't really mean anything. Yeah, I know they don't mean anything. But that's how I make
up the reports. I go with the B and the B-A is what I'm going to get now. That's how I go about making
up the reports. See, that's what I mean about simplicity. You don't need to know what bundle it was
in. It was four.
under claims authorized by resolution. Yeah, it's a utility, but because if we had a Duke payment, it
would be on this second list here, right? Yeah, but because of the way that Duke does their ACH claims,
we have to process them separate from everything else all by themselves. Yeah, I know you told me about
that, but we would still see them here. He was still, yeah, they would be in the board packet. It would
be included in the bundles in the board packet.
We're not going to have bundles anymore in the board pack here. Yeah, so it will just, whatever week
the bill comes in and we pay it, you'll now see it every week. It'll just be under that section of claims
approved by the resolution. So we process claims today and then we process tomorrow so we can start
this with those claims. Well, I was thinking about that and I
And I mean, my thought was that we start this, start using this the week after the board meeting and
that way everything that goes in the meeting packet looks the same. Because we already have half of
the month between meetings processed using those bundles. And that's what got sent out for the weekly
approval. So I think we'll keep doing that.
through the board meeting, and then after the board meeting, we'll start using this. Well, now, wouldn't
you want me to stand out, and in addition to the bundles, a spreadsheet like we're talking about to
you three, and then you can kind of see what it's like in advance of the whole board scene. We can do
both, if you'd like. That would be helpful. Yeah. Sure.
That's going to be a big meeting packet for next week, isn't it? Since we didn't have a meeting in September.
For claims, yeah. For claims, yeah. So one other comment I had on this example, under pack right rentals,
it just says- That's repair. That's a typo. Okay.
I was like, what is compact or repaid? What does that mean? I saw that too. Repair. What did I say?
It says repaid. Oh, repair. It should be repaired. That's a typo. Yeah, I didn't proofread that real
good, I guess. That's all right. No worries. She's on top of the proofreading. Eagle-eyed pink monster.
I love it. Well, I hope the whole world likes this because this is
Something I think that they would benefit from. Yeah. Yeah. Thank you so much. I really appreciate it.
Try to be a creative thinker. Don't be home. Sometimes time, sometimes it works better than other times.
Yeah, sometimes it works. Sometimes it's too creative. All right. Well, I'll try and get it just the
way you want it, and I'll send the sample for you three, and then you can kind of look it over.
You can share it with the other board members at the next meeting, if you like, and then kind of transition
them into it easy and whatever you want to do with it. Okay, awesome. That would be great. Thank you
so much. Yeah, and I would, you know, if, you know, we'll send tomorrow's claims out like we normally
do, and then John will send the three of you the spreadsheet for those claims and any feedback is welcome. Andy?
And I finally have, and I finally have learned how to fight out on the computer. Because, you know,
we white out some stuff so you won't be confused. I finally learned how to do that on the computer.
I'm excited about all the new things I'm learning here. Because at first I didn't know how to do it,
but now I know how to do that. All right. We're on to the catch all of.
Any other items deemed appropriate? Does anybody have anything else to talk about? Maybe. Is it appropriate?
It depends on your definition. Last month, we talked about the situation with health insurance and there
were new clients. I'm still discussing what we do all that with JAA benefits, but did meet with all
the effective employees and they are aware
of the situation that we're in and we're still looking for options. What we can do to provide insurance,
lessen the impact, offset additional costs, that everything is on the table. I did want to update you
on that. We have our new van. What color is it?
Officially Cyprus, not far from your shirt. Nice. Sounds good. But like I said early on, I mean the
intent is to get a wrap on it that's district-themed locos and what not. But in the meantime, yes,
it's green, which is better than some of the other color options with regard to
relating to the district and what we do. Yeah, it's nice. It's a hybrid. It's got a phone app with it.
Oh, crazy. And I'm just aware that the Association of Solid Waste Districts annual conference is in
two weeks at Spring Mill, as usual.
sending a number of employees and some CDC members down. Cool. Do you all stay or is it found back for
a day? The way that our policy is written, it's not far enough away for the district to pay for it.
I'm staying. I bought my own motel room. I'm doing that drive. Others are driving back and forth. Yeah,
I've done work down there.
It was the same with IU. It was like, all right. Yeah. Yeah. Yeah, maybe one day we'll revisit those
policies. They just redid their big hotel lodges, moving home lodges. Lodge. Yeah. Yeah. No, I haven't
been down there since. Yeah, I think we were down there in March. Yeah. It looked new. Yeah, it was nice.
And then McKenna and I, McKenna is our new waste reduction specialist, are going to the circular Indiana
conference on Monday, which is going to focus predominantly on battery extended producer responsibility.
