WEBVTT 00:00:00.386 --> 00:00:09.829 - I'll call to order this meeting of the Executive Committee of the Voice Reduction District of Monroe 00:00:09.829 --> 00:00:19.646 - County Board. Let's do a roll call of committee members. Mr. Muglason. Yvonne Smith. Here. Madera. Here. 00:00:19.646 --> 00:00:25.630 - Wilts. You have a quorum present. Wilts couldn't be here today. 00:00:28.386 --> 00:00:39.869 - We have meeting minutes approval from our September 29th executive committee meeting. I had a few corrections 00:00:39.869 --> 00:00:50.517 - in the box. Did you see that? I saw those and those incorporated into the version for signature here. 00:00:50.517 --> 00:00:53.022 - Okay. Any comments? No. 00:00:55.298 --> 00:01:11.047 - then we need a motion to approve those as corrected. I move to approve the corrected. All those in favor? 00:01:11.047 --> 00:01:19.070 - Aye. The joint meeting minutes from back on July 9th. 00:01:19.394 --> 00:01:27.002 - have been approved by the CAC, I assume? Yeah. I meant to put a memo in front of them, but I have not, 00:01:27.002 --> 00:01:34.536 - and I will get their chair signature on them before they're presented for the board's approval. Okay. 00:01:34.536 --> 00:01:41.922 - Any comments on those? I did not see corrections to those in Dropbox. I didn't even look at them. I 00:01:41.922 --> 00:01:47.166 - wasn't there, so I figured. I will double-check for grammar and typos. 00:01:48.962 --> 00:01:58.779 - All right. Anything on the board of director meeting minutes from October 8th? And here I had a substantive 00:01:58.779 --> 00:02:08.050 - comment in the drop box. The change in the amount. Yes. Where the total claims amount was inaccurate. 00:02:08.050 --> 00:02:16.958 - Right. Inaccurately in the minutes reported correctly at the meeting. Yeah. And I got that. Yeah. 00:02:18.306 --> 00:02:27.683 - Any other comments on those minutes that will go to the full board? Just to add that for others benefit, 00:02:27.683 --> 00:02:36.614 - you've also added on the section about the compact release request for bid that there was consensus 00:02:36.614 --> 00:02:45.634 - among the committee to hold that for a few minutes before. Yes. To clarify that, we decided to put a 00:02:45.634 --> 00:02:46.974 - pause on that. 00:02:52.322 --> 00:03:00.783 - So those can go to the full board. Then we have five resolutions to look at today. Mr. McClassen, you 00:03:00.783 --> 00:03:09.077 - want to start us off about the use of public records for commercial purposes? Yeah, it's on page 22 00:03:09.077 --> 00:03:17.455 - in the memo. This is kind of in response to an issue that a handful of other districts are currently 00:03:17.455 --> 00:03:21.022 - having to deal with where they're getting. 00:03:21.954 --> 00:03:29.862 - via email, all the ones that I've been made aware of, requests for public records regarding payments. 00:03:29.862 --> 00:03:37.692 - I mean, very broad, lots of information requests, payments and contracts. The one that was forwarded 00:03:37.692 --> 00:03:45.677 - to me where I investigated the domain that it came from, it was pretty obvious this was a company that 00:03:45.677 --> 00:03:51.646 - gathers the information and sells it to prospective contractors and bidders. 00:03:53.538 --> 00:04:02.334 - So as I've indicated in the memo, state statute does allow for public agencies to prohibit that use 00:04:02.334 --> 00:04:11.131 - of public records. So we're asking via this resolution for the board to adopt such a policy so that 00:04:11.131 --> 00:04:20.103 - if we receive any such requests, we can just deny them based on the basis that they're for commercial 00:04:20.103 --> 00:04:22.654 - purposes. Makes sense to me. 00:04:23.842 --> 00:04:32.456 - I agree. I don't have any problems with this resolution at all. Thanks for being proactive about it. 00:04:32.456 --> 00:04:41.069 - Absolutely. Because I wasn't the first to get the email, we're able to be proactive. Well, it's good 00:04:41.069 --> 00:04:48.574 - that you all share information with the other districts. Get ahead of things like this. 00:04:52.834 --> 00:05:01.018 - It also cuts down on the amount of staff time having to deal with this. Yeah. Right. Yes. And that kind 00:05:01.018 --> 00:05:09.044 - of segues nicely into the next resolution, where should such a request be received that is legitimate 00:05:09.044 --> 00:05:17.385 - but is from a non-Indiana resident or an out-of-state entity, a state statute does allow for supplemental 00:05:17.385 --> 00:05:19.038 - fees to be collected 00:05:19.650 --> 00:05:29.122 - to process or respond to those claims, flat 25 cents per page, but then $25 per hour of staff time. 00:05:29.122 --> 00:05:39.352 - This resolution amends the district's fee resolution to incorporate those fees. What's in there is straight 00:05:39.352 --> 00:05:41.246 - out of the statute. 