There was legislation proposed last session
that ultimately didn't get to a vote because of some procedural stuff, because it was a short session,
and there was funding involved. So it had to go through the Ways and Means Committee after the Environmental
Affairs Committee, and there wasn't time to do all that. But the representative, Doug Miller, as he
introduced it, he is going to
introduce it again, but there's working groups, the dissociations involved in, and we're working to
improve the proposed legislation. The specifics and details of it, who knows how it falls out, but it's
going to look very similar to the
battery EPR bills that have been done in Nebraska, Illinois, Colorado, I think. What does the EPR stand
for? Extended producer responsibility.
or maybe the CAC or maybe both start thinking about the materials management plan? Well, I've been thinking
about it since. You know, like, I haven't looked at what's even required. So maybe it would be if you
could for the next EC meeting, maybe show us what the template is or something.
We asked them. It's like it's done with a lot of things. The state puts this plan out that says here's
the state's goals and doesn't say how we're going to meet those goals. So this locality's responsibility
to come up with a plan for the local level that says how we're going to meet the state's goals and what
we're going to do to meet the state's goals. Our plan is to let Indianapolis take care of everything.
Thank you.
It's never too early to start thinking about it. But in all honesty, before I can personally devote
a lot of time to it, it probably won't happen until after we get through end-of-year reporting and stuff
early next year. Yes, through what reporting? End-of-year reporting, all of the budget reconciliations
and the recycle or retract recycling
an HHW reporting that we have to do. Okay, just wanted an update on that. As far as timeline, and we
have a year and a half. Well, I mean, that's, you know, I think I talked before, like, was that a webinar
item did about the pass-through grant application stuff where they spelled out
You know, applications were due last week, and they participate doing the grant awards on December the
15th, and then they said 18-month timeline for MMP development and implementation at the local level.
From that point, from December? That's how I interpret it, from the point of award. So we have time.
So we have time.
And like we talked before, we did the five-year plan. I think the bulk, if not all, of the MMP we can
do. If we get stuck somewhere, I think we can find $5,000 to pay somebody to get us over the hump on
a specific topic or section. Yep. I am not worried. Anything else? Has the CIC met?
CAC, have they met this month or are they meeting? What's going on? They don't have agenda items. I
said I need to get the minutes approved. Can we give them an agenda item? I told the chair that they
have to meet in October because we need to get those minutes
approved and to the board so that we can get that done and uploaded. All approved minutes have to be
uploaded to the Gateway website, so we need to get that done. And whatever happened to the composting
task force or that group that we had last year? Well, Joe Winian moved out of town. Yeah.
Uh, yeah. And it, yeah, it's, um, we had, uh, we had monthly virtual meetings that we were doing. And,
um, I say, I started like the two meetings after Joe left and nobody jumped on and I never heard from
anybody. And so it's too bad. And it is, but you know, at the same time, we'll, I think we just,
We'll let it go. We'll put an MMP together and the way the state's done, the state MMP organics have
to be a focus of this. So we'll get our MMP together and hopefully have better direction and more clear
goals. We can get a task force or a community together to start pushing toward. I'm concerned that the
CAC doesn't have anything to do. Yeah.
What would you like them to do? Well, I don't know. I mean, is there something they could help with?
They could advise on? They couldn't? What about new community projects? The grantees will have to turn
in reports at some point, right? Yeah. I mean, I know
Garden Quest over the past few weeks has been doing their portion for the different grant recipients.
So I was going to follow up with them beginning of October and see where things are with the project.
If there's anything that we need to do, we need to get reimbursement requests submitted and tell them
that the board will probably like to have a report or an update at the November or December board meeting.
Did the CAC help, oh my gosh, what's her name, Elise? No, Elisa, overall. Was there any education stuff,
outreach stuff? I can ask her. She's in schools a lot right now. Schools are picky about who gets in
the building these days. Oh, that's true, yeah.
Well, but at some point, I don't know, it wasn't Elisa, it was our waste reduction specialists had some
meetings with local businesses and. Yeah, McKenna is actually interested entities. It's getting started
on. Actually, we were talking about that yesterday and today, I mean, identifying
Uh, businesses to reach out to about the GVN network, visiting existing clients and introducing yourself,
checking in on things. And, you know, is there something we need from them? Is there anything we can
do to improve the service? Uh, we have a couple of clients that are, uh, asking to increase pickup frequency
or scheduling those. Um, I mean, I, you know,
We could ask the CAC to go over the state MMP and start putting notes and things together to help us
when we get ready to sit down and start drafting ours. Is there any community input requirement or component
for the MMP? I don't believe so, but I'm not positive on that.
If there were, it would be a part of the adoption process. So I could. I wonder too, if they might just
look at it and then either be prepared to brainstorm around, you know, what, what actions or priorities
we could put under
the different, I haven't looked at it, obviously, so I'm barely able to talk about it, but. Well,
I mean, organics are our priority. And I think we have previously identified that, but we unfortunately
haven't made a whole lot of headway in that area. I guess you count our grants to
Well, yeah, we do that when we've done the, you know, the, well, what started off as the apartment composting
has kind of expanded to churches. But, uh, they're not making a huge dent in it. It's something though.
Whatever happened to the neighborhood composting program, there was a pilot in one neighborhood. Yeah.
And then we, we could not get other people to.
The idea was good. The issues became finding somebody that was willing to let other people come onto
their property to dump there or to be able to deal with managing, meeting people. The real hang up came
with, okay, I'm going to host it, but what control do I have over what and how people are bringing stuff to me?
Did you go to any neighborhood association meetings to try to find people? I did not. I think Joe went
to a couple. People were receptive to it, but then nobody ever came back and said, OK, this is who's
going to post it in our neighborhood, and how do we get it going? Because I know somebody who's informally
doing that in Broadview. Oh, that's cool.
I feel like my neighborhood, maybe Bryant Park neighborhood, there might be people interested. That's
something McKenna can take on. She's probably not familiar with the program, but we can show it to her
and ask her to pick that back up. The CAC members talk to their neighbors and their neighborhood associations.
They're not so common at the outside city limits. This is not a negative. With Matt being the chair
of the CAC and his involvement with GardenQuest and the Bokashi method, he gets pulled in two directions
if we're saying, this is what we want the CAC to help us go do.
It's not completely apples and oranges, but it's still a little bit different. Yeah, I understand. I
have an answer to that. I'm not feeling very charitable apparently. I mean, you know, but you know,
we could we could ask them to do it. I just I don't. I guess I guess the.
Concern is that we get into a position where it appears our CAC is out there promoting garden quest.
All right. I think that's the first thing to my. What does that have to be in that quest to bring that
to CAC? It was just a question anyway. I was just we're just spitballing here so. But yeah, the neighborhood
composting program. I don't think we should give up on it.
We've still got all the literature and the material on it. I can give that to McKenna and go over that
with her and try to identify some neighborhood associations, HOAs, that she can start to reach out to.
We've been collecting officials on the board so we know what neighborhood associations there are so
we could hook her up. Be happy to get
you know, HOA or Neighborhood Association contacts for her to reach out to. All right, just let us know.
I'm assuming that Hand still has a list or somebody does. Hand has a list. I know Hand has a list, yeah.
Yeah, and I don't know if it includes HOAs. Yeah. HOAs have their own rules that may not include like...
And then there's renegade neighborhoods that don't have either.
Oh, yeah. I have a big swath of my district has none. Just living on the edge. I like it. Yeah.
Fewer roots. Yeah. And what you often have, you know, things like gigantic composting bins and chickens
and crazy things because we don't have any of those. Chickens are all around the city. Yes. They're
not by all HOAs. Oh, right.
I can also, you know, ask the CAC, you know, part of the whole statute and purpose of the CAC is,
you know, they have the ability to bring things to the board that they'd like to do. Ask them, you know,
what do you guys want to do? What do you think would be appropriate and worthwhile project? They could
have a brainstorm session. Propose it to the board and
They'll say yes or no. Yeah, I hope they can meet soon. They have six or seven now. Six. Six.
It's not well, I know that the last meeting was canceled because they've had a lack of agenda items.
It wasn't for lack of a quorum. Yeah.
And I was like, but you got these minutes. Pick up an agenda item. You had $20,000. What would you do?
Reduce waste in my account. Do you, prior to bringing something to the board, do you run it through
them at all ever? Just like normal stuff like what we've talked about today.
not stuff like we've done today. And I guess it's things are different with with Joe, because Joe was
very involved and was on the CAC. So, you know, the neighborhood composting program, well, that went
through the CAC and brought to the board because Joe was so heavily involved in helping to put that
together. So that's
comparing the way things are done out of the way things were done under the previous CAC chair is not
really fair and it's hard to do because- He was exceptional. Yeah. Yeah, absolutely. I do wonder though
if our agenda could drive their advisory vote, if he sought an advisory- Based on-
how we move through drafting the five-year solid waste management plan. I think the MMP is, I would
assume and think would be done much the same way, which would heavily involve the CAC. Again, if we
can get them to commit the time to do that. Joe had time.
Right, right. And we're talking about these issues. So that certainly, you know, helped, but. All right,
anything else? All right, let's adjourn then. Thank you very much.