00:05:48.290 --> 00:05:56.531 - What would be the supplies that might be needed? So the one, two, three. Where as clause says, processing 00:05:56.531 --> 00:06:04.694 - requests for public records has a direct cost to the district, including supplies and staff time. Paper, 00:06:04.694 --> 00:06:12.701 - we have to print them. Don't think it. Is the 25 cents a page, though? Does that cover the cost of the 00:06:12.701 --> 00:06:14.878 - paper? Well, I mean, that's 00:06:16.738 --> 00:06:29.050 - I guess it's supposed to cover the cost of the paper, the ink toner, the use of a copy or printer machine 00:06:29.050 --> 00:06:40.666 - to produce them. And yeah, otherwise, there's not. That would be the only supply unless you want to 00:06:40.666 --> 00:06:46.590 - count the electric utility as a supply, the toner. 00:06:46.946 --> 00:06:55.678 - Are most of these requests digital now? How would that 25 cent per page be translated into sending them 00:06:55.678 --> 00:07:04.327 - a PDF? I asked that question because the statute doesn't specify. Our attorney didn't have a real good 00:07:04.327 --> 00:07:13.143 - answer, but he said, but what you're putting in your fee resolution is word for word out of the statute. 00:07:13.143 --> 00:07:15.326 - Now, if somebody asks for 00:07:16.322 --> 00:07:24.407 - a list of claims paid to a specific vendor in a certain time period produced in a report that could 00:07:24.407 --> 00:07:32.654 - be transmitted electronically, I wouldn't worry about charging a per page fee for that, just the stat 00:07:32.654 --> 00:07:40.900 - time to compile that. But as far as the statute doesn't specify that that per page fee applies across 00:07:40.900 --> 00:07:44.862 - the board or only to physically produced copies, 00:07:45.442 --> 00:07:55.503 - and our attorney didn't have a real good answer for that. But since what we were adding was straight 00:07:55.503 --> 00:08:06.062 - out of the statute, he was comfortable adding it in there. Okay. So electronic records requests basically 00:08:06.062 --> 00:08:15.326 - would just get the $25 per hour charge. That would be awesome. I would seek to recoup. Yeah. 00:08:16.482 --> 00:08:23.612 - Because the other thing that's in our fee resolution that the public records request, I mean, because 00:08:23.612 --> 00:08:30.602 - of the landfill, we have engineering drawings and maps that are larger than the legal size sheet of 00:08:30.602 --> 00:08:37.592 - paper. And we have an additional fee for those larger copies to be produced. The statute for public 00:08:37.592 --> 00:08:45.630 - records request doesn't address what happens if I have to produce a 24 by 36 engineering drawing, AutoCAD drawing. 00:08:49.602 --> 00:08:59.719 - which in all likelihood could be managed electronically unless they wanted a physical copy. So looking 00:08:59.719 --> 00:09:10.229 - at the red line version of the fee resolution, you do have in the current fee resolution copying services, 00:09:10.229 --> 00:09:17.694 - $1 per page for all documents larger than legal size. But then we're adding 00:09:18.146 --> 00:09:26.839 - is regardless of size, $0.25 per page. Right. And that's the copying services. If we're in a situation 00:09:26.839 --> 00:09:35.447 - where we're having a project at the landfill that's up for bid or proposal, and somebody comes in and 00:09:35.447 --> 00:09:43.633 - says, hey, I'd like some additional copies of this map or something like that for my bid packet. 00:09:43.633 --> 00:09:47.262 - Book a page, and we'll produce it for you. 00:09:47.362 --> 00:09:55.930 - So you don't foresee any of those large format pages being necessary for a public records request? For 00:09:55.930 --> 00:10:04.582 - non-Indiana residents and out-of-state entities, I don't foresee having to physically produce anything. 00:10:04.582 --> 00:10:12.901 - It would be electronic compiling of the requested data or records and then emailing or transmitting 00:10:12.901 --> 00:10:16.062 - electronically the requested records. 00:10:17.186 --> 00:10:26.076 - Okay. So you don't foresee that? I don't. We're going to do five pages of. I don't foresee the 25 cents 00:10:26.076 --> 00:10:34.881 - per page coming into play at all. Yeah. No, it's just how many, how much time does staff spend putting 00:10:34.881 --> 00:10:43.685 - it all together and we get $25 an hour for that. Okay. Why is the effective date December 10th and not 00:10:43.685 --> 00:10:45.566 - our November meeting? 00:10:47.266 --> 00:10:55.831 - fee resolution has to be introduced and heard at a subsequent meeting for public hearing. So we introduce 00:10:55.831 --> 00:11:04.314 - it in November and then do a public hearing and a vote in December. The public hearing will be December. 00:11:04.314 --> 00:11:12.798 - Yeah the public hearing the vote can occur at the same meeting and would for those to occur in December. 00:11:26.914 --> 00:11:36.700 - Any other questions or comments on that? Then we have fixing our salaries for next year. Then we get 00:11:36.700 --> 00:11:46.389 - into annual resolutions that are done every year. This is the same format and language we use every 00:11:46.389 --> 00:11:54.334 - year with maximum fixed rates updated based on what we've approved in the budget. 00:11:58.498 --> 00:12:11.480 - So why are all employees at the maximum fixed rate? That's how we generally bring people in at those 00:12:11.480 --> 00:12:24.462 - published rates. Most of the employees, particularly in the higher salary ranges, have been with the 00:12:24.462 --> 00:12:28.446 - district for a period of time. 00:12:29.474 --> 00:12:39.187 - We don't do like the city and the county does where we do ranges based on certifications, years 00:12:39.187 --> 00:12:49.406 - of experience, education levels. We just set a maximum fixed rate and there's not a policy in place. 00:12:52.578 --> 00:12:59.510 - But the only policy I know of, and I honestly don't know if it's still in place because before I was 00:12:59.510 --> 00:13:06.443 - director, but when we started doing the leachate treatment at the landfill, we did bring some people 00:13:06.443 --> 00:13:13.100 - in at 90 percent of the maximum fixed rate until they obtained their wastewater operator license 00:13:13.100 --> 00:13:20.307 - certification. I'd have to look to know if that was written into the personnel policy and it's something 00:13:20.307 --> 00:13:21.886 - that's still in place. 00:13:22.210 --> 00:13:33.083 - So, the rate is the rate. The rate is the rate. And for longevity, those payments are handled separately? 00:13:33.083 --> 00:13:42.110 - Mm-hmm. Yes. Is that the longevity scale and the personalities, or where would that be? 00:13:52.162 --> 00:14:01.501 - When does that first kick in? Five years? Year one. Year one. One year completed, then it's starting. 00:14:01.501 --> 00:14:10.749 - Yeah, I think the first year is based on $200, but the employees that work under 40 hours a week get 00:14:10.749 --> 00:14:20.638 - a prorated amount based on their hours work relative to 40. Yeah, I was thinking of, you know, the city has 00:14:21.666 --> 00:14:29.764 - And then with more longevity or towards the upper end of the rain. Right. And you're in their expertise. 00:14:29.764 --> 00:14:37.553 - You know, if the board wishes, that is certainly something that we could investigate doing in future 00:14:37.553 --> 00:14:45.342 - years. But I mean, we're first 30 people compared to the city and the county. And then, you know, we 00:14:45.342 --> 00:14:50.046 - don't necessarily have that. It's, you know, it's expertise. 00:14:50.754 --> 00:15:01.418 - education certification requirements in many of the positions the city and the county has. No, 00:15:01.418 --> 00:15:12.644 - it's fine. I just wanted to be reminded how it works. I had a question about the first paragraph of 00:15:12.644 --> 00:15:17.246 - the resolution. It says, be it resolved, 00:15:18.914 --> 00:15:29.643 - blah, blah, blah, to fix the number of employees whose salaries are payable from the waste production 00:15:29.643 --> 00:15:40.792 - district or budget, except as hereafter provided by IC 36-2-5. What is this except as hereafter provided? 00:15:40.792 --> 00:15:44.158 - What does that reference, Tino? 00:15:44.866 --> 00:15:51.535 - If you want to give you, I'd have to look up the site. Like I said, it's the same language that we've 00:15:51.535 --> 00:15:58.531 - used over and over again and I don't recall exactly what that citation is. To fix the number of employees. 00:15:58.531 --> 00:16:05.331 - It's just weird language. Be it resolved to fix the number of employees. We're fixing the number, we're 00:16:05.331 --> 00:16:11.934 - just- Well, no, the statute says that we have to identify each and every position that's going to be 00:16:11.934 --> 00:16:13.438 - paid. Okay. All right. 00:16:13.602 --> 00:16:21.725 - And we do that with. Yeah, we can't we can't just say we can't just say you know X thousand dollars 00:16:21.725 --> 00:16:29.928 - of hourly wages over the year and then the year goes on figure out what positions and of course it's 00:16:29.928 --> 00:16:37.726 - going to get paid that way to fix the number of employees. And then for the work periods. Okay. 00:16:44.034 --> 00:16:54.373 - I could have looked that up then, obviously. 36.25 is just budget procedures, where it does address 00:16:54.373 --> 00:17:05.022 - compensation of officers and employees, additional compensation for assessors, township assessors, and 00:17:05.022 --> 00:17:10.398 - their certifications. Among other budgetary issues, 00:17:10.498 --> 00:17:25.552 - 3625 has sections that do address compensation. Okay, I mean, I don't really have an issue with it. 00:17:25.552 --> 00:17:38.046 - I was just trying to understand. We could certainly investigate it further and the 00:17:40.482 --> 00:17:52.530 - Is it necessary? Does it need to be amended, revised? So does that imply that if our processes somehow 00:17:52.530 --> 00:18:04.695 - did not meet IC 3625, then this resolution may not be in effect? Just trying to understand legally what 00:18:04.695 --> 00:18:05.982 - this does. 00:18:08.770 --> 00:18:33.054 - So longevity payments would be covered in 3625, which are outside the scope of the salary resolution. 00:18:36.994 --> 00:18:50.567 - kind of scrolling through it and see what I see. I mean, a lot of that compensation components of that 00:18:50.567 --> 00:19:04.273 - section of the statute deal more with elected officials, assessors, and their certifications. Something 00:19:04.273 --> 00:19:05.854 - specific to 00:19:06.018 --> 00:19:16.268 - health departments, accepting community corrections programs. So that may be something that was put 00:19:16.268 --> 00:19:26.825 - in there when we established the longevity policy to allow us to have the longevity policy in addition 00:19:26.825 --> 00:19:28.670 - to regular wages. 00:19:33.954 --> 00:19:40.635 - What do you think? Should we just leave it the way it is, or? I like leaving it the way it is. We can 00:19:40.635 --> 00:19:47.578 - always adjust it in the future. Yeah. So I guess I would just say, if by the way you could ask, if you're 00:19:47.578 --> 00:19:54.324 - talking to our legal counsel anyway, maybe you could ask about this. It's not going to vote no because 00:19:54.324 --> 00:20:01.005 - of it or anything like that. I think we can adjust it in the future, but I don't know exactly that we 00:20:01.005 --> 00:20:03.166 - know how we would change it now. 00:20:03.330 --> 00:20:10.523 - Maybe we would have better suggestions after talking to legal. Yeah. I'm guessing it's one of those 00:20:10.523 --> 00:20:17.716 - things that probably may not be necessary, but it doesn't have any harm to leave it in there. Yeah. 00:20:17.716 --> 00:20:25.269 - I don't think having it in there commits or obligates the district to anything it's not currently doing. 00:20:25.269 --> 00:20:32.318 - Right. I just like things to be as clear as possible when we're doing the business of the public. 00:20:33.890 --> 00:20:45.922 - Well, then they should write the statutes much simpler. On my list of what to get mad at the General 00:20:45.922 --> 00:20:58.430 - Assembly about this pretty low. Any other comments or questions? We can move on to the holiday schedule. 00:21:01.058 --> 00:21:11.426 - Again, it is what it always is. There are a couple of, I guess, new wrinkles this year based on what 00:21:11.426 --> 00:21:21.794 - the county adopted. The county did not include the two election days as holidays and instead granted 00:21:21.794 --> 00:21:28.158 - floating holidays. So proposing that same philosophy in here. 00:21:28.258 --> 00:21:36.883 - as well as since Christmas Day falls on a Saturday, not doing an observed Christmas Day holiday, because 00:21:36.883 --> 00:21:45.098 - we already do Christmas Eve. So we're granting floating holiday for Christmas. And I think I have a 00:21:45.098 --> 00:21:53.313 - total of four in here. If I remember when I looked at the counties with their observed holidays and 00:21:53.313 --> 00:21:57.502 - all the floating holidays, they got a total of 15. 00:21:57.826 --> 00:22:07.600 - I pay stars on 15, which when you do the table that's on page 40 of the packet, the math comes out real 00:22:07.600 --> 00:22:17.092 - nice. Oh, you said Juneteenth is the other one that's on a Saturday. Yeah. The only hiccup this year 00:22:17.092 --> 00:22:26.302 - is we have a total of seven holidays identified that fall on Friday and Saturday. So that kind of 00:22:26.434 --> 00:22:33.343 - puts the rural site operators a little above where they would normally be, but there's just not much 00:22:33.343 --> 00:22:40.252 - we can, that's just how it happened to fall this year. So, I mean, you know, we can probably go back 00:22:40.252 --> 00:22:47.366 - and look and there's probably been years where they were slightly, you're looking at paid holiday hours 00:22:47.366 --> 00:22:54.686 - totals or percentages, they were slightly below where they should have been just because, you know, we do, 00:22:55.714 --> 00:23:06.180 - they're 11 and a half hour days. And if X number of holidays puts them at 95% and one more holiday would 00:23:06.180 --> 00:23:16.347 - put them at 105% of what the relative to admin or what. And that's just, that's just kind of how that 00:23:16.347 --> 00:23:24.222 - falls. Um, but it wasn't it relatively recently, just a few years ago that we, 00:23:24.642 --> 00:23:34.304 - made them proportional at all? Based on, didn't they used to be, didn't we used to count their days 00:23:34.304 --> 00:23:44.062 - as equivalent of eight hour days? Um, I think that's been a little, I mean, we did at one point, but 00:23:44.062 --> 00:23:54.014 - I think it's been a few years since we started basing it on the scheduled hours relative to admin. Um, 00:23:55.074 --> 00:24:07.304 - and looking at that and trying to get everything to come up to as close to that 57.5% as we could. But 00:24:07.304 --> 00:24:19.178 - the South Walnut staff and the admin are right there at the same with each other. The seven Friday, 00:24:19.178 --> 00:24:22.622 - Saturday holidays, you know, 00:24:24.130 --> 00:24:38.430 - and nothing we can do about it. That's just how it all felt. Unless you want to make them work on Christmas 00:24:38.430 --> 00:24:52.862 - Day or something. What am I, the Grinch? Okay. Jody, do you have any comments on this? No. I had a couple of 00:24:53.538 --> 00:25:05.188 - comments on the text of the resolution. Okay. In the second whereas clause, can we say residents of 00:25:05.188 --> 00:25:17.886 - Monroe County instead of citizens of Monroe County? I like that better. Residents instead of citizens. Okay. 00:25:21.698 --> 00:25:32.497 - There were two dates on the lists on page two of the resolution that still said 2026. In the first list, 00:25:32.497 --> 00:25:42.885 - it was Veterans Day. I see them. Okay. In the second list, it was Martin Luther King Day. Okay. Easy 00:25:42.885 --> 00:25:48.542 - corrections. Well, other than that, I think it's good. 00:25:53.154 --> 00:26:05.525 - That brings us to the meeting schedule for next year. Yeah, I'm still proposing the second Thursday 00:26:05.525 --> 00:26:17.895 - of each month. The only hiccup being Veterans Day and November 11th is the second Thursday. Looking 00:26:17.895 --> 00:26:19.998 - at the counties, 00:26:21.762 --> 00:26:30.208 - calendar on the county website for 25 and 26, because I haven't filled everything in for 27 yet. It 00:26:30.208 --> 00:26:38.907 - does appear that the Naui Hill Room would be available at 4 p.m. on the 10th, Wednesday the 10th. It's 00:26:38.907 --> 00:26:47.521 - just a matter of board members' availability. And unfortunately, as you can see from this agenda, the 00:26:47.521 --> 00:26:49.886 - November meeting is kind of 00:26:50.530 --> 00:26:58.159 - We try to knock out all of the salary orders, the holiday schedule. We try to get up, you know, just 00:26:58.159 --> 00:27:06.014 - as we run into issues in years past where the December meeting starts to get into people's holiday time 00:27:06.014 --> 00:27:13.567 - and getting a quorum together. So we got in the habit of starting to try to address those things at 00:27:13.567 --> 00:27:16.286 - the November meetings. So should we 00:27:17.730 --> 00:27:26.542 - change the date, the November 11th date to November 10th? Or- I can do that. Second, well, it does say 00:27:26.542 --> 00:27:35.098 - second Thursday. Parentheses, unless otherwise indicated. I think that- Because that way people can 00:27:35.098 --> 00:27:43.825 - put it on their calendar. Right. To me, it makes sense to go ahead and change it in the resolution as 00:27:43.825 --> 00:27:44.766 - presented. 00:27:45.666 --> 00:27:54.012 - with our understanding that sometimes it's hard to schedule out that far, or that somebody may say Wednesdays 00:27:54.012 --> 00:28:01.599 - at four o'clock don't work for me, period, at the meeting. And the other side of it also being that 00:28:01.599 --> 00:28:09.338 - we can always pass the resolution with whatever dates we want in it, and we can reschedule individual 00:28:09.338 --> 00:28:14.270 - meetings as we need to as the years go by. But don't you publish 00:28:15.170 --> 00:28:21.364 - the whole schedule at the beginning of the year in the newspaper? We don't publish it. We're not required 00:28:21.364 --> 00:28:27.266 - to publish it in the paper. We're just required to provide it to the media outlets, which we do. Oh, 00:28:27.266 --> 00:28:33.285 - OK. And then, of course, populate the calendar on our website. The calendar will populate the calendar 00:28:33.285 --> 00:28:39.245 - on its website. Well, and if we know we're not going to meet on November 11th, let's just make it the 00:28:39.245 --> 00:28:44.446 - November 10th. And if we have to change that later, OK. But we know we're not meeting on 00:28:44.642 --> 00:28:53.016 - That was advocate on that. We have September 9th in there. We've always get to the September board meeting 00:28:53.016 --> 00:29:00.999 - knowing it's going to conflict with budget hearings or budget questions. And we did. I think the past 00:29:00.999 --> 00:29:09.060 - two, maybe three years, you just canceled the September meeting. Generally, you know, we just got done 00:29:09.060 --> 00:29:11.486 - with our budget. There's not a 00:29:12.354 --> 00:29:20.855 - all that other pressing issues that are going on. And we just, as we get close to that meeting date, 00:29:20.855 --> 00:29:29.273 - we just issue a cancellation notice. But it's there in case we do decide there's a need to meet and 00:29:29.273 --> 00:29:37.858 - then we reschedule it for a location or a date and time that doesn't conflict with the council budget 00:29:37.858 --> 00:29:39.710 - or budget recessions. 00:29:41.346 --> 00:29:50.653 - which really only affects one of our members. Correct. If there is a need to absolutely meet, we could 00:29:50.653 --> 00:30:00.051 - move it here at the same time the work session's going on, just to meet and get our business taken care 00:30:00.051 --> 00:30:09.088 - of. Last ditch. Yeah. Urgent, if there was something urgent. Yeah, so I would still change November 00:30:09.088 --> 00:30:11.166 - 11th to November 10th. 00:30:11.810 --> 00:30:23.039 - last risk that that's a Wednesday or something. Does that sound reasonable? We can do that. Tom, in 00:30:23.039 --> 00:30:34.493 - the third whereas clause, it says to ensure effective and efficient conductance of district business. 00:30:34.493 --> 00:30:41.118 - I don't know that that's a word. I would say just conduct. 00:30:45.250 --> 00:30:54.919 - I don't know what conductance is. Conduct. Yeah. I paid attention in your mom's English class. 00:30:54.919 --> 00:31:05.403 - Just kidding, I was never in her class, but she was in English. She does economics. It was a long time 00:31:05.403 --> 00:31:14.462 - ago that she taught English. When I was her kid back then. Okay. Electrical conductance. 00:31:14.818 --> 00:31:29.586 - I don't think that's what we're talking about though. We can change that. Thank you. Now we're at the 00:31:29.586 --> 00:31:40.734 - all other items deemed appropriate section of the agenda. Who has something? 00:31:45.058 --> 00:31:53.092 - two things. One thing, something that has come up since the packet was put together and distributed 00:31:53.092 --> 00:32:01.286 - that we'd like to include on the board agenda. We now have, I think, 10 more of the Brolov containers 00:32:01.286 --> 00:32:09.561 - that were ready to move and need to get declared surplus property. So we'd like to add that revolution 00:32:09.561 --> 00:32:14.622 - onto the board agenda. We got those identified today so we can 00:32:15.106 --> 00:32:29.898 - Put that together. And then our health insurance situation. Yeah. Yeah, it's covering people under 30 00:32:29.898 --> 00:32:44.254 - hours a week because there's nobody out there this time that we've been able to find and identify. 00:32:44.898 --> 00:32:55.167 - I think as I mentioned before, we have three employees that are going to be affected by this. There 00:32:55.167 --> 00:33:05.641 - is also a fourth that inquired about enrolling for the 2027 policy year that's going to fall into the 00:33:05.641 --> 00:33:13.342 - same boat, but they're not currently covered. Joey and I have been able to 00:33:13.858 --> 00:33:22.298 - look at it, figure out. So I think this has been mentioned before. We currently have a vacant material 00:33:22.298 --> 00:33:30.574 - handler position at the South Walnut facility. So we have offered the three employees that are faced 00:33:30.574 --> 00:33:39.014 - with losing coverage the opportunity to pick up a third shift a week at the South Walnut facility, but 00:33:39.014 --> 00:33:42.046 - we'll get them over 30 hours a week. 00:33:45.506 --> 00:34:00.282 - Unfortunately, the employee that's not currently covered, I don't know. They're not losing anything 00:34:00.282 --> 00:34:14.910 - and it sucks. Not fun discussions. If it's not something we're going to be able to continue to do, 00:34:16.386 --> 00:34:24.798 - I'm not comfortable allowing somebody that's not currently enrolled to get on the policy and make scheduling 00:34:24.798 --> 00:34:32.823 - adjustments to accommodate that. We're just gonna have to move forward with, in essence, grandfathering 00:34:32.823 --> 00:34:40.772 - the existing covered employees and moving forward. It's not a health insurance eligible position. Now, 00:34:40.772 --> 00:34:42.238 - dental and vision, 00:34:42.626 --> 00:34:51.535 - I always said fine, retirement says not an issue, disability says not an issue. The only thing that 00:34:51.535 --> 00:35:00.890 - they're losing is the health insurance. The three. The three, but as far as the group of eight employees 00:35:00.890 --> 00:35:10.334 - that fit into that schedule, none of the other benefit eligibility are impacted just to health insurance. 00:35:10.562 --> 00:35:19.551 - January 1st on, those positions will just not come with health insurance. But what about the three people 00:35:19.551 --> 00:35:28.369 - who are taking on the extra shifts? Well, we're going to, in essence, grandfather them in and make the, 00:35:28.369 --> 00:35:36.849 - I don't know, the concession is the right word, the accommodation by offering them that extra shift 00:35:36.849 --> 00:35:38.206 - because we have 00:35:39.394 --> 00:35:48.109 - We have the hours available. They're budgeted for. The position is not currently filled, and we can 00:35:48.109 --> 00:35:56.912 - do that. And then... But they have to take on the extra shift. They have to take on the extra shift. 00:35:56.912 --> 00:36:05.889 - Yeah. I mean, they have to work the shift, or they're not going to have their 30 hours a week. Or take 00:36:05.889 --> 00:36:07.806 - PTO or what have you. 00:36:09.506 --> 00:36:22.023 - and then use the relief operator to cover that shift on Saturdays at the South Walnut facility. So it's 00:36:22.023 --> 00:36:34.420 - a full-time job that's not filled right now? 40-hour position is not currently filled. Tuesday through 00:36:34.420 --> 00:36:37.790 - Saturday. We're doing some, 00:36:38.594 --> 00:36:46.928 - At the first of the year, we're going to change some of the scheduling rotations of South Walnut. Oh. 00:36:46.928 --> 00:36:55.670 - Because we currently have the truck drivers rotating Tuesday through Friday and Wednesday through Saturday 00:36:55.670 --> 00:36:59.102 - because they're 10-hour shifts. Oh, okay. 00:36:59.522 --> 00:37:09.627 - With some of the increases we're seeing in GBNs and customer needs, Joey wants them both of them Tuesday 00:37:09.627 --> 00:37:19.347 - through Friday every week. And so then the one material handle we have has agreed to go to Wednesday 00:37:19.347 --> 00:37:23.966 - through Saturday every week. And so we'll plug. 00:37:24.610 --> 00:37:33.658 - At this point, two of the three affected employees have agreed to pick up the shift. The third one is 00:37:33.658 --> 00:37:42.706 - unsure at this point. He may just look for other options. Because they all work Monday and Wednesday, 00:37:42.706 --> 00:37:52.286 - but Tuesday, Thursday, and Friday, we'll plug them in to fill that gap and then have a relief operator work 00:37:52.386 --> 00:38:01.527 - with the material handler on Saturday. Okay. Then as those employees who are grandfathered retire or 00:38:01.527 --> 00:38:11.301 - leave, those positions will go back to just being rural site positions. Right. At some point, the attrition 00:38:11.301 --> 00:38:21.438 - is going to occur with those guys and then we'll have to reassess how we're doing the staffing at South Walnut. 00:38:21.730 --> 00:38:29.222 - But at this point, you know, even though that may leave us a day a week, you know, where we'll have 00:38:29.222 --> 00:38:37.088 - a material handler 30 hours a week versus 40 hours a week, Joey's still, Joey's comfortable that between 00:38:37.088 --> 00:38:44.730 - the guys that are in HHW and him and Danny that if things happen that we can get a body over there to 00:38:44.730 --> 00:38:45.854 - kind of slack. 00:38:50.626 --> 00:38:59.191 - We're keeping both material handbook positions I see in the salary. Well, it's in the salary. It's budgeted 00:38:59.191 --> 00:39:07.121 - for. Those wages are going to go to a site operator position, which is just scheduled for an hourly 00:39:07.121 --> 00:39:15.052 - rate, not a maximum of X dollars per year. It's a per hour maximum. We'll stay within that per hour 00:39:15.052 --> 00:39:20.286 - maximum. They're just going to get 33 hours a week instead of 23. 00:39:21.314 --> 00:39:30.372 - but they're going to be paid less for the hours at the recycling center than a material handler would 00:39:30.372 --> 00:39:39.341 - be. We'll try now. I mean, we can't look at adjusting that. I mean, I don't know whether the work is 00:39:39.341 --> 00:39:48.310 - that much harder or what. I mean, a little bit. I mean, they don't have to, you know, when the truck 00:39:48.310 --> 00:39:50.974 - drivers get back with a load, 00:39:51.202 --> 00:39:59.029 - from GBN, they're going to have to help unload those trucks so we can get them back out on the road. 00:39:59.029 --> 00:40:06.933 - And it's not something that they have to do with the sites. But we can see how it goes. First, I need 00:40:06.933 --> 00:40:14.838 - to know how many of them are actually going to do this and what date we're going to plug them in. But 00:40:14.838 --> 00:40:20.030 - when you or Joey talked to the three site operators that currently 00:40:20.930 --> 00:40:31.684 - use the health insurance, they didn't raise that concern that, well, actually, this other don't ask 00:40:31.684 --> 00:40:42.868 - me to do eight hours a week is... No, they didn't ask about the hourly wage difference or anything like 00:40:42.868 --> 00:40:50.718 - that. We're already making an accommodation. Yeah. Then the other thing, 00:40:50.978 --> 00:41:00.771 - that that's going to force me to do something I've procrastinated for years on and that we're going 00:41:00.771 --> 00:41:11.542 - to have to update the personnel policy handbook to identify these as not health insurance eligible positions. 00:41:11.542 --> 00:41:20.062 - We'll do some other things in there just because I'm in there doing it, but we need to 00:41:20.322 --> 00:41:28.780 - redefine full-time, and we need to redefine benefit eligibility. Do we have a time frame for that? I 00:41:28.780 --> 00:41:37.322 - would hope to bring it to the December meeting so that it's adopted and in place for January 1, which 00:41:37.322 --> 00:41:46.031 - means it's probably not going to be a revision that includes everything that needs to change. But we'll 00:41:46.031 --> 00:41:50.302 - get it. We haven't updated the thing since we did. 00:41:50.722 --> 00:41:59.222 - our name change. I mean, you know, there's a number of things that I can go through there pretty quickly 00:41:59.222 --> 00:42:07.884 - and easily update and revise and we'll, but yeah, I mean, I'd like to, I'd like to at least have something 00:42:07.884 --> 00:42:16.141 - knowing that we may have to come back and revisit it later in 2027, but I would at least like to have 00:42:16.141 --> 00:42:18.974 - something for the board to approve 00:42:19.618 --> 00:42:42.289 - that takes care of this insurance situation in the policy handler. Well, that's a relatively good outcome. 00:42:42.289 --> 00:42:48.222 - So thank you for working on 00:42:48.802 --> 00:42:58.219 - accommodating those employees, I think. Yeah. I feel for the one that wanted to, and I don't know what 00:42:58.219 --> 00:43:07.728 - changed in his circumstances or life, that didn't need it before, but need it now. If they're no longer 00:43:07.728 --> 00:43:17.054 - benefit eligible positions, we have to draw the line. Yeah. What about the health insurance rates? Do 00:43:17.054 --> 00:43:18.334 - we have them? 00:43:19.458 --> 00:43:34.298 - more accurate quote now? Yes, we're actually dealing with that today. The increase is different for 00:43:34.298 --> 00:43:48.990 - the PPO and the HSA plans. The sum total was like a 7.9% increase. The HSA plans went up about 10% 00:43:49.218 --> 00:43:57.825 - The PPO plans went up five percent, five and a half percent. And then the breakdown with how many employees 00:43:57.825 --> 00:44:05.873 - are enrolled in law, the sum total is going to be about an eight percent. Is that, and how, what did 00:44:05.873 --> 00:44:13.842 - we budget for? I think I budgeted for 13 or 14, because I was told we were looking at that, at that 00:44:13.842 --> 00:44:19.102 - range back in July, which is all the guessing game at that point. 00:44:20.066 --> 00:44:27.441 - Okay, so this is good. Yeah, but the administrator does have clients that do the renew throughout the 00:44:27.441 --> 00:44:34.817 - year. And then she was just able to tell me, well, the clients that have renewed over the past couple 00:44:34.817 --> 00:44:42.048 - of months are 10% to 50%. She had clients that were, and yeah, she just kind of said, based on what 00:44:42.048 --> 00:44:47.326 - I'm seeing, we should probably anticipate being in the 12 to 15%, right? 00:44:52.322 --> 00:45:04.963 - We'll save somebody there. I think the budget is going to be fine. Barring too many people getting married, 00:45:04.963 --> 00:45:17.018 - having kids, hiring in and wanting insurance replacing somebody that doesn't. Top ones. That's a whole 00:45:17.018 --> 00:45:19.710 - different budget line. 00:45:23.426 --> 00:45:36.302 - OK, anything else? Anything for you, Jody? Nope. All right, let's get you out of here on time. Adjourned. 00:45:36.302 --> 00:45:48.449 - Adjourned. Thank you. Who wants to sign in? I can do it. So any issues with the grant sheet for the 00:45:48.449 --> 00:45:51.486 - claims that we're doing? 00:45:52.162 --> 00:46:02.364 - Anybody like it, okay? I like it a lot. Great. I haven't heard comments from anybody else. It was confusing 00:46:02.364 --> 00:46:12.095 - when the roof was in Department RRC. I looked at that on the standing for your email. RRC, internally, 00:46:12.095 --> 00:46:18.046 - is self-walled. But then you also had Department of Recycling. 00:46:19.714 --> 00:46:27.635 - which was South Walnut as well. So we have two things that make sense. And there's one I put on because 00:46:27.635 --> 00:46:35.480 - it seemed to cover all the departments. So I'll get in with John and we'll figure out that because for 00:46:35.480 --> 00:46:43.325 - budgeting purposes, we have a recycling department, a household hazardous waste department, rural site 00:46:43.325 --> 00:46:45.534 - department. And then we have 00:46:45.730 --> 00:46:53.893 - the RRC, which is the South Walnut Recycling HHW Complex as a whole. And then, but oftentimes when things 00:46:53.893 --> 00:47:02.288 - come in, we'll break the things. Like that roof repair was probably broken up between South Walnut Recycling 00:47:02.288 --> 00:47:09.989 - and household hazardous waste, depending on what portion of the roof. The contractor comes back and 00:47:09.989 --> 00:47:14.302 - says, 25% of the work was over here, 75% was over here. 00:47:14.690 --> 00:47:22.495 - Then we would have broke the... And then you wind up with RRC in your description. That doesn't mean 00:47:22.495 --> 00:47:30.068 - anything to the board. Right. Okay. Well, thanks for putting it to that. Have a good night, guys. 00:47:30.068 --> 00:47:31.614 - You too. Thank